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HomeMy WebLinkAboutItem 2a - Minutes ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES TUESDAY, JANUARY 16, 2018 CALL TO ORDER – Mayor Amundson called the Special Meeting to order at 5:02 p.m. in the City Council Conference Room, 240 W. Huntington Drive, Arcadia, California. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Chandler, Tay, and Amundson ABSENT: Verlato On motion by Council Member Beck, seconded by Council Member Chandler, Council Member Verlato was excused. Council Member Verlato arrived at 5:03 p.m. PUBLIC COMMENTS – No one appeared. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(1) to confer with legal counsel regarding the matter of Susan Joy Pink v. City of Arcadia, and Does 1 through 25 (Stanley Mosk Los Angeles Superior Court Case No. BC608696). b. Pursuant to Government Code Section 54957.8 to confer with Real Property Negotiators. Property: City Parking Lots (Assessor Parcel Nos. 5773-301-900 and 901) Agency Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager/Development Services Director Jason Kruckeberg, and City Attorney Stephen P. Deitsch Property Negotiators: Steven Hayashi, Representative, NWI, Inc. Under Negotiation: Price and Terms of Payment c. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: City Manager Dominic Lazzaretto, Administrative Services Director Hue Quach, and Assistant City Manager/Development Services Director Jason Kruckeberg Employee Organizations: Arcadia Public Works Employees Association, Arcadia Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers’ Association, Arcadia Firefighters’ Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and part-time employees No reportable action was taken on the Closed Session items. The Special Meeting ended at 6:57 p.m. 1 01-16-2018 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, JANUARY 16, 2018 CALL TO ORDER – Mayor Amundson called the regular meeting to order at 7:02 p.m. INVOCATION – Mayor Peter Amundson PLEDGE OF ALLEGIANCE – Major David Dilly, United States Army, Fort Leavenworth Kansas (via Skype) ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Beck, Chandler, Verlato, Tay, and Amundson ABSENT: None REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch announced the City Council met in a Special Meeting to consider the three items listed on the posted agenda under Closed Session, and that no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto requested that Consent Calendar Item 2.g regarding the contract with Garland/DBS, Inc. for the Fire Station 105 Roof Restoration Project be tabled to a future meeting, that additional information was received which needs to be reviewed by the City Attorney’s Office before presenting this item for consideration. The City Council concurred. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro Tem Tay and seconded by Council Member Chandler to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Los Angeles County Police Chiefs' Association presentation recognizing Police Chief Robert Guthrie. b. Mobile Source Air Pollution Reduction Review Committee Funding Opportunity. c. Presentation of Mayor’s Certificates of Commendation to the Pasadena Tournament of Roses Royal Court. 2 01-16-2018 1. PUBLIC HEARING a. Resolution No. 7196 denying the appeal of the Planning Commission approval of Conditional Use Permit No. CUP 17-12, with a categorical exemption under the California Environmental Quality Act (“CEQA”), for a new tutoring center for up to nine students at 909 S. Santa Anita Avenue, Unit I. Recommended Action: Adopt Resolution No. 7196 Denying the Appeal and Upholding the Planning Commission Approval Assistant Planner Quiroz and Planning/Community Development Administrator Flores presented the staff report. Mayor Amundson opened the Public Hearing. Kwok Ng (Gordon), Appellant and owner of Pi Tutorial Center, appeared and expressed his concerns regarding parking and traffic at the location; he indicated that there is insufficient parking for an additional tutoring center; that the new center will cause traffic problems; and expressed his concerns for the safety of the students. Michelle Wong, a Teaching Assistant at Pi Tutorial Center, appeared and commented on the safety issues regarding the parking lot; she indicated that the parking lot is used during events at Arcadia High School, and by the tenants from the apartment building next door. Felipe Rivas, a Tutor at Pi Tutorial Center, appeared and expressed his concerns with parking and traffic at the location. Daniel L. Bylund appeared and expressed his support in favor of the Applicant. Eileen Wang, Applicant and owner of Golden Life Education Academy dba Little Stanford Academy & Genius Educational Center, appeared and explained why the City Council should approve the tutoring center. Derek Turpin, President of Lutheran Church of the Cross, appeared in support of the tutoring center; he indicated that he has agreed to rent parking spaces from the church to the applicant; and that the parking lot of the proposed project has been fuller over the years. Michele Lim, agent of the landlord, appeared and indicated that the tutoring center is fully qualified; and that there are eight additional parking spaces on the west side of the building. In response to City Manager Lazzaretto’s inquiry, Ms. Lim indicated that Arcadia High School is welcomed to use the parking lot for special events when the lot is not in use by the tenants, and that the parking lot is blocked off when necessary during business hours. In response to Council Member Chandler’s inquiry, Ms. Lim indicated that they do not have barriers in place, and the parking lot is blocked off when necessary; and that she does not believe there will be a parking problem. Joyce Chen appeared and expressed her support of the proposed tutoring center. Ning Jin also appeared and expressed her support of the proposed tutoring center. 3 01-16-2018 Henry Wang, Administrative Office Manager of Little Stanford Academy, appeared and explained why he supports the proposed tutoring center; and urged the City Council to approve the project. Judy Li appeared and expressed her support of the proposed tutoring center. Jim Liu appeared and expressed his support of the proposed tutoring center. Francis Chiao, a friend of the Applicant, appeared and expressed her support of the proposed tutoring center. Fernando Gonzales appeared and expressed his support of the tutoring center, and provided his reasons why the proposed tutoring center should not be denied. YuMei Wei (Stella Gu translated), appeared and explained her reasons why she is opposed to the proposed tutoring center. In response to Council Member Verlato’s inquiries, Ms. Wei indicated that her business occupies 3 units, and Pi Tutorial Center occupies 2 units; that at one point she occupied Unit I, and vacated the unit; that she applied to extend her tutoring center, but was denied the rental of Unit I. City Manager Lazzaretto clarified that Ms. Wei was planning on occupying the unit, and making tenant improvements within that additional unit; however the City has no record of Ms. Wei applying with the City. Theresa Martinez, an El Monte resident, appeared and expressed her support of the tutoring center; and urged the City Council to approve the proposed tutoring center. Michelle Cram appeared and expressed her support of the tutoring center; and urged the City Council to approve the proposed tutoring center. Marcos Garcia appeared and expressed his support of the proposed tutoring center; he indicated that the parking is not an issue, that traffic is everywhere; and urged the City Council to approve the proposed tutoring center. Sharon B. appeared and expressed her support of the proposed tutoring center; and urged the City Council to move forward with this project. City Manager Lazzaretto noted that the Applicant has submitted 93 petitions with signatures supporting the project, including photos of the parking lot, and leasing documents for the record. Mayor Amundson allowed Mr. Ng, Appellant, additional time to comment. Kwok Ng (Gordon), Appellant, indicated that his only concern is the safety of students. In response to Mayor Amundson’s inquiry, Mr. Ng indicated that he does not have a solution for the parking issues. Mayor Amundson allowed Ms. Wang, the Applicant, additional time to comment. 4 01-16-2018 Ms. Wang shared her suggestions regarding the parking issue. A motion to close the public hearing was made by Council Member Chandler, seconded by Mayor Pro Tem Tay, and seeing no objection, Mayor Amundson declared the public hearing closed. It was moved by Council Member Chandler, seconded by Mayor Pro Tem Tay, and carried on roll call vote to adopt Resolution No. 7196 denying the appeal and upholding the Planning Commission’s approval of Conditional Use Permit No. CUP 17-12, and finding that the project is Categorically Exempt under the California Environmental Quality Act (“CEQA”). AYES: Chandler, Tay, Beck, Verlato, and Amundson NOES: None ABSENT: None b. Statement of Objectives and Projects for use of Community Development Block Grant ("CDBG") Funds for Fiscal Year 2018-19. Recommended Action: Approve Assistant City Manager/Development Services Director Kruckeberg presented the staff report. Mayor Amundson opened the Public Hearing. No one appeared. A motion to close the public hearing was made by Council Member Chandler, seconded by Mayor Pro Tem Tay, and seeing no objection, Mayor Amundson declared the public hearing closed. Council Member Beck indicated that he preferred to provide additional funding toward homeless programs and reduce funding for the home improvement grant program. It was moved by Council Member Chandler, seconded by Mayor Pro Tay, and carried on roll call vote to approve the Statement of Objectives and Projects for use of Community Development Block Grant (“CDBG”) Funds for Fiscal Year 2018-19. AYES: Chandler, Tay, Verlato, and Amundson NOES: Beck ABSENT: None PUBLIC COMMENTS Roshan Akula, an Arcadia resident, appeared and announced that he is running for United States House of Representatives; he asked the City Council and residents for support in acquiring two thousand signatures in order to place his name on a ballot, and provided his contact information. Tina Lai, real estate agent with Remax Premier Property, appeared and addressed concerns regarding the vacant property at 18 Longden Avenue; she indicated that she is helping the owner maintain the property; that there was an incident with homeless people camping in the back yard, and that she is working closely with the Police Department to manage that situation; and that the owner is actively searching for tenants. 5 01-16-2018 Erick Rosa, an Arcadia resident, appeared and expressed his concerns regarding the homeless situation and the allocation of the grant money; and indicated that this issue needs to be addressed. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Verlato announced that on January 14, she attended the 35th Annual Arcadia Chinese Association Fundraising Gala, and indicated that it was a great event and thanked the Arcadia Chinese Association for all they do for the community; and noted that the Recreation and Parks Commission met last week, but had nothing to report. Mayor Pro Tem Tay announced that on January 14, he also attended the 35th Annual Arcadia Chinese Association Fundraising Gala; he commented on the Mobile Source Air Pollution Reduction Review Committee grant regarding electrical vehicles, and announced that on February 13, people can test drive the new Ford Plug-In Hybrid Pursuit Responder Vehicle at the Fontana Speedway; and stated that he is the only Candidate in District 3, and that two Candidates are running for re-election in Districts 2 and 5. Council Member Beck extended his condolences to Recreation and Community Services Director Somogyi, and her family on the passing of her father; he wished everyone a Happy New Year; he commented on the Los Angeles County Police Chiefs’ Association presentation recognizing Chief Guthrie for all his hard work; he commented on the outstanding performance by Maki Hsieh at the 35th Annual Arcadia Chinese Association Fundraising Gala, and announced that Ms. Hsieh will be performing on March 24, at the Performing Arts Center, and encouraged everyone to attend; he commended staff for the federal grant money going towards improving Fairview Park, and Public Works Services Director Tait for the transformers for the City’s 6.6 Volt System, and noted the substantial savings by using the transformers. Council Member Chandler also extended his condolences to Recreation and Community Services Director Somogyi; he announced that the 35th Annual Arcadia Chinese Association Fundraising Gala was a wonderful event; he spoke about the significance of the Los Angeles County Police Chiefs’ Association presentation recognizing Chief Guthrie; and congratulated Chief Guthrie and the Arcadia Police Department for all they do for the residents of Arcadia. City Clerk Glasco announced that on January 21, there will be a Rain Barrel Event at the Library, but indicated that there is a cost associated with obtaining a rain barrel, and also noted that later that same day, a class is being offered at the Floretta K. Lauber Education Center on how to collect rain in the rain barrels. Mayor Amundson wished everyone a Happy New Year; he announced that Denny’s is rebuilding its historic windmill; that last week he attended the Open House at the Santa Anita Race Track and that new improvements are underway; he further announced that he also attended the 35th Annual Arcadia Chinese Association Fundraising Gala; and inquired about the upcoming all-day City Council goal setting meeting. In response to Mayor Amundson’s inquiry regarding the all-day goal setting meeting, City Manager Lazzaretto announced that there currently is nothing specific for the upcoming goal setting meeting, and recommended canceling it, and indicated that study sessions would be scheduled as issues arise throughout the year. The City Council agreed. 6 01-16-2018 Mayor Amundson spoke about Senate Bill 415, and indicated that he has reached out to other Charter cities and offered support; he announced that he attended the out-going President of the Arcadia Association of Realtors Ceremony for Sylvia Ramos; and that he spoke to Former Assemblyman Mike Eng about Arcadia’s Budget. 2. CONSENT CALENDAR a. Special and Regular Meeting Minutes of December 19, 2017. Recommended Action: Approve b. Ordinance No. 2352 amending Section 1700 of Chapter 7 of Article 1 of the Arcadia Municipal Code, changing the General Municipal Election date from April of even-numbered years to the Statewide General Election in November of even-numbered years, commencing with the November 2022, election in order to comply with California Senate Bill 415. Recommended Action: Adopt c. Ordinance No. 2353 approving the Joint Powers Agreement for Los Angeles Community Choice Energy and authorizing the implementation of a Community Choice Aggregation Program. Recommended Action: Adopt d. Resolution No. 7200 approving the application for the Land and Water Conservation Fund Fairview Park Improvement Project. Recommended Action: Adopt e. Accept all work performed by All American Asphalt for the Pavement Rehabilitation Project on Lemon Avenue, Camino Real Avenue, and Sixth Avenue as complete. Recommended Action: Approve f. Accept all work performed by Hot Line Construction, Inc. as complete for the Morlan Place Underground Utility District. Recommended Action: Approve g. Contract with Garland/DBS, Inc. for the Fire Station 105 Roof Restoration Project in the amount of $223,939. Recommended Action: Approve h. Contract with Absolute Building Services, Inc. for the Police Department Fuel Station Canopy Project in the amount of $108,500. Recommended Action: Approve i. Extension to the contract with Mariposa Landscape, Inc. for Landscape Maintenance Services in the amount of $506,498.38. Recommended Action: Approve j. Professional Services Agreement with LAE Associates, Inc. for Federal Funding Compliance Services for the Arcadia Gold Line Station Pedestrian Linkage Project in the amount of $100,600. Recommended Action: Approve 7 01-16-2018 k. Purchase Order with South Coast Lighting & Design for the purchase of 6.6 Amp Isolation Transformers in the amount of $66,411.31. Recommended Action: Approve l. Purchase of portable handheld and all-band mobile radios from Day Wireless Systems for the Police Department from the Equipment Replacement Fund in an amount not to exceed $117,000. Recommended Action: Waive the Formal Bid Process and Approve m. Recommendation to approve the revised classification specifications for Human Resources Analyst Recommended Action: Approve It was moved by Council Member Chandler, seconded by Mayor Pro Tem Tay, and carried on roll call vote to approve Consent Calendar Items 2.a. through 2.f., and 2.h. through 2.m. (Consent Calendar Item 2.g. pulled for further review by the City Attorney’s Office) AYES: Chandler, Tay, Verlato, Amundson, and Beck NOES: Amundson (Item 2.c only) ABSENT: None 3. CITY MANAGER a. Resolution No. 7197 appointing a Board Member and two alternates for the Los Angeles Community Choice Energy (“LACCE”) Program. Recommended Action: Adopt Director of Public Works Services Department Tait presented the staff report. It was moved by Council Member Chandler, seconded by Council Member Beck, and carried on roll call vote to appoint Mayor Pro Tem Tay as a board member, and Public Works Services Director Tait and City Manager Lazzaretto as alternates to the Los Angeles Community Choice Energy (“LACCE”) Joint Powers Authority. AYES: Chandler, Beck, Verlato, Tay, and Amundson NOES: None ABSENT: None It was moved by Council Member Chandler, seconded by Council Member Beck, and carried on roll call vote to adopt Resolution No. 7197 appointing a board member and two alternates for the Los Angeles Community Choice Energy (“LACCE”) Joint Powers Authority. AYES: Chandler, Beck, Verlato, Tay, and Amundson NOES: None ABSENT: None b. Contract with Angeles Contractor, Inc. for the 6.6 Series Street Lighting Retrofit Pilot Project in the amount of $40,011.97. Recommended Action: Approve 8 01-16-2018 Public Works Services Director Tait presented the staff report. It was moved by Council Member Chandler, seconded by Mayor Pro Tem Tay, and carried on roll call vote to approve a Contract with Angeles Contractor, Inc. for the 6.6 Series Street Lighting Retrofit Pilot Project in the amount of $40,011.97. AYES: Chandler, Tay, Beck, Verlato, and Amundson NOES: None ABSENT: None 4. CITY COUNCIL/SUCCESSOR AGENCY a. Successor Agency Resolution No. SA-14 approving and adopting the Recognized Obligation Payment Schedule (“ROPS”) for the period of July 1, 2018, through June 30, 2019, pursuant to Health and Safety Code Section 34177(m). Recommended Action: Adopt Economic Development Analyst Schwehr presented the staff report. It was moved by Council Member Chandler, seconded by Mayor Pro Tem Tay, and carried on roll call vote to adopt Successor Agency Resolution No. SA-14 approving and adopting the Recognized Obligation Payment Schedule (“ROPS”) for the period of July 1, 2018, through June 30, 2019, pursuant to Health and Safety Code Section 34177(m). AYES: Chandler, Tay, Beck, Verlato, and Amundson NOES: None ABSENT: None ADJOURNMENT The City Council meeting adjourned at 9:56 p.m. to February 6, 2018, 6:00 p.m. in the Council Conference Room. ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES THURSDAY, JANUARY 25, 2018 CALL TO ORDER - Mayor Amundson called the Special Meeting to order at 5:02 p.m. in the City Council Chamber, 240 W. Huntington Drive, Arcadia, California. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Chandler, Verlato, Tay and Amundson ABSENT: Beck A motion was made by Council Member Chandler, seconded by Mayor Amundson, to excuse Council Member Beck. Pursuant to Government Code Section 54953(b), Mayor Pro Tem Tay participated via teleconference from Lake Tahoe Vacation Resort, 901 Ski Run Blvd., South Lake Tahoe, CA 96150, Room 634A, and notice was properly posted as required by law. PUBLIC COMMENTS - No one appeared. OPEN TO THE PUBLIC a. Resolution No. 7201 appointing Sho Tay to the City Council to represent Electoral District No. 3 for a period of four years and seven months in lieu of an election, and cancelling the April 10, 2018, All Mail Ballot General Municipal Election for City Council Member from Electoral District No. 3, pursuant to California Elections Code Section 10229. Recommended Action: Adopt City Manager Lazzaretto presented the staff report and read into the record an email sent to the City Council from Paul Van Fleet dated January 25, 2018, requesting an election in Arcadia’s District 3. Attorney Jim Priest of Best, Best & Krieger was present to address questions raised by the City Council. It was moved by Council Member Chandler, seconded by Council Member Verlato, and carried on roll call vote to adopt Resolution No. 7201 appointing Sho Tay to the City Council to represent Electoral District No. 3 for a period of four years and seven months in lieu of an election, and cancelling the April 10, 2018, All-Mail Ballot General Municipal Election for City Council Member from Electoral District No. 3, pursuant to California Elections Code Section 10229. AYES: Chandler, Verlato, Tay, and Amundson NOES: None ABSENT: Beck The Special Meeting ended at 5:16 p.m.