HomeMy WebLinkAboutItem 11k - Public Safety Software Support Services
DATE: June 5, 2018
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Police
By: Dr. Jennifer Brutus, Sr. Management Analyst
SUBJECT: EXTENSION OF THE PROFESSIONAL SERVICES AGREEMENT WITH
EXECUTIVE INFORMATION SERVICES, INC. FOR PS.NET PUBLIC
SAFETY SOFTWARE SYSTEM SUPPORT SERVICES IN THE AMOUNT
OF $32,150
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement with Executive Information Services
(“EIS”) for the PS.NET Public Safety System Support Project, and the current agreement
will expire on June 30, 2018. It is recommended that the City Council approve, and
authorize and direct the City Manager to execute a one year extension to the Professional
Services Agreement with EIS from July 1, 2018, through June 30, 2019, in the amount of
$32,150, which includes no cost increases.
DISCUSSION
Since 2003, the City has had an agreement with EIS for public safety software system
support services. EIS has the proprietary rights/ownership to the law enforcement safety
software programs used by the Police Department. The software programs include: Law
Records Management, Computer Assisted Dispatch (“CAD”), Report Writing, Mobile
Digital Communications, Los Angeles County Interface, and a Customer Service Portal for
submitting crime reports online. All these software programs are used in the Department’s
daily operation for data management.
EIS has indicated there will be no price increase for FY 2018-19; the price will remain
$32,150. While the company has kept costs constant for the past two years, they have
communicated that a price increase will take place next year (not to exceed 5%). Over the
years, EIS has had a good relationship with the Department and has been
accommodating to the Department’s needs and requirements. Therefore, it is
PSA Extension for EIS Public Safety Software Support Services
June 5, 2018
Page 2 of 2
recommended that the City Council extend the professional services agreement with EIS
for this period.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
For the term of the professional services agreement, from July 1, 2018, to June 30, 2019,
the fee for public safety software system support services will be $32,150. The amount
has been budgeted in the City’s FY 2018-19 Operating Budget.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute a one-year extension to the Professional Services Agreement
extension with Executive Information Services, Inc. for PS.NET Public Safety Software
System Support Services in the amount of $32,150 for Fiscal Year 2018-19.
Attachment: Proposed Amendment No. 15 to Professional Services Agreement