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HomeMy WebLinkAboutItem 2l - Purchase of Ammunition for the Police Department DATE: September 5, 2017 TO: Honorable Mayor and City Council FROM: Robert Guthrie, Chief of Police By: Jennifer Brutus, Management Analyst SUBJECT: WAIVE THE FORMAL BID PROCESS AND AUTHORIZE THE PURCHASE OF AMMUNITION FROM SAN DIEGO POLICE EQUIPMENT CO., INC. IN AN AMOUNT NOT TO EXCEED $112,700 Recommendation: Approve SUMMARY It is recommended that the City Council authorize the purchase of new factory ammunition from San Diego Police Equipment Co., Inc. in an amount not to exceed $112,700 for training and public safety response needs. It is necessary to waive the City’s formal bidding requirements as police-grade munitions must be purchased through a sole source. DISCUSSION All officers are required to maintain standards of proficiency for the various weapons used in their line of duty. Purchases of ammunition are made on an as-needed basis to maintain adequate inventory and officers’ proficiency levels through monthly qualifications and scheduled trainings. The Department maintains a variety of weapons in order to respond to any potential threats to the safety and welfare of the citizens of Arcadia. All of the Department’s weapons require specialized types of ammunition, which are limited to specific manufacturers and authorized dealers. The Department utilizes two primary brands of ammunition, Federal Premium and Speer, which are owned and manufactured solely by Alliant Techsystems, Inc. (“ATK”). San Diego Police Equipment Co., Inc. is the sole authorized dealer and distributor of ATK ammunition for the Western United States region. The Department also purchases ammunition from Blackhills Ammunition, Inc., which is a sole source vendor of ammunition specifically used for SWAT-sniper training and operations. ATK and Blackhills ammunition have been utilized by the Department for over a decade and continue to meet the PD Ammunition Purchase September 5, 2017 Page 2 of 2 Department’s ammunition standards based on ballistic capabilities, performance, and function reliability. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT Funds for the purchase of ammunition have been allocated in the FY 2017-18 budget under Patrol FTU supplies. RECOMMENDATION It is recommended that the City Council waive the formal bid process and authorize the purchase of ammunition from San Diego Police Equipment Co., Inc. in an amount not to exceed $112,700.