HomeMy WebLinkAboutItem 2n - Public Safety Software System Support Services
DATE: June 20, 2017
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Police
By: Jennifer Brutus, Management Analyst
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
EXECUTIVE INFORMATION SERVICES (“EIS”) FOR PS.NET PUBLIC
SAFETY SOFTWARE SYSTEM SUPPORT SERVICES IN THE AMOUNT
OF $32,150
Recommendation: Approve
SUMMARY
The City has a professional services agreement with Executive Information Services
(“EIS”) for the PS.NET Public Safety System Support Project, and the current agreement
will expire on June 30, 2017. It is recommended that the City Council approve, and
authorize and direct the City Manager to execute a Professional Services Agreement with
Executive Information Services from July 1, 2017, through June 30, 2018, in the amount
of $32,150, which includes no cost increases.
DISCUSSION
Since 2003, the City has had an agreement with EIS for public safety software system
support services. EIS has the proprietary rights/ownership to the law enforcement safety
software programs used by the Police Department. The software programs include: Law
Records Management, Computer Assisted Dispatch (“CAD”), Report Writing, Mobile
Digital Communications, Los Angeles County Interface, and a Customer Service Portal for
submitting crime reports online, which was added in 2009. All these software programs are
used in the Department’s daily operation for data management.
EIS has indicated there will be no price increase for FY2017-18. The price will remain
$32,150. Over the years, EIS has had a good relationship with the Department and has
been accommodating to the Department’s needs and requirements. Therefore, it is
recommended that the City Council extend the professional services agreement with EIS
for this period.
Professional Services Agreement
Executive Information Services—Public Safety Software
June 20, 2017
Page 2 of 2
FISCAL IMPACT
For the term of the professional services agreement, from July 1, 2017, to June 30, 2018,
the fee for public safety software system support services will be $32,150. The amount
has been budgeted in the City’s FY 2017-18 Operating Budget.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute a one-year extension to the Professional Services Agreement with
Executive Information Services (“EIS”) for PS.NET public safety software system support
services in the amount of $32,150.
Attachment: Proposed Amendment to the Professional Services Agreement
AMENDMENT NO. 14 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 14 (“Amendment No. 14”) is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, Inc. a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004 (“the Agreement”), as amended by Amendment No. 1 dated October 4,
2005, as further amended by Amendment No. 2 dated August 8, 2006, as further
amended by Amendment No. 3 dated June 12, 2007, as further amended by
Amendment No. 4 dated June 17, 2008, as further amended by Amendment No. 5
dated June 16, 2009, as further amended by Amendment No. 6 dated December 13,
2010, as further amended by Amendment No. 7 dated June 29, 2011, as further
amended by Amendment No. 8 dated June 27, 2012, as further amended by
Amendment No. 9 dated July 24, 2013, as further amended by Amendment No. 10
dated July 9, 2014, as further amended by Amendment No. 11 dated July 8, 2015, as
further amended by Amendment No. 12 dated August 26, 2015, and as further
amended by Amendment No. 13 dated July 27, 2016.
The parties agree as follows:
1. Section 3.1.2 of the Agreement is amended by extending the term to July 1,
2017, through June 30, 2018 (“Extended Term”).
2. Section 3.3.1 of the Agreement is amended to provide that for the Extended
Term of July 1, 2017, to June 30, 2018, the City agrees to pay Executive
Information Services, Inc. a total sum not to exceed thirty-two thousand one
hundred fifty dollars ($32,150.00), as referenced in the attached “Exhibit C”.
3. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
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In witness whereof the parties have executed this Amendment No. 14 on the date set
forth below.
CITY OF ARCADIA EXECUTIVE INFORMATION SERVICES,
INC.
__ ____________________________
Dominic Lazzaretto Alvin “Jay” Gortcinsky
City Manager CEO
Date: ______________________ Date: _______________________
ATTEST:
___________________________ ____________________________
City Clerk Nancy Jo Missler
Secretary
APPROVED AS TO FORM: Date: _______________________
CONCUR:
___________________________
Stephen P. Deitsch
City Attorney
____________________________
Robert Guthrie
Chief of Police
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Exhibit "C"
C OMPENSATION
The Agreement is amended to provide that the total compensation for the Extended
Term from July 1, 2017, through June 30, 2018, shall not exceed thirty-two thousand
one hundred fifty dollars ($32,150.00), as referenced in the attached support services
letter dated November 21, 2016.
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