HomeMy WebLinkAboutC-4065 AMENDMENT NO. 2 TO THE CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT REGARDING
VIDEO PRODUCTION, BROADCAST, AND WEB STREAMING
SERVICES FOR CITY COUNCIL AND COMMISSION MEETINGS
This Amendment No. 2 ("Amendment No. 2") is hereby entered into by and
between the City of Arcadia, a municipal corporation of the State of California, and Studio
Spectrum, Inc., with respect to that certain Professional Services Agreement between the
Parties dated August 14, 2017, as amended by Amendment No. 1 dated June 16, 2020
("Agreement").
The Parties agree as follows:
1. Section 3.1.1 of the Agreement, the Scope of Services is amended for the
Extended Term as referenced in the attached Exhibit "A".
2. Section 3.2.2 of the Agreement, the Schedule of Services is amended for the
Extended Term as referenced in the attached Exhibit "B".
3. Section 3.3.1 of the Agreement, the Compensation is amended for the
Extended Term as referenced in the attached Exhibit "C".
4. All of the remaining terms and provisions of the Agreement not amended by
this Amendment No. 2 are hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 2 on the date
set forth below.
CITY OF ARCADIA STUDIO SPECTRUM, INC.
1�a - y� L
�aminic Lazzar- Ken Buckowski
City Manager President
Date:''� .' \3 t 01-1 Date: f f.
ATTEST:
`0 ( Jim' 00/ ,
City Clerk Joh uckowski
e President
Date: / J1 ii/ icZc`
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
EXHIBIT"A"
SCOPE OF SERVICES
Consultant shall provide video production, broadcast, live and archived web streaming,
and ancillary services for City Council meetings including the maintenance of service
records as well as the coordination of required service. The date and time of the meetings
will be coordinated by the City with the Consultant. It is generally assumed that City
Council meetings will occur on the first and third Tuesday of each month.
In addition, the Consultant shall provide video production, broadcast, live and archived
web streaming, and ancillary services for twenty-two Arcadia Planning Commission
meetings. As part of the City of Arcadia's COVID-19 transmission mitigation efforts,
twenty-two Arcadia Planning Commission meetings scheduled for August 2020 through
June 2021 are expected to be conducted virtually. The date and time of the meetings will
be coordinated by the City with the Consultant. It is generally assumed that Planning
Commission meetings which will occur virtually will occur on the second and fourth
Tuesday of the month.
Exhibit "B"
SCHEDULE OF SERVICES
Consultant shall provide services, as referenced in Exhibit"A", commencing July 1, 2020
through June 30, 2021. The date and time of the meetings will be coordinated by the City
with the Consultant. It is generally assumed that City Council meetings will occur on the
first and third Tuesday of each month, and the Planning Commission meetings which will
be conducted virtually will occur on the second and fourth Tuesday of the month from
August 2020 through June 2021.
Exhibit "C"
ADDITIONAL COMPENSATION
"FOR ADDITIONAL MEETINGS NOT COVERED BY AMENDMENT NO. 1"
City shall pay to Consultant the fee of $1,275 per meeting for the production, broadcast, and
web streaming of twenty-two additional virtual Planning Commission meetings following August
1, 2020, as outlined below. The total cost of the contract, as amended by this Amendment No.
2, shall not exceed $61,200.
Total Per Meeting $1,275.00
22 Planning Commission Meetings Following August 1, 2020 $28,050.00
Rachelle Arellano
From: Laena Shakarian
Sent: Tuesday, January 12, 2021 11:24 AM
To: Rachelle Arellano
Subject:
RE: Studio Spectrum Contract
Hi Rachelle,
Unfortunately, I don't. Steve called me up and all the changes were made via our phone conversation. Please let me
know if there is anything else I can do to help.
Best,
Laena
From: Rachelle Arellano <rarellano@arcadiaca.gov>
Sent:Tuesday,January 12, 2021 11:22 AM
To: Laena Shakarian <Ishakarian@arcadiaca.gov>
Subject: RE: Studio Spectrum Contract
Would you happen to have Steve's email approving that change so that I may add to the Amendment.
Since Covid started we keep a copy of Steve's email approving his signature for all contracts, PSA's
or amendments.
Thank you,
Rachelle Arellano
40.01 Deputy City Clerk! City Clerk I City of Arcadia
li1 240 W. Huntington Drive I Arcadia, CA 91006
t (626) 574-5453 I rarellano@arcadiaca.gov
4#
This email and any files or attachments transmitted with it may contain privileged or otherwise confidential information.If you are not the intended
recipient,or believe that you may have received this communication in error,please advise the sender via reply email and immediately delete the
email you received.
From: Laena Shakarian <Ishakarian@arcadiaca.gov>
Sent:Tuesday,January 12, 2021 11:09 AM
To: Rachelle Arellano<rarellano@arcadiaca.gov>
Subject:Studio Spectrum Contract
1
C-1—Pc6
AMENDMENT NO. 1 TO THE CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT REGARDING
VIDEO PRODUCTION, BROADCAST, AND WEB STREAMING
SERVICES FOR CITY COUNCIL AND COMMISSION MEETINGS
This Amendment No, 1 ("Amendment No. 1") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Studio Spectrum, Inc. with respect to that certain
Professional Services Agreement between the Parties dated August 14, 2017 (the
"Agreement").
The Parties agree as follows:
1 Section 3 1 1 of the Agreement the Scope of Services isame5cied for the
Extended Term as referenced in the attached Exhibit -A".
2. Section 3,1.2 of the Agreement, the Term is amended by extending the term
from July 1, 2020 through June 30, 2021 (the "Extended Term").
3, Section 3.2,2, of the Agreement, the Schedule of Services is amended for the
Extended Term as referenced in the attached Exhibit "B".
4. Section 3.3.1 of the Agreement, the Compensation is amended for the
Extended Term as referenced in the attached Exhibit "C".
5. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the Parties have executed this Amendment No, 1 on the date
set forth below.
CITY OF ARCADIA STUDIO SPECTRUM, INC.
i , i177/
iL
- _
) _ L•aiL
Dominic Lazzarett6 Ken Buckowski
City Manager President
Date: -I', ' Date: / 0 2_ 07_ 0
ATTEST:
Ceikti-y (e2(
City Clerk J n Buckowski
ice President
APPROVED AS TO FORM: Date:
g-tiCt.„ 0 45=4
Stephen P. Deitsch
City Attorney
EXHIBIT "A"
SCOPE OF SERVICES
Consultant shall provide video production, broadcast, live and archived web streaming,
and ancillary services for City Council meetings including the maintenance of service
records as well as the coordination of required service. The date and time of the
meetings will be coordinated by the City with the Consultant. It is generally assumed
that City Council meetings will occur on the first and third Tuesday of each month,
In addition, the Consultant shail provide video production, broadcast, live and archived
web streaming, and ancillary services for two Arcadia Planning Commission meetings.
As part of the City of Arcadia's COVID-19 transmission mitigation efforts, two Arcadia
Planning Commission meetings scheduled for July, 2020 are expected to be conducted
virtually. For members of the public who would like to participate virtually, the meeting
will be streamed live on the City's website and on ACTV. The date and time of the
meetings will be coordinated by the City with the Consultant. It is generally assumed
that Planning Commission meetings which will occur virtually will occur on the second
and fourth Tuesday of July, 2020.
Exhibit "B"
SCHEDULE OF SERVICES
Consultant shall provide services, as referenced in Exhibit "A", commencing July 1,
2020 through June 30, 2021. The date and time of the meetings will be coordinated by
the City with the Consultant. It is generally assumed that City Council meetings will
occur on the first and third Tuesday of each month, and the Planning Commission
meetings which will be conducted virtually will occur on the second and fourth Tuesday
of July, 2020,
Exhibit "C"
COMPENSATION
City shall pay to Consultant the fee of $1,275 per meeting for the production, broadcast, and
web streaming of City Council meetings (average meeting time of five hours), and two virtual
Planning Commission meetings as outlined below:
Fiscal Year 2020-21 (July 1, 2020-June 30, 2021)
Service Amount
r Production, Broadcast, & Recording j $900.00
Web-streaming 1. $375.00
Total Per Meeting $1,275.00
TOTAL COMPENSATION $33,150.00 j
Rachelle Arellano
From: Stephen Deitsch <Stephen.Deitsch@bbklaw.com>
Sent: Wednesday, June 3, 2020 10:58 AM
To: Rachelle Arellano
Subject: RE: Files for Steve's Review - June 2, 2020
Rachelle, I have reviewed and approve as to form Amendment No. 1 to the PSA with Studio Spectrum. You may affix my
stamped signature for this purpose.
Thanks.
Steve
_ Stephen Deitsch
-- Partner
stephen.deitsch bbklaw.com
(909)433-6642 C:(951)662-9343
www.B Klaw.com ( L
Stay at home and ubllic health orders issued in multiple counties across the U.S. require our offices to be
physically closed, effective March 17, 2020. Because all staff are working remotely, ali documents (including
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receive regular mail or other deliveries during this period of time, please e-mail copies of anything you send
=�y re alar mail or delivery. Send all e served documents inyour cuse to theMail addx a«tisgio#anyBest
Best& Krieger LLP attorney who has appeared in your case, or who has communicated with you by e-mail
on your matter.
From: Rachelle Arellano [mailto:rarellano@arcadiaca.gov]
Sent: Tuesday, June 02, 2020 10:10 AM
To: Stephen Deitsch
Cc: City Attorney
Subject: Files for Steve's Review - June 2, 2020
END
Hi Steve,
Attached is a folder with documents for your review:
1. Covenant— 1104 S. 1st Avenue — REVIEW ONLY
2. Resolution No. 7318 - Review and Approval
3. Covenant — 300 E. Haven — Review and recommendations to create
4. Addendum — PWSD
5. MOU — PWSD
6. Resolution No. 7312 — Review and Approval
7. Studio Spectrum —Amendment
AMENDMENT NO. 1 TO THE CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT REGARDING
VIDEO PRODUCTION, BROADCAST, AND WEB STREAMING
SERVICES FOR CITY COUNCIL AND COMMISSION MEETINGS
This Amendment No. 1 ("Amendment No. 1") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Studio Spectrum, Inc. with respect to that certain
Professional Services Agreement between the Parties dated August 14, 2017 (the
"Agreement").
The Parties agree as follows:
1. Section 3.1.1 of the Agreement, the Scope of Services is amended for the
Extended Term as referenced in the attached Exhibit "A".
2. Section 3.1.2 of the Agreement, the Term is amended by extending the term
from July 1, 2020 through June 30, 2021 (the "Extended Term").
3. Section 3.2.2. of the Agreement, the Schedule of Services is amended for the
Extended Term as referenced in the attached Exhibit "B".
4. Section 3.3.1 of the Agreement, the Compensation is amended for the
Extended Term as referenced in the attached Exhibit "C".
5. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the Parties have executed this Amendment No. 1 on the date
set forth below.
CITY OF ARCADIA STUDIO SPECTRUM, INC.
Dominic Lazzare o Ken Buckowski
City Manager President
Date: '7> 20 2� Date:
ATTEST:
City Clerk John Buckowski
Vice President
APPROVED AS TO FORM: Date: 6/3[2-G2
44-z, P
Stephen P. Deitsch
City Attorney
EXHIBIT "A"
SCOPE OF SERVICES
Consultant shall provide video production, broadcast, live and archived web streaming,
and ancillary services for City Council meetings including the maintenance of service
records as well as the coordination of required service. The date and time of the
meetings will be coordinated by the City with the Consultant. It is generally assumed
that City Council meetings will occur on the first and third Tuesday of each month.
In addition, the Consultant shall provide video production, broadcast, live and archived
web streaming, and ancillary services for two Arcadia Planning Commission meetings.
As part of the City of Arcadia's COVID-19 transmission mitigation efforts, two Arcadia
Planning Commission meetings scheduled for July, 2020 are expected to be conducted
virtually. For members of the public who would like to participate virtually, the meeting
will be streamed live on the City's website and on ACTV. The date and time of the
meetings will be coordinated by the City with the Consultant. It is generally assumed
that Planning Commission meetings which will occur virtually will occur on the second
and fourth Tuesday of July, 2020.
Exhibit "B"
SCHEDULE OF SERVICES
Consultant shall provide services, as referenced in Exhibit "A", commencing July 1,
2020 through June 30, 2021. The date and time of the meetings will be coordinated by
the City with the Consultant. It is generally assumed that City Council meetings will
occur on the first and third Tuesday of each month, and the Planning Commission
meetings which will be conducted virtually will occur on the second and fourth Tuesday
of July, 2020.
Exhibit "C"
COMPENSATION
City shall pay to Consultant the fee of $1,275 per meeting for the production, broadcast, and
web streaming of City Council meetings (average meeting time of five hours), and two virtual
Planning Commission meetings as outlined below:
Fiscal Year 2020-21 (July 1, 2020-June 30, 2021)
Service Amount
Production, Broadcast, & Recording $900.00
Web-streaming $375.00
Total Per Meeting $1,275.00
TOTAL COMPENSATION $33,150.00
IIO -2U
C-y UE,5
CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT REGARDING
VIDEO PRODUCTION, BROADCAST, AND WEB STREAMING
SERVICES FOR CITY COUNCIL MEETINGS
1. PARTIES AND DATE.
This Agreement is made and entered into this .0 day of 71A Ct
2011 by and between the City of Arcadia, a charter city organize under the
Constitution and laws of the State of California with its principal place of business at 240
West Huntington Drive, Arcadia, California 91066-6021 ("City") and Studio Spectrum,
Inc. a California S-Corporation with its principal place of business at 1056 North Lake
Street, Burbank, California, 91502 ("Consultant"). City and Consultant are sometimes
individually referred to as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of
certain professional services required by the City on the terms and conditions set forth
in this Agreement. Consultant represents that it is experienced in providing video
production and web streaming services, is knowledgeable about the operations and
maintenance that is owned and used by the City of Arcadia at the of this Agreement, is
licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services as set forth in this
Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to
furnish to the City all labor, materials, tools, equipment, services, and incidental and
customary work necessary to fully and adequately supply the professional consulting
services necessary for the Project ("Services"). The Services are more particularly
described in Exhibit "A" attached hereto and incorporated herein by reference. All
Services shall be subject to, and performed in accordance with, this Agreement, the
exhibits attached hereto and incorporated herein by reference, and all applicable local,
state and federal laws, rules and regulations.
Revised 04 13