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Home My WebLink AboutMarch 15, 2005MEETINGAGENDA ~a~ ~"¢°'"a Arcadia City Council and Arcadia Redevelopment Agency ~ . TUESDAY, MARCH 15, 2005 e~ ..em. This agenda contains a summary of each item of business which the Coun~il may discuss or act on at this meeting. The complete staff report and all other written documentation relating to each item on this agenda are on file in the office of the City Clerk and the reference desk at the Arcadia Public Librery and are available for public inspecdon and review. If you have any quesdons regarding any matter on the agenda, please call the office of the City Clerk at (626) 574-5455. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a Ciry Council meedng, please contact the City Manager's office at (626) 574- 5401 at least three (3) business days before the meedng or time when special services are needed. This notlfcation wlll heip City staff in making reasonable arrangements to provide you with access to the meeting. 530 p.m. in the City Council Chamber Conference Room ROLL CALL AUDIENCE PARTICIPATION -(5 minutes per person) STUDY SESSION a. Discussion and directiam m~ceming coyote management. b. Discussion and directiom m~cerning the dedicatlon plaque at the Community Center. c. Discussion and direction concerning Affordable Housing s[rategies. ~• -CLOSED SESSION a. Public Employee Performance Evaluatlon (Govt. Code Section 54957) Title: City Manager _ 7:00 p.m. in the City Council Chamber INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND WANE READING IN FULL PRESENTATIONS a. Presentadon of Proclamation declaring American Red Cross Month. b. Presentation of Arbor Day Proclamation. c. Presentation of Appreciation Plaque to Mary Hansen for the donation of funds for the ~ purchase of a new police K-9. ~, d. Presentation of the Citizen of the Month Award to Methodist Hospital Foundation. • AUDIENCE PARTICIPATION -(5 minutes per person) REPORTS FROM ELECTED OFFICIALS ~ • 1. CONSENT CALENDAR - ARCADIA REDEVELOPMENT AGENCY a. Mlnutes of the March 1. 2005 Regular Meetina ~ Recommendation: Approve b. Aporooriation of g315 456 75 to pay L os Anqeles CounN Auditor-Controller for Education Revenue Auomen[ation Fund (ERAF) o er SB 1045. Recommendation: Approve c. Aaency Resolution 213 authorizing the use of Redevelopment Aoencv funds for Public Improvementr for Fiscal Year 2005-06 . Recommenda[ion: Adopt - CONS ENT CALENDAR - CITY COUNCIL d. Minutes of the March 1 2005 Regular Meetlna Rxommendation: Approve e. Renewal of Local Emeraencv Proclamation for Santa Anita Canvon Road Recommendadon: Approve f. Resolution No 6466 denving the Hlqhland Oaks SpeciFlc Plan (S P 2003-001) for a ~roposed 7-lot residential hillside develooment located north of the t rminus of Vista Avenue and northwest of Canvon Road in the Citv of Arcadia Recommendation: Adopt g, ~u~ion No 6467 authorizing the use of Redevelooment Aaency Funds for Public • Improvements for Fiscal Year 2005-06 Remmmendation: Adopt h. Santa Anita Derbv Dav 5K Run and Walk Recommendation: Waive expenses related lo traffic control services for the Eleventh Annual Sanla Anila Derby Day 5K to be held on Saturday, April 9, 2005. i. Camino Grove Park Rehabilitation Proiect Recommendation: Accept all work performed by Rokni Electric Company, Inc. for the Camino Grove Park Rehabilitation Project as complete and authorize the final payment to be made in accordance with the contract documents. ~ j. Award - E-Waste Collection Pilot Proaram ~ Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with Envirocycle, Inc. in the amount of $20,000 to provide a residential pilot curbside wllection program for electornic waste. ~ k. Fireworks disolav for the 2005 Julv 4th Celebralion. Recommendation: Waive lhe City's purchasing regulations relative to competitive bidding and authorize the City Manager to execute an agreement with Pyro Spectaculars, Inc. in an amount of up to $30,000.00 for a fireworks display at the City of Arcadia's 2005 July 4th Celebration. I. Sanla Anita Entrv Corridor imorovements Recommendation: ~Accept all work performed by Alliance Streetworks, Inc. for the . construction of the Santa Anita Entry Corridor Improvements as complete and authorize the final payment to be made in accordance with the contract documents. • n - :/ 2. CITY MANAGER • a. Santa Anita Canvon Road reoair projec[ uodate. Recommendation: Receive and file. AD70URNMENT The City Council will adjourn this meeting to March 17, 2005, 7:30 a.m. in the Council Chamber Conference Room for a meetlng with Los Angeles Counry Supervisor Mike Antonovich. • • ANNOTATED AGENDA ~~~ ~""`°°"u Arcadia City Council and ;ry ~ Arcadia Redevelopment Agency ~ , TUESDAY, MARCH 15, 2005 rm_ . ...ae MOTION TO READ ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND pppROVED 5-0 WAIVE READING IN FULL CONSENT CALENDAR-ARCADIA REDEVELOPMENT AGENCY a. Minutes of the March 1. 2005 Reaular Meetinq APPROVED 5- 0 Recommendation: Approve b. Aooropriation of 5315 456 75 [o pay Los Anaeles County Auditor- APPROVED 5- 0 Controller for Educatlon Revenue Auamentation Fund (ERA~ oer SR 1045. Remmmendatlon: Approve c. AqencY Resolution 213 authorizing the use of Redevelooment APPROVED 5- 0 Aaencv funds for Public Improvements for Fiscal Year 2005-06. Recommendation: Adopt . CONSENT CALENDAR - CITY COUNCIL d. Minutes of the March 1 2005 Reqular Meetinq APPROVED 5- 0 Recommendadon: Apprave e. Renewal of Local Emeraency Proclamation for Santa Anita Can~n APPROVED 5- 0 Road Rewmmendation: APprove f. Resolution No 6466 ~ denving the Hiqhland Oaks Soecific Plan S P APPROVED 5- 0 2003-001) for a~roposed 7-lot residential hillside development located north of the terminus of Vista Avenue and northwe5+ of Canvon Road in the CiN of Arcadia Recommendation: Adopt g, Resoludon VLo. ~ u horizin the ~ gj Redevelopment Aaencv pppROVED 5- 0 Funds for Public ImorovemenGS for Fiscal Year 2005-06 Recommendadon: Adopt h. ~ Santa Anita Derbv Dav SK Run and Walk Recommendation: Waive expenses related to traffic control services pppROVED 5- 0 for the Eleventh Annual SanW Anita Derby Day 5K to be held on Saturday, April 9, 2005. i. Camino Grove Park Rehabilitation Proiect Recommendation: Accept all work performed by Rokni Electric APPROVED 5- 0 Company, Inc. for the Camino Grove Park Rehabilitation Project as complete and authorize the final payment to be made in aaordance with the wntract documents. j. Award - E-Waste Collection Pilot Proaram Recommendation: Authorize the City Manager to enter into a pppROVED 5- 0 Professional Services Agreement with Envirocycle, Inc. in the amount of $20,000 to provide a residentlal pilot curbside mllec[ion j s.~ • k. Fireworks dis la for the 2005 Jul 4th Celebration. Recommen a ion: Waive the City's purchasing regulatlons relative pppROVED 5- 0 to competltive bidding and authorize the City Manager to execute an agreemen[ with Pyro Spectaculars, Inc. in an amount of up to $30,000.00 far a fireworks display at the Ciry of Ar~adia's 2005 ]uly I. Santa Anita Entrv Corridor Imorovements Recommendation: Accept all work performed by Alliance pppROVED 5- 0 Streetworks, Inc. for the canstruction of the Santa Anita Entry Corridor Improvementr as complete and authorize the final payment to be made in accordance with the contract documents. 2. CITY MANAGER a. Santa Anita Canyon Road re a~ir project uodate. RECEIVED AND Recommendatlon: Receive and file. FILED 47:0029 p MINUTES ~""°°'"4 Arcadia City Council ~a~ and _ Arcadia Redevelopment Agency TUESDAY, MARCH 15, 2005 PA.._. .HOI' . 5:30 p.m. in the City Council Chamber Conference Room ROLL CALL Present: Council/Agency Members Chandler, Marshall, Segal, Wuo and Kovacic Absent: None. AUDIENCE PARTICIPATION -(5 minutes per person) Nane. STUDY SESSION a. Discussion and direction concerning coyote management. Bill Kelly, City Manager, summarized the on-going situation regarding agressive coyotes in Arcadia. In addition, he proposed a coyote management program that would establish the sale of coyote management in the future; the proposed program includes contracting with a pest management company for a period of six to eight months, with alternating periods of trapping activity; an estlmated cost of $21,000 was o6tained from Animal Pest Management Services, Inc. for the service. Several representatives from local businesses and organizations attended the study session to provide input on the coyote management issue including: Santa Anita Racetrack, Los Angeles County Department of Agriculture/Weight and Measures, Highland Homeowners Association, Animal Pest Management Services, Inc., and the Pasadena Humane Society. The ~ty Council voted to direct staff to retain the professional services of Animal Pest Management Services, Inc. for a trial period of six (6) to eight (8) months, beginning in April 2005, to initiate a more proactive coyote monitoring and trapping program. Motlon A modon was made by Council Member Marshall, seconded by Council Member Segal and carried on roll call vote to direct staff to retain the professionai services of Animal Pest Management Services, Inc. for a trial period of six (6) to eight (8) months, beginning in April 2005, to initiate a more proactive coyote monitoring and [rapping program. Roll Call Ayes: Council Members Chandler, Marshall, Segal, Wuo and Kovacic Noes: None. b. Discussion and direction concerning the dedication plaque at the Community Center. Mr. Kelly indicated that the dedication plaque at the Community Center does not foilow the current plaque policy; the City Councii directed staff to purchase a new bronze plaque for the Community center that incorporates the names of Council Members in office at the tlme the Community Center project was approved for construction and those in office when the building was dedicated. 03-15-05 47:0030 Motion A motion was made by Council Member Chandler, seconded by Council Member Marshall and carried on roil call vote to purchase a new bronze plaque for the Community center that incorporates the names of Council Members in office at the time the Community Center project was approved for construction and those in office when the building was dedicated. Roll Call Ayes: Council Members Chandler, Marshall, Se9al, Wuo and Kovacic Noes: None c. Discussion and direction concerning Affordable Housing st~ategies. Don Penman, Assistant City Manager/Development Services Director, discussed the Redevelopment Agency's options for meeting their housing goals and objectives; California Redevelopment Law stipulates certain time parameters for the spending of housing funds; Mr. Penman presented two (2) potential affordable housing projects for the Council to consider; the projects would be located on First Avenue (near Alta), and the second project would be located at Duarte and Second Avenue. The City Council provided input regarding encouraging homeownership versus renting, providing incentives for teachers and city employees to become eligible for affordable housing, and potential projects for the future. Council directed staff to proceed on the two (2) proposed projects and bring back reports at a future Council meeting. Motlon A motion was made by Council Member Marshall, seconded by Council Member Segal and carried on roll call vote to direct staff to proceed on the two (2) proposed projeds and brin9 back reports at a future Council meeting. Roll Call Ayes: Council Members Chandler, Marshall, Segal, Wuo and Kovacic Noes: None. CLOSED SESSION a. Public Employee Performance Evaluation (Govt. Code Section 54957) Title: City Manager 7:00 p.m. in the City Council Chamber INVOCATION Reverend Tom Shriver, Arcadia Police Department Chaplain PLEDGE OF ALLEGIANCE Bill Davila, Arcadia Methodist HospiWl Board of Directors ROLL CALL Present: CouncilJAgency Members Chandler, Marshall, Segal, Wuo and Kovacic Absent: None. SUPPLEMENTAL INFORMATION PROM STAFF REGARDING AGENDA ITEMS None. MOTION TO REAp ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND WAIVE READING IN FULL A motion was made by Council Member Chandler, seconded by Council Member Marshall, and carried without objection to read all Ordinances/Resolutions by title only and waive reading in full. 03-15-05 47:0031 REPORT FROM STUDY AND CLOSED SESSION The City Attorney announced the items that were discussed at the meeting's Study Session and noted that no reportable action was taken by the City Council during Closed Session. PRESENTATIONS a. Presentation of Proclamation declarina American Red Cross Month. Representatives from the American Red Cross who appeared to accept the Council's Proclamation were: Bob Deao, Executive Director; Ray Bushnell, Board Chairman; and Eva Chinn, Board Vice-Chair. b. Presentation of Arbor Day Proclamation. Council Member Roger Chandler, Council Liaison to the-Arcadia Beautiful Commission, accepted the Arbor Day Proclamation. c. Presentation of Aooreciation Plaoue to Marv Hansen for the donation of funds for the qurchase of a new police K-9. Mary Hansen appeared to accept the Appreciation Plaque in memory of her husband, Albert. d. Presentation of the Citizen of the Month Award to the Arcadia Methodist Hos~ital Fnundation. Representatives from the Arcadia Methodist Foundation who appeared to accept the Council's Award were: )an McEachern, Campaign Chair, Maternal Child Health; Bill Davila, Past Chair; Sue Francis; Dr. Maria Helen Rodriguez; Dr. John Vogt; and Mickey Segal, former Campaign Chair AUDIENCE PARTICIPATION -(5 minutes per person) George Stevenson, member of the Santa Anita Woodcarvers, Chapter 24, appeared to request that the City reise the 100 year time capsule approximately 18 to 20 inches above the ground to increase the visibility of the intricate woodcarving. REPORTS FROM ELECTED OFFICIALS CHANDLER Encouraged the public to be aware of mail theft; he noted that the local Postmaster has not been responsive to requests to empty the mailbins at the post ofFce on a more frequent basis; he further requested that staff work with Congressman Dreier's o~ce in order to facilitate proper mail handing in Arcadia. MARSHALL 7hanked Mr. Stevenson for appearing at tonight's meeting; Congratulated Mary Hansen for her generous gift to the Arcadia Police Department; encouraged members of the community to participate in the American Red Cross' Companion Corps program which provides support for homebound senior citizens; she concluded by noting Arcadia Methodist Hospital's contributions to the community. SEGAL Congratulated all recipients of awards and proclamations at tonighYs meeting; noted the success of the tile painting projed at the Arcadia Library and the Mayor's State of the City/Town Hall forum; wished his wife a Happy Birthday. 03-15-05 47:0032 WUO Congratulated the community organizations appearing at tonighYs meeting; reported about the success of the tile painting project at the Arcadia Library. KOVACIC Invited the public to attend the State of the City/Town Hall forum on Wednesday, March 16, 2005 in the City Council Chamber. BARROWS No report. 1. CONSENT CALENDAR - ARCADIA REDEVELOPMENT AGENCY a. Minutes of the March 1. 2005 Regular Meetina. Recommendation: Approve b. Aoorooriadon of $315.456.75 to oav Los Anqeles Countv Auditor-Controller for Education Revenue Auamentation Fund (ERAF) oer SB 1045. Recommendation: Approve c. Aqencv Resolution 213 authorizing the use of Redevelooment Aaency funds for Public Improvements for Flscal Year 2005-06. Recommendatlon: Adopt Motion A motion was made by Agency Member Marshall, seconded by Agency Member Segal, and carried on roll call vote to approve items l.a. - 1. c. on the Consent Calendar. Roll Call Ayes: Council/Agency Members Chandler, Marshall, Segal, Wuo and Kovacic Nces: None. CONSENT CALENDAR - CITY COUNCIL d. Minutes of the March 1. 2005 Regular Meetina. Recommendation: Approve e. Renewal of Local Emeraency Proclamation for Santa Anita Canvon Road Recommendation: Approve f. Resolution No. 6466. denying the Highland Oaks Specific Plan (S.P. 2003-0011 for a proposed 7-lot residential hillside development Iocated north of the terminus of Vista Avenue and northwest of Canvon Road in the Ciri of Arcadia Recommendation: Adopt g, Resolution No. 6467 authorizinq the use of Redevelooment Aaencv Funds for Public Imnrovements for Fiscal Year 2005-06 Recommendation: Adopt h. Santa Anita Derbv Dav 5K Run and Walk Recommendation: Waive expenses related to Va~c control services for the Eleventh Annual Santa Anita Derby Day 5K to be held on Saturday, April 9, 2005. i. Camino Grove Park Rehabilitation Proiect Recommendation: Accept all work performed by Rokni Electric Company, Inc. for the Camino Grove Park Rehabilitation Project as complete and authorize the final payment to be made in accordance with the contract documents. 03-15-05 , 47:0033 j, Award - E-Waste Collection Pilot Proqram Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with Envirocycle, Inc. in the amount of $20,000 to provide a residential pilot curbside coilection program for electronic waste. k. Fireworks disolav for the 2005 Julv 4th Celebration. Recommendation: Waive the City's purchasing reguiations relative to competitive bidding and authorize the City Manager to execute an agreement with Pyro Spectaculars, Inc. in an amount of up to $30,000.00 for a fireworks display at the City of Arcadia's 2005 July 4th Celebration. Santa Anita Entrv Corridor Imorovements Recommendation: Accept all work performed by Alliance Streetworks, Inc. for the construction of the Santa Anita Entry Corridor Improvements as complete and authorize the fnal payment to be made in accordance with the contract documents. Motion A motion was made by Council Member Marshall, seconded by Council Member Segal, and carried on roll call vote to approve items l.d. - 1.1, on the Consent Calendar. Roll Call Ayes: Council/Agency Members Chandler, Marshall, Segal, Wuo and Kovacic Noes: None. 2. CITY MANAGER a. , Santa Anita Canyon Road reoair oroiect update. Recommendation: Receive and file. Mr. Kelly provided a status report on the torrential rain damage to the following fve (5) areas: 1) SanW Anita Canyon Road, Z) Wilderness Park entrance; 3) Hillcrest Street property, 4) 2135 Canyon Road, and 5) city-wide tree and debris removal. He indicated that several of these projects will now qualify for FEMA assistance; he further explained that City staff will coordinate with Los Angeles County, and the Cities of Sierra Madre and Monrovia on how to phase each clean-up project; he surmised that Arcadia's portion of Santa Anita Canyon Road may be open as early as mid-August. Motion The City Council received and filed this report. AD]OURNMENT Noting no further business, the City Council adjourned this meeting at 8:15 p.m, in memory of Dr. Slater, Richard McNulty, and Gilbert Sinclair, to March 17, 2005, 7:30 a.m. in the Council Chamber Conference Room for a meeting with Los Angeles County Supervisor Mike Antonovich. ]ames H. Barrows Vu~a.~.~.A„~. by: Vida Tolman Chief Deputy City Clerk/Records Manager 03-15-OS " '_ ~~y cS~SS(ON .~ ~1 • '~°~$P~$.TD9-~°°' STAFF REPORT O~ce of the City Manager DATE: March 15, 2005 TO: Mayor and City Council FROMc William R. Kelly, City Manager ~ By: Linda Garcia, Communic ons, arketing and Special Projects Manager SUBJECT: COYOTE MANAGEMENT Recommendation: Provide direction SUMMARY In response to increased citizen concern, the City of Arcadia has recently increased its efforts in dealing with coyotes. Specifically, we have combined public education with a • limited trapping program for which we have hired the County of Los Angeles. As for , documented incidents concerning coyotes, the Police Department has received one ~ report of a bite and one report of an attempted bite (that did not break the skin). Staff \ continues to receive calls and complaints about the animals and as such we are J bringing the matter to the City Council to obtain direction as to a future course of action. DISCUSSION Coyotes are wild animals and theic behavior, by many accounts, is becoming bolder as they are becoming more accustomed to living in residential areas. Along with the benefits of being a foothill city, Arcadia is also subject to potential dangers of encountering native wildlife. The possibility of these animals coming out of the hilis and ,. into the city proper will always exist, no matter what the city does to try to prevent such from happening. This is particularly true because in addition to lushly landscaped homes and parks, we also have the Arboretum in town and a racetrack, both of which have coyotes on the premises. As mentioned above, the City recently embarked upon a limited trapping program using the Los Angeles County Department of Agricultural CommissionedWeights and Measures. Four coyotes have been captured (and euthanized as required by law) to date and we are stiil receiving comments from residents about coyote sightings or alleged coyote "incidents." • Mayor and City Council - Coyote Managem~nt March 15, 2005 • Page 2 Tonight there are two alternatives being presented to the City Council for consideration. Public education is a part of each alternative. Whichever way the City Council decides to go, staff will continue to spread the word about the need to be on the watch for coyotes and the need to not do things that attract them to the. neighborhood. The options listed below have come to be after internai discussion and conversations with residents, County Arboretum and Pest Management representatives, and Santa Anita Park. Staff is asking the City Council to provide direction relative to how we should proceed at this time. . CONTINUE WITH THE CURRENT PROGRAM Use the County to install traps as is necessary and feasible. When possible, traps are installed on public property and they are installed on private property when there is a request by the homeowner and a strong indication of coyote visits. County staff monitors the traps. TAKE A MORE PROACTIVE APPROACH 1N DEALING W_ITH COYOTES This approach involves hiring a pest management firm to spend a certain amount of ~ time in the city for a specified period. The company would place traps and monitor them daify, and they would work with the HOA's and residents to try to find coyote tracks so that the traps can be located where the animals frequent (public and private property). It should be understood that hiring a pest management firm is not a permanent solution to the problem. The results of a ten-day period could be that no coyotes are caught or sighfed and on day 11 one or more appears. For this reason, if the Council decides to go down this road staff suggests that you consider a 6-8 month trial program. That is, we would use the pest management company for 10 days, off 30 days, on 10 days, for the specified period of time. In addition, it should be made clear to the public that while we are doing what we can to avoid problems, we are not in a position to provide this type of service 365 days a year, every year. For a period of 6-8 months, using a pest management service for 10 days, off 30 days, on 10 days, would cost in the area of $21,000+-, some of which would need to be appropriated from the General Fund Reserve (and the remainder budgeted for fy2005- 2006). Included in the fee is working .with residents to identify coyote tracks and the places they frequentiy visit; placing and monitoring'traps; and disposing of any trapped coyotes. (The area under scrutiny does not have to'be limited to neighborhoods where there is an HOA or to neighborhoods surrounding the Arboretum or racetrack.) . Mayor and City Council - Coyote Management • March 15, 2005 Page 3 Because there are continued sightings of "bold" coyotes, and concern over the impact of their living and roaming in areas that are inhabited by people, staff believes that increasing our efforts to control the coyotes is a responsible way to_try and manage the problem. The suggested period of 6-8 months will hopefully be enough time to have an effect on the number of coyotes and to hopefully serve as some type of deterrent to keep the animals from returning. This amount of time will also get us through what many consider to be the "coyote season." Unfortunately, this is not a permanent , solution and it will not stop coyotes from venturing into residential neighbors. Between the city's lush landscaping, the Arboretum, pets and the racetrack, there is an abundant amount of food and water available to the coyotes and as long as this is the case Arcadia will be an attractive home for the animals. SCALE BACK EFFORTS TO MANAGE COYOTES This afternative suggests that we use public education only with regard to coyotes. We would continue to put out information about being on the watch for coyotes and to refrain from leaving things in yards that are attractants. In addition to using the website, • Hot Sheet and City Newsletter, we may want to consider a citywide mailing or doorhanger distribution. All trapping would be stopped with this approach. FISCAL IMPACT The cost associated with using the County for trapping is based on the number of traps placed. Since this approach is dependent on how many traps are actually installed, it is not possible to determine the total cost for a specified period of time. The County charges an hourly rate that to date has varied between $28.12 and $38.26 depending on the level of staff that responded to a call. Staff obtained an estimate from Animal Pest Management Services, Inc. for the service described above. The cost for a 6-8 month trial period as referenced in this report is in the neighborhood of $21,000+- depending on how large an area we ask them to monitor. Animal Pest Management Services has done this type of work for many other cities and Santa Anita Park. Additionally, we believe this company has previously worked with one of the Arcadia Homeowner's Associations and they are also the company that did the City's peacock census a few years back. • Mayor and City Council - Coyote Management March 15, 2005 Page 4 RECOMMENDATION Provide directionlset a current policy on coyote management by approving one of the following courses of action: . Continue to use Los Angeles County to trap the coyotes as requested by the City, or by a resident through the City. . Authorize the City Manager to retain the professional services of Animal Pest Management Services, Inc. for a trial period of 6-8 months, beginning in April 2005, to initiate a more proactive coyote monitoring and trapping program. If this aption is selected the City Council should also appropriate $10,500.00 from the General Fund Reserve to pay for such services through June 30, 2005 (the end of this fiscal year). • . Stop any type of trapping and use only public education to work on the problem. As stated above, public education will continue to be a part of the overall • approach to dealing with coyotes no matter which approach the City Council selects. Trapping at the City's expense will not include the Arboretum or the racetrack. The options presented herein do not change the City's request that residents immediately report to the Pofice Department a sighting of a coyote that is in a location where there is an immediate threat to persons or domestic animals, or a situation wherein the coyote is demonstrating unusual or threatening behavior. In this instance, staff asks the pubiic to call immediately so that the Police Departmeni can respond and determine the appropriate action to be taken. ~ S1-~d.~ Se ss~ ~ ~ i~ ~ `°°°RP~R.=~~-~•a STAFF REPORT Office of the City Manager DATE: March 15, 2005 TO: Mayor and City Council FROM: William R. Keliy, City Manager wro ll~u{ By: Linda Garcia, Communica ions, I~v arketing and Special Projects Manager SUBJECT: DEDICATION PLAQUE AT THE ARCADIA COMMUNITY CENTER Recommendation: Authorize staff to replace the existing plaque with a new one that is consistent with current City policy SUMMARY At the March 1, 2005 City Council meeting staff was directed to place on a future agenda the subject of revising or replacing the dedication plaque at the Community • Center in order to make it consistent with current policy. DISCUSSION The intent of the current City policy with regard to dedication plaques is to include on the plaque the names of the Council Members in office when the project was approved for construction, as well as the names of Members in office at the time of the dedication. The plaque that is currently in place at the Community Center lists only those Council Members in office at the time the building was dedicated (Ciraulo, Fasching, Gilb, Harbicht and Young}. To make the plaque consistent with current policy, it has been suggested that we replace it with a new plaque that lists the above referenced Council Members, as well as the two additional Members who were on the City Council when the project officially began (Chandler and Lojeski). FISCAL IMPACT The cost of purchasing and installing a new bronze plaque for the Community Center can be paid for out of the existing operating budget. RECOMMENDATION It is recommended that the City Council authorize staff to purchase a new bronze • plaque for the Community Center that incorporates the names of Council Members in office at the time the project was approved for construction and those in office when the building was dedicated. • .C~[~^ ~.q STAFF REPORT Arcadia Redevelopment Agency March 15, 2005 T0: Arcadia Redevelopment Agency FROM: Don Penman, Deputy Executive Directo~ By: Brian Saeki, Management Analyst SUBJECT: Recommendation: Approve • DISCUSSION Chapter 610, Statutes of 2004, requires redevelopment agencies to shift $250 million in property tax revenue to the Education Revenue Augmentation Fund (ERAF) for the 2004-05 and 2005-06 fiscal years. It has been determined by State of California Director of Finance that the Arcadia Redevelopment Agency's share is $315,456.75 for FY 2004-05. The Agency is now required to aHocate its share to the county auditor for deposit into the ERAF on or before May 10, 2005. It will again be responsible to do the same for FY 20~5-06. All of these requirements to pay funds from the Agency are a result of the State fiscal problems and the State taking local government resources to help solve the problem. FISCAL IMPACT Funds are available in the Unprogrammed Reserve, though this will negatively impact the Agency for FY 2004-05 and FY 2005-06. RECOMMENDATION It is recommended that the Agency appropriate $315,456.75 from the Unprogrammed Reserve and make the required Redevelopment Agency ERAF payment to the Los Angeles County Auditor-Controller by May 10, 2005. Approved: ~ William R. Kelly, Executive Director . ,'( e \ .``~ STAFF REPORT Office of the City Clerk DATE: February 1, 2005 TO: Honorable Mayor and Members of the City Council FROM: Vida Tolman, Chief Deputy City Clerk/Records Manager~ SUB]ECT: PROCLAMATION OF LOCAL EMERGENCY Recommendation; Renew the Director of Emergency Services issuance of a local emergency proclamation. SUMMARY: Ordinance No. 1432 of the City of Arcadia empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said City is afFected or likely to be affected by a public calamity and the City Council is not in session. l'he Director of Emergency Services (Director) of the City of Arcadia found that conditions of extreme peril to the safety of persons and property arose within Arcadia caused by torrential rain, which began on ]anuary 8, 2005. The Director signed and issued a local emergency proclamation on January 13, 2005 (see attached). Pursuant to Ordinance No. 1432, Section 2213.2.1., wfienever a local emergency is prociaimed by the Director, the City Council shall take action to ratify the proclamation within seven (7) days thereafter or the proclamation shall have no further force or effect. In addition, the City Council must act to renew the proclamation at each of their subsequent meetings until final termination of the emergency. At their ]anuary 18, 2005 meeting, the City Council acted to approve the local emergency proclamation via Resolution No. 6459, which reads as follows: A RESOLUTION OF THE CIfY COUNCIL OF THE C17Y OF ARCADIA, CALIFORNIA, RATIFYING THE PROClAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY WITHIN SAID CITY PERTAINING TO THE TORRENTIAL RAIN AND RELATED MATTERS COMMENCING ON JANUARY 8, 2005. RECOMMEtVDATION: It is staff's recommendation that the City Council act to renew the local emergency proclamation by again approving Resolution No. 6459. • APPROVED: ~--'^''~~ William R. Kelly, City Manager Page 1 of 1 9 CITY OF ARCADIA PROCLAMATION • \ . . . WHEREAS, Ordinance No. 1432 of the City of Arcadia empowers the Director of Emergency Services to proclaim the existence or tk~reatened existence of a local emergency when said City is affected or likely to be affected by a publie calamity and the City Council is not in session, and; WHEREAS, the Director of Emergency Services of the City of Arcadia does hereby find; that conditions of extreme peril to the safety of persons and property have arisen within said City caused by tonential rain; which began on the 8th day of 3anuary, 2005. and; That these conditions are or are likely to be beyond`the control of the services, personnel, equipment and facilities of said City, and; That the City Council of the City of Arcadia is not in session and cannot immediately be called into session; NOW, TI3EREFORE, IT IS HEREBY PROCLAIM5 that a local emergency now exists throughout said'City, and; IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local ~ emergency the powers, functions and duties of the emergency organization of the this City. shall be those prescribed by state law, by ordinances and resolufions of this City, and; that this emergency proclamation shall expire in 7 days after issuance unless confirmed and ratified by the goveming body of the City of Arcadia. January 13, 2005 By: l~ 4~ William R. Kelly City Manager/Directar of Emergency Services • RESOLUTION NO. 6459 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY WITHIN SAID CITY PERTAINING TO THE TORRENTIAL RAIN AND RELATED MATTERS : COM1vIENCING ON JANUARY 8, 2005 WHEREAS, Ordinance No. 1432 of the City of Arcadia empowers the D'uector of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to rarificarion by the City Council within seven (7) days; and WHEREAS, conditions of extreme peril to the safety of persons and property have. arisen within this City,. caused torrenrial rain commencing on • January 8, 2005, at which time the City Council was not in session; and WHEREAS, said City Council does hereby find that the aforesaid conditions. of extreme peril did warranY and necessitate the proclamation of the e~stence of a local emergency; and WHEREAS; the Director of Emergency Services did proclaim the e~stence of a local emergency within said City on the 13`~ day of January, 2005. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: ~ i SECTION 1. That said local emergency proclamation is hereby rarified and confirmed by the Arcadia City Council and shall be deemed to continue to exist until its ternunarion is proclaimed by the City Council of the City of Arcadia, State of California. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted tMs lsth day of .Tanuary ~ 2005. ISl GARY ~, KOVACIC Mayor of the City of Arcadia ATTEST: /S/ JAMES H. ~~~RROZNS City Clerk APPROVED AS TO FORM: ~f~ c~. ~C~~i~t.9~.~, City Attorney ~ ~J ~ 2 • STATE OF CALIFOI2NIA ) COLTNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6459 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attesfed to by the City Clerk at a regular meeting of said Council held on the 18th day of January, 2005 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Chandler, Marshall, Segal, Wuo and Kovacic NOES: None ~ ABSENT: None 0 _Ieil ~S H~ ~~f$R~~~ i er c~of the City of Arcadia 3 ~ .,i.;, ~. STAFF REPORT Development Services Department March 15, 2005 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director Donna Butler, Community Development Administrator ~' By: Corkran W. Nicholson, Planning Services Manager SUBJECT: RESOLUTION N0. 6466: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DENYING THE HIGHLAND OAKS SPECIFIC PLAN (S.P. 2003-001) FOR A PROPOSED 7-LOT RESIDENTIAL HILLSIDE DEVELOPMENT LOCATED NORTH OF THE TERMINUS OF V~STA AVENUE AND NORTHWEST OF CANYON ROAD IN THE CITY OF ARCADIA. • RECOMMENDATION: ADOPT SUMMARY The City Council, at its February 15, 2005 meeting, considered the Highland Oaks Specific Plan Project, and concurred with the recommendations in the staff report by: • Adopting Resolution No. 6464 -- a Resolution of the City Council of the City of Arcadia, California, certifying the Final Environmental Impact Report prepared for the Highland Oaks Specific Pian and Tentative Tract Map No. 51941 and adopting environmental findings pursuant to the California Environmental Quality Act, • Denying the Highland Oaks Specific Plan, and directing staff to prepare the appropriate resolution incorporating the Council's decision and specific findings; and . Denying Tentative Tract Map No. 51941 DISCUSSION Staff has prepared Resolution No. 6466 (copy attached), which sets forth the City • Council's findings and action regarding the Council's denial of the Highland Oaks Specific Plan. Resolution No. 6466 March 15, 2005 Page 1 ENVIRONMENTAL ANALYSIS : As previously mentioned the City Council, at its February 15, 2005 meeting certified the Final Environmental Impact Report that was prepared for the Highland Oaks Specific Pian Project. RECOMMENDATION That the City Council adopt Resolution No. 6466, a Resolution of the City Council of the City of Arcadia, California, denying the Highland Oaks Specific Plan (S.P. 2003-001) for a proposed 7-lot residential hillside development located north of the terminus of Vista Avenue and northwest of Canyon Road in the City of Arcadia. Attachments: Resolution No. 6466 Approved by: - •-• ~ William R. Kelly, City Manager n LJ • Resolution No. 6466 March 15, 2005 Page 2 . RESOLUTION NO. 6466 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIEORNIA, DENYING THE HIGHLAND OAKS SPECIFIC PLAN (S.P. 2003-001) FOR A PROPOSED 7-LOT RESIDENTIAL HILLSIDE DEVELOPMENT LOCATED NORTH OF THE TERMINUS OF VISTA AVENUE AND NORTHWEST OF CANYON ROAD IN THE CITY OF ARCADIA. WHEREAS, Nevis Construcrion, Inc. filed an application for a specific plan to establish development and maintenance regulations for a proposed 7-lot residenrial hillside development, Community Development Division Case No. S.P. 2003-001, to be located north of the terminus of Vista Avenue and Northwest of Canyon Road, more particularly described in the attached Exhibit A; and WHEREAS, on November 23, 2004, a public hearing was held before the Planning Commission to review the Specific Plan and make a recommendation on said plan to the City Council at which time all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, on Decernber 14, 2004, the Planning Commission voted 5 to 0 to adopt Resolution 1717 ratifying the Commission's findings and acrions in recommending to the City Council denial of the Highland Oaks Specific Plan; and 6466 ~ WHEREAS, a duly noriced public hearing was held before the City Council on February 15, 2005, at which rime all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, on February 15, 2005, the City Council voted 5 to 0 to deny the Highland Oaks Specific Plan, and directed staff to prepare this Resolution to ratify the Council's decision and specific findings. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFO1tNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That the factual data submitted by the Community Development Division of the Development Services Deparhnent in the attached report, dated February 15, 2005, is true and correct. SECTION 2. The City Council finds for the reasons set forth in the above report: 1. That based on the environmental analysis contained throughout the project's Fina1 Environmental Impact Report, and the attached Specific Plan Review by the hillside-consulting firm of TRG Land, Inc. the implementation of the applicant's Specific Plan would necessitate mass grading of the subject property to the extent that fhe proposed project would nat be in compliance with z 6466 the City's General Plan Hillside Management Strategies CD-17 thru CD-20, as addressed in the attached staff report. 2. The proposed Specific Plan is inadequate because, if adopted, it would estaBlish modified develcipment standards that would encourage the potential size of the new homes to be substantially larger than the neighboring and surrounding homes within the Highland Oaks Homeowners' Association area, which is inconsistent with the Land Use and Community Identity Strategy CD-21 of the Arcadia General Plan. 3. The proposed Specific Plan does not adequately address how the site's remaining oak trees would be preserved; and that the lazgest oak tree (a 74-inch diameter Coast Live Oak) which exists in the vicinity of the project's access road entrance, is not likely to survive' due to the amount of consiruction that would occur around the base of the tree, as advised by the hillside-consulting firm of TRG Land, Inc.; and 4. The development standazds in the Specific Plan do not adequately address the preservation of the hillsides within the project area. For example, the Specific Plan does not require a minimum building setback from top of slope areas to prevent potenrially invasive stem wall or projecting post and beam construction upon a slope, nor is there an adequate maximum building pad area requirement to 3 6466 prohibit the expansion of the building pad configurations, as established by a final grading plan, for erosion control purposes. SECTION 3. That for the foregoing reasons the City Council denies the proposed Highland Oaks Specific Plan. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 15~' day of March 2005. 15f RY ~t. K~V~C~C Mayor of the City of Arcadia ATTEST: ISI JAMES H. ~ARRO~S City Clerk of the City of Arcadia APPROVED AS TO FORM: cr'Gti~,~ ~`~Q~l~~ Stephen Deitsch City Attorney 4 6466 STATE OF CALIFORNIA ) COLJNTY.OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6466 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 15th day of March, 2005 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Chandler, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None /S/ JA ES H. ~~RRO~S City Clerk of the City of Arcadia 5 ; ANGELES NA710ldAL FOREST I `~'~ ~ MoroROV~, ~~r i Being a subdivision of Parcel4 of Pazcel Map No. 5883 as shown on the map filed in book 70, page 26 of Pazcel Maps in the Office of the Recorder of the County of Los Angeles EXHIBIT "A" -1,c, ~1 . ~ ~ ~ ~ DATE: March 15; 2005 T0: Mayor and City Council Chairman and Members, Arcadia Redevelopment Agency FROM: Don Penman, Assistant City Manager/Development Services Directo~ By: Brian Saeki, Management Analyst ~ SUBJECT: Ci~r Gouncil Resolution No. 6467 authorizina the use of Redevel STAFF REPORT Development Services Department Recommendation: Adopt • Recommendation: Adopt SUMMARY Redevelopment Law (Health and Safety Code Section 33445) requires that, if redevelopmenf funds are to tie used to pay for improvements which will be publicly owned, both within and outside of the project area, the City Council and the Agency Board must make three findings: a) that the proposed improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; b) that there are no other reasonable means of financing the p~oposed project available to the community; c) that the project will assist in the elimination of blighting conditions in the Projed Area and is consistent with the adopted Implementation Plan. A Summary Report describing the proposed Agency Capi4al Improvement Projects (Attachmant 1) has been prepared setting forth the amount of tax increment to be used to fund the proposed capital improvements, setting forth the facts to support the three findings citied above, and describing the redevefopment purposes for which the funds are being used. Staff is recommending that the City Council adopt City Council Resolution No. 6467 (Attachment 3) and the Redevelopment Agency adopt ARA No. 213 (Attachment 4) making findings pursuant to Health and Safety Code Sections 33445 and authorizing the use of Redevelopment Agency funds for Public improvements comprising the Agency's Capitai • Improvement Program. Mayor and City Council Chairman and Board Members March 15, 2005 Page 2 DISCUSSION The City-wide Capitaf Improvement Program (CIP} lists projects of a City-wide nature and projects serving a larger population in a specific area of the City. There are other important projects near or in the Redevelopmenf Project Area for which no City-funds are available or where Redevelopment funds are needed to supplement the overall cost of the project to the City. Together these projects constitute the Agency's proposed annual CIP. Two of the proposed projects are listed below and are described in detail in the Summary Report (Attachment 1): 1 J Fire Station 105 • Over the past several years, the City has been studying several altematives for the renovation of Fire Station 105. Station 105 was built in the 1950's and has become obsolete in design and function. Initially, the City was considering permanently relocating Fire Administration and Prevention to Station 106 on Baldwin Avenue and constructing a new neighborhood facility where Station 105 is currently. This scenario would require an addition to the Station 106 facility. Unfortunately, the City was unable to come to an agreement with • the Mall for the additional land required to expand Station 106 and the expansion costs increased to a point were this option was no longer economically viable. The scope of the project has now changed to only constructing a new facility where Fire Station 105 is currently. This would include the temporary relocation of Fire Administration and Prevention to Station 106 and the suppression staff to a neighboring location. Once the new facility is completed, they would all move back into the new building. The new facility is in the Design Development stage of the building process. Demolition and construction are scheduled to begin at the end of this year with a completion date scheduled for the beginning of 2007. 2.1 Santa Anita Avenue/210 Freewav Offrama Landscaqina Proiect Currently, the on and off ramps from the 210 Freeway at Santa Anita Avenue consist of dying or dead vegetation, trash and debris. This is one of two entrances off the 210 Freeway into the City of Arcadia and the only one into the. Project Area "The proposed project would inGude removing the existing landscaping and . replacing it with new ground cover, decomposed granite and some hardscape. This project is currently in the preliminary engineering phase with construction scheduled to begin in Spring 2006. • ~ . ~, ° .,~.s,~, ,. Mayor and City Council Chairman and Board Members March 15, 2005 • Page 3 . ENVIRONMENTAL ASSESSMENT The projects listed above are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15329 Categorical Exemptions. Staff has prepared a Preliminary F~cemption Assessment and Notice of Exemption for the projects. FISCAL IMPACT The total amount of Redevelopment P~gency funds approved for the Agency Capital Improvement Program for FY 2005-06 is $1,100,000. The following is a breakdown of the projects and their estimated costs: Fire Station 105 $700,000 Santa Anita Avenue7210 Freeway $ 400,000 Landscaping • Grand Total $1,100,000 RECOMMENDATION That the City Council adopt Resolution No. 6467 (Attachment 3), making findings pursuant to Health and Safety Code Section 33445 authorizing the use of Redevelopment Agency funds for Public Improvements. That the Redevelopment Agency adopt Resolution No. ARA 213 (Attachment 4) making findings pursuant to Health and Safety Code Sections 33445 to authorize the use of Redevelopment Agency funds for Public Improvements. Approved: ~'~ J William R. Kelly, City Manager/Executive Director Attachment One - Summary Report Attachment Two - City Council Resolution No. 6467 • Attachment Three - Arcadia Redevelopment Agency Resolution ARA No. 213 ~ FISCAL YEAR 2005-2006 AGENCY CAPITAL IMPROVEMENT PROGRAM SUMMARY REPORT lJ REGARDING THE PROPOSED USE OF ARCADIA REDEVELOPMENT AGENCY TAX INCREMENT FUNDS FOR CERTAIN PUBLIC IMPROVEMENTS IN AND/OR NEAR THE ARCADIA CENTRAL REDEVELOPMENT PROJECT AREA March 15, 2005 n LJ ATTACIItfENT 1 . . RESOLUTION NO. 6467 A RESOLUTION OF THE CITY COUNCIL OF THE GITY OF ARCADIA, CALIFORNIA, MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION3 33445, AND RUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPRO~lEMENTS WHEREAS, the Arcadia Redevelopment Agency (°Agsncy') proposes to pay One million one hundred thousand dollars ($1,100,000) in Agency's Capitai Improvement Program for improvements in the public right-0f-way (°Improvements") in, adjacent to, and near the Central Redevelopment Projeet Area ("Project Area°), and within the original ~ survey area; and WHEREAS, pursuant to Health and Safety Code Section 33445 the Agency may with consent of the City Council of the City of Arcadia ("City Counal") and subject to the City CounciPs ability to make those certain factuat determinations set forth below pay all or part of the Improvements if the City Council makes the following three findings: a) that the proposed Improvements are of benefit to the projed area or the immediate neighborhood in which the project is Iocated; b) that there are no other reasonable means of financing the Improvements available to the community; c) that the payment of Agency funds for the Improvements wil! assist in the elimination of one or more blighting conditions inside the Project Area and is consistent with the Impiementation Plan adopted pursuant to Section 33490; and WHEREAS, the Summary sets forth the facts regarding the amount of property taxes to be used to pay for the proposed improvements, sets forth the facts supporting the three determinations to be made by the City Council per Health and Safety Code Section 33445, and sets forth the redevelopment purpose for which such taxes are being used; and WHEREAS, the City Council has reviewed and considergd the Summary and the other written and oral testimony presented at or prior to the time of the City Council's consideration of this Resolution; and WHEREAS, pursuant to the State of Calffomia and local CEQA Guidelines, staff has prepared a Preliminary Exemption Assessment for the projects listed in the Summary, which are categorically exempt under the State CEQA Guidelines, Se~tions 15300 to 15329 Categorical Exemptions. NOW, THEREFORE, THE CITY COUNGIL OF THE CITY OF ARCADIA, CAUFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTIQN 1. The facts set forth in the recitals are true and correct. SECTION 2. The facts supporting those certain findings required by Health and Safety Code Section 33445 are true and correct as set forth in the Summary, Exhibit A, attached hereto and as set forth in the staff report submitted to and considered by the City Council with reference to this Resofution. SECTION 3. Based on the information made available in the Summary and in the staff report accompanying this Resolution, the oral presentation of staff, and other written and oral evidence as presenfed to the City Council, the City Councit hereby makes the following findings pursuant to Health and Safety Code Section 33445: a) That the proposed Improvements both inside and outside the Project Area are of benefit to the Project Area, or the immediate neighbofiood in which the project is located, because they improve the appearance of the Project Area and thereby enoourage greater patronage of local shops and stores leading to increased economic benefits to property owners, merchants, the Agency, and the City and will also encourage new development. 2 b) That there are no other reasonable means of financing the proposed Improvements available to the community because of the large number of other capital improvement needs in the City and the limited availability of altemate funding sources. c) That the payment of funds for the proposed Improvements will assist in tlie elimination of one or more blighting conditions inside the Project Area, and is consistent with the Implementation Plan adopted pursuant to Health and Safety Code Section 33490 because the Improvements will replace existing older facilities or are new facilities providing improved service to and appearance in the Project Area, and these are set forth on page 8 of the Five Year Implementation Plan and Housing Program 2005-2010 adopted by Agency Resolution ARA 211 on December 7, 2004. . SECTION 4. Based upon the Preliminary Environmental Assessment, and the determination by the City Council tha# the projects listed in the Summary are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15329 Categorical Exemptions, City staff is authorized to file a Notice of Exemption with the Los Mgeles County Clerk. SECTION 5. The City Council hereby approves and consents to the payment by the Arcadia Redevelopment Agency for all and any part of the publiC Improvements which are part of the Agency's Capital Improvement Program. SECTION 6. The City Clerk is hereby authorized and directed to certify to the adoption of this Resolution. 3 SECTION 7. This Resolution shall take effect upon adoption. Passed, approved and adopted this 15th day of March 2005. Y A. _ V~CI~ Ma~or of the City of Arcadia ATTEST: rsl ~~~~s Ho ~~RRO~S City Clerk of the City of Arcadia APPROVED AS TO FORM: S "~'w."` r • ~C*GWd~+ City Attomey City of Arcadia 4 STATE OF CALIFOIZNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6467 was passed and adopted by tlie City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 15th day of March, 2005 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Chandler, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None ISI ~~'~~ES H. ~~4RR0lNS City Clerk of the City of Arcadia 5 SUMMARY REPORT FlSCAL YEAR 2005-2008 AOENCY CAPITALIMPROVEMENT PROJECTS Introduction This summary report has been prepared by the Arcadia Redevelopment Agency ("Agency"} consistent with Health and Safery Code Section 33445 and serves to describe several proposed capital improvement projects in and near the Redevelopment Project Area. This Summary report has been prepared in order to explain to the public why Agency tax increment funds are to be used to pay for these public improvements. The 2005-2010 Agency Implementation Plan was adopted on December 7, 2004. An Agency Capital Improveme~t Program ("CIP") is included in the Implementation Plan and has included the projects or similar type projects listed below: 1. Fire Station 105 $700,000 Fire Station 105 was constructed in the 1950's and is functionally obsolete. It would be virtuatly impossible to make the existing stnicture meet current structural standards for an essential facility: This project ` proposes to temporarily relocate Fire Administrafion and Prevention to Fire Station 106 and the suppression staff to a facility in the surrounding area. The existing station wou~ld be demolished and a state of the art facility would 6e constructed in its place. A new fire station will be of benefit to the residents and businesses in the Project Area. Although it will be replacing an existing station, incidents in the project area could be responded to more quickly as newer technology (emergency systems, data/phone technology, etc.) wil! be incorporated into the building. Additionally, the existing site pfan will be reconfigured to allow for easier ingress and egress of fire equipment allowing for quicker response times. This project has been in the approved City Capital Improvement Program for several years. it initially included an addition to Fire Station 106 but this portion of the project was abandoned once the City was not able to acquire additional land for parking from the Mall and the projected expansion costs increased to a point where it was no longer economica[ly viable. Capital Outlay funds will be used to fund the majority of the project. However, because the new Fire Station is a direct benefit to the Project Area, Redevelopment Agency funds are proposed to be included in this project. The proposed Fire Station 105 is consistent with the Central Redevelopment Projecf Area Five Year Implementation Plan 2005-2010 which was adopted in December 2004. 2. Santa Anita Avenue/210 Freeway Landscaping $400,000 Currently, the on and off ramps from the 210 Freeway at Santa Anita Avenue consist of dying or dead vegetation, trash and debris. This is one of two entrances off the 210 Freeway into the City of Arcadia and the only one into Project Area. The proposed project would include removing the existing landscaping and replacing it with new ground cover, decomposed granite and some hatdscape. The proposed improvements would be a direct benefit to businesses, residents, and patrons in the Project Aree. They compliment the recently completed Santa Anita Entry Corridor and underground utilities projects by helping to create an aestheticaily pleasing entrance to the Downtown and City. This could lead to increased sales and property values. Other funding sources such as the Capital Outlay Fund, Gas Tax funds, Prop C funds, and sewer and water facilities repiacement funds are either not eligible to fund these improvements or have, been previousiy committed to other projecfs in the City. Staff is proposing that Redevelopment funds be approved to fund this project as the improvements will be of direct benefit to the Project Atea. This proposed project is consistent with the 2005-2010 Central Redevelopment Project Area Five Year Implementation Plan which was adopted in December 2004. GRAND TOTAL - $1,100,000 RESOLUTION N0. ARA 213 A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS WHEREAS, the Arcadia Redevelopment Agency ("Agency") proposes to pay One Million One Hundred Thousand Dollars ($1,1D0,000) in the Agency's Capital Improvemerrt Program for improvements (°Improvements°) in the public right-of-way and on public property in, adjacent to, and near the Central Redevelopment Project Area (°Projed Area"); and WHEREAS, Health and Safety Code Section 33445 requires that if redevelopment funds are to be used to pay for improvements which will be publicly owned, tlie City Councii of the City of Arcadia ("City CounciP) must make the following findings: a) that the proposed Improvements are of benefit to the Project Area or the - immediate neighborhood in which the project is located; b) that there are no reasonable means of financing the buildings, facilities, structures or other improvements; c) that the Improvements will assist in the elimination of one or more blighting conditions inside the Project Area or provide housing for low-or moderate-income persons, and is consistent with the Implementation Plan adopted pursuant to Section 33490; and WHEREAS, the Agency has caused the preparation of, and the City Council has reviewed and considered a summary report (the "$ummary"), attached hereto as Exhibit A, setting forth the facts regarding the amount of property taxes to be used to pay for the proposed improvements; and WHEREAS, on December 7, 2004 by ARA Resolution 211, the Agency adopted a Five Year Implementation Plan (2005-2010), which describes removing blight in the Project Area, describes programs, projects, and activities which are or will eliminate or reduce the blighting elements, and describes the projects in the Implementation Plan; and WHEREAS, the Agency has prepared and certified on November 20, 1973, a program environmental impact report for the Redevelopment Pian for the Project Area; and WHEREAS, pursuant to the State of Califomia and local CEQA Guidelines, staff has prepared a Preliminary Exemptian Assessment for the projects listed in the Summary, which are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15329; and WHEREAS, the Agency is relying on the finding by the City Council that these projects are categorically exempt under State CEQA Guidelines. NOW, THEREFORE, THE ARCADIA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the facts set forth in the recitals hereof are true and correct. SECTION 2. That the Summary attached hereto as E~chibit A is hereby accepted and approved. SECTION 3. Based on the information made available in the Summary and in the staff repoR accompanying this Resolution, the oral presentation of staff, and other written and oral evidence as presented to the Agency, the Agency hereby makes the foilowing findings pursuant to Health and Safety Code Section 33445: a) That the proposed improvements both inside and outside the Praject Area are of benefit to the Project Area, or the immediate neighborhood in which the project is Ibcated, because they improve the appearance of the Project Area and thereby encourage greater patronage of local shops and stores leading to 2 increased economic benefits to property owners, merchants, the Agency, and the City and will also encourage new development. b) That there are no other reasonable means of financing the proposed Improvemerits available to the community because af the large number of other capital improvement needs in the City and the limited avaifability of alternate funding sources. c) That the payment of funds for the proposed improvements will assist in the ~limination of one or more blighting conditions inside the Project Area, and is consistent with the Implementation Plan adopted pursuant to Health and Safety Code Sectipn 33490 because the imp~ovements will replace existing older facilities or are new facilities providing improved service to the Project Area, and these are set forth on page 8 of the Five Y~ar 7mplementation Plan and Housing Program 2005-2010 adopted by AgencK Resolution ARA 211 on December 7, 2004. SECTION 4. That the Agency approves and authorizes the expenditures bf One mi!lion one hundred thousand dollars ($1,100,000) in the Agency's Capital Improvement Program for the Improvements on publi¢ property and in the public right-of-way in, adjacent to, and near the Project Area, and Agency staff are directed to implement these projects. SECTION 5. That the Secretary of the Agency is hereby authorized and directed to certify to the adoption of this Resolution. 3 SECTION 6. This Resolution s.hall take effect upon adoption. Passed, approved and adopted this 15th day of March 2005. ~`~ ~111RY Ar IOOV~~a~. Chairman Arcadia Redevelopment Agency ATTEST: /S/ JAI~ES H. ~ARRO~S Secretary of the Arcadia Redevelopment Agency APPROVED AS TO FORM: ~~ Y • '<~t~, Agency Attomey 4 STATE OF CALIFORMA ) COCINTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, Secretary ofthe Arcadia Redevelopment Agency of the City of Arcadia, hereby certifies that the foregoing Resolution No. ARA-213 was passed and adopted by the Arcadia Redevelopment Agency of the City of Arcadia; signed by the Chairperson and attested to by the Secretary at a regular meeting of said Agency held on the 15th day of March, 2005 and that said Agency Resolution was adopted by the following vote, to wit: AYES: Agency Members Chandler, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None ~/ JA~IES H. ~ARR01~S Secretary of the Arcadia Redevelopment Agency 5 FISCAL YEAR 2005-2006 AGENCY CAPITAL IMPROVEMENT PROGRAM SUMMARY REPORT REGARDING THE PROPOSED USE OF ARCADIA REDEVELOPMENT AGENCY TAX INCREMENT FUNDS FOR CERTAIN PUBLIC IMPROVEMENTS IN AND/OR NEAR THE ARCADIA CENTRAL REDEVELOPMENT PROJECT AREA March 15, 2005 Exhibit A SUMMARY REPORT FISCAL YEAR 2005-2006 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This summary report has been prepared by the Arcadia Redevelopment Agency ("Agency") consistent with Health and Safety Code Section 33445 and serves to describe several proposed capital improvement projects in and near the Redevelopment Project Area. This Summary report has been prepared in order to explain to the public why Agency tax increment funds are to be used to pay for these public improvements. The 2005-2010 Agency Implementation Plan•was adopted on December 7, 2004. An Agency Capital Improvement Program ("CIP") is included in the Implementation Plan and has included the projects or similar type projects listed below: 1. Fire Station 105 $700,000 Fire Station 105 was constructed in the 1950's and is functionally obsolete. It would be virtually impossible to make the existing structure meet current structural standards for an essential facility. This project proposes to temporarily relocate Fire Administration and Prevention to Fire Station 106 and the suppression staff to a facility in the surrounding area. The existing station would be demolished and a state of the art facility would be constructed in its place. A new fire station will be of benefit to the residents and businesses in the Project Area. Although it will be replacing an existing station, incidents in the project area could be responded to more quickly as newer technology (emergency systems, data/phone technology, etc.) will be incorporated into the building. Additionally, the existing site plan will be reconfigured to allow for easier ingress and egress of fire equipment allowing for quicker response times. This project has been in the approved City Capital Improvement Program for several years. It initially included an addition to Fire Station 106 but this portion of the project was abandoned once the City was not able to acquire additional land for parking from the Mall and the projected expansion costs increased to a point where it was no longer economically viable. Capital Outlay funds wili be used to fund the majority of the project. However, because the new Fire Station is a direct benefit to the Project Area, Redevelopment Agency funds are proposed to be inciuded in this project. The proposed Fire Station 105 is consistent with the Central Redeve(opment Project Area Five Year Implementation Plan 2005-2010 which was adopted in December 2004. 2. 5anta Anita Avenue/210 Freeway $400,000 Landscaping Currently, the on and off ramps from the 210 Freeway at Santa Anita Avenue consist of dying or dead vegetation, trash and debris. This is one of two entrances off the 210 Freeway into the City of Arcadia and tf~e only one into Project Area. The proposed project would include removing the existing landscaping and replacing it with new ground cover, decomposed granite and some hardscape. The proposed improvements would be a direct benefit to businesses, residents, and patrons in the Project Area., They compliment the recently completed Santa Anita Entry Corridor and underground utilities projects by helping to create an aesthetically pleasing entrance to the Downtown and City. This could lead to increased sales and property values. Other funding sources such as the Capital Outlay Fund, Gas Tax funds, Prop C funds, and sewer and water facilities replacement funds are either not eligible to fund these improvements or have been previously committed to other projects in the City. Staff is proposing that Redevelopment funds be approved to fund this project as the improvements will be of direct benefit to the Project Atea. This proposed project is consistent with the 2005-2010 Central Redevelopment Project Area Five Year Implementation Plan which was adopted in December 2004. GRAND TOTAL - $1,100,000 1. ~. .' -,r,en~. A~~u~pi~liq ~ ~ Police Deparhnent DATE: TO: FROM: STAFF REPORT March 15, 2005 Mayor and Members of the City Council David H. Hinig, Chief of Police By: Nancy Chik, Management Analyst SUBJECT: Santa Anita Derbv Dav 5K Run and Walk Recommendation: Waive expenses related to traffic control services for the Eleventh Annual Santa Anita Derby Day 5K to be held on Saturday, April 9, 2005. SUMMARY The Los Angeles Turf Club (Santa Anita) is sponsoring their Eleventh Annual 5K Run & Walk wherein traffic control services are required to facilitate the event. Typically, when City services or personnel are required for coordination of special events, the cost of these services is borne by the event organizer. In this instance, like years past, Santa Anita is requesting that the City waive the cost of traffic control services because it is a charitable event. DISCUSSION The 5K race is one of several special events that will be held in conjunction with the Santa Anita Derby and will be coordinated by W2 Promotions. This year the Derby Day 5K Run & Walk is co-sponsored by the Methodist Hospital of Southern Califomia and Westfield Shoppingtown Santa Anita. Participation of contestants has increased each year, and it is anticipated that about 5,000 runners/walkers will join in this year's event. Any profits from the race will be donated to local beneficiaries including the Arcadia High School Athletic Boosters Club and the Arcadia Police DepartmenYs Choices for Life Program (this is the new drug awareness program that replaced the DARE/GREAT program this year). If the race operates at a loss, Santa Anita will give all organizations a check for a fixed amount. The race will begin inside the racetrack beiween gate #3 and gate #1, and the runners/walkers will proceed through the track parking lot, exit at gate #8, and cross Baldwin Avenue. The participants will continue north on Baldwin Avenue in the southbound #2 lane, which will be barricaded, and enter the Arboretum parking lot just south of gate #7. They will proceed through the course in the Arboretum and exit by the fountain, cross back over Baldwin Avenue, and enter the racetrack through gate #7. Finally, the racers will proceed through the turf tunnel and infield, and wind up on the training track to the finish line. The Police Department will provide intermittent tra~c control to facilitate the running of the race and to ensure the safety of the participants. The traffic control unit will be composed of the Chief of Police and Department Command Staff, who will donate their time and efforts for this community event. The saving to Santa Anita is estimated at approximately $1,500.00. It is anticipated that traffic flow on Baldwin Avenue between Colorado and Huntington will be diverted between 8:00 a.m. and 8:30 a.m. Police personnel will use traffic flow management patterns that have been previously used and shown to have the most minimal effect on businesses or local residents. As part of hosting an event of this type, Santa Anita is also required to provide a certificate of insurance designating the City of Arcadia as an additional insured. They have provided the required insurance certificate and it has been approved by the City Attorney. FISCAL IMPACT None. The $1,500.00 associated with traffic control services will be absorbed by the Police Department utilizing the donation of statf time by Chief Hinig and his Command Staff. RECOMMENDATION Approve Santa Anita's request to waive the cost of traffic control services for the Eleventh Annual Santa Anita Derby Day 5K Run & Walk to be held on April 9, 2005. Approved: William R. Kelly, City Manager ~ ' , , ~' ~ • . t...n.. a Aufun !~ ON °°0@°°<<y ~t~~~°' STAF~ REPORT Public Works Services Department March 15, 2005 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directorr~ Prepared by: Gary F. Lewis, General Services anager Rafael Fajardo, Assistant Civil Engineer SUBJECT: Acceptance - Camino Grove_ Park Rehabilitation Proiect Recommendation: Accept all work performed by Rokni Electric Company, Inc. for the Camino Grove Park Rehabilitation Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $9,156.60 SUMMARY • On August 3, 2004, the City Council awarded a contract to Rokni Electric Company, Inc. in the amount of $96,740.00 for the construction of the Camino Grove Park Rehabilitation Project. The terms and condi4ions of this project have been complied with and the work has been pertormed to staff's satisfaction for a total project cost of $91,566.00. This amount reflects the original contract amount of $96,740.00 minus one (1) contract change order (CCO) totaling $5,174.00 or 5.3% below the original contract amount. Staff recommends that the City Council accept all work performed by Rokni Electric Company, Inc. as complete and authorize the fi,nal payment to be made in accordance with the contract documents, subject to a retention of $9,156.60. DISCUSSION The Public Works Services Department provides maintenance for all City-owned parks insuring that equipment is maintained and upgraded for function and safety. Several years ago, the City completed a Playground Safety Audit and Parks Infrastructure Analysis. The audit identified safety deficiencies and substandard infrastructure elements at various parks. Recommendations for improvements to park infrastructure and elimination of safety deficiencies resulted in the City of Arcadia's Parks Rehabilitation Master Plan approved by the City Council, October of 2001. • Mayor and City Council March 15 2005 Page 2 The Parks Rehabilitation Master Plan identified Camino Grove Park as not meeting the current American Disabilities Act (ADA) regulations and general safety specifications. Deficiencies include aged and rusty chain link fencing, weathered signs, drainage problems, damaged concrete, old and inefficient tennis court lighting, probiematic irrigation facilities and general ADA access problems. This project was designed to rectify these issues. In addition to the work originally covered by the contract, ,there was one (1) contract change order modifying the extent of repairs to the existing Canopy Structure. As a result of a closer evaluation of the structure it was determined that it was more economical to repair instead of replacing the structure. The following reflects the change order associated with the project: CCO# Description Bid Amount 1 Credit for Canopy Structure ($5,174.0~) Total Change Order ($5,174.00) • Staff recommends that the City Council accept all work performed by Rokni Electric Company, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $9,156.60. This amount reflects the original contract amount of $96,740.Q0 minus one (1) contract.change order (CCO) • totaling $5,174.00 or 5.3% below the original contract amount. ENVIRONMENTAL ANALYSIS This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act. FISCAL IMPACT Funds in the amount of $175,926 are appropriated in the 2003-04 Capital Improvement Program for the Replacement and Rehabilitation of Infrastructure and Playground Equipment at Camino Grove and Longden Parks. Longden Park, scheduled for the winter of 2004 was postponed until summer of 2005 so the little league could play as scheduled for the winter. RECOMMENDATIONS Accept all work performed by Rokni Electric Company, Inc. for the Camino GroVe Park Rehabilitation`Project. 2. Authorize final payment to be•. made in accordance with the contract documents, subject to a retention of $9,156.60. Approved: PM:GL:dw ~--~J~ • William R. Kelly, City Manager ~, 1, ~ ~..em . e ~w~..e i. iin ~ / STAFF ~P~RT Public Works Services Department March 15, 2005 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directorf Prepared by: Maria P. Aquino, Management Anal st SUBJECT: Award - E-Waste Collection Pilot Proqram Recommendation: Authorize the City Manager to enter into a Professionaf Services Agreement with Envirocycle, Inc. Inc. in the amount of up to $20,000 to provide residential collection of electronic waste SUMMARY California law classifies the nonfunctioning CRTs (cathode ray tubes) from televisions and computer monitors as hazardous. This electronic or e-waste from discarded computers, rnonitors, printers, televisions and other electronic equipment poses a risk to our environment if improperly disposed of in a landfill. Currently, the State prohibits disposal of CRTs to landfilis and by the year 2006, all electronic equipment would be covered under this category. To effectively manage the safe disposal of e-waste, the Staff proposes to implement a residential E-Waste Collection Pilot Program to specifically collect functioning and non-functioning computer units and television sets with the possibility of program expansiom in the future to accept and recycle additional " electronic equipment (e.g. cordless phones, cell phones, fax machines, stereos, etc). Requests for proposals were sent out and staff received.seven (7) proposals. A staff committee reviewed and evaluated Envirocycle, Inc.'s qualifications and found them to be the most qualified. Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with Envirocycle, Inc. in an amount up to $20,000 for the residential E-waste Collection Pilot Program. • , _ . .. Mayor and City Council March 15, 2005 Page 2 DISCUSSION ~ According to the National Confe'rence of State Legislatures, in the year 2000 alone, about 4.4 billion Pounds of electronic waste was generated. Computers, televisions, VCRs, stereos, copiers and fax machines are common electronic products. The rapid introduction of new and ever-changing electronic products is not expected to decrease and therefore the effective management of the quickly outdated products is essential. Certain components of some electronic products contain materiais that designate tliem hazardous and currently, California law classifies nonfunctioning CRTs (cathode ray tubes) from televisions and computer monitors as hazardous and therefore prohibits its disposal to landfill; by the year 2006. tn the future the State will prohibit all electronic equipment from being disposed of in landfills. For the City of Arcadia, the result is a growing challenge to reuse, recycle and/or properly dispose of this equipment for our residents. To meet this growing need, the staff is:interested in conducting a curbside E-Waste Residential Coliection Pilot Program to specifically collect functioning and non-functioning computer units (i.e, monitor, CPU, mouse, keyboard and printer) and television sets only. The e-waste collection charges are based on per pound of the material collected and household stops made. The pilot program will only be avaifable to detached singie-family homes at this time. Due to the size of this program and limited funding, multi family units will not be eligible for ~ participation in this pilot program: Detached single-family residential units will be notified via flyers/mailers to inform them of the collection dates and procedure. We will also use the City's Hot Sheet, quarterly newsletter (if available) and the local newspaper. The curbside pickup will be made on a reservation basis only using a toll free number or email address provided by the vendor. The Pilot Program will last for one (1) month to six (6) months or until funding is no longer available whichever comes first. At that time, staff will evaluate the program and 6ased on the results will recommend either beginning a new program including expansion to multi family units or , resea~ching other alternatives for E-waste recyciing. Requests for Proposals were sent to 21 prospective vendors and seven (7) proposals were received. A staff committee reviewed, evaluated and ranked the proposers according to experience, qualifications to provide services requested, approach and understanding of the project. The final phase of the selection process included staffs review of the cosf proposal, confirmation of references and negotiation of a satisfactory Agreement. The following met the qualifications required for the program: RANK VENDOR LOCATION 1 Envirocycle, Inc. Rancho Cucamonga, CA 2 Curbside Ina Santa Ana, CA 3 OSS Spectrum Tujunga CA 4 True Cycle Los Angeles, CA • ~ Mayor and City Council March 15, 2005 Page 3 Envirocycle, Inc. was rated the most qualified based on their cost-effectiveness, commendable background and a thorough approach and understanding of the project. Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with Envirocycle, Inc. in the amount of up to $20,000 to provide residential e-waste collection as part of the City's E-Waste Collection Pilot Program. ENVIRONMENTAL IMPACT The environmental impact study is not necessary for this evaluation. FISCAL IMPACT Funds in the amount of up to $20,000 are budgeted in the 2004-05 Solid Waste Fund for the Program RECOMMENDATION • 1. Award a Professional Services Agreement in the amount of $20,000 to Envirocycle, Inc. to provide residential collection of electronic waste. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved by: PM:MA:dw :"'_' "^~ William R. Kelly, City Manager • .-_: ~ +POe.T+o. `"°° ~•°' STAFF REPORT Office of the City Manager DATE: March 15, 2005 TO: Mayor and City Council FROM: William R. Kelly, City Manager WA l~ By: Linda Garcia, Communications, Marketing and Special Projects Manager SUBJECT: FIREWORKS DISPLAY FOR THE 2005 JULY 4TH CELEBRATION Recommendation: Waive the City's purchasing regulations relative to competitive bidding and authorize the City Manager to execute an agreement with Pyro Spectaculars, Inc. for a fireworks display at the City 4"' of July celebration SUMMARY • The City of Arcadia will host a 4th of July celebration this year featuring a fireworks display as the highlight of the festivities. The purpose of this report is to obtain City Council approval to hire Pyro Spectaculars, Inc. for the fireworks display and to waive the purchasing regulations with regard to competitive bidding. DISCUSSION The City's 4~' of July celebration will culminate with an approximately 18-20 minute fireworks display. in researching companies that do fireworks shows, one firm in particular kept coming up and/or was recommended by other cities and event organizers. That company is Pyro Spectaculars by Souza of Rialto. Pyro Spectaculars has a proven track record for producing quality shows and having weli-trained and professional staff. They have an extensive client list and from what staff has been able to ascertain, a very good safety record. Attached for your reference is a partial list of events and agencies that have used Pyro Spectaculars. Pyro Spectaculars submitted a proposal to the City that included three programs, all of which are the same duration; however, they vary in terms of the number of fireworks that are used. Staff has not yet determined which program to use although we are leaning toward what Pyro Spectaculars is calling "Program A," as outlined in the attached information. The cost of this show is $30,000.00. Because the details of the fireworks display are still under review, staff is requesting some flexibility in that we are • asking for City Council approval to enter into an agreement with Pyro Spectaculars, Inc. for an amount of up to $30,000.00. This will allow us to select any of the three fireworks shows after further discussion with Pyro Spectaculars and the Arcadia Fire Department. Any money not used for fireworks will go toward other expenses associated with the July4~' celebration. -t , i~ . Mayor and City Council - Pyro Spectaculars, Inc. March 15, 2005 Page 2 In addition to authorizing staff to hire Pyro Spectaculars, this report also asks that due to the unique circumstances and the type of service we are purchasing, the City Council waive the City's purchasing regulations with regard to competitive bidding. That is, experience, reputation and track record is more important in this instance than seeking the services at the lowest possible cost. Having said that, it is worth noting that staff does not have any reason to believe that Pyro Spectacular's costs are out-of-line with what other companies would charge for the same service. FISCAL IMPACT Sufficient funds are available in the project budget to pay for a fireworks display of any amount up to $30,000.00. RECOMMENDATION • It is recommended that the City Council waive the City's purchasing regulations relative to competitive bidding and authorize the City Manager to execute an agreement with Pyro Spectaculars, Inc. in an amount of up to $30,000.00 for a fireworks display at the City of Arcadia's 2005 July 4t" Celebration • Attachments: Company profile and partial list of clients Proposals (3) for the City of Arcadia's 4`" of July fireworks show • ~~ Com-pan„~ rR~v,~i~,le ~; Pyro Spectaculars by Souza is a fu11- service outdoor, indoor, and theatrical professional fireworks display company providing all types of pyrotechnic effects for all types of shows. Our extensive experience, performance achievemenfs; safety standards, and reliability are a'' testimony to the thousands of satisfied Pyro Spectaculars customers. We provide a complete range of services from Stage Flash Pots to 36" Aerial Shells. From `: Homecoming Queens to Presidential Iriaugurations- Pyro Spectaculars by Souza is the World's Premier Pyrotechnic Production Company! •World's Pr`emier THeme Park Supplier •500 Annual Independence Day Shows •2,000 Seasorial Pyrotechnicians and C;ew •Woild's Largest Public Display Company •75 Full Time Employees •Innovators of clo"se proximity pyrotechnics •America's Laigest Pyrotechnic Production (~mm~on~i. . . ~ .. . *,4,000 Annual Theme Park Shows •5,000 Varieties ofpyrotechnic effects *Pioneered Electronic Firing to Music ~Highest Industry Safety Record & StandazdS •13 countries offeatured pyrotechnics •6 "Global Pyrotechnic Nefwork" Fagilities m IVPa~rq~r~e .4 ~ch~e r~~~nents , MA70REVENTS ` INTERNATIONA! 3002 Winter Otympics = Salt Lake First Place.- Hamburg International ' City ` Fireworks Festival- Hamburg, Germany 1996 Centennial Olympics - Atlanta ', Grand Prize Winner - Coca Cola 1984 Summer Olympics = Los International Fireworks Festival - Angeles Yokohama, ]apan Walt Disney. Concert Hall Grand Montreal International Fireworks Opening Gala - Los:Angeles, CA Competition - Montreal, Canada America's Party Las Vegas New ~ Seoul International Fireworks. Festival - 5eoul South Korea Years - Las Vegas, NV , New Year's Eve at The Space Needle Chinese New Year - Hong Kong for - Seattle, WA over 15 years Macy*s Fourth of ]uly = New York City SOth Anniversary - Liberation of South°Korea-South Korea AmericaFest at the Rose Bowl - Pasadena, CA Centennial Celebration - Liberation of the Philippines-Philtppines Philadelphia New Years Eve Celebration -Philadelphia, PA ]erusalem 3,000 Anniversary- Israel San Francisco Millennium Singapore National Day-Thailand " Celebration -.San Francisco, CA Commonwealth Pestivals - Australia i. City of San Francisco Fourth of ]uly Celebration - San Francisco, CA British Commonwealth'Games - . Canada Fanfare for Cleveland Bicentennial - ' SPECIAL EVENTS • -~+.x,~r Cleveland, OH ; ' ` Alfred Zampa Memorial 6ridge Grand 100th Birthday of the Statue of Opening - Crockett/Vallejo, CA Liberty = New York HarbOr ; Grand Opening Celebration Paris Inauguration of President Ronald Hotel 8c Casino - Cas Vegas, NV Reagan- Washington, DC Vi' Grand Opening Celebration `" Over_500 Fourth of b~sney's Wide Worid of Sports Complex - Orlando, FL , Ul ShOWS ' 50th Birthday Celebration Golden Gate . Bridge - San Francisco, CA ~ .; ~ Performed Annuallv 50th Birthday Celebration San Francisco/Oakland BayBridge Page 11. 7.;s ~ . l}n~'if~~;i . .. ~... .Y'.Fd': - . . . . .. . ... .. .. .:. .. . ~ . . . ~ - . . . . . , , ? PFO~al~rct Syno~sis Pyrotechnic P~oposa/ ` C~t,~r ofArcaalia Prog~am.~1 ~3o~oao.aQ : Opening - Descriation uant'if` • 3" Sky Concert Opening Salute§. 25 Total of Opening, , 25 Main Body - Aerial Shells ' Description "'Quantitv' 1 3" Sky Concert Selections' 300 ' Total of Main Body -,Aerial Shells 300 Pyrotechnic Devices . ; . Descriation uan4i • Sousa Gold Line - Multishot DeVice ' 300 Shots ! Sousa Platinum Line - Multishot'Device 600 Shots • Sousa Diamond Line - Multishot bevice 1895 Shots ' Total of Pyrotechnic Devices 2,795 z+ Grand Finale ` ~ Desc~iption Quanti' ~. :2" Sky,Conceit Bombardment Shells 62 ~ 2.5" Sky Concert Finale Shells ' 180 ~ 2.5" Sky Concert Bombardment Shells ' 432 • 3" Sky Concert Finale Salutes '` 50 ` . • 3" Sky Goncert Finale Shells 120 '~ Totai of'Grand Finale 844 ;~.,y ` ~ % Grand Total 3,964 ~; • !,~ z; Page 4 .... . T,~~~~~. ~ ~i{. r '~ ~ L , ~ ~~ • fNC~R~'ORATID9~,~On STAFF REPORT Development Services Deparhnent DATE: March 15, 2005 TO: Mayor and City Councii FROM: Don Penman, Assistant City ManagedDevelopment Services Directol6 Philip A. Wray, City EngineedEngineering Services Administrator~~~1 Prepared by: Tim Ke!leher, Senior Engineenng Assrstant ~i -- SUBJECT: Acceptance - Santa Anita Entrv Corridor Imqrovements Recommendation: Accept all work perFormed by Alliance Streetworks, Inc. for the construction of the Santa Anita Entry Corridor Improvements as complete and authorize the final payment to be made in accordance with the contract documents SUMMARY On August 3, 2004, the City Council awarded a contract to Alliance Streetworks, Inc. in • the amount of $822,114.20 for street improvements and re-landscaping of inedians on Santa Anita Avenue between Huntington Drive and the Foothill Freeway. There were a total of six (6) change orders in the amount of $3,994.54. The terms and conditions of this project have been complied with and the required work has been performed to stafFs satisfaction for a final cost of $826,108.74. Staff is recommending that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract documents. BACKGROUND The Santa Anita Entry Corridor project was funded in the FY 2004/05 capital improvement program. The total budget was $900,000 consisting of $500,000 Proposition "C" funds and $400,000 Redevelopment funds. The City Council awarded the project in the amount of $822,114.20 to Alliance Streetworks, Inc. on August 3, 2004. At that same meeting, the City Council also appropriated an additional $90,000 at staff's request to cover potential contingencies. The Santa Anita Entry Corridor project was inspired by the underground utility project completed in 2002. The underground utility project removed unsightly overhead cables and power poles from the project area. In the FY 2002/03 capital improvement program, the City Council approved funds to have the Entry Corridor designed. In June • 2003, the City hired a design consultant to prepare plans and specifications. The project was designed to follow-up the undergrounding project by rehabilitating the pavement and revitalizing the median landscaping. Mayor and City Council Staff Report March 15, 2005 Page 2 DISCUSSION A contract in the amount of $822,114.20 was awarded to Alliance Streetworks, Inc. by the City Council at its August 3, 2004 meeting. Work began on September 8, 2004 and was substantially complete by December 8, 2004. The goal of this project was to rehabilitate the roadway and aesthetically enhance the look of Santa Anita Avenue from the Foothill Freeway into the core downtown area. This project re-built structurally failing sections of pavement, improved the drainage capacity of the street, installed facilities for future fiber.optics communications relative to the traffic signals, improved the safety of left and right turn movements at various locations, re-built the streetlight system between Colorado Boulevard and the freeway and replaced the existing substandard irrigation system. This particular project was challenging in respect to several factors. The most di~cult factors being the high volume of traffic, finishing major phases of construction around the Oak Tree Racing season and before the holiday season and complying with requirements of the Caltrans permit for work adjacent to the freeway ramps. The contractor and staff sufficiently dealt with these issues. There was a slight adjustment to the bid quantities in the amount of $3,994.54, which included some additional pavement grinding at staff's request. The adjustment increases the contract with Alliance Streetworks, Inc. 1.0% (one percent). FISCAL IMPACT Funds in the amount of $990,000 were appropriated for this project. The original contract amount was $822,114.20. With added quantities, the final construction costs for this project is $826,108.74. Additional costs were incurred for engineering, inspection, and contract administration in the amount of $91,891.26 bring the total project cost to $918,000. Funds are available to cover all costs. RECOMMENDATION That the Arcadia City Council accepts all Streetworks, Inc. for the construction of the Improvements as complete and authorizes the accordance with the contract documents. Approved: ~~ William R. Kelly, City Manager work performed by Alliance Santa Anita Entry Corridor final payment to be made in ~ • • DP:PAW:TOK:pa