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Golden Streets Working Group MOU �'�+ f 0
A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITIES OF
ARCADIA,AZUSA, DUARTE, IRWINDALE, MONROVIA,SAN MARINO,
AND SOUTH PASADENA AND COUNTY OF LOS ANGELES TO SHARE
RESOURCES TO PLAN AND HOST THE GOLDEN STREETS FESTIVAL
THROUGH THE CREATION OF A"GOLDEN STREETS WORKING GROUP"
WHEREAS, on June 26, 2014, the Los Angeles County Metropolitan Transportation
Authority(LACMTA) Board approved the 2014 Open Streets Grant Program providing
Congestion Mitigation Air Quality ("CMAQ") Funds for one-day events that close the street to
automotive traffic and open them to people to walk or bike ("Open Street Event"). Further,the
LACMTA Board approved that LACMTA serve as the pass through agency of the CMAQ Funds
with local cities; and
WHEREAS, the City of South Pasadena (Grantee) and Bike San Gabriel Valley (BikeSGV)
were successful in securing$393,600 in CMAQ funds from the LACMTA county-wide "Open
Streets Event" program to host the Golden Streets Festival a 19.12 mile contiguous open streets
event, on Sunday, March 5, 2017 from South Pasadena to Azusa (the Golden Streets Festival)
for outreach, pre-event planning, and day of event staging costs; and
WHEREAS,the cities of Arcadia, Azusa, Duarte, Irwindale, Monrovia, San Marino, South
Pasadena, and the County of Los Angeles (Cities or Partner Cities) by entering into this
agreement have partnered together to host the Golden Streets Festival; and
WHEREAS,the Golden Streets Festival,which qualifies as an "Open Street Event," for
the use of the LACMTA pass though of CMAQ funds, will promote active transportation and
complete street concepts in conjunction with the grand opening of the Gold Line Foothill
Extension in Spring 2016; and
WHEREAS,the LACMTA"Open Streets Event" program requires a 20%in-kind or local
fund match of the total cost of the event; and
WHEREAS, not more frequently than once a month,the Grantee will prepare and
submit to LACMTA a Request for Reimbursement for allowable costs incurred by the Partner
Cities; and
WHEREAS, the State Legislature approved Assembly Bill 2766 in September 1990
providing the South Coast Air Quality Management District (SCAQMD) within the Mobile Source
Air Pollution Reduction Review Committee (MSRC) to develop a work program to fund projects;
and
WHEREAS, MSRC will match Subvention Funds (AB 2766 Motor Vehicle Subvention
Program) and additional funding sources dollar for dollar in an amount not to exceed $320,000;
and
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Golden Streets Working Group MOU
WHEREAS, MSRC match funds will be distributed on a reimbursement basis to the
Partner Cities upon completion of the Golden Streets Festival and submittal of all required
reports and invoices to the Grantee; and
WHEREAS,the Cities desire to work jointly and collaboratively to share monetary,
staffing, and other resources in planning and hosting the Golden Streets Festival, and desire to
formalize their relationship through the creation of a "Golden Streets Working Group" or
"Working Group"to coordinate their activities; and
WHEREAS, nothing in this MOU creates a Joint Powers Agreement or Joint Powers
Agency within the meaning of California Government Code §§6500.
NOW,THEREFORE,the Cities hereto agree as follows:
1. CREATION OF THE "GOLDEN STREETS WORKING GROUP" -There is hereby created a
"Golden Streets Working Group" established for the purpose of combining resources
(financial,staffing and other in-kind) in order to plan and host the Golden Streets Festival.
The Working Group shall be composed of the City Manager, or designee, from the Grantee
and each Partner City.
2. MANAGEMENT OF OPERATIONS-The Golden Streets Working Group (Working Group)
shall be authorized to consider and direct, by majority vote of the entire Working Group,
the use of resources that are available to the Working Group consistent with the functions
and purposes of the planning and hosting of the Golden Streets Festival and the
requirements of the funding sources.
3. VOTING- Each member of the Working Group shall have one (1) vote on matters within the
Working Group's subject matter jurisdiction.
4. FIDUCIARY AGENT-The City of South Pasadena shall act as the "Fiduciary Agent" of the
Working Group. The Fiduciary Agent will coordinate the reporting and reimbursements
requirements associated with the grants on behalf of the Working Group. Subject to
direction of the Working Group,the Fiduciary Agent shall pay expenses of the Working
Group and expenses incurred by the Partner Cities and shall report regularly to the Working
Group the funding and reimbursement status of the Golden Streets Festival.The Fiduciary
Agent shall retain 5%of each of the Golden Streets Festival grant funds for these
administrative services.
5. CONTRIBUTIONS- Each Partner City shall contribute to the 20% in-kind match for the funds
received through the CMAQ grant funds. Contributions shall be determined based on the
length of the route and the number of street closures in each Partner City as shown in
Exhibit A.
6. STREET CLOSURES- Each Partner City shall be responsible for street closures,vehicular
detour plans, outreach, event staging, and public safety within its own jurisdiction.
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Golden Streets Working Group MOU
7. AVAILABLE FUNDING
a. LACMTA/FEDERAL GRANT- LACMTA will advance local funds up to$393,600, to the
Grantee for the Golden Streets Festival and then submit requests, based on
Grantee's invoices to Caltrans for reimbursement to LACTMA with CMAQ Funds.
i. The LACTMA funding is subject to the federal grant agreement between the
California Department of Transportation and LACTMA(Federal Grant). The
Grantee shall be subject to, and shall comply with, all requirements of the
Federal Grant and other applicable requirements of the United States
Department of Transportation (USDOT), the United States Department of Labor
(USDOL), and Caltrans. In addition, the Grantee shall comply with all
requirements of LACMTA so that LACMTA can fulfill its responsibilities as the
Grantee under the Federal Grant and as the pass-through agency.
ii. The Partner Cities shall utilize the local grant funds for direct costs associated
with the Golden Streets Festival such as: marketing materials, traffic
enforcement rentals, planning staff, insurance, and permits implementing the
Golden Streets Festival. Per the funding guidelines, physical infrastructure costs
associated with the Golden Streets Festival are not eligible for reimbursement.
8. REIMBURSEMENT
a. AMOUNT-The available funding from the CMAQ grant funds to each city will be
determined based on the length of the route and the number of street closures in
each Partner City as shown in Exhibit A, after the shared expenditures and the 5%
administrative fee has been provided to the Fiduciary Agent for its costs associated
with the administration of the CMAQ grant funds.
b. PROCESS - Partner Cities shall make a Request for Reimbursement from the CMAQ
grant funds to the Grantee. Each Request for Reimbursement must be submitted on
Grantee's letterhead and shall include an invoice number and report the total
expenditures, specify the percent and amount of CMAQ Funds to be reimbursed,the
total amount of Local Match expended and include a detailed invoice describing all
invoiced work completed along with appropriate detailed documentation supporting
costs incurred. To ensure timely processing of invoices, each Request for
Reimbursement shall not include any invoices which are older than three (3) months
from the date of the Request for Reimbursement
9. CONSULTANT WORK-The Working Group may enlist the work of independent contractors,
consultants, vendors, and other professionals to assist in the planning and operations of the
Golden Streets Festival. Such consultant(s) shall not be employees of the Working Group
nor of any Partner City but shall be engaged by the Fiduciary Agent on behalf of the
Working Group. The consultant(s) shall provide indemnification, hold harmless and
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Golden Streets Working Group MOU
additional insured coverage in the manner and amounts as set forth by the Working Group
naming each respective Partner City as an additional insured.
10.ALLOCATION OF FUNDS—The Working Group will authorize the Fiduciary Agent to enter
into contracts for the planning, implementation, and hosting of the Golden Streets Festival.
Any remaining CMAQ funds that have not been expended on behalf of the Working Group
for shared resources or purchases may be allocated to individual Partner Cities in a
proportionate share based on length of the route and the number of street closures within
their respected jurisdictions as set forth in Exhibit A, for reimbursement of any additional
costs associated with the Golden Streets Festival. Any remaining unspent CMAQ funds will
be retained by LACTMA.Any remaining unspent MSRC funds will be retained by SCAQMD.
11. INDEMNIFICATION - In light of the provisions of Section 895.2 of the Government Code of
the State of California imposing certain tort liability jointly upon public entities solely by
reason of such entities being parties to an agreement(as defined in Section 895 of said
Code), each Partner City, pursuant to the authorization contained in Section 895.4 and
895.6 of said Code, shall assume the full liability imposed upon it or any of its officers,
agents, or employees by law for injury caused by any act or omission occurring in the
performance of this Agreement to the same extent that such liability would be imposed in
the absence of Section 895.2 of said Code. To achieve the above stated purpose,the each
Partner City shall indemnify, defend, and hold each other Partner City harmless for any
liability, cost, or expense that may be imposed upon the other Partner Cities solely by virtue
of said Section 895.2. The provisions of Section 2778 of the California Civil Code are made a
part hereof as if incorporated herein.
12. DISSOLUTION - Upon completion of the purposes of this MOU, oras determined by the
Partner Cities, at any time, this MOU shall be terminated and the Working Group dissolved.
Notwithstanding the termination of this MOU and the dissolution of the Working Group, all
of the rights and obligations of the respective parties under Section 11 hereof
(Indemnification), shall survive expiration or termination (for any reason) and remain in full
force and effect.
13. NOTICE TO PARTIES (AUTHORIZED REPRESENTATIVES)- Notices given pursuant to the
requirements of this MOU shall be by personal service upon the Partner City to be notified
by writing upon such notice being deposited into the custody of the United States Postal
Service addressed as follows:
•
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Golden Streets Working Group MOU
City of Arcadia City of Monrovia
City Manager City Manager
240 West Huntington Drive 415 South Ivy Avenue
Arcadia, CA 91066 Monrovia, CA 91016
City of Azusa City of San Marino
City Manager City Manager
213 East Foothill Boulevard 2200 Huntington Drive
Azusa, CA 91702 San Marino, CA 91108
City of Duarte City of South Pasadena
City Manager City Manager
1600 Huntington Drive 1414 Mission Street
Duarte, CA 91010 South Pasadena, CA 91030
City of Irwindale County of Los Angeles
City Manager Public Works Deputy Director
5050 North Irwindale Avenue 900 S. Fremont Ave.
Irwindale, CA 91706 Alhambra, CA 91803
14. AMENDMENTS -This MOU may only be amended in writing upon unanimous action by
each respective Partner City's city manager.
IN WITNESS WHEREOF, the Parties hereto have caused MOU to be executed by their duly
authorized representatives:
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Golden Streets Working Group MOU
CITY OF ARCADIA: p- 1-tu.) 2,412011
Dominic Lazzaretto, City Manager Date
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Golden Streets Working Group MOU
CITY OF AZUSA: Z
Troy • tzlaff, City M:na;er Da e
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Golden Streets Working Group MOU
CITY OF DUARTE:
Darrell George, City Manager Date
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Golden Streets Working Group MOU
CITY OF IRWINDALE: 1 _
•hn Davidso , Ci y Manager Date
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Golden Streets Working Group MOU
1":
C.-
CITY OF MONROVIA: -e— Vto t
Oliver Chi, City Manager Date
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Golden Streets Working Group MOU
// r
CITY OF SAN MARINO: '►/ r I
--C(
Cind V illins, City Manager Date
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Golden Streets Working Group MOU
CITY OF SOUTH PASADENA: 7
Sergio Gonzalez, City Manager Date
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Golden Streets Working Group MOU
� oi,,,,,,,,-COUNTY OF LOS ANGELES: a�, �/ ( �
Pat Proano, Deputy Director Da e
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