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HomeMy WebLinkAboutAgenda - March 20, 2018 CITY OF ARCADIA City Council Regular Meeting Agenda Tuesday, March 20, 2018, 6:00 p.m. Location: City Council Conference Room, 240 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. CALL TO ORDER ROLL CALL OF CITY COUNCIL MEMBERS Peter Amundson, Mayor Sho Tay, Mayor Pro Tem Tom Beck, Council Member Roger Chandler, Council Member April A. Verlato, Council Member PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. STUDY SESSION a. Report, discussion, and direction regarding the Language Access Services Policy. b. Discussion and direction concerning Arcadia’s position in choosing between two options in LACCE’s (“Los Angeles Community Choice Energy) dba Clean Power Alliance of Southern California in their negotiations with Southern California Edison for energy purchase and rates. CLOSED SESSION a. Pursuant to Government Code Section 54956.96 conference involving a Joint Powers Agency – Los Angeles Community Choice Energy Authority (dba) Clean Power Alliance of Southern California. Discussion will concern: Conference with legal counsel – anticipated litigation (Government Code Section 54957) Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1) Name of local agency representative on Joint Powers Agency Board: Mayor Pro Tem Sho Tay Regular Meeting City Council Chamber, 7:00 p.m. CALL TO ORDER INVOCATION Reverend Terry Keenan, The Santa Anita Church PLEDGE OF ALLEGIANCE Steven Swinney, Sergeant First Class, United States Army ROLL CALL OF CITY COUNCIL MEMBERS Peter Amundson, Mayor Sho Tay, Mayor Pro Tem Tom Beck, Council Member Roger Chandler, Council Member April A. Verlato, Council Member REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Mayor’s Certificates of Commendation to Arcadia Girl Scout Troop 4221 for earning the Girl Scout Gold Award. b. Presentation of American Red Cross Month Proclamation to Ambassador Sylvia Ramos. c. National Fix-a-Leak Week Council Presentation. PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). 1. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Supplemental budget appropriation in the amount of $114,646 from the General Fund Reserve, increasing the compensation to an amount not to exceed $193,896; and amending the Professional Services Agreement with the Lew Edwards Group for Professional Consulting Services and related public outreach. Recommended Action: Approve b. Professional Services Agreement with LAE Associates, Inc. for inspection of Southern California Edison’s Street Light Replacement Project in the amount of $54,982. Recommended Action: Approve c. Contract with California Surfacing for the Tennis Court Resurfacing Project at Camino Grove Park and Bicentennial Park in the amount of $44,400. Recommended Action: Approve d. Contract with Cedro Construction, Inc. for the Valve Replacement Project on Santa Anita Avenue in the amount of $149,040. Recommended Action: Approve e. Purchase Order with Tyler Technologies for annual technical support and maintenance of the Energov Software System in the amount of $45,687.62. Recommended Action: Approve f. Purchase and upgrade of the Police Station’s Camera System and Video Storage (Phase II) by CelPlan Technologies, Inc., in an amount not to exceed $80,000. Recommended Action: Approve 2. CITY MANAGER a. Resolutions approving Memoranda of Understanding establishing compensation and related benefits for the represented employee groups. Resolution No. 7203 approving a Memorandum of Understanding establishing compensation and related benefits from employees represented by the Arcadia Fire Fighters Association (“AFFA”) for April 1, 2018 through June 30, 2020. Recommended Action: Adopt Resolution No. 7204 approving a Memorandum of Understanding establishing compensation and related benefits from employees represented by the Arcadia City Employees Association (“ACEA”) for April 1, 2018 through June 30, 2020. Recommended Action: Adopt Resolution No. 7205 approving a Memorandum of Understanding establishing compensation and related benefits from employees represented by the Arcadia Public Works Employees Association (“APWEA”) for April 1, 2018 through June 30, 2020. Recommended Action: Adopt Resolution No. 7206 approving a Memorandum of Understanding establishing compensation and related benefits from employees represented by the Arcadia Police Officers Association (“APOA”) for April 1, 2018 through June 30, 2020. Recommended Action: Adopt Resolution No. 7207 approving a Memorandum of Understanding establishing compensation and related benefits from employees represented by the Arcadia Police Civilian Employees Association (“APCEA”) for April 1, 2018 through June 30, 2020. Recommended Action: Adopt b. Resolution No. 7210 establishing compensation and related benefits for City Council, Executive Management, Management and Unrepresented Confidential Employees. Recommended Action: Adopt ADJOURNMENT The City Council will adjourn this meeting to April 3, 2018, 6:00 p.m. in the Council Conference Room. Welcome to the Arcadia City Council Meeting! The City Council encourages public participation, and invites you to share your views on City business. MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia Library, and on the City’s website at www.ArcadiaCa.gov. Copies of individual Agenda Reports are available via email upon request (CityClerkGeneralMailbox@ArcadiaCa.gov). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described. CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible, please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name and address (optional) for the record. Please provide the City Clerk with a copy of any written materials used in your address to the City Council as well as 10 copies of any printed materials you would like distributed to the City Council. The use of City equipment for presentations is not permitted. MATTERS NOT ON THE AGENDA should be presented during the time designated as “PUBLIC COMMENTS.” In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting. MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall be limited to five (5) minutes per person. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments. AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision. CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately. DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City’s policy barring harassment based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant-at-Arms of the City Council meeting. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section.