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HomeMy WebLinkAboutItem 1b - Capital and Operating Funds for Arcadia Transit DATE: April 3, 2018 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Linda Hui, Transportation Services Manager SUBJECT: RESOLUTION NO. 7211 AUTHORIZING SUBMITTAL OF THE FY 2017- 18 TRANSPORTATION DEVELOPMENT ACT – ARTICLE 4 CLAIM FORMS TO RECEIVE CAPITAL AND OPERATING FUNDS FOR ARCADIA TRANSIT Recommendation: Adopt SUMMARY Arcadia Transit is eligible to receive Transportation Development Act (“TDA”) Article 4 funds. In order to receive TDA Article 4 funds, the City of Arcadia is required to submit annual claim forms authorized by the City Council. Attached for City Council review and approval is Resolution No. 7211 authorizing the City Manager to submit claim forms for Fiscal Year 2017-18 TDA Article 4 funds in a total amount of $276,847. Once approved, the claim forms will be submitted to the Los Angeles County Metropolitan Transportation Authority (“Metro”) for processing. It is recommended that the City Council adopt Resolution No. 7211. BACKGROUND The California State Legislature adopted the Transportation Development Act-Article 4 (“SB 325”) in 1971 to generate revenue from retail sales tax and gasoline/diesel sales tax for public transportation projects. The funds are allocated by the Southern California Association of Governments (“SCAG”) via the Local Transportation Fund (“LTF”), and the State Transit Assistance (“STA”) programs, based on area population and transit fare revenue generated by an agency’s local transit system. Metro serves as the regional planning agency for Los Angeles County, and administers and processes the funds to each participating municipal transit operator. LTF revenue is derived from one-fourth of one percent (0.0025) of the retail sales tax collected statewide for transportation planning and mass transit activity. The California Resolution No. 7211 – TDA Transit Funds April 3, 2018 Page 2 of 2 State Board of Equalization returns the quarter cent to each County according to the amount of taxes collected in its jurisdiction. Eligible uses include public transit, program administration, transportation planning, pedestrian and bicycle facilities, special group transportation service, and rail passenger service. The City of Arcadia has been allocated $266,793 in Fiscal Year 2017-18 in LTF funds to operate Arcadia Transit. The STA fund was approved in 1980 as a secondary source of revenue for SB 325 dedicated to public transit operation and capital expenditures. STA revenue is generated from the statewide sales tax on gasoline and diesel fuels, and is appropriated by the State Controller’s Office to the regional Transportation Planning Agencies (i.e. Metro) for formula allocation. The formula is calculated using 50% population count and 50% operator revenues for the prior fiscal year. The City has been allocated $10,054 in Fiscal Year 2017-18 in STA Funds for Arcadia Transit operations. DISCUSSION In order to receive TDA Article 4 funds, the City of Arcadia is required to submit claim forms authorized by the City Council. Resolution No. 7211 authorizes the City Manager to submit claim forms for FY 2017-18 TDA Article 4 funds in a total amount of $276,847. Once approved, the claim forms will be submitted to the Los Angeles County Metropolitan Transportation Authority (“Metro”) for processing. FISCAL IMPACT The City of Arcadia will receive $266,793 in TDA Article 4 Funds-LTF and $10,054 in STA Funds for Fiscal Year 2017-18 to operate Arcadia Transit. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 7211 authorizing the submittal of the FY 2017-18 Transportation Development Act – Article 4 Claim Forms to receive capital and operating funds for Arcadia Transit. Attachments: Resolution No. 7211 FY18 Transportation Development Act, Article 4 Claim Forms Public Transportation System Claim CHECKLIST OF ITEMS FILED FISCAL YEAR: CLAIMANT: City of Arcadia DATE: April 3, 2018 The items checked below are enclosed in connection with the claim filed herein: 1. Pages 1 and 2 for TDA and STA (See instructions for completing the form in the instruction package). 2. Financial Statement (Table L-1) (A separate table must be completed for each mode. The table should be consistent with the table included in the SRTP.) 3. Standard Assurances for Claimants 4. Governing Body Authorization Submit a certified copy of a resolution or minute order. 5. Justification Statements 6. Proposed Commitment Statement(s) Complete when requesting long-term capital reserves. 7. Employee Retirement System Certification Statement 8. Proof of Funding Obligation Submit tangible evidence of imminent need for capital reserve drawdowns. 9. Cooperative Agreement or Contract Submit copies if applicable 10. TDA Reserves Held by County Auditor (Table 2) 11. California Highway Patrol Certification (Pull Notice) Current within 13 months. LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY PUBLIC TRANSPORTATION CLAIM STANDARD ASSURANCES FOR APPLICANTS FOR LOCAL TRANSPORTATION FUNDS (LTF) AND STATE TRANSIT ASSISTANCE FUNDS (STAF) Claimant: City of Arcadia Fiscal Year: 2017-18 PLEASE INITIAL ALL APPLICABLE PARAGRAPHS PURSUANT TO WHICH THE CLAIM IS BEING SUBMITTED. MTA TDA GUIDE SECTION Initial 1. CERTIFIED FISCAL AND COMPLIANCE AUDIT ______ Claimant certifies that it has submitted a 1.8.1 satisfactory, independent fiscal and compliance 1.8.3 audit, with required certification statement, to SCAG, MTA, and the Department of Transportation, pursuant to PUC Section 99245 and CAC Section 6664 for the prior fiscal year (project year minus two). Claimant assures that this audit requirement will be completed for the current fiscal year (project year minus one), and submitted to MTA no later than 120 days after the close of the fiscal year. 2. 90-DAY ANNUAL REPORT (STATE CONTROLLER'S REPORT) ______ Claimant certifies that it has submitted a State Controller's Report 1.8.2 in conformance with the Uniform System of Accounts and Records, 1.8.3 to SCAG, MTA, and the State Controller, pursuant to PUC Section 99243, for the prior year (project year minus two). Claimant assures that this report will be completed for the current fiscal year (project year minus one), and submitted no later than 90 days after the close of the fiscal year. 3. PART-TIME EMPLOYEES* ______ Claimant certifies that it is not precluded, by any contract entered 5.6.2b into on or after June 28, 1979, from employing part-time drivers or contracting with common carriers of persons operating under a franchise or license. Claimant further certifies that no person who was a full-time employee on June 28, 1979, shall have his or her employment, excluding overtime, reduced as a result of it employing part-time drivers or contracting with those common carriers. (PUC Section 99314.5c) STANDARD ASSURANCES FOR APPLICANTS Page 2. MTA TDA GUIDE SECTION Initial 4. FIFTY PERCENT EXPENDITURE LIMITATION Claimant filing a claim pursuant to PUC Section 99268.1 certifies 2.2.1 that it was in compliance with PUC Section 99268 during the 1978-79 fiscal year, and further certifies that it will remain in compliance with that section during the project year. 5. REVENUE RATIOS FOR OLDER OPERATORS Claimant filing a claim pursuant to PUC Section 99268.2 2.2.2 certifies that it will maintain for the project year that ratio of fare revenues and local support to operating cost which was maintained during the 1978-79 fiscal year, and further assures for the project year that it reasonably anticipates achieving the ratio of fare revenues to operating cost at least equal to the ratio maintained in FY 1978-79, or (a) 20 percent if serving an urbanized area, and (b) 10 percent if serving a nonurbanized area, whichever is greater. 6. REVENUE RATIOS FOR NEWER URBANIZED AREA OPERATORS Claimant filing a claim pursuant to PUC Section 99268.3 certifies 2.2.2 that it will maintain for the project year at least that ratio of fare revenues and local support to operating cost which was maintained during FY 1978-79 if that ratio was greater than 20 percent; claimant further assures, for the project year, that it reasonably anticipates achieving a ratio of fare revenues to operating cost equal to or greater than 20 percent for the project year. 7. REVENUE RATIOS FOR NEWER NON-URBANIZED AREA OPERATORS 2.2.2 Claimant filing a claim pursuant to PUC Section 99268.4 certifies that it will maintain for the project year at least that ratio of fare revenues and local support to operating cost which was maintained during FY 1978-79 if that ratio was greater than 10 percent; claimant further assures, for the project year, that it reasonably anticipates achieving a ratio of fare revenues to operating cost equal to or greater than 10 percent. 8a. REVENUE RATIOS FOR EXCLUSIVE SERVICES TO ELDERLY AND HANDICAPPED 2.2.3 Claimant filing a claim pursuant to PUC Section 99268.5 certifies that, for the purpose of the claim, it provides services using vehicles for the exclusive use of elderly and handicapped persons. STANDARD ASSURANCES FOR APPLICANTS Page 3. MTA TDA GUIDE SECTION Initial 8b. REVENUE RATIOS FOR PARATRANSIT SERVICES ____ Claimant filing a claim pursuant to PUC Section 2.2.3 99275.5c (Article 4.5) further certifies that, for the project year, it reasonably anticipates achieving the performance criteria, local match requirements, or fare recovery ratios adopted by MTA. 9. EXTENSION OF SERVICE ______ Claimant that received an allocation of Local Transportation 1.8.4 Funds for an extension of service pursuant to PUC Section 99268.8 2.2.5 certifies that it will file a report of these services pursuant to CAC Section 6633.8b within 90 days after the close of the fiscal year in which that allocation was granted. 10. RETIREMENT SERVICE ______ Claimant filing a claim pursuant to PUC Section 99260 certifies 2.1.7 that: (a) the current cost of its retirement system is fully funded with respect to the officers and employees of its public transportation system; or (b) the operator is implementing a plan approved by the transportation planning agency which will fully fund the retirement system for such officers and employees within 40 years; or (c) the operator has a private pension plan which sets aside and invests, or on a current basis, funds sufficient to provide for the payment of future benefits, and which is fully compliant with the requirements stated in PUC Sections 99272 and 99273. 11a. USE OF FEDERAL FUNDS Claimant filing a claim for TDA funds for capital intensive projects 2.2.1 pursuant to PUC Sec. 99268.7 certifies that it has made every 2.2.8 effort to obtain federal funding for any project which is funded pursuant to PUC Sec. 99268.7. 11b. Claimant qualifying for funds pursuant to PUC Sec. 99268.1 and filing a claim for TDA funds in excess of the amount allowed 2.2.1d under PUC Sec. 99268 certifies that such funds are required in order to obtain maximum federal operating funds in the year such funds are claimed, pursuant to PUC Sec. 99267.5 and CAC Sec. 6633.1. STANDARD ASSURANCES FOR APPLICANTS Page 4. MTA TDA GUIDE SECTION Initial 12. CHP CERTIFICATION ____ Claimant filing a claim for Local Transportation Funds has included 2.2.9 in the claim a certification completed within the last 13 months by the California Highway Patrol indicating compliance with Vehicle Code Section 1808.1, indicating that the operator has participated in a "pull notice system" to examine driver's records, as specified in PUC Sec. 99251. 13. STA EFFICIENCY STANDARDS* ______ Beginning in FY 1992, claimant filing a claim for State Transit Assistance Funds for operating purposes certifies that it has met the efficiency standards which limit cost per hour increases, pursuant to PUC Sec. 99314.6. 14. REDUCED TRANSIT FARES _____ Claimants of TDA funds who offer reduced fares to senior citizens certify that: (a) The Federal Medicare Identification Card is sufficient identification to receive senior citizen reduced fares if such fares are available; and (b) A disabled person or disabled veteran identification card issued pursuant to subdivision (d) of Vehicle Code Sections 22511.5 or 22511.9 (whichever is applicable) is sufficient identification to receive disabled person reduced fares if such reduced fares are available. *STAP Claimants Only. City of Arcadia _________________________________________ Jason Kruckeberg, Assistant City Manager/ Development Services Director CLAIM FORM TDA CLAIM FORM LTF PUBLIC TRANSPORTATION - ARTICLE 4 CLAIMANT: City of Arcadia CONTACT PERSON: Linda Hui TELEPHONE: (626) 574-5435 DATE: April 3, 2018 FISCAL YEAR: 2017-18 COUNTY STAFF: Los Angeles PAYMENT RECIPIENT: City of Arcadia ADDRESS: 240 W. Huntington Drive Post Office Box 60021 Arcadia, CA 91066-6021 ATTENTION: Jason Kruckeberg Assistant City Manager/Development Services Director PURPOSE REQUESTED PAYMENT AND RESERVES AMOUNT Article 4 1. Payment from FY Allocation - PUC 99260(a) Operations $ 266,793 2. Amount placed in Capital Reserve from current year allocation (Complete Table 2) $ 0 3. Total FY 2018 funding mark (1 + 2) $ 266,793 Authorized Signature: Jason Kruckeberg Assistant City Manager/Development Services Director CONDITION OF APPROVAL: Approval of this claim and payment by the County Auditor to this claimant are subject to funds being available and to the provisions that such monies will be used only in accordance with the terms and conditions set forth by this claim. CLAIM FORM STATE TRANSIT ASSISTANCE FUND Pursuant to Sections 6730-6735 of the California Administrative Code CLAIMANT: City of Arcadia CONTACT PERSON: Linda Hui TELEPHONE: (626) 574-5435 DATE: April 3, 2018 FISCAL YEAR: 2017-18 COUNTY STAFF: Los Angeles PAYMENT RECIPIENT: City of Arcadia ADDRESS: 240 W. Huntington Drive Post Office Box 60021 Arcadia, CA 91066-6021 ATTENTION: Jason Kruckeberg Assistant City Manager/Development Services Director PURPOSE REQUESTED PAYMENT AND RESERVES AMOUNT ( ) CAC, Section 6730 (a) 1. Payment from Unallocated- Operations $ 10,054 ( ) CAC, Section 6730 (b) ( ) CAC, Section 6730 (c) 2. Amount placed in Capital Reserve from current year allocation (Complete Table 2) $ 0 ( ) CAC, Section 6731 (a) ( ) CAC, Section 6731 (b) 3. Total FY 2018 Fund Mark (1 & 2) $ 10,054 ( ) CAC, Section 6731 (c) Authorized Signature: Jason Kruckeberg Assistant City Manager/Development Services Director CONDITION OF APPROVAL: Approval of this claim and payment by the County Auditor to this claimant are subject to monies being available and to the provisions that such monies will be used only in accordance with the terms and conditions set forth by this claim and SCAG Allocation Instructions. Table L - 1 (A) HISTORICAL AND PROJECTED FINANCIAL STATUS SOURCE AND APPLICATION OF CAPITAL FUNDS BY YEAR OF EXPENDITURE ($ 000) SOURCE OF CAPITAL FUNDS: 2016 2017 2018 Audited Estimated Planned FEDERAL CAPITAL GRANTS FTA Sec. 5309 (Sec. 3) FAU Grants FTA Sec. 5307(Sec. 9) $0 $0 $0 Other Federal (Assume 80/20 match) (Specify source) STATE CAPITAL GRANTS AND SUBVENTIONS TDA (ART 4) current from unallocated TDA from prior years reserves TDA (ART 8) STA current from unallocated - N/A STA from prior years reserve $0 $0 Other State (Specify): Prop 1B - PTMISEA $0 $0 LOCAL CAPITAL GRANTS System Generated General Fund Prop. A Local Return Prop. A Discretionary Carry Over Prop. C Discretionary Prop. C Local Return Prop. C 5% Security Prop. C Other (Specify) Other Local (Specify) TOTAL CAPITAL REVENUE $0 $0 $0 TOTAL CAPITAL EXPENSES $0 $0 $0 Table L - 1 (B) HISTORICAL AND PROJECTED FINANCIAL STATUS SOURCE AND APPLICATION OF OPERATING FUNDS BY YEAR OF EXPENDITURE ($ 000) SOURCE OF OPERATING FUNDS: 2016 2017 2018 Audited Estimated Planned FEDERAL CASH GRANTS AND REIMBURSEMENTS FTA Sec. 5307 (Sec. 9) Operating 0 0 0 CMAQ (Operating) STATE CASH GRANTS AND REIMBURSEMENTS TDA Current from unallocated 311 275 267 STA Current from unallocated 24 41 10 Other State (Specify) LOCAL CASH GRANTS AND REIMBURSEMENTS Passenger Fares 64 12 65 Special Transit Service Charter Service Revenues Auxiliary Transportation Revenues Non-transportation Revenues Prop. A 40% Discretionary 206 177 176 Prop. A Incentive fund Prop. A Interest BSIP 21 21 22 TSE Base MOSIP 62 54 54 Prop. C 40% Discretionary - FY 2009 STA Backfill Prop. C 5% Security 7 7 7 Foothill Mitigation 9 8 8 Measure M 20% - Bus Operations 103 Measure R 20% - Bus Operations 127 112 108 Other Local (Specify): Prop. A 25% Local Return 523 667 907 Other Local (Specify): Measure R 15% Local Return 348 444 603 TOTAL OPERATING REVENUES 1,703 1,820 2,330 TOTAL OPERATING EXPENSES 1,703 1,820 2,330 TABLE 2 TDA Total Capital Funds Reserved for Future Payment (Total A & B):$___________________ (A) ( B ) PROJECT ANTICIPATED ANTICIPATED DESCRIPTION EXPENDITURE EXPENDITURE FY 2019 FUTURE YEARS TABLE 2(B) STA Total Capital Funds Reserved for Future Payment: $_________________________________ PROJECT ( A ) ( B ) ANTICIPATED EXPENDITURE DESCRIPTION EXPENDITURE FUTURE YEARS FY 2019