HomeMy WebLinkAboutItem 1a - Accept Annual Concrete Repairs Project as Complete DATE: March 6, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY CJ CONCRETE
CONSTRUCTION, INC. FOR THE FISCAL YEAR 2017-18 ANNUAL CONCRETE REPAIRS PROJECT AS COMPLETE Recommendation: Approve
SUMMARY
On October 3, 2017, the City Council approved a contract with CJ Concrete Construction, Inc. in the amount of $63,871.25 for the Fiscal Year 2017-18 Annual
Concrete Repairs Project. The terms and conditions of this project have been complied
with and the work has been performed to the satisfaction of the Project Manager for a
total project cost of $62,529.75. This amount reflects the original contract amount of $63,871.25 minus quantity changes totaling $1,341.50, or 2.1% less than the original contract amount.
It is recommended that the City Council accept all work performed by CJ Concrete
Construction, Inc. for the Fiscal Year 2017-18 Annual Concrete Repairs Project as complete, and authorize the final payment to be made in accordance with the contract documents, subject to retention of $3,126.49.
DISCUSSION
The Public Works Services Department (“PWSD”) is responsible for the maintenance and repair of approximately 147 miles of roadway within the City. In 1999, as part of the
Pavement Management Program, the condition of all City streets was assessed, and an
Annual Asphalt and Concrete Repair Program was established. As part of this program,
street surfaces that are cracked are slurry sealed, and concrete curbs, gutters, and pavement areas that have been damaged are repaired.
On October 3, 2017, the City Council approved a contract with CJ Concrete
Construction, Inc. for the Fiscal Year 2017-18 Annual Concrete Repairs Project. The
work performed included repairing concrete curbs, gutters, cross gutters, spandrels,
Accept Annual Concrete Repairs Project March 6, 2018
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driveway approaches, and pavement areas that were damaged. The focus of the repairs was to fix safety and drainage issues. During the course of work, additional
areas of driveway approaches and asphalt concrete patches were added to the scope
of work. Some areas that were included in the scope of work were repaired by City
crews, resulting in an overall reduction in the amount of work completed in the contract. Below is a breakdown of contract change orders.
CCO Description Amount
1. Deleted (1 LF) – Remove and Replace PCC Curb Only ($50.00)
2. Deleted (30 LF) – Remove and Replace PCC Curb and Gutter ($1,500.00)
3. Deleted (32 SF) – Remove and Replace PCC Cross Gutter / Spandrel ($448.00)
4. Additional (54 SF) – Remove and Replace PCC Driveway Approach $594.00
7. Additional (10 SF) – Remove and Replace 4-inch thick Asphalt Concrete Patch
(B PG 64-10) $62.50
Total: ($1,341.50)
The terms and conditions of this contract have been complied with and the work has
been performed to the satisfaction of the Project Manager. CJ Concrete Construction,
Inc. completed the work as defined in the project plans and specifications in an efficient
and timely manner.
FISCAL IMPACT
The work plan and budget for the Fiscal Year 2017-18 Annual Concrete Repairs Project
was included in the Fiscal Year 2017-18 Capital Improvement Program as part of the
Annual Slurry Seal Program. Funds in the amount of $750,000 were budgeted in the Fiscal Year 2017-18 Annual Slurry Seal Program budget. The project’s total cost is
$62,529.75. This amount reflects the original contract amount of $63,871.25 minus
quantity changes totaling $1,341.50. Sufficient funds remain in the budget to complete
planned slurry sealing efforts.
RECOMMENDATION
It is recommended that the City Council accept all work performed by CJ Concrete
Construction, Inc. for the Fiscal Year 2017-18 Annual Concrete Repairs Project as
complete, and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $3,126.49.
Accept Annual Concrete Repairs Project March 6, 2018
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