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HomeMy WebLinkAboutC-4055 C-o55 \1(f3-Zri AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT FOR GUN RANGE MAINTENANCE SERVICES This Amendment No. 4 ("Amendment No. 4") is hereby entered into on this __ day of jJ\ 2021, by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and Range Maintenance Services, LLC, a limited liability corporation, with respect to that certain Professional Services Agreement between the Parties dated June 5, 2017 ("Agreement"), as amended by Amendment No. 1, dated May 22, 2018, further amended by Amendment No. 2, dated July 22, 2019, and further amended by Amendment No. 3, dated June 29, 2020. The Parties agree as follows: 1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from July 1, 2021, through June 30, 2022 (the "Extended Term"). 2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended Term as referenced in the attached Exhibit "C". 3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 4 on the date set forth below. CITY OF ARCADIA RANGE MAINTENANCE SERVICES, LLC Dominic Lazzare • 0 Donna Foggiato City Manager General Manager ATTEST: Date: 6'021 .a-ad-1 / is- acd17 tija-i- . City Clerk Erica Foggiato-Salvi, Manager APPROVED AS TO FORM: Dated: 6 -.17 -07,d -1-) . 't,./43.44,4-1 '.17 '07,ds- t' - '4-+ P 6-e L�� e CONCUR: Stephen P. Deitsch City Attorney ,,,/,,,..._ oy Nakamura Chief of Police 1 Exhibit "C" COMPENSATION The Agreement is amended to provide that the total compensation for the period from July 1 , 2021, through June 30, 2022, shall not exceed twenty-five thousand nine hundred eighty-three dollars and zero cents ($25,983.00), as referenced in the attached support services price letter dated February 15, 2021. Total Cost for FY 2021-22 Gun Range Maintenance Services Service Cost Total $23,583 Insurance Cost Total $2,400 Total Contract Cost $25,983 2 RANGE MAINTENANCE Monday,February 15,2021 SERVICES, LLC Office of the City Clerk 301 MARY BELLE WAY City of Arcadia ANGELS CAMP, CA 95222 240 West Huntington Drive 209-736-9692 office Arcadia,CA 91066 408-209-1223 cell "Quality Range Maintenance & Management Service" SUBJECT: Cost Proposal—City of Arcadia Police Department Gun Range Maintenance Services • Stage 1—Monthly Air Filter Replacement-$550.00 per service 12 services per year=$6,600.00 total cost per year • Stage 2—Biannual Filter Replacements-$1,944.00 per service Service every 6 months=2 x per year=$3,888.00 total cost per year • Stage 3—Annual HEPA Filter Replacements-$6,345.00 per service 1 service per year=$6,345.00 total cost per year • Stage 4—Annual Gran Bullet Trap Maintenance-$6,750.00 per service 1 service per year=$6,750.00 total cost per year • Insurance Costs: Automobile Insurance approximately$1,475.00* (annually) • Worker's Compensation Insurance: approximately$925.00*(annually) *Please note this is quoted as approximate costs due to insurance not renewing until November 2021. TOTAL YEARLY PROPOSED COST: $25,983.00 Respectfully Submitted: Donna Foggiato Range Maintenance Services,LLC 408-209-1223 cell 209-736-9692 office iohnfo22iato(a)comcast.net 909 5 1100-10 AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT FOR GUN RANGE MAINTENANCE SERVICES This Amendment No. 3 ("Amendment No. 3") is hereby entered into by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and Range Maintenance Services, LLC, a limited liability corporation, with respect to that certain Professional Services Agreement between the parties dated June 5, 2017 ("Agreement"), as amended by Amendment No. 1, dated May 22, 2018. and further amended by Amendment No. 2, dated July 22, 2019. The Parties agree as follows: 1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from July 1, 2020, through June 30, 2021 (the "Extended Term"). 2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended Term as referenced in the attached Exhibit "C". 3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 3 on the date set forth below. CITY OF ARCADIA RANGE MAINTENANCE SERVICES, LLC Dorinic-cazzaretto Donna Foggiato City Manager General Manager ATTEST: Date: (o g' a U a • �• .. s ttio � City Clerk ` Erica Foggiato-Salvi, Manager APPROVED AS TO FORM: Dated: £ 'a 4-•?-4,)- P 'anan. CONCUR: Stephen P. Deitsch City Attorney Rob- Guth C ief of Police 1 Exhibit "C" COMPENSATION The Agreement is amended to provide that the total compensation for the period from July 1, 2020, through June 30, 2021, shall not exceed twenty-five thousand two hundred eighty-three dollars and zero cents ($25,283.00), as referenced in the attached support services price letter dated March 10, 2020. Total Cost for FY 2020-21 Gun Range Maintenance Services Service Cost Total $23,583 Insurance Cost Total $1,700 Total Contract Cost $25,283 2 RANGE MAINTENANCE Tuesday,March 10,2020 SERVICES, L L C Office of the City Clerk 301 MARY BELLE WAY City of Arcadia ANGELS CAMP, CA 95222 240 W.Huntington Drive 209-736-9692 office Arcadia,CA 91066 408-209-1223 cell "Quality Range Maintenance & Management Service" SUBJECT: Cost Proposal—City of Arcadia Police Department Gun Range Maintenance Services • Stage 1—Monthly Air Filter Replacement-$550.00 per service 12 services per year=$6,600.00 total cost per year • Stage 2—Biannual Filter Replacements-$1,944.00 per service Service every 6 months=2 x per year=$3,888.00 total cost per year • Stage 3—Annual HEPA Filter Replacements-$6,345.00 per service 1 service per year=$6,345.00 total cost per year • Stage 4—Annual Gran Bullet Trap Maintenance-$6,750.00 per service 1 service per year=$6,750.00 total cost per year • Insurance Costs: Automobile Insurance approximately$1,275.00* (annually) • Worker's Compensation Insurance: approximately$425.00* (annually) *Please note this is quoted as approximate costs due to insurance not renewing until November 2020. TOTAL YEARLY PROPOSED COST: $25,283.00 Respectfully Submitted: Donna Foggiato Range Maintenance Services,LLC 408-209-1223 cell 209-736-9692 office johnfoaaiato(a)comcast.net Rachelle Arellano From: Stephen Deitsch <Stephen.Deitsch@bbklaw.com> Sent: Tuesday, July 7, 2020 4:20 PM To: Rachelle Arellano Subject: RE: City Attorney Review - 07-07-2020 Rachelle, I approve as to form Amendment No. 3 to PSA with Range Maintenance Services, LLC. Please use my stamped signature, approving it as to form. Thanks. Steve Stephen Deitsch Partner stephen.deitsch@bbklaw.com T:(909)483-6642 C:(951)662-9343 www.BBKlaw.com C BB&K eCommunications changed July 1. Subscribe for Legal Alerts,Webinar invitations and more! Stay at home and public health orders issued in multiple counties across the U.S. require our offices to be physically closed, effective March 17, 2020. Because all staff are working remotely, all documents(including correspondence, pleadings, and discovery) will be served via e-mail until further notice. Because we may not receive regular mail or other deliveries during this period of time, please e-mail copies of anything you send by regular mail or delivery. Send all e-served documents in your case to the e-mail addresses for any Best Best& Krieger LLP attorney who has appeared in your case, or who has communicated with you by e-mail on your matter. From: Rachelle Arellano [mailto:rarellano©arcadiaca.gov] Sent: Tuesday, July 07, 2020 9:36 AM To: Stephen Deitsch Cc: City Attorney Subject: City Attorney Review - 07-07-2020 CAUTION - EXTERNAL SENDER. Hi Steve, Attached is a folder with the following items for your review: 1. Agreement for Special Services — Liebert, Cassidy $3,045 2. Agreement for Special Services — Liebert, Cassidy Hourly Rates 3. Agreement No. 1 - Background Investigation Services with Robert J. Guerrero 4. Agreement No. 3 - Gun Range Maintenance Services 5. Resolution No. 2057 — Planning — Change of Date only- Previously reviewed and approved 6. Resolution No. 2058 — Planning — Change of Date only — Previously reviewed and approved CAt55 AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT FOR GUN RANGE MAINTENANCE SERVICES This Amendment No. 2 ("Amendment No. 2') is hereby entered into by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and Range Maintenance Services, LLC, a limited liability corporation, with respect to that certain Professional Services Agreement between the parties dated June 5, 2017 ("Agreement"), as amended by Amendment No. 1, dated May 22, 2018. The Parties agree as follows: 1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from July 1, 2019, through June 30, 2020 (the "Extended Term"). 2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended Term as referenced in the attached Exhibit "C". 3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 2 on the date set forth below. CITY OF ARCADIA RANGE MAINTENANCE SERVICES, LLC 1114-A- ommic Lazzaret Donna Foggiato City Manager General Manager ATTEST: Date: 7 i ,/� i iL,a � 1 I. t � it lerk Erica Fogg to-Salvi, Manager APPROVED AS TO FORM: Dated: / (Lcft`c S'-)( G--„ P b,„t, q. CONCUR: Stephen P. Deitsch City Attorney Robe Guthri Chief of Police 1 Exhibit "C" COMPENSATION The Agreement is amended to provide that the total compensation for the period from July 1, 2019, through June 30, 2020, shall not exceed nineteen thousand eighty dollars and zero cents ($19,080.00). The service costs for the monthly, biannual and annual services remain the same as stated in the original Agreement at $17,380, and the insurance costs are $1,700 for FY 2019-20, as notated in the attached support services memo dated June 29, 2019. Total Cost for FY 2019-20 Gun Range Maintenance Services Service Cost Total $17,380 (per original Agreement) Insurance Cost $1,700 Total Contract Cost $19,080 RANGE June 29, 2019 MAINTENANCE Arcadia Police Department SERVICES, LLC. 250 West Huntington Drive 301 MARY BELLE WAY Post Office Box 60021 ANGELS CAMP, CA 95222 Arcadia, CA 91066-6021 209-736-9692 office 408-209-1223 cell SUBJECT: Insurance Cost Explanation "Quality Range Maintenance & Management Service" Range Maintenances Services, LLC, is requesting payment in the amount of $1,700.00, for the additional costs for Automobile Insurance and Worker's Compensation Insurance Coverages due to the requirements and wording required by the City of Arcadia for Additional Insureds. Automobile Insurance Cost: $1,275.00 Worker's Compensation Insurance Cost: $425.00 TOTAL: $1,700.00 If you have any questions, please contact me. Donna Foggiato Range Maintenance Services, LLC 408-209-1223 cell 209-736-9692 johnfoggiato@comcast.net Lk()% AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR GUN RANGE MAINTENANCE SERVICES This Amendment No. 1 ("Amendment No. 1") is hereby entered into by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and Range Maintenance Services, LLC, a limited liability corporation, with respect to that certain Professional Services Agreement between the parties dated June 5,2017 ("Agreement"). The Parties agree as follows: 1. Section 3.3.1 of the Agreement is amended to provide that for the term of July 1, 2018, through June 30, 2019, the City agrees to Range Maintenance Services, LLC a total sum not to exceed nineteen thousand and zero cents ($19,000.00), as referenced in the attached "Exhibit C". 2. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 1 on the date set forth below. CITY OF ARCADIA RANGE MAINTENANCE SERVICES, LLC !411-,►, Lazzarett Donna Foggiato City Manager General Manager ATTEST: Date: S'.t —ax,I fe AO);(4)61.1.4 ClutkAfti)" Jtyrao CitA,Clerk { Erica Foggiato-Salvi, Manager APPROVED AS TO FORM: Dated: S-2 2.2 01$ CONCUR: Stephe P. Deitsch 1 City Attorney Rob= Guthrie Chi-fofPo.•- 1 RANGE MAINTENANCE Wednesday,January 24, 2018 SERVICES, LLC. 301 MARY BELLE WAY ANGELS CAMP, CA 95222 Office of the City Clerk 209-736-9692 office City of Arcadia 408-655-7577 cell 240 W. Huntington Drive "Quality Range Maintenance & Arcadia, CA 91066 Management Service" SUBJECT: Additional Costs Explanation Range Maintenances Services, LLC, has incurred additional costs for Automobile Insurance and Worker's Compensation Insurance Coverages due to the requirements and wording required by the City of Arcadia for Additional Insureds. Range Maintenance Services, LLC, met these requirements by having to shop out the requirements requested by the City of Arcadia to other Insurance Companies that would comply with the requirement the City of Arcadia requested. This ultimately raised the rates to which the City of Arcadia previously agreed to cover. Automobile Insurance Cost: $1220.00 Worker's Compensation Insurance Cost: $400.00 Respectfully Submitted: Donna Foggiato Range Maintenance Services, LLC 408-209-1223 cell 209-736-9692 johnfoggiato@comcast.net