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HomeMy WebLinkAboutAgenda - September 5, 2017 CITY OF ARCADIA City Council Regular Meeting Agenda Tuesday, September 5, 2017, 6:00 p.m. Location: City Council Conference Room 240 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. CALL TO ORDER ROLL CALL OF CITY COUNCIL MEMBERS Peter Amundson, Mayor Sho Tay, Mayor Pro Tem Tom Beck, Council Member Roger Chandler, Council Member April A. Verlato, Council Member PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. CLOSED SESSION a. Pursuant to Government Code Section 54957.8 to confer with Real Property Negotiators. Property: 100 W. Huntington Drive (Parcel No. 5775-024-919) Agency Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager/Development Services Director Jason Kruckeberg, and City Attorney Stephen P. Deitsch Negotiating Party: City of Arcadia and Chateau Group USA Under Negotiation: Price and Terms of Payment STUDY SESSION a. Report, discussion, and direction regarding a draft Historic Preservation Ordinance. Regular Meeting City Council Chamber, 7:00 p.m. CALL TO ORDER INVOCATION Pastor RG Reyes, Police Department Chaplain PLEDGE OF ALLEGIANCE Eagle Scout candidate, Daniel Black of Boy Scout Troop 104 ROLL CALL OF CITY COUNCIL MEMBERS Peter Amundson, Mayor Sho Tay, Mayor Pro Tem Tom Beck, Council Member Roger Chandler, Council Member April A. Verlato, Council Member REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Presentation of a new Ceremony Bell for the Arcadia Vietnam War Memorial by Eagle Scout candidate Daniel Black and members of Boy Scout Troop 104 to the City Council and Monument Founder Gene Glasco. 1. PUBLIC HEARING Any person wishing to speak before the City Council on a public hearing item is asked to complete a Speaker Card noting the agenda item number and provide it to the City Clerk prior to the start of the public hearing. Separate and apart from the applicant (who may speak longer in the discretion of the City Council) each speaker is limited to five (5) minutes per person unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. The applicant may additionally submit rebuttal comments, in the discretion of the City Council. You are hereby advised that should you desire to legally challenge in court or in an administrative proceeding any action taken by the City Council regarding any public hearing item, you may be limited to raising only those issues and objections you or someone else raised at the public hearing or in written correspondence delivered to the City Council at, or prior to, the public hearing. a. Resolution No. 7181 approving an interpretation of the Seabiscuit Pacifica Specific Plan (SP 13-02) to allow a full service Delta Hotel by Marriott to replace the two previously approved hotels at 130 W. Huntington Drive, and adopt an addendum to the approved Mitigated Negative Declaration pursuant to the California Environmental Quality Act (“CEQA”). Recommended Action: Approve b. Resolution No. 7176 approving General Plan Amendment No. GPA 17-01 and Zone Change No. ZC 17-01 with a zoning map amendment to change the Arcadia General Plan land use designation and rezone the properties located at 303, 305, 307, and 309 E. Foothill Boulevard from commercial to low density residential, with a categorical exemption under the California Environmental Quality Act (“CEQA”). Recommended Action: Adopt Ordinance No. 2349 amending the Zoning Designation of certain properties within the City from “C-G General Commercial” to “R-1(7,500) Low Density Residential” with a Zoning Map Amendment at 303, 305, 307, and 309 E. Foothill Boulevard. Recommended Action: Introduce PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]) 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of July 18, 2017, Regular Adjourned Meeting Minutes of August 9, 2017, and Regular Meeting Minutes of August 15, 2017. Recommended Action: Approve b. Professional Services Agreement with ABM Industry Groups, LLC for Janitorial and Porter Services at various City facilities in an amount not to exceed $306,075.15. Recommended Action: Approve c. Professional Services Agreement with Tetra Tech, Inc. for the development of the revised Enhanced Watershed Management Program Plan for the Rio Hondo/San Gabriel River Water Quality Group in an amount not to exceed $391,000. Recommended Action: Approve d. Professional Services Agreement with Wells Fargo Bank for the City’s Banking Services for 5 years in an amount not to exceed $19,000 annually. Recommended Action: Approve e. Professional Services Agreement with Kimley Horn & Associates for Traffic Signal Design Services in the amount of $84,610. Recommended Action: Approve f. Extension to the Professional Services Agreement with Sunwest Engineering Constructors, Inc. for the City's Fuel Management and Extraordinary Repair Services the amount of $21,506.85. Recommended Action: Approve g. Extension to the Contract with West Coast Arborists, Inc. for Annual Tree Trimming Services and Tree Removal and Replacement in the amount of $309,670.30. Recommended Action: Approve h. Master Services Agreement with Everbridge, Inc. for Emergency Mass Notification System Services in an amount not to exceed $22,000. Recommended Action: Approve i. Contract with Sully-Miller Contracting CO. for Pedestrian Access Improvements between Huntington Drive and the City-owned Parking Lot in the amount of $182,748, and find the project is categorically exempt pursuant to Section 15301 Class 1(B) from the requirements of the California Environmental Quality Act (“CEQA”). Recommended Action: Approve j. Amendment to the Landscaping Maintenance Agreement with 7933 Ajay Drive L.P. to install and maintain landscaping in the State Highway Right-of-Way adjacent to 610 N. Santa Anita Avenue. Recommended Action: Approve k. Waive the formal bid process, and authorize the purchase and installation of Automated License Plate Recognition (“ALPR”) Camera Systems from Vigilant Solutions in an amount not to exceed $150,000. Recommended Action: Approve l. Waive the formal bid process, and authorize the purchase of ammunition from San Diego Police Equipment Co., Inc. in an amount not to exceed $112,700. Recommended Action: Approve m. Proposed grant award from the Office of Traffic Safety – Selective Traffic Enforcement Program, in the amount of approximately $100,000 for reimbursement of costs related to various traffic enforcement operations. Recommended Action: Accept n. Donations in the amount of $850 from the community in support of the Children’s Summer Reading Program at the Library. Recommended Action: Accept o. Donation in the amount of $13,300 from the Friends of the Arcadia Public Library for a ten-month subscription for the Easy English News and the online homework help service Brainfuse. Recommended Action: Accept ADJOURNMENT The City Council will adjourn this meeting to a Special Meeting on Thursday, September 7, 2017, 6:00 p.m. in the City Council Chamber regarding transition to district based elections and changing general municipal election dates. Welcome to the Arcadia City Council Meeting! The City Council encourages public participation, and invites you to share your views on City business. MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia Library, and on the City’s website at www.ArcadiaCa.gov. Copies of individual Agenda Reports are available via email upon request (CityClerkGeneralMailbox@ArcadiaCa.gov). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described. CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible, please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name and address (optional) for the record. Please provide the City Clerk with a copy of any written materials used in your address to the City Council as well as 10 copies of any printed materials you would like distributed to the City Council. The use of City equipment for presentations is not permitted. MATTERS NOT ON THE AGENDA should be presented during the time designated as “PUBLIC COMMENTS.” In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting. MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall be limited to five (5) minutes per person. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments. AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision. CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately. DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City’s policy barring harassment based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant-at-Arms of the City Council meeting. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section.