HomeMy WebLinkAboutItem 1b - Reject Bids for Rehabilitation of Zone 3 Pressure Reducing Station ProjectReject Bids for Rehabilitation of Zone 3 Pressure Reducing Station Project May 1, 2018
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DATE: May 1, 2018 TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tiffany Lee, P.E., Associate Civil Engineer SUBJECT: REJECT ALL BIDS RECEIVED FOR THE REHABILITATION OF ZONE 3
PRESSURE REDUCING STATION PROJECT AND DIRECT STAFF TO
RE-BID THE PROJECT
Recommendation: Approve SUMMARY
The Fiscal Year 2017-18 Capital Improvement Project budget provides for the
rehabilitation of the Zone 3 Pressure Reducing Station. To ensure the City is receiving the most competitive pricing for this type of service, a formal bid process was conducted and three bids were received. All bids received exceeded the estimated budget for
these services. It is recommended that the City Council reject all bids received for the
Rehabilitation of Zone 3 Pressure Reducing Station Project and direct staff to re-bid the
project. DISCUSSION
The Public Works Services Department (“PWSD”) is responsible for the daily operation
and maintenance of the City’s pressure reducing stations. The City of Arcadia’s water system includes seven pressure reducing stations. The Zone 3 Pressure Reducing Station at Baldwin Avenue and Huntington Drive, installed in 1998, provides emergency
supply from Zone 2 to Zone 3. Regular inspections and maintenance of the Zone 3
Pressure Reducing Station revealed safety concerns on the existing vault and operation
of the existing valves. It is necessary to upgrade the existing pressure reducing station to improve operation and replace the existing vault cover to improve pedestrian safety.
A Notice Inviting Bids was published in the City’s adjudicated newspaper, and bid
packages were provided to contractors that perform this type of work. On March 27,
2018, the City Clerk received three bids with the following result:
Reject Bids for Rehabilitation of Zone 3 Pressure Reducing Station Project May 1, 2018
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Bidder Location Bid E&R Construction, Inc. Baldwin Park, CA $170,100
TE Roberts, Inc. Orange, CA $189,625
Minako America Corporation Gardena, CA $267,550
All bids received exceeded the estimated budget for this project of $150,000. Staff contacted Minako America Corporation about why their bid was so high and it was
confirmed that there was an error in their bid. The PWSD has reviewed the bids and
project design and feels that savings can be achieved by slightly revising the scope of
work and re-bidding the project. ENVIRONMENTAL ANALYSIS
This project is categorically exempt per the California Environmental Quality Act
(“CEQA”) as an existing facility, Section 15301 of the CEQA guidelines. FISCAL IMPACT
Funds in the amount of $150,000 have been budgeted in the Fiscal Year 2017-18
Capital Improvement Plan for this project. RECOMMENDATION
It is recommended that the City Council reject all bids received for the Rehabilitation of
Zone 3 Pressure Reducing Station Project and direct staff to re-bid the project.