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HomeMy WebLinkAboutC-4056 AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT FOR THE OPERATION OF THE ARCADIA POLICE DEPARTMENT'S TYPE 1 JAIL FACILITY WITH G4S SECURE SOLUTIONS (USA), INC. This Amendment No. 3 ("Amendment No. 3") is hereby entered into on this 8th day of October 2021, by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and G4S Secure Solutions (USA), Inc., a Florida Corporation, with respect to that certain Professional Services Agreement between the Parties dated July 5, 2017 ("the Agreement"), as amended by Amendment No. 1, dated July 29, 2020, and further amended by Amendment No. 2, dated June 25, 2021. The Parties agree as follows: 1. Section 1 of the Agreement, under Parties and Date, is amended by updating the Consultant's company information to Universal Protection Service, LP doing business as Allied Universal Security Services ("Consultant"), a Limited Partnership, with its principal California place of business at 535 North Brand Boulevard #101, Glendale, California, 91203, as stated in the Consultant's name change letter dated November 23, 2021 (Attachment "A"). 2. Section 3.2.4 of the Agreement, the Substitution of Key Personnel is amended to identify the key personnel for performance of the Agreement as Nathan Manago, Service Manager. 3. Section 3.2.6 of the Agreement, the Consultant's Representative is amended to identify Richard Dirmandzhyan as the key representative for the performance of the Agreement. 4. Section 3.5.2 of the Agreement, the Delivery of Notices is updated to reflect the Consultant's new mailing address of 535 North Brand Boulevard #101, Glendale, CA 91203. 5. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. [SIGNATURES ON NEXT PAGE] 1 In witness whereof the Parties have executed this Amendment No. 3 on the date set forth below. CITY OF ARCADIA UNIVERSAL PROTECTION SERVICE, LP DBA ALLIED UNIVERSAL SECURITY SERVICES ominic Lazza ichard Dirrnandzhyan City Manager General Manager ATTEST: Date: l ' a l 1 ova Cityid 4 11/%-- Oepitk Clrk I e Steve Claton President Date: k fz t 12 A- Stephen P. Deitsch City Attorney CONCUR: Roy Nakamura Chief of Police 2 tUE I UNIVERSAL® There for you. 46AS Allied Universal 1551 North Tustin Ave. Suite:650 Santa Ana, CA 92705 Roy Nakamura Chief of Police Arcadia Police Department 250 W. Huntington Dr. Arcadia, CA 91007 November 23, 2021 Dear Chief Nakamura: We are excited to share the news thatAllied Universal has satisfied or waived all of the conditions necessary to complete the acquisition of G4S. We are enormously grateful to you all for your support all of these years. We can now move forward and start integrating the two companies with the goal of delivering considerable benefits that I know this union can achieve. We are pleased to announce that G4S CEO Ashley Almanza will be joining Allied Universal's Board of Directors and will lead our international business for the first year of the transition, helping to ensure a seamless integration. The combination of the two businesses will create a world-leading integrated security company with a strong international platform and an extensive portfolio of enterprise clients. We will be ideally situated to address customers' evolving security needs, partnering and growing with our clients on a national and international scale and serving Allied Universal and G4S's existing customer base around the world. We have completed the integration process of the North America operations of the two companies. We are committed to ensuring that there will be no disruption at all for service delivery through this transition time and beyond. You are our top priority and our primary focus. Through this integration process, we will continue to provide you industry- leading, localized and personalized customer service. Excellence starts with our local leadership and local presence. There is no other security company that offers such a vast amount of local resources in order to serve all communities and customers. In North America alone, we will now have an extensive network of offices and 300,000 employees in communities across the U.S. We have created a well-resourced Integration Management Office staffed by Allied Universal and G4S team members and have a dedicated team of individuals for leading and coordinating the integration. This will allow your current G4S account team to remain focused on you and their service to you. LLEDUNIVERSAL. There for you. As the integration progresses, we will update you with any changes that may take place. We encourage you to contact your representative with any questions or concerns. Our sincerest appreciation for your continued support. Yours sincerely, NaHtia.w Ma.rtago- Skara-w E. Asad.o-or Nathan Manago Sharon E. Asadoor Service Manager Business Development Manager Allied Universal Allied Universal 535 N. Brand, Suite 101 I Glendale, CA 91203 535 N. Brand, Suite 101 I Glendale, CA 91203 C: 619-921-6165 1 Nathan Manago@aus.com C: 323.401.9216 I sharon.asadoor@aus.com www.aus.com I PPO#14417 \CO- 7Q AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT FOR THE OPERATION OF THE ARCADIA POLICE DEPARTMENT'S TYPE 1 JAIL FACILITY WITH G4S SECURE SOLUTIONS (USA), INC. This Amendment No. 2 ("Amendment No. 2") is hereby entered into on this I- 1--- day of ;JAI 2021, by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and G4S Secure Solutions (USA), Inc., a Florida Corporation, with respect to that certain Professional Services Agreement between the Parties dated July 5, 2017 ("the Agreement"), as amended by Amendment No. 1, dated July 29, 2020. The Parties agree as follows: 1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from July 1, 2021 through June 30, 2022 (the "Extended Term"). 2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended Term as referenced in the attached Exhibit "C". 3. Section titled Scope of Services of the Agreement is amended as follows to provide clarification on G4S's service responsibilities. Whereas, City and G4S acknowledge that Assembly Bill 32 prohibits the operation of a private detention facility within the State of California. (Cal. Penal Code § 9501.) Whereas, City and G4S agree that G4S does not operate or manage the City Jail as defined under AB 32 and Cal. Penal Code §§ 9500(b) and 9501 . Now therefore, in consideration of accords made herein, and the exchange of such good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and G4S agree to the following amendments of the Agreement as follows: i. City maintains all decision-making authority and responsibility for the operation and management of the City Jail. City's responsibilities include, but are not limited to: a. Creating and implementing the City's Jail Manual; b. Providing G4S with copies of all relevant policies and procedures; c. Managing the food services contract and inventory; d. Managing linen and janitorial responsibilities; and e. Maintaining responsibility for any maintenance or repair obligations. 1 ii. City shall identify and employ the Facility Administrator and Facility Manager required by Title 15, Minimum Standards for Local Detention Facilities, issued by the Board of State and Community Corrections. As defined in Title 15, the Facility Administrator means the sheriff, chief of police, chief probation officer, or other official charged by law with the administration of a local detention facility. The Facility Manager means the jail commander, camp superintendent, or other comparable employee who has been delegated the responsibility for operating a local detention facility by a facility administrator. iii. City and G4S agree that the scope of G4S's services provided to the City are limited to the staffing of security officers who shall comply with directives provided by City. G4S personnel are classified as security officers or custody officers, not detention officers. G4S's responsibilities include, but are not limited to: a. Receiving, processing and monitoring individuals at the Jail in accordance with Jail policies and procedures; b. Weekly ordering and receipt of prisoner meals to maintain designated inventory; c. Daily washing of jail linen; d. Spot cleaning workspaces, prisoner cells, and common areas; e. Identifying and reporting any maintenance and repair issues; f. Ensuring there is appropriate staffing at the Jail as requested by City; and g. Other duties as requested by City. iv. City and G4S agree that any and all language referencing "Operate", "Manage", or any variations thereof contained in any existing Agreement, Exhibit to any Agreement, and Request for Proposals between City and G4S regarding the scope of G4S's services provided to the City are to be stricken. v. All other terms and conditions of the Agreement remain in full force and effect. vi. This Amendment may be executed in one or more counterparts, each of which shall be deemed an original and all of which shall constitute but one and the same instrument. 4. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. [SIGNATURES ON NEXT PAGE] 2 In witness whereof the Parties have executed this Amendment No. 2 on the date set forth below. CITYOF ARCADIA G4S SECURE SOLUTIONS (USA), INC. 4( 1 . Dominic azzaretto dark I. Ts,fji City Manager Senior Vic- President ATTEST: Date: ZG r - "La— *IN/ ., Ci Clerk Erik Fields Regional Vice President • Date: g/LS/oo x 1 1-“,„, ,r) . Th— Stephn P. Deitsch City Attorney CONCUR: -)Ct-1",W2/--e2A— Roy Nakamura Chief of Police 3 Exhibit "C" COMPENSATION The Agreement is amended to provide that the total compensation for the Extended Term, from July 1, 2021, through June 30, 2022, shall not exceed three hundred twenty- nine thousand three hundred seventy-six dollars and thirty-two cents ($329,376.32), as referenced in the attached letter from the G4S Secure Solutions, Inc. dated March 16, 2021 and in accordance with the following Rate Schedule: Hours Wage Billing Holiday / Average Estimated Position Per Rate Rate Overtime Monthly Annual Cost Week Rate cost Custody Officer 128 $20.00 $34.87 $48.82 $19,341.23 $232,094.72 Custody Supervisor 40 $27.00 $46.77 $65.48 $8,106.80 $97,281.60 Estimated Totals $27,448.03 $329,376.32 4 -,,I--; : ':,,,,r -T:2;_:-_-'"-ii- _ , .-:-..1.1:',', ' ''''' ' ' ''' a Y may ' t 4 ; t r- z +rte, y" j ' * • '•w � �' ' V, '.. '::#'-.-.4'..':v w -° 1 ' . -A.„- it-_.. ( - - -..„ /4 _ . ... i ,.----7,--- , 411,T7je 1 li,, e . , „.„, . ,, .... „ _. . . , *, ., „.: . ........_„. .,,,) . . .,.. . .PRIP At --...----...,,, # r { - :$,-----' :1-„:,,,r, ,„,..,,„..„,. .1,... / ',-,, v :,,..,. .„..--:* - ,1/4 , ...s. -, ,- .. , -....,. ,' , , . . ._ . . y • ' ''-. - 114 41.E • . —. - • tom -. :'.i: r. i'S il. - ie Presented by Proposal for Custody G4S Secure Solutions (USA) Inc. Officer Services for the Sharon Asadoor 4929 Wilshire Blvd, Suite 601 Arcadia Police Department Los Angeles, CA 90010 323.401.9216 • sharon.asadoor@usa.g4s.com 4:1746$ SecuringYourWorld Sharon Asadoor Chief Roy Nakamura Manager, Business Development Chief of Police G4S Secure Solutions (USA) Inc. City of Arcadia, Police Department 323.401.9216 250 W Huntington Drive sharon.asadoor@usa.g4s.com Arcadia, CA 91066 4929 Wilshire Blvd, Suite 601, Los Angeles, CA 90010 www.g4s.us March 16, 2021 Dear Chief Nakamura: On behalf of G4S Secure Solutions (USA) Inc. (G4S), we thank the City of Arcadia's Police Department for our trusted partnership. Our goal is to continue to help the City of Arcadia achieve its goals through supplying qualified and trained officers combined with our proven management and operations processes. Key elements of our overall solution that we will continue to provide are: • Staffing the City's Custody Officer positions with G4S' premier Custom Protection Officer® Program, the most qualified and highest caliber of officers in the industry. • Comprehensive and documented background checks, including reference, credit and fingerprint checks. • State standard training for all Custody Officers to operate in a Type I Jail Facility including Title 15, Section 1024 Court Holding and Temporary Holding Facility Training. • Compliance with Title 15 of the California Code of Regulations and accurate records demonstrating compliance for the purpose of state inspections and audits. It is paramount to G4S to provide a fair and equitable pricing to ensure the highest quality of service to the City of Arcadia. On the pages to follow we provide our price proposal that illustrates the value will continue to provide the City. We look forward to the chance to carry on our partnership with you. Please contact me and/or Quintin Ridley if you have questions about this proposal or require further information. Sincerely, Sharon Asadoor Manager, Business Development G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information PRICING The purpose of the Custody Officer Program is to increase the City of Arcadia's total value through the strategic application of available resources to specific dangers. Helping to strike this balance by supplying the right services is a challenge G4S has helped organizations such as Arcadia meet for decades. We propose the following pricing based upon our assessment of Arcadia Police Department's needs: HOURS WAGE BILLING HOLIDAY/ EST. AVERAGE EST. POSITION PER RATE RATE OVERTIME WEEKLY MONTHLY ANNUAL WEEK RATE COST COST COST * Custody 128 $20.00 $34.87 $48.82 $4,463.36 Officer $19,341.23 $232,094.72 Custody 40 $27.00 $46.77 $65.48 $1,870.80 Supervisor $8,106.80 $97,281.60 Estimated Totals $6,334.16 $27,448.03 $329,376.32 *Based on 52 weeks per year PRICING NOTES Based on our review and our knowledge of providing security to similar customers in like environments, G4S has proposed a security solution which combines our quality security officer program to ensure the scope of work and Post Orders are adhered to above and beyond the expectations of Arcadia PD.' In order to provide a transparent view of our pricing, the following notes provide additional details on our proposed pricing structure: TOPIC PRICING NOTES The proposed pricing is valid for 90 days and does not include sales or use taxes where applicable. The rates quoted will remain in effect for 1 year and will be automatically adjusted to fully recover any change in costs mandated by law, including but Validity and not limited to licensing fees, Federal Insurance Contribution Act (FICA), Federal Taxes Unemployment Tax Act (FUTA), State Unemployment Insurance (SUI), Worker's Compensation, Collective Bargaining Agreements, Union Activities, regulatory costs associated with compliance with the Patient Protection and Affordable Care Act(PPACA), and/or Federal or State minimum wage laws. In addition,these rates may be adjusted each November 1 for any increased 1 For the following pricing details, amounts shown in the specified categories are based on our assumptions and are projections used to formulate the proposed bill rates. G4S'contractual commitment will relate to the total bill rate only and not the components thereof. G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information 1 TOPIC PRICING NOTES costs for medical insurance premiums, participation rates or both. The pricing submitted reflects G4S' calculations from its understanding of Arcadia PD's current security schedules and coverage needs. If such schedules and staffing levels are not sufficient to comply with California law mandating off-duty meal periods and/or off-duty rest periods, G4S reserves the right to revise and/or increase these rates, at any time, to comply with California's requirements for off-duty meal periods and/or off-duty rest periods. These revisions may include modifying schedules, providing additional staffing/personnel, or taking other actions deemed necessary by G4S. G4S agrees to use best efforts to minimize such additional costs to the extent operationally feasible while still meeting the requirements of California law. G4S pricing is based on retaining incumbent G4S personnel currently assigned to the Arcadia PD account who have the knowledge and experience of the Incumbent security program, to which newly hired personnel would not be privy. From experience, we know that reducing the wage rates or hiring all new officers will Retention cause a high rate of turnover and will not provide the consistent security program that Arcadia PD has grown accustomed to. G4S would be happy to discuss this methodology with Arcadia PD in further detail. Please note that the rates quoted are based on non-union security personnel. Should our employees become represented by a union organization and we Union Note negotiate a collective bargaining agreement, then the wages and employee benefits would be adjusted accordingly, along with our bill rates. Quoted rates include the following background investigation and screening elements for new hire personnel: • Identity verification: Social Security trace report • Criminal searches (based on 7-10 years of address history or in accordance with state law) - Statewide criminal search (where available) Pre- - County criminal search (when state not available or historically employment incomplete) Screening - Multi-jurisdictional and sex offender search including OFAC SDN search (terrorist watch list) • 7 years of activities (employment, unemployment, education) - Review, investigation and resolution of all gaps 90 days or longer • Driver's license (DMV) check (annual for driving positions) • Drug screen (10-panel) • Physical exam (CPO only) • Psychological evaluation (MMPI-2) (CPO only) G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information 2 TOPIC PRICING NOTES The quoted rates include the following training for new-hire personnel; all officers receive annual in-service training. Custom Protection Officer® • Pre-assignment Training: 40 hours Training ■ On-the-Job Training: 24 hours • Incumbent New-Hire Orientation: 8 hours • Annual In-Service Training: 16 hours Additional pre-assignment training is direct billed at 1.33 times the straight-time pay rate and post-assignment training at 1.40 times the straight-time bill rate, unless personnel are in a billable posture. Benefits Employees with 32 or more hours per week are eligible for the identified Eligibility benefits program. G4S recognizes the following six (6) holidays: New Year's Day, Memorial Day, Holidays Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Holidays pay is time-and-one-half for hours worked. Holidays are billed separately at 1.40 times the straight-time bill rate. G4S provides the following vacation, which has been included in the bill rates. • 1 week (40 hours) after 1 year • 2 weeks (80 hours) after 2 years (CPO only) Vacation • 3 weeks (120 hours) after 5 years (CPO only) Should incumbent personnel retained on the account be eligible for additional vacation, G4S will direct-bill for vacation in excess of one week at 1.33 times the straight-time pay rate, if the client approves the grandfathering of current earned benefits. One (1) day of sick time after every four(4) months worked (24 hours annually) Sick Time or paid time off as otherwise required under state law. G4S has a clear understanding of the requirements of the Affordable Healthcare Act (ACA), and our plans provide the health coverage that our employees need and deserve. G4S pricing is inclusive of our Comprehensive Major Medical PPO Plan administered by BlueCross BlueShield. Health Plans are renewed each year on November 1; if any changes in cost or Insurance changes due to legislation or the interpretation of same, we request the Plan opportunity to revisit our rates. The costs of insurance are influenced by a multitude of factors including, but not limited to, employee participation, claims history and other factors outside of our control. These factors are universal for all employees regardless of their industry and are not G4S-specific, so any increases would be experienced with any provider. G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information 3 TOPIC PRICING NOTES Life Insurance $10,000 Life and AD&D, after one year of service Dental Dental Insurance administered by Delta Dental (optional, employee paid) Insurance Vision Vision Insurance administered by Vision Service Plan (optional, employee paid) Insurance G4S will furnish each officer at a location with a complete complement of police style uniforms and foul weather gear. Personnel are required to maintain their Uniforms uniforms in a neat and orderly manner at all times. Uniforms are provided with no payment or deposit required of the employee. Please note that in order to comply with statutory requirements, all personnel assigned to California sites receive a uniform maintenance allowance. The following employee benefits have also been factored into our proposed Other pricing: Employee ■ Standard 401(K), after one year of service Benefits ■ Standard Incentive and Recognition Awards ■ Employee Assistance Program Equipment Any additional equipment needed (such as radios, vehicles, PPE, etc.) can be direct-billed as incurred. Quoted rates are based on a 40-hour workweek schedule. Overtime billing rates will apply when personnel are placed in an overtime posture for pay purposes as a result of scheduling over 40 hours per week (or more than 8 hours per day in California) or if additional hours are required outside the regular schedule. G4S will endeavor to use part-time personnel whenever Overtime possible to avoid overtime rates. Personnel will be paid time-and-one-half base pay rates for overtime, and the corresponding bill rate is 1.40 times the straight- time bill rate. Personnel in California will be paid double time if required to work more than 12 hours per day. The corresponding bill rate for double time is 1.85 times the straight-time bill rate. Salaried Salaried personnel are exempt from overtime. Exempt personnel will be paid Personnel and billed on a weekly basis, 40 hours each week and are not replaced in the event of paid leave. Quoted rates are for regular or permanent service. The following applies to short-term and disaster/emergency services: Permanent ■ Short-term service: Additional personnel will be provided at overtime Service rates for sites that have permanent coverage. For sites that have no permanent coverage, G4S will use short-term rates of$48 per hour for unarmed requests. G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information 4 TOPIC PRICING NOTES ■ Disaster/Emergency services: Disaster and emergency services involve the deployment of large groups of personnel and include complicated operational issues such as travel, communications, equipment and lodging in sometimes challenging environments. Because needs vary, G4S requires the mutual development of the operations plan in order to ensure the highest probability of successful deployment in the event there is a need to activate this service. G4S has a well-established and documented Disaster/Emergency Operations Plan developed from extensive experience in providing these services. Table 2. Pricing Notes G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information 5 CJ- 6 AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR THE OPERATION OF THE ARCADIA POLICE DEPARTMENT'S TYPE 1 JAIL FACILITY WITH G4S SECURE SOLUTIONS (USA), INC. This Amendment No. 1 ("Amendment No. 1") is hereby entered into by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and G4S Secure Solutions (USA), Inc., a Florida Corporation, with respect to that certain Professional Services Agreement between the parties dated July 5, 2017 ("the Agreement"). The parties agree as follows: 1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from July 1, 2020 through June 30, 2021 (the "Extended Term"). 2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended Term as referenced in the attached Exhibit "C". 3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No.1 on the date set forth below. [SIGNATURES ON NEXT PAGE] 1 In witness whereof the parties have executed this Amendment No. 1 on the date set forth below. CITY OF ARCADIA G SECURE SOLUTIONS (USA), INC. • • • Dominic Lazzare• e Mark I. Tsuji City Manager Senior Vice Presid t ATTEST: Date: 7 ZO ity Clerk -1 Erik Fields Market Vice President, Southern California 4rze Date: 7/Z1IZ©ZO Stephen P. Deitsch City Attorney CONCUR: s R•pert Guthrie Chief of Police, i 2 Exhibit "C" COMPENSATION The Agreement is amended to provide that the total compensation for the Extended Term, from July 1, 2020, through June 30, 2021, shall not exceed three-hundred fourteen thousand seven-hundred forty-nine dollars and seventy-six cents ($314,749.76), as referenced in the attached letter from the G4S Secure Solutions, Inc. dated March 13, 2020. 3 Siprr 3 .�+ �� �,. �.� `"'"^Pa �.,. -_, air, k p r -( t/4, ,,,, .•-•...• ,, § E s w _: ' . . ''... '''', '.'14'.::' " i:12' •;1:7:1:' ..' ..-*' '.71'' _. ,, ,,,,,....„... , __ of - „ , A. , . .. , ,„ .. . , •, iiik.- .0--, , - ----„„,,,„, : ..„.,,,,,4- Irk.:','",,,,k,,--:' ... . „, .. ie .„ .... ., . ,,,,, ...- ,:-,..-. -, .. . - ,.„,_ .' . ..7-,, + .: -:a k T ti r� , ., ....„...,.., ., 4. 4., ,H, - ,47 -,,,,- -1 ..,........ - - , . .,. , --,._ . u- ... . ,. m. 6. ;;^ t�i°F , a; `�} :'"mak.. ...,,, .,,,,,,,,4.4„,„„. .41,*4..,._::,; ....,,:, ,, .479,, ,..,,,,,?1„ ., „ _.1 , .; 1. ,. it. lk ') ' .''''*''- '.' '- .1"17" -4:.-4:4''?"'L'I ; _, w 1 a $ 0 c R Presented by Proposal for Custody G4S Secure Solutions (USA) Inc. Officer Services •for the Sharon Asadoor 4929 Wilshire Blvd, Suite 601 Arcadia Police Department Los Angeles, CA 90010 323.401.9216 • sharon.asadoor@usa.g4s.com C743 Securing Your World Sharon Asadoor Robert T. Guthrie Manager, Business Development Chief of Police G4S Secure Solutions (USA) Inc. City of Arcadia, Police Department 323.401.9216 250 W Huntington Drive sharon.asadoor@usa.g4s.com Arcadia, CA 91066 4929 Wilshire Blvd, Suite 601, Los Angeles, CA 90010 www.g4s.us March 13, 2020 Dear Chief Guthrie: On behalf of G4S Secure Solutions (USA) Inc. (G4S), we thank the City of Arcadia's Police Department for our trusted partnership. Our goal is to continue to help the City of Arcadia achieve its goals through supplying qualified and trained officers combined with our proven management and operations processes. Key elements of our overall solution that we will continue to provide are: • Staffing the City's Custody Officer positions with G4S' premier Custom Protection Officer® Program, the most qualified and highest caliber of officers in the industry. • Comprehensive and documented background checks, including reference, credit and fingerprint checks. • State standard training for all Custody Officers to operate in a Type I Jail Facility including Title 15, Section 1024 Court Holding and Temporary Holding Facility Training. • Compliance with Title 15 of the California Code of Regulations and accurate records demonstrating compliance for the purpose of state inspections and audits. It is paramount to G4S to provide a fair and equitable pricing to ensure the highest quality of service to the City of Arcadia. On the pages to follow we provide our price proposal that illustrates the value will continue to provide the City. We look forward to the chance to carry on our partnership with you. Please contact me and/or Quintin Ridley if you have questions about this proposal or require further information. Sincerely, S1'Lcwo-i Asad oor Sharon Asadoor Manager, Business Development G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary information PRICING The purpose of the Custody Officer Program is to increase the City of Arcadia's total value through the strategic application of available resources to specific dangers. Helping to strike this balance by supplying the right services is a challenge G4S has helped organizations such as Arcadia meet for decades. We propose the following pricing based upon our assessment of Arcadia Police Department's needs: HOURS WAGE BILLING HOLIDAY/ EST. AVERAGE I EST. POSITION PER RATE RATE OVERTIME WEEKLY MONTHLY ANNUAL WEEK RATE COST COST I COST* Custody 128 I $19.00 $33.26 $46.56 $4,257.28 $18,448.21 $221,378.56 Officer Custody 40 $26.00 $44.89 $62.85 $1,795.60 $7,780.93 $93,371.20 Supervisor Estimated Totals 6,052.88 26,229.15 $314,749.76 Table 1. Position and Wage Summary *Based on 52 weeks per year PRICING NOTES Based on our review and our knowledge of providing security to similar customers in like environments, G4S has proposed a security solution which combines our quality security officer program to ensure the scope of work and Post Orders are adhered to above and beyond the expectations of Arcadia PD.1 In order to provide a transparent view of our pricing, the following notes provide additional details on our proposed pricing structure: TOPIC PRICING NOTES The proposed pricing is valid for 90 days and does not include sales or use taxes where applicable. The rates quoted will remain in effect for 1 year and will be automatically adjusted to fully recover any change in costs mandated by law, including but Validity and not limited to licensing fees, Federal Insurance Contribution Act (FICA), Federal Taxes Unemployment Tax Act(FUTA), State Unemployment Insurance (SUI), Worker's Compensation, Collective Bargaining Agreements, Union Activities, regulatory costs associated with compliance with the Patient Protection and Affordable Care Act(PPACA), and/or Federal or State minimum wage laws. In addition, these rates may be adjusted each November 1 for any increased For the following pricing details, amounts shown in the specified categories are based on our assumptions and are projections used to formulate the proposed bill rates. G4S'contractual commitment will relate to the total bill rate only and not the components thereof. G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information 1 TOPIC PRICING NOTES costs for medical insurance premiums, participation rates or both. The pricing submitted reflects G4S' calculations from its understanding of Arcadia PD's current security schedules and coverage needs. If such schedules and staffing levels are not sufficient to comply with California law mandating off-duty meal periods and/or off-duty rest periods, G4S reserves the right to revise and/or increase these rates, at any time, to comply with California's requirements for off-duty meal periods and/or off-duty rest periods. These revisions may include modifying schedules, providing additional staffing/personnel, or taking other actions deemed necessary by G4S. G4S agrees to use best efforts to minimize such additional costs to the extent operationally feasible while still meeting the requirements of California law. v G4S pricing is based on retaining incumbent G4S personnel currently assigned to the Arcadia PD account who have the knowledge and experience of the Incumbent security program, to which newly hired personnel would not be privy. From Retention experience, we know that reducing the wage rates or hiring all new officers will cause a high rate of turnover and will not provide the consistent security program that Arcadia PD has grown accustomed to. G4S would be happy to discuss this methodology with Arcadia PD in further detail. Please note that the rates quoted are based on non-union security personnel. Should our employees become represented by a union organization and we Union Note negotiate a collective bargaining agreement, then the wages and employee benefits would be adjusted accordingly, along with our bill rates. Quoted rates include the following background investigation and screening elements for new hire personnel: ■ Identity verification: Social Security trace report Criminal searches (based on 7-10 years of address history or in accordance with state law) - Statewide criminal search (where available) Pre- - County criminal search (when state not available or historically employment incomplete) Screening - Multi-jurisdictional and sex offender search including OFAC SDN search (terrorist watch list) 2 7 years of activities (employment, unemployment, education) - Review, investigation and resolution of all gaps 90 days or longer ■ Driver's license (DMV) check (annual for driving positions) ,t t ■ Drug screen (10-panel) Physical exam (CPO only) ■ Psychological evaluation (MMPI-2) (CPO only) G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information 2 TOPIC PRICING NOTES The quoted rates include the following training for new-hire personnel; all officers receive annual in-service training. Custom Protection Officer® ■ Pre-assignment Training: 40 hours Training ■ On-the-Job Training: 24 hours • Incumbent New-Hire Orientation: 8 hours is Annual In-Service Training: 16 hours Additional pre-assignment training is direct billed at 1.33 times the straight-time pay rate and post-assignment training at 1.40 times the straight-time bill rate, unless personnel are in a billable posture. Benefits Employees with 32 or more hours per week are eligible for the identified Eligibility benefits program. G4S recognizes the following six (6) holidays: New Year's Day, Memorial Day, Holidays Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Holidays pay is time-and-one-half for hours worked. Holidays are billed separately at 1.40 times the straight-time bill rate. G4S provides the following vacation, which has been included in the bill rates. • 1 week (40 hours) after 1 year a 2 weeks (80 hours) after 2 years (CPO only) Vacation • 3 weeks (120 hours) after 5 years (CPO only) Should incumbent personnel retained on the account be eligible for additional vacation, G4S will direct-bill for vacation in excess of one week at 1.33 times the straight-time pay rate, if the client approves the grandfathering of current earned benefits. Sick Time One (1) day of sick time after every four (4) months worked (24 hours annually) or paid time off as otherwise required under state law. G4S has a clear understanding of the requirements of the Affordable Healthcare Act (ACA), and our plans provide the health coverage that our employees need and deserve. G4S pricing is inclusive of our Comprehensive Major Medical PPO Plan administered by BlueCross BlueShield. Health Plans are renewed each year on November 1; if any changes in cost or Insurance changes due to legislation or the interpretation of same, we request the Plan opportunity to revisit our rates. The costs of insurance are influenced by a multitude of factors including, but not limited to, employee participation, claims history and other factors outside of our control. These factors are universal for all employees regardless of their industry and are not G4S-specific, so any increases would be experienced with any provider. G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information T�► " I PRICING NOTES Life Insurance $10,000 Life and AD&D, after one year of service Dental Dental Insurance administered by Delta Dental (optional, employee paid) Insurance Vision Insurance Vision Insurance administered by Vision Service Plan (optional, employee paid) H_______ _.._ G4S will furnish each officer at a location with a complete complement of police style uniforms and foul weather gear. Personnel are required to maintain their Uniforms uniforms in a neat and orderly manner at all times. Uniforms are provided with no payment or deposit required of the employee. Please note that in order to comply with statutory requirements, all personnel assigned to California sites receive a uniform maintenance allowance. The following employee benefits have also been factored into our proposed Other pricing: Employee • Standard 401(K), after one year of service Benefits ■ Standard Incentive and Recognition Awards a Employee Assistance Program Equipment Any additional equipment needed (such as radios, vehicles, PPE, etc.) can be direct-billed as incurred. Quoted rates are based on a 40-hour workweek schedule. Overtime billing rates will apply when personnel are placed in an overtime posture for pay purposes as a result of scheduling over 40 hours per week (or more than 8 hours per day in California) or if additional hours are required outside the regular schedule. G4S will endeavor to use part-time personnel whenever Overtime possible to avoid overtime rates. Personnel will be paid time-and-one-half base pay rates for overtime, and the corresponding bill rate is 1.40 times the straight- j time bill rate. Personnel in California will be paid double time if required to work more than 12 hours per day. The corresponding bill rate for double time is 1.85 t times the straight-time bill rate. Salaried Salaried personnel are exempt from overtime. Exempt personnel will be paid Personnel and billed on a weekly basis, 40 hours each week and are not replaced in the event of paid leave. 1-t;`s,3,*. Quoted rates are for regular or permanent service. The following applies to short-term and disaster/emergency services: Permanent m Short-term service: Additional personnel will be provided at overtime Service rates for sites that have permanent coverage. For sites that have no permanent coverage, G4S will use short-term rates of$48 per hour for unarmed requests. G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information 4 TOPIC PRICING NOTES • Disaster/Emergency services: Disaster and emergency services involve the deployment of large groups of personnel and include complicated operational issues such as travel, communications, equipment and lodging in sometimes challenging environments. Because needs vary, G4S requires the mutual development of the operations plan in order to ensure the highest probability of successful deployment in the event there is a need to activate this service. G4S has a well-established and documented Disaster/Emergency Operations Plan developed from extensive experience in providing these services. Table 2. Pricing Notes G4S Proposal to Provide Custody Officer Services Confidential, Financial and Proprietary Information 5 Rachelle Arellano From: Stephen Deitsch <Stephen.Deitsch@bbklaw.com> Sent: Tuesday, September 1, 2020 4:01 PM To: Rachelle Arellano Subject: RE: Items for City Attorney's review 9-1-20 Rachelle, I have read and approve as to form Amendment no. 1 to the PSA with G4S Secure Solutions regarding the City's jail facilities. Please feel free to use my stamped signature for this purpose. Steve x Stephen Deitsch Partner stephen.deitsch@bbklaw.com T: (909)483-6642 C:(951)662-9343 www.BBKlaw.com EJ-El- Stay at home and public health orders issued in multiple counties across the U.S. require our offices to be physically closed. Because all staff are working remotely, all documents (including correspondence, pleadings, and discovery) will be served via e-mail until further notice. Because we may not receive regular mail or other deliveries during this period of time, please e-mail copies of anything you send by regular moil or delivery. Send all e-served documents in your case to the e-mail addresses for any Best Best& Krieger L . attorney who has appeared in your case, or who has communicated with you by e-mail on your matter. From: Rachelle Arellano [mailto:rarellano@arcadiaca.gov] Sent: Tuesday, September 01, 2020 9:32 AM To: Stephen Deitsch Cc: City Attorney Subject: Items for City}} Attorney's review 9-1-20 ovraithmikigspitil Hi Steve, Attached is a folder with the following items for your review: 1. Amendment No. 1 — G4S Secure Solutions — PD 2. Certificate — Easement for ADA Access around Embassy Suite Driveways -DSD 3. Installation of Cartridge Filter for the Live Oak Plant— PWSD Thank you, 1