HomeMy WebLinkAboutItem 1c - Traffic Control Services for Derby Day 5k
DATE: March 6, 2018
TO: Honorable Mayor and City Council
FROM: Robert T. Guthrie, Chief of Police By: Brian Ortiz, Administrative Sergeant
SUBJECT: WAIVE EXPENSES RELATED TO TRAFFIC CONTROL SERVICES FOR
THE TWENTY-FOURTH ANNUAL SANTA ANITA DERBY DAY 5K TO BE
HELD ON SATURDAY, APRIL 7, 2018 Recommendation: Approve
SUMMARY
The Los Angeles Turf Club (hereinafter referred to as “Santa Anita”) is sponsoring their Twenty-Fourth Annual 5K Run & Walk wherein traffic control services are required to
facilitate the event. Typically, when City services or personnel are required for coordination
of special events, the cost of these services are borne by the event organizer. In this
instance, like years past, Santa Anita is requesting that the City waive the cost of traffic
control services because it is a charitable event.
DISCUSSION
The 5K race is one of several special events that will be held in conjunction with the Santa Anita Derby and will be coordinated by Kinane Events, Inc. This year the Derby Day 5K
Run & Walk is co-sponsored by the Methodist Hospital of Southern California and
Westfield Shopping Town Santa Anita. Participation of contestants has increased each
year and it is anticipated that about 6,000 runners/walkers will join in this year’s event.
Any profits from the race will be donated to local beneficiaries including the Arcadia High
School Athletic Boosters Club and the Arcadia Historical Museum. If the race operates at a
loss, Santa Anita will give all organizations a check for a fixed amount. The Arcadia Police
Explorer Post will also receive a donation from this event.
The race will begin inside the racetrack between Gate 3 and Gate 1, and the
runners/walkers will proceed through the track parking lot, exit at Gate 8, and cross
Baldwin Avenue. The participants will continue north on Baldwin Avenue in the
Waive Traffic Control Services for Santa Anita Annual 5K Run & Walk
March 6, 2018
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southbound No.2 lane, which will be barricaded, and enter the Arboretum parking lot just
south of Gate 7. They will proceed through the course in the Arboretum, exit by the
fountain, cross back over Baldwin Avenue, and enter the racetrack through Gate 7.
Finally, the racers will proceed through the turf tunnel and infield, and wind up on the training track toward the finish line.
The Police Department will provide intermittent traffic control to facilitate the running of the
race and to ensure the safety of the participants. The savings to Santa Anita is estimated
at approximately $3,500 for traffic control. It is anticipated that traffic flow on Baldwin Avenue, between Colorado and Huntington, will
be diverted between 7:30 a.m. and 9:30 a.m. Police personnel will utilize previous traffic
flow management patterns, which have proven to have the least effects on businesses
and local residents. As part of hosting an event of this type, Santa Anita is also required to provide a certificate
of insurance designating the City of Arcadia as an additional insured. They have provided
the required insurance certificate and it has been approved by the City Attorney.
FISCAL IMPACT
The event will cost about $3,500 in Overtime for Police personnel and will be absorbed in
the FY17-18 Operating Budget under Traffic Overtime.
RECOMMENDATION
It is recommended that the City Council waive expenses related to Traffic Control Services
for the Twenty-Fourth Annual Santa Anita Derby Day 5K Run & Walk to be held on
Saturday, April 7, 2018.