HomeMy WebLinkAboutItem 11h - Unscheduled Maintenance and Repair of City Wells and PumpsContract Extension for Unscheduled
Maintenance & Repair of City Wells
June 5, 2018
Page 1 of 2
DATE: June 5, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: EXTENSION TO THE CONTRACT WITH GENERAL PUMP COMPANY,
INC. FOR UNSCHEDULED MAINTENANCE AND EMERGENCY REPAIR
OF CITY WELLS AND PUMPS IN THE AMOUNT OF $79,000
Recommendation: Approve
SUMMARY
On June 16, 2015, the City Council approved a contract with General Pump Company,
Inc. to provide unscheduled maintenance and emergency repair of City wells and
pumps. On June 20, 2017, the City Council approved a contract extension. General
Pump Company, Inc. is reaching the end of their contract extension and has submitted
a written offer to extend their contract for an additional year with no increase in pricing.
This is the third and final extension to the contract. All terms and conditions of the
contract will remain the same.
Based on the excellent services provided by General Pump Company, Inc., it is
recommended that the City Council approve, and authorize and direct the City Manager
to execute a one year extension to the Contract with General Pump Company, Inc. for
unscheduled maintenance and emergency repair of City wells and pumps in the amount
of $79,000.
DISCUSSION
The City of Arcadia’s water system annually delivers approximately 16,500 acre-feet of
potable drinking water through approximately 14,000 water service connections. The
water supply for the system is obtained from 12 active groundwater wells. The water
system also utilizes 29 booster pumps that pump water through the distribution system
and 15 reservoirs that hold about 45 million gallons of water. The Public Works
Services Department is responsible for the daily operation and maintenance of the
City’s wells and booster pumps. However, in certain instances work goes beyond staff’s
capability to repair or perform specialized maintenance services. On June 16, 2015, the
Contract Extension for Unscheduled
Maintenance & Repair of City Wells
June 5, 2018
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City Council approved a contract with General Pump Company, Inc. to provide
unscheduled maintenance and emergency repair of City wells and pumps. On June 20,
2017, the City Council approved a contract extension. General Pump Company, Inc. is
reaching the end of their extension period and has submitted a written offer to extend
the contract for an additional year with no increase in pricing. The contract language
allows for annual contract extensions, subject to City Council approval. General Pump
Company, Inc. has provided excellent service during the term of the contract. Attached
is the proposed contract amendment with General Pump Company, Inc. It is expected
that the work will be re-bid next fiscal year in order to ensure that the pricing and
services offered remain competitive.
ENVIRONMENTAL IMPACT
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funding is budgeted in the Fiscal Year 2018-19 operating budget for well and
pump preventative maintenance services. All work is performed on a time and
materials basis and the contractor is only paid for work performed.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute a one year extension to the Contract with General Pump Company,
Inc. for unscheduled maintenance and emergency repair of City wells and pumps in the
amount of $79,000.
Attachment: Proposed Contract Amendment
AMENDMENT NO. 3 TO THE WELL & BOOSTER PREVENTATIVE
MAINTENANCE AND SERVICES CONTRACT BY AND BETWEEN THE CITY
OF ARCADIA AND GENERAL PUMP COMPANY, INC.
This Amendment No. 3 (“Amendment No. 3”) is hereby entered into this ______ day of
______________, 2018 by and between the City of Arcadia, a municipal corporation of the
State of California, and General Pump Company, Inc., with respect to that certain Contract
between the parties dated August 5, 2015 (“Agreement”) further amended by Amendment No. 1
dated July 27, 2016, and further amended by Amendment No. 2 dated July 12, 2017.
The Parties agree as follows:
1. Article 2.2.1 of the Contract, the Term is hereby extended from August 5, 2018 to
August 5, 2019 (“Extended Term”).
2. All terms and provisions of the Contract not amended by this Amendment No. 3 are
hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 3 on the date set
forth below.
CITY OF ARCADIA GENERAL PUMP COMPANY, INC.
By: By:
Dominic Lazzaretto
City Manager Title:
Dated: Dated:
By:
ATTEST: Title:
Dated:
City Clerk
APPROVED AS TO FORM CONCUR:
Stephen P. Deitsch Tom Tait
City Attorney Public Works Services Director