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HomeMy WebLinkAboutItem 2l - Security Guard Services for the Arcadia Library DATE: August 1, 2017 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services Prepared by: Roger Hiles, Library Services Manager SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH SECURITY PATROL & MANAGEMENT CORPORATION FOR SECURITY GUARD SERVICES IN AN AMOUNT NOT TO EXCEED $25,000 Recommendation: Approve SUMMARY It is recommended that the City Council approve, and authorize and direct the City Manager to execute a Professional Services Agreement with Security Patrol Management & Services Corporation for unarmed security guard service at the Arcadia Public Library for a period of five (5) years with an option to renew for a maximum of three (3) one-year renewals thereafter, for an annual amount not to exceed $25,000. Sufficient funds are available in the City’s FY 2017-18 Operating Budget. BACKGROUND The Arcadia Public Library is visited by approximately 40,000 people each month, including many children from the nearby schools. In order to maintain an orderly atmosphere where quiet study is possible, the Library requires a security monitor to circulate throughout the building, encouraging patrons of all ages to conduct themselves in a manner that does not intrude on others. The City’s current security guard services vendor, Security Patrol Management & Services, has been the successful contractor with the Library since 2004. They most recently were awarded the contract in 2011, which expires this year. DISCUSSION Staff published a Request for Proposal on March 13, 2017, which was advertised in the Arcadia Weekly. After a three-week submission period, two proposals were received, one from Security Patrol & Management Corporation, and the other from World Private PSA for Security Guard Services August 1, 2017 Page 2 of 3 Security, Inc. A committee comprised of three City staff members convened to review and rate the proposals using a 100-point evaluation system. The proposals were evaluated according to thoroughness and understanding of work, related experience, quality of proposal, and costs. Figure 1.1 is a summary of the average scores and final rank. Figure 1.1 – Average Scores for Security Guard Services Proposals THOROUGHNESS & UNDERSTANDING Company Name and OF SCOPE OF EXPERIENCE PROPOSAL COST GRAND Headquarters Location SERVICES OF FIRM QUALITY PROPOSAL TOTAL (1) Security Patrol Management & Services Corporation 30 20 10 30 90 Moreno Valley, CA (2) World Private Security, Inc. Northridge, CA 30 20 15 15 80 Security Patrol & Management Corporation has been successfully providing security guard services to the Arcadia Public Library since 2004. Their proposed hourly rate was unchanged from the current rate of $12.00. World Private Security proposed an hourly rate of $18.00. The Library has determined that Security Patrol & Management Corporation is the lowest responsible bidder. FISCAL IMPACT The first year cost ($25,000) has been budgeted in the City’s FY 2017-18 Operating Budget. Funding for the remaining years will be requested in their respective operating budgets. RECOMMENDATION It is recommended that the City Council approve, and authorize and direct the City Manager to execute a Professional Services Agreement with Security Patrol & Management Corporation for Security Guard Services in an amount not to exceed $25,000. PSA for Security Guard Services August 1, 2017 Page 3 of 3