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HomeMy WebLinkAboutItem 2a - Special and Regular Meeting Minutes of December 19, 2017 ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES TUESDAY, DECEMBER 19, 2017 CALL TO ORDER – Mayor Amundson called the Special Meeting to order at 5:05 p.m. in the City Council Conference Room, 240 W. Huntington Drive, Arcadia, California. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Chandler, Tay, and Amundson ABSENT: Verlato A motion was made by Council Member Chandler, seconded by Mayor Pro Tem Tay, to excuse Council Member Verlato. PUBLIC COMMENTS – No one appeared. Council Member Verlato arrived at 5:11 p.m.; and announced that she has a conflict because she owns real property within 500 feet of the subject property. City Attorney Deitsch advised Council Member Verlato that due to her conflict, she cannot participate in the discussion and excused her from the room. STUDY SESSION a. Report, discussion, and direction concerning an exclusive negotiating agreement with MJW Investments LLC, for potential development of the City's downtown parking lot between Santa Anita Avenue and First Avenue, south of Wheeler Avenue. A motion was made by Council Member Chandler, seconded by Mayor Pro Tem Tay and carried on roll call vote to extend the exclusive negotiating agreement for 6 months. AYES: Chandler, Tay, Beck, and Amundson NOES: None ABSENT: None CLOSED SESSION a. Los Angeles SMSA Limited Partnership, a California limited partnership d/b/a Verizon Wireless v. City of Arcadia; (United States District Court, Central District, Case No.: 2:17-cv-03778 DSF JEMx). b. Pursuant to Government Code Section 54957.8 to confer with Real Property Negotiators. Property: City Parking Lots (Assessor Parcel Nos. 5773-301-900 and 901) Agency Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager/Development Services Director Jason Kruckeberg, and City Attorney Stephen P. Deitsch Under Negotiation: Price and Terms of Payment c. Pursuant to Government Code Section 54956.9(d)(2) to confer with legal counsel regarding anticipated litigation – One (1) case. No reportable action was taken on the Closed Session items. The Special Meeting ended at 6:59 p.m. 1 12-19-2017 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, DECEMBER 19, 2017 CALL TO ORDER – Mayor Amundson called the regular meeting to order at 7:03 p.m. INVOCATION – Pastor RG Reyes, Police Department Chaplain PLEDGE OF ALLEGIANCE – Jason Kruckeberg, Assistant City Manager/Development Services Director ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Chandler, Verlato, Tay, and Amundson ABSENT: None REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch reported that prior to the regular meeting, the City Council conducted a Special Meeting to consider a study session item; he announced that the City Council received a report from staff and provided direction concerning the possible extension by 6 months of an exclusive negotiating agreement with MJW Investments LLC, for the potential development of the City’s downtown parking lot between Santa Anita Avenue and First Avenue, south of Wheeler Avenue; he further announced that Council Member Verlato did not participate in the discussion because she owns real property within 500 feet of the subject property; and that on motion by Council Member Chandler, seconded by Mayor Pro tem Tay, the City Council unanimously (4-0; Council Member Verlato did not participate) approved a 6 month extension of the exclusive negotiating agreement with MJW Investments LLC. City Attorney Deitsch further reported that the City Council met in Closed Session to discuss, and provide direction regarding the three items listed on the posted agenda under Closed Session, where no reportable action was taken; and regarding Item c, which is anticipation litigation, he announced that this matter pertained to threatened litigation regarding disapproval of a certain circular driveway in the City by the City Council. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced that Ordinance No. 2353 (City Manager Item 2.a) was amended to include Section 11, which formally spells out that the City Council would approve the Joint Powers Agreement, and would authorize and direct the Mayor to sign on behalf of the City; and he wished everyone a Merry Christmas, Happy Holidays, and a Happy New Year. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro Tem Tay and seconded by Council Member Chandler to read all ordinances and resolutions by title only and waive the reading in full. 2 12-19-2017 PUBLIC COMMENTS Martin Gandell, representative of the Arcadia Downtown Business Improvement Association, appeared and thanked the City for assisting in the success of the holiday market, and thanked all the City departments for doing a great job providing a safe environment for all who attended; and wished the City Council Happy Holidays. Michael DiGrazia, Assistant Principal, First Avenue Middle School, appeared and thanked the City and City Council on behalf of the students, teachers, and parents for supporting them in the 110 year anniversary of First Avenue Middle School in collaboration with the Downtown Holiday Market event; he thanked Mayor Amundson for attending and declaring December 9, First Avenue Middle School Day; and thanked all City departments for all their support in making it a very successful event. Stephanie Akin, owner of Move Your Mountain Fitness (First Avenue and Santa Clara Street), appeared and requested the City (1) remove 8 to 10 delineators to free up the left turn access for the patrons of her business; (2) enforce the red cub in front of her business or repaint it because people are parking in the red zone, or suggested that the curb be painted green; and (3) prepare an ordinance to protect the current business owners in the area since there is already a lot of competition; and indicated that that there is a pending notice of a new fitness center sign which is about 100 yards from her business. In response to Mayor Amundson’s inquiry, City Manager Lazzaretto referred Ms. Akin to Deputy Director Development Services/City Engineer Wray. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Verlato announced that the Holiday Market was a success, that there was about 4,000 people in attendance, and that next year’s plans are already in the making; she announced the Patriotic Festival in July; she thanked Assembly Member Ed Chau for hosting the Annual Holiday Toy Drive & Make a Difference Awards at the Community Center, and noted that Police Chief Guthrie and Fire Chief Lang were recognized for all they do for the community; she also announced that she attended the employee holiday party and recognized those employees who have tenure in the City; she spoke about the City’s Parks Master Plan; and thanked Pastor Reyes for his words and indicated that it is nice to be reminded about the meaning of Christmas; and she wished everyone Happy Holidays. Mayor Pro Tem Tay announced that the Ring event on December 6, was well attended, but indicated that they ran out; he also announced that he attended the employee holiday party; he sent out a WeChat message “that even though the crime rate is bad, safehome.org named Arcadia the 34th safest city in California”; on December 8, he attended the HMart grand opening which is a Korean supermarket; he noted that this morning he accompanied the Tzu Chi Foundation to the Police Department and the different Fire Stations to drop off gifts to say thank you for keeping Arcadia safe; and he wished everyone a Merry Christmas and Happy Holidays. In response to Mayor Amundson’s inquiry regarding the Ring program, City Manager Lazzaretto responded that even though the event was sold out, there are still a few available, but supplies are running out; and indicated that after the first of the year, staff will come back to the City Council about extending the program. 3 12-19-2017 Council Member Beck indicated that the employee holiday party was an enjoyable and classy event; he indicated that he also attended the HMart grand opening; he announced that beginning December 17 through January 7, overnight parking permits are waived; he complimented Darlene Bradley for all she does for the Library and the residents of Arcadia; and he wished everyone Happy Holidays and Happy New Year. Council Member Chandler announced that he witnessed hook and ladder fire trucks on freeway overpasses for the CalFire firefighter killed in the Thomas Fire; and thanked Fire Chief Lang for taking care of their own with a great deal of dignity and honor. City Clerk Glasco provided information regarding the April 10, 2018, election; he indicated that he also attended the event of the 110th anniversary of First Avenue Middle School; he also attended Assembly Member Ed Chau’s Annual Holiday Toy Drive & Make a Difference Awards; and wished everyone Happy Holidays and Happy New Year. Mayor Amundson announced that on December 28, the marching Koalas from Australia will be performing at the Performing Arts Center; he further announced that there will be no City Council Meeting, January 2; that Coffee with the Mayor is January 16; that the Holiday Market was a great success; and wished everyone a Merry Christmas, Happy Holidays and Happy New Year. 1. CONSENT CALENDAR a. Regular Meeting Minutes of December 5, 2017. Recommended Action: Approve b. Resolution No. 7185 ordering the vacation of a Public Utility Easement that was previously retained in the vacation of portions of Cornell Drive and Windsor Road, now part of the property at 501 North Santa Anita Avenue, including a categorical exemption per the California Environmental Quality Act (“CEQA”). Recommended Action: Adopt c. Resolution No. 7194 approving wage adjustments for unrepresented non-benefited part-time employees in accordance with California's minimum wage increase effective January 1, 2018. Recommended Action: Approve d. Resolution No. 7195 approving Final Map No. 73106 with a categorical exemption under the California Environmental Quality Act (“CEQA”) for a 20 unit multi-family residential condominium subdivision at 501 N. Santa Anita Avenue, and accepting a dedication of certain property for a corner cut back at the northwest corner of N. Santa Anita Avenue and Colorado Boulevard for public use. Recommended Action: Approve e. Donation in the amount of $5,000 from The Seaver Endowment for the purchase of books for the Arcadia Public Library. Recommended Action: Accept f. Professional Services Agreement with J & J Sports & Trophies to provide uniforms and trophies for all recreation and community services programs in an amount not to exceed $47,000. Recommended Action: Approve 4 12-19-2017 g. Contract with New Millennium Construction Services for the Council Chambers Restroom Renovation Project in the amount of $102,176.52. Recommended Action: Approve h. Contract with Western Air Conditioning Company for the replacement of HVAC units and ductwork at the Community Center in the amount of $127,000. Recommended Action: Approve i. Contract with General Pump Company, Inc. for the rehabilitation of booster pumps and installation of a new pump at the Baldwin Booster Station in the amount of $192,880. Recommended Action: Approve j. Contract with Sequel Construction for the Rehabilitation of Second Avenue from Huntington Drive to Foothill Boulevard in the amount of $669,490, and determine the project is categorically exempt pursuant to Section 15301 Class 1(c) from the requirements of the California Environmental Quality Act (“CEQA”). Recommended Action: Approve k. Purchase of eight (8) multi-function copy machines from Image IV Systems, Inc. in the amount of $38,900. Recommended Action: Approve l. Appropriation in the amount of $12,444.40 from the General Fund for transportation services provided by Arcadia Unified School District. Recommended Action: Approve It was moved by Mayor Pro Tem Tay, seconded by Council Member Chandler, and carried on roll call vote to approve Consent Calendar Items 1.a through 1.l. AYES: Tay, Chandler, Beck, Verlato, and Amundson NOES: None ABSENT: None 2. CITY MANAGER a. Ordinance No. 2353 approving the Joint Powers Agreement for Los Angeles Community Choice Energy and authorizing the implementation of a Community Choice Aggregation Program. Recommended Action: Introduce Public Works Services Director Tait presented the staff report. Bill Carnahan, LACCEE Interim Executive Director, appeared and responded to questions raised by the City Council. It was moved by Council Member Chandler, seconded by Mayor Pro Tem Tay and carried on roll call vote to introduce Ordinance No. 2353 approving the Joint Powers Agreement for Los Angeles Community Choice Energy and authorizing the implementation of a Community Choice Aggregation Program. 5 12-19-2017 AYES: Chandler, Tay, Beck, Verlato, and Amundson NOES: Amundson ABSENT: None ADJOURNMENT The City Council meeting adjourned at 8:05 p.m. to January 16, 2018, 6:00 p.m. in the Council Conference Room.