HomeMy WebLinkAboutItem 1f - Colorado Boulevard Sidewalk Gap Closure at Newcastle Park Project
DATE: May 15, 2018
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
By: Tim Kelleher, Assistant Engineer
SUBJECT: CONTRACT WITH GOLDEN STATE CONSTRUCTORS, INC. (“GSCI”)
FOR THE COLORADO BOULEVARD SIDEWALK GAP CLOSURE AT
NEWCASTLE PARK IN THE AMOUNT OF $183,833, AND A
CATEGORICAL EXEMPTION PURSUANT TO SECTION 15301 CLASS
1(c) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Recommendation: Approve
SUMMARY
Colorado Boulevard between San Antonio Road and Santa Anita Avenue is an
important connection between neighborhoods otherwise bisected by the Gold Line light
rail line, and it lacks a continuous sidewalk. Recent projects completed by the Gold
Line Authority and the private developer on the northwest corner of Colorado Boulevard
and Santa Anita Avenue have filled much of this stretch with new sidewalk.
To close the gap of missing sidewalk between San Antonio Road and the Gold Line
Bridge along Colorado Boulevard, a sidewalk project was included in the 2017-18
Capital Improvement Program. The project was advertised in April 2018, and bids were
opened on May 1, 2018. Four (4) bids were received, and Golden State Constructors,
Inc. (“GSCI”) submitted the successful low bid in the amount of $183,833. It is
recommended that the City Council approve, and authorize and direct the City Manager
to execute, a contract with GSCI for the Colorado Boulevard Sidewalk Gap Closure at
Newcastle Park.
BACKGROUND
Over the years, residents have asked the City to install sidewalks on Colorado
Boulevard between San Antonio Road and Santa Anita Avenue to connect the
neighborhoods bisected by the Gold Line rail. As part of the construction of the Gold
Line, the City funded a betterment to lengthen the new bridge over Colorado Boulevard
to add five-foot-wide sidewalks under the bridge on both sides of the street. Those
short segments of sidewalk are in place, but are lacking connections.
Award Contract
Colorado Boulevard Sidewalk Gap Closure at Newcastle Park
May 15, 2018
Page 2 of 3
In 2014, the owner of the property at 501 North Santa Anita Avenue, the northwest
corner of Santa Anita Avenue and Colorado Boulevard, approached the City with plans
to redevelop the site of the previous church. The property owner agreed to construct a
sidewalk on the north side of Colorado Boulevard adjacent to the property, and create a
landscaped parkway, in exchange for excess right-of-way vacation and project
entitlements.
On April 12, 2016, the Arcadia Planning Commission approved MFADR 14 -09, and a
series of other actions, for the development of a 20 -unit residential condominium project
at 501 North Santa Anita Avenue. The project was conditioned to construct sidewalk
and a landscaped parkway adjacent to Colorado Boulevard. In 2017, the developer
fulfilled this condition by constructing a five-foot sidewalk, a variable width planter area,
and a retaining wall. The sidewalk now extends from Santa Anita Avenue to the west
side of the Gold Line Bridge.
In anticipation of this activity, a sidewalk project was included in the 2017-18 Capital
Improvement Program to close the gap of missing sidewalk between San Antonio Road
and the Gold Line Bridge. In order to widen the existing two-foot strip of concrete to a
five-foot wide sidewalk, a variable height retaining wall is required to be able to cut-back
and support the existing slope. The new wall will only need to be high enough to
intersect the existing slope, and will not be as high as the retaining wall on the other
side of the bridge. The wall will have a concrete finish to match the other wall.
The project was estimated for budget purposes a year ago at $150,000, and was based
on very limited information. During design, it became apparent that the wall was going
to be more expensive than the budgeted amount, due to the size and depth of the wall,
and the connections to the existing bridge and the concrete slope. Upon completion of
the design, the engineer’s estimate was $200,000.
DISCUSSION
The project was advertised for bids in April 2018, and bids were opened on May 1,
2018. Bids were received from four (4) prospective contractors with the following
results:
Company Amount
Golden State Constructors, Inc. (GSCI) $183,833.00
EC Construction $231,345.02
Vido Samarzich Inc. $249,042.00
Cal Pro Max Engineering Inc. $292,518.00
Award Contract
Colorado Boulevard Sidewalk Gap Closure at Newcastle Park
May 15, 2018
Page 3 of 3
After reviewing the bid documents, GSCI was determined to be the lowest responsible
bidder. GSCI has been in existence for 13 years, and is a qualified and competent
contractor. Although they have not previously worked for the City of Arcadia, they have
completed similar and larger projects for the City of Irvine, the County of Orange, and
the Tustin Unified School District. It is determined that GSCI can satisfactorily perform
the required work.
ENVIRONMENTAL IMPACT
The project is categorically exempt per Section 15301 class 1(c) of the California
Environmental Quality Act (“CEQA”).
FISCAL IMPACT
This project was budgeted in the Fiscal Year 2017-18 Capital Improvement Program,
with $150,000 from the Road Maintenance and Rehabilitation fund (SB 1). The low bid
is in the amount of $183,833. Because the sidewalk and ramps portion of this project
meets the eligibility requirements of the City’s Miscellaneous Ramps and Sidewalk
project, also budgeted in this Fiscal Year CIP, in the amount of $50,000 from TDA
Article 3 funds, the Colorado Boulevard project will utilize this funding to fully fund the
project. No General Fund monies are needed for this project .
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute a contract with Golden State Constructors, Inc. (“GSCI”) for the
Colorado Boulevard Sidewalk Gap Closure at Newcastle Park in the amount of
$183,833; and determine the project is categorically exempt pursuant to Section 15301
Class 1(c) of the California Environmental Quality Act (“CEQA”).
Attachments: Proposed Contract
Location Map
GB - STATE & LOCAL (505/507/660) (7/24/00) RVPUB\DRD\570015
CITY OF ARCADIA
COLORADO BOULEVARD SIDEWALK GAP CLOSURE
AT NEWCASTLE PARK
PROJECT NO. 41855818
APRIL 2018
BETWEEN
CITY OF ARCADIA
AND
GOLDEN STATE CONSTRUCTORS, INC.
CONTRACT
(PROJECT NO. 41855818)
GB - STATE & LOCAL (505/507/660) (7/24/00) RVPUB\DRD\570015 CONTRACT - 1
CONTRACT FOR THE
CITY OF ARCADIA
COLORADO BOULEVARD SIDEWALK GAP CLOSURE AT NEWCASTLE PARK
PROJECT NO. 41855818
1. PARTIES AND DATE.
This Contract is made and entered into this ______ day of _________, 2018, by and
between the CITY OF ARCADIA (hereinafter called the "Owner") and GOLDEN STATE
CONSTRUCTORS, INC. (GSCI), hereinafter called the "Contractor").
2. RECITALS.
2.1 The Owner is a charter City organized under the laws of the State of California, with
power to contract for services necessary to achieve its purpose;
2.2 Contractor, in response to a Notice Inviting Bids issued by Owner in May 2018, has
submitted a bid proposal for construction the Colorado Boulevard Sidewalk Gap Closure at
Newcastle Park project described in the Contract.
2.3 Owner has duly opened and considered the Contractor's bid proposal, and duly
awarded the bid to Contractor in accordance with the Notice Inviting Bids and the other Bid
Documents, and has given written notice to Contractor on [INSERT DATE].
2.4 Contractor has obtained, and delivers concurrently herewith, Performance and
Payment Bonds and evidences of insurance coverage as required by the Contract.
3. TERMS.
3.1 Incorporation of Documents.
This Contract includes and hereby incorporates in full by reference the following documents,
including all exhibits, drawings, specifications and documents therein, and attachments and
addenda thereto:
a. Notice Inviting Bids
b. Instructions to Bidders
c. Contract Bid Forms
d. Contract
e. Contract Appendix
Part "A" - General Conditions
Part "B" - Federal Requirements
Part "C" - Special Provisions
Part "D" - Specifications
Part "E" - Drawings (under separate cover)
Part “F” - Performance Bond
Part “G” - Payment Bond
(PROJECT NO. 41855818)
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Part “H” - Escrow Agreement for Security
Deposits (optional)
f. ADDENDUM: ______________________
The above documents, including the General Conditions, are an integral part of the Contract
Documents. In addition to signing this Contract, Contractor shall initial this paragraph immediately
below acknowledging that he or she has read, understood and agrees with all of the terms of the
Contract Documents, including, but not limited to, provisions of the General Conditions relating to
indemnification, insurance, standards of performance, termination, compensation and time of the
essence performance. Contractor shall not disclaim knowledge of the meaning and effect of any
term or provision of the Contract Documents, and agrees to strictly abide by their meaning and
intent. In the event that Contractor fails to initial below, the Owner shall have the right to
declare the Contract unexecuted and to award the Contract to another contractor in
accordance with state law.
____________________________
Contractor’s Initials
3.2 Contractor's Basic Obligation.
Contractor promises and agrees, at its own cost and expense, to furnish to the Owner all
labor, materials, tools, equipment, services, and incidental and customary work for the construction
of project necessary to fully and adequately complete Colorado Boulevard Sidewalk Gap Closure
at Newcastle Park project, including any alternates selected by the Owner, and all structures and
facilities described in the Contract (hereinafter the "Work"), for a total of one hundred eighty three
thousand eight hundred thirty three dollars ($183,833) as specified in the Contract Bid Forms
submitted by the Contractor in response to the above referenced Notice Inviting Bids. Such amount
shall be subject to adjustment in accordance with the applicable terms of this Contract. All Work
shall be subject to, and performed in accordance with the above referenced documents.
3.3 Standard of Performance.
Contractor shall perform all Work under this Contract in a skillful and workmanlike manner,
and consistent with the standards generally recognized as being employed by professionals in the
same discipline in the State of California. Contractor represents and maintains that it is skilled in the
professional calling necessary to perform the Work. Contractor warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Work assigned to them.
Finally, Contractor further represents that it, its employees and subcontractors have all licenses,
permits, qualifications and approvals of whatever nature that are legally required to perform the
Work, and that such licenses and approvals shall be maintained throughout the term of this
Contract.
(PROJECT NO. 41855818)
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3.4 Period of Performance.
Contractor shall perform and complete all Work under this Contract within 30 working days,
beginning ten (10) calendar days after the date on which the Notice to Proceed is sent by the Owner
to the Contractor. Moreover, Contractor shall perform its Work in strict accordance with any
completion schedule, construction schedule or project milestones developed pursuant to provisions
of the Contract, including but not limited to the Project Schedule located in the Specifications.
Contractor agrees that if such Work is not completed within the aforementioned period
and/or pursuant to any such completion schedule, construction schedule or project milestones
developed pursuant to provisions of the Contract, including but not limited to the Project Schedule
located in the Specifications, it is understood, acknowledged and agreed that the Owner will suffer
damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the Owner as
fixed and liquidated damages the sum of Two Hundred Fifty Dollars ($250) PER DAY as provided
by the applicable provisions of the General Conditions, found in Part "B" of the Contract Appendix.
3.5 Owner's Basic Obligation.
Owner agrees to engage and does hereby engage Contractor as an independent contractor
to furnish all materials and to perform all Work according to the terms and conditions herein
contained for the sum set forth above. Except as otherwise provided in the Contract, the Owner
shall pay to Contractor, as full consideration for the satisfactory performance by the Contractor of the
services and obligations required by this Contract, the above referenced compensation in
accordance with compensation provisions set forth in the Contract.
3.6 Contractor's Labor Certification.
Contractor maintains that he is aware of the provisions of Section 3700 of the California
Labor Code which require every employer to be insured against liability for Worker's Compensation
or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply
with such provisions before commencing the performance of the Work. A certification form for this
purpose is attached hereto as Exhibit “A” and incorporated herein by reference, and shall be
executed simultaneously with this Contract.
3.7 Attorneys' Fees.
If either party commences an action against the other party, either legal, administrative or
otherwise, arising out of or in connection with this Contract, the prevailing party in such action shall
be entitled to have and recover from the losing party reasonable attorneys' fees and all other costs
of such action.
3.8 Successors.
The parties do for themselves, their heirs, executors, administrators, successors, and
assigns agree to the full performance of all of the provisions contained in this Contract. Contractor
may not either voluntarily or by action of law, assign any obligation assumed by Contractor
hereunder without the prior written consent of the Owner.
(PROJECT NO. 41855818)
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3.9 Notices.
All notices hereunder and communications regarding interpretation of the terms of the
Agreement or changes thereto shall be provided by the mailing thereof by registered or certified
mail, return receipt requested, postage prepaid and addressed as follows:
Contractor Surety
Golden State Constructors Inc.
208 E. Orangethorpe Ave.
Placentia CA 92870
Attn: Attn:
Owner With Copies To:
City of Arcadia
240 West Huntington Drive
Arcadia CA 91007
Attn: Philip A. Wray Attn:
City Engineer
Any notice so given shall be considered received by the other party three (3) days after
deposit in the U.S. Mail, first class postage prepaid, addressed to the party at the above address.
Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the
method of service.
CONTRACTOR CITY OF ARCADIA
By: ____________________________ By: ______________________________
Name Dominic Lazzaretto, City Manager
____________________________ ______________________________
Title Date
By: ____________________________ Attest:
Name
____________________________ By: ______________________________
Title City Clerk
Tax I.D. Number: Contractor’s License:
____________________________ Number______________________________
Number
Class________________________________
Approved as to Form:
By: ______________________________
Stephen P. Deitsch, City Attorney
(PROJECT NO. 5818)
GB - STATE & LOCAL (505/507/660) (7/24/00) RVPUB\DRD\570015 CONTRACT (EXHIBIT A)
EXHIBIT “A”
CERTIFICATION
LABOR CODE - SECTION 1861
I, the undersigned Contractor, am aware of the provisions of Section 3700 et seq. of
the California Labor Code which require every employer to be insured against liability for
Worker's Compensation or to undertake self-insurance in accordance with the provisions of
the Code. I agree to and will comply with such provisions before commencing the Work
governed by this Contract.
CONTRACTOR:
Name of Contractor: Golden State Constructors, Inc.
By:
Signature:
Name:
Title:
Date:
LOCATION MAP
COLORADO BOULEVARD SIDEWALK GAP CLOSURE
AT NEWCASTLE PARK