HomeMy WebLinkAboutItem 2l - Security Guard Services for the Arcadia Library
DATE: August 1, 2017
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
Prepared by: Roger Hiles, Library Services Manager
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH SECURITY PATROL &
MANAGEMENT CORPORATION FOR SECURITY GUARD SERVICES IN
AN AMOUNT NOT TO EXCEED $25,000
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute a Professional Services Agreement with Security Patrol Management
& Services Corporation for unarmed security guard service at the Arcadia Public Library
for a period of five (5) years with an option to renew for a maximum of three (3) one-year
renewals thereafter, for an annual amount not to exceed $25,000. Sufficient funds are
available in the City’s FY 2017-18 Operating Budget.
BACKGROUND
The Arcadia Public Library is visited by approximately 40,000 people each month,
including many children from the nearby schools. In order to maintain an orderly
atmosphere where quiet study is possible, the Library requires a security monitor to
circulate throughout the building, encouraging patrons of all ages to conduct themselves in
a manner that does not intrude on others.
The City’s current security guard services vendor, Security Patrol Management &
Services, has been the successful contractor with the Library since 2004. They most
recently were awarded the contract in 2011, which expires this year.
DISCUSSION
Staff published a Request for Proposal on March 13, 2017, which was advertised in the
Arcadia Weekly. After a three-week submission period, two proposals were received,
one from Security Patrol & Management Corporation, and the other from World Private
PSA for Security Guard Services
August 1, 2017
Page 2 of 3
Security, Inc. A committee comprised of three City staff members convened to review
and rate the proposals using a 100-point evaluation system. The proposals were
evaluated according to thoroughness and understanding of work, related experience,
quality of proposal, and costs. Figure 1.1 is a summary of the average scores and final
rank.
Figure 1.1 – Average Scores for Security Guard Services Proposals
THOROUGHNESS &
UNDERSTANDING
Company Name and OF SCOPE OF EXPERIENCE PROPOSAL COST GRAND
Headquarters Location SERVICES OF FIRM QUALITY PROPOSAL TOTAL
(1) Security Patrol
Management &
Services Corporation 30 20 10 30 90
Moreno Valley, CA
(2) World Private
Security, Inc.
Northridge, CA 30 20 15 15 80
Security Patrol & Management Corporation has been successfully providing security
guard services to the Arcadia Public Library since 2004. Their proposed hourly rate
was unchanged from the current rate of $12.00. World Private Security proposed an
hourly rate of $18.00.
The Library has determined that Security Patrol & Management Corporation is the
lowest responsible bidder.
FISCAL IMPACT
The first year cost ($25,000) has been budgeted in the City’s FY 2017-18 Operating
Budget. Funding for the remaining years will be requested in their respective operating
budgets.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute a Professional Services Agreement with Security Patrol &
Management Corporation for Security Guard Services in an amount not to exceed
$25,000.
PSA for Security Guard Services
August 1, 2017
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