HomeMy WebLinkAboutItem 11i - Temporary Community Affairs Liaison Services
DATE: June 5, 2018
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Police
By: Dr. Jennifer Brutus, Sr. Management Analyst
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
G4S SECURE SOLUTIONS, INC. FOR TEMPORARY COMMUNITY
AFFAIRS LIAISON SERVICES IN AN AMOUNT NOT TO EXCEED
$41,200
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement with G4S Secure Solutions, Inc.
(“G4S”) for temporary community affairs liaison services, and the current Agreement
expires on June 30, 2018. It is recommended that the City Council approve, and
authorize and direct the City Manager to execute a one year extension to the
Professional Services Agreement with G4S for Temporary Community Affairs Liaison
Services for the period of July 1, 2018, through June 30, 2019, in an amount not to
exceed $41,200.
DISCUSSION
In December 2015, the City entered into a Professional Services Agreement with G4S
Secure Solutions, Inc. to provide the Police Department with temporary community
affairs liaison services on an as-needed basis. The company has been providing an
effective temporary Community Affairs Liaison to assist with enhancing the
effectiveness and capabilities of the Arcadia Police Department’s Community Affairs
Office.
The current part-time Community Affairs Liaison assists with Neighborhood Watch,
Business Watch, and other crime prevention and community outreach programs and
initiatives. The position is responsible for performing a wide variety of community affairs
activities and projects that focus on engaging the Arcadia community and services
organizations.
PSA Extension for Temporary Community Affairs Liaison Services
June 5, 2018
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G4S has been providing specialty staffing to law enforcement agencies around the
world since 1958. The company’s management team is comprised of former law
enforcement executives of all levels. Working to serve specific client’s needs, G4S is
uniquely qualified to understand the needs of law enforcement agencies, including the
need for extensive background checks prior to placement.
Utilizing G4S for temporary community affairs liaison services has been beneficial to the
Department for its cost-savings, convenience, flexibility and high quality staff. All G4S
personnel have completed pre-employment background investigations, which equates
to new-hire savings for the Department. Under the agreement, G4S handles all
employee issues and provides copies of personnel background paperwork for
Department records.
Under the current annual Agreement, the City pays a not to exceed amount of $40,000
based on a maximum of 1,000 hours per year at a billable rate of $40.00 per hour,
which is less than a comparable City employee at full salary and benefits. To extend
services for FY 2018-19, the contract price will be $41,200, which equates to a 3%
increase to account for increases in labor costs and associated taxes and insurance
fees. As in previous years, the Department anticipates using G4S temporary community
affairs liaison services for 20 hours or more per week. The Community Affairs Liaison’s
schedule and hours will continue to be based on the Department’s needs.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The City’s financial obligation will be a maximum of $41,200, which is variable
depending on actual staffing needs that may arise throughout the year. This amount has
been budgeted in the City’s Operating Budget for FY 2018-19.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute a one year extension to the Professional Services Agreement with
G4S Secure Solutions, Inc. for temporary community affairs liaison services in an amount
not to exceed $41,200.
PSA Extension for Temporary Media Communications Services with G4S
June 5, 2018
Page 3 of 3
Attachment: Proposed Amendment No. 1 to Professional Services Agreement