HomeMy WebLinkAboutItem 2m - Revised Specifications for Human Resources AnalystHuman Resources Analyst Specification January 16, 2018
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DATE: January 16, 2018
TO: Honorable Mayor and City Council FROM: Hue Quach, Administrative Services Director
By: Shama P. Curian, Human Resources Administrator
SUBJECT: RECOMMENDATION TO APPROVE THE REVISED CLASSIFICATION
SPECIFICATIONS FOR HUMAN RESOURCES ANALYST Recommendation: Approve
SUMMARY
A recent staffing vacancy provided an opportunity to assess the Human Resources Analyst position to determine if an update to the class specification is needed. After a
thorough review of this classification, it is recommended that the City Council approve
the modifications to allow for greater flexibility when considering the most qualified
candidates for the position. The proposed changes were approved by the Human Resources Commission on January 11, 2018.
BACKGROUND
The class specification for the Human Resources Analyst position was created and last modified in 2000. This classification already maintains journey level staff assistance in
support of Human Resource functions including recruitment, selection, benefits and
compensation. Under the current requirements, a Bachelor’s Degree and three years of
experience is a must to be further considered in the recruitment process. This static
qualification eliminates those who do not meet the exacting requirements, and as such, provides difficulty when recruiting qualified candidates.
In an effort to provide flexibility when considering applicants for the Human Resources
Analyst position, the Department is recommending changing the requirement to “Any
combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for successful job performance is qualifying.” The education for
the position will still maintain the equivalent to a Bachelor’s degree from an accredited
college as well as three years of responsible human resources experience. The current
degree and experience requirements will be used as an example to consider the
requisite abilities of the candidates.
Human Resources Analyst Specification January 16, 2018
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The intent of the added language is to attract a larger applicant pool and provide the department greater flexibility when considering candidates for this position.
FISCAL IMPACT
The proposed changes to the existing class specification have no fiscal impact.
RECOMMENDATION
It is recommended that the City Council approve the revised classification specifications for Human Resources Analyst.
Attachment: Human Resources Analyst Class Specification
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CITY OF ARCADIA HUMAN RESOURCES ANALYST
DEFINITION Under direction, to provide a wide variety of journey level professional, administrative,
analytical, and coordination duties in support of human resources functions and programs including recruitment, selection, evaluation, classification, compensation, job evaluation, benefits, employee relations, and workers’ compensation; to oversee and coordinate assigned administrative processes, procedures, and programs; and to provide highly responsible and
complex staff assistance to the Human Resources and Risk ManagerAdministrator.
SUPERVISION EXERCISED Exercises technical and functional supervision over technical and clerical staff.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Provide professional journey level staff assistance and coordination in support of human
resources functions and programs including recruitment, selection, evaluation, classification, job evaluation, benefits, and compensation.
Participate in the development and implementation of new or revised human resources
programs, systems, procedures, and methods of operation. Compile and analyze data and make recommendations regarding human resources programs
and systems; assist in the development and implementation of related policies.
Participate in the preparation and administration of assigned budgets; maintain and monitor appropriate budgeting and expenditure controls.
Research, collect, compile, and analyze information from various sources on a variety of specialized human resources topics; prepare comprehensive technical records, reports, and summaries to present and interpret data, identify alternatives, and make and justify
recommendations. Plan and conduct comprehensive salary and benefit surveys; perform job evaluation,
classification, and class specification development.
Coordinate recruitment process including outreach activities; screen employment applications; ensure applicants meet or exceed minimum qualifications; rank candidates
according to qualifications.
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Design, coordinate, and administer written, performance, and/or oral employment examinations; ensure that exams and interviews are conducted in accordance with Federal and State laws and City policies and procedures.
Select and orient evaluators regarding examination procedures and rating criteria. Provide assistance to the Human Resources Administrator and Risk Manager during
arbitration and contract negotiations; research and collect relevant data pertaining to local and/or regional collective bargaining agreements. Assist in the management of workers’ compensation claims.
Monitor legislation and analyze proposed legislation to determine impact on human resources operations and programs.
Serve as a liaison with employees, public and private organizations, community groups, and other organizations; provide information and assistance regarding human resources programs and services; receive and respond to complaints and questions relating to human resources;
review problems and recommend corrective actions.
Attend meetings as a representative for the Human Resources Division; prepare, administer, and monitor programs.
OTHER JOB RELATED DUTIES
Performs related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of:
Principles and practices of EEO, selection, recruitment, job evaluation, benefits, classifications, and compensation. Principles and techniques of human resources management and program
administration. Principles and practices of budget development, preparation, and expenditure control.
Organizational and management practices as applied to the analysis, evaluation, development and implementation of human resources programs, policies and procedures.
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Pertinent Federal, State, and local laws, codes, and regulations including
administrative and departmental policies and procedures. Basic principles and practices of performance evaluation.
Research and reporting methods, techniques, and procedures. Sources of information related to a broad range of human resources programs, services
and functions. Public relations techniques and methods.
Modern office practices, methods, and computer equipment. Principles and procedures of financial, statistical, and administrative record keeping.
Safe driving principles and practices. Skill to:
Operate modern office equipment including computer equipment. Operate a motor vehicle safely.
Ability to:
Analyze problems, identify alternative solutions, project consequences of proposed
actions, and implement recommendations in support of human resources goals. Research, analyze, and evaluate human resources programs, policies, and procedures.
Prepare clear and concise correspondence and reports on a variety of human resources, financial, budgetary, and administrative issues.
Independently perform the full range of responsible and difficult analytical and administrative work involving the use of independent judgment and personal initiative. Understand the organization and operation of the Human Resources Division and of
outside agencies as necessary to assume assigned responsibilities. Effectively administer a variety of human resources programs, functions, and
administrative activities.
Plan, organize, and carry out assignments from management staff with minimal supervision and direction.
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Conduct research on a wide variety of human resources and administrative topics.
Interpret and apply administrative and human resources policies and procedures.
Communicate clearly and concisely, both orally and in writing.
Effectively utilize job specific computer software programs.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for successful job performance is qualifying. An
example would be
Experience: Three years of responsible human resources experience involving professional level duties in
areas such as: recruitment, selection, testing, classification, compensation, benefits, and job
evaluation and . Training:
eEquivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, human resources management, or a related field.
License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver’s license.
Special Requirements: Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and locations.
Effective Date: July,July 2000 Amended Date: January 2018
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