HomeMy WebLinkAboutItem 13g - Accept Council Chamber Restroom Renovation Project as Complete
DATE: June 19, 2018
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY NEW MILLENNIUM
CONSTRUCTION SERVICES, INC. FOR THE COUNCIL CHAMBERS
RESTROOM RENOVATION PROJECT AS COMPLETE
Recommendation: Approve
SUMMARY
On December 19, 2017, the City Council awarded a contract to New Millennium
Construction Services in the amount of $102,176.52, plus a 10% contingency, for the
Council Chambers Restroom Renovation Project. There were eight (8) change orders
on the project in the amount of $5,833.83, or 5.7%. The final contract amount is
$108,010.35.
The terms and conditions of this project have been complied with, and the required work
has been completed and approved for a final cost of $108,010.35. It is recommended
that the City Council accept the project as complete, and authorize the final payment in
accordance with the contract documents.
BACKGROUND
As part of the 2017-18 Fiscal Year Capital Improvement Program, a project was
included to renovate the Council Chambers restrooms to make them fully ADA
compliant. Onyx Architects was hired to prepare the design and construction plans for
the work. Several options were considered, and the preferred option was to construct a
separate unisex restroom next to the women’s restroom, moving the lobby display
cabinet closer to the front doors. The scope also included a new drinking fountain and
bottle filling station. The architect’s estimate for the work was $89,533.
On December 12, 2017, two (2) bids were received and opened. The low bid was from
New Millennium Construction Services, Inc. in the amount of $102,176.52, which
included two alternate bid items to replace the ceilings and the partitions in both the
Accept Council Chambers Restroom Renovation
June 19, 2018
Page 2 of 3
existing restrooms. On December 19, 2017, the City Council awarded a contract to
New Millennium Construction Services, Inc.
DISCUSSION
The construction began in mid-February 2018, and was completed in early May 2018.
There were eight (8) change orders on the project totaling $5,833.83, or 5.7% of the
original contract amount. The change orders included unforeseen electrical conditions
in the walls, and wall deficiencies once the demolition was complete, and the addition of
LED lighting and stained concrete flooring upgrades, a floor drain, and other finish
details. A description of each change order is explained below:
CO # DESCRIPTION AMOUNT
1 Additional electrical work to move wire runs $4,064.09
2 Upgrade existing restroom lighting to LED; Additional
electrical work to move switches
$2,539.69
3 Extend wall above ceiling between Women’s restroom and
new unisex restroom
$1,463.17
4 Deduct HVAC work from contract (handled in-house) <$2,850.00>
5 Install floor drain and plumbing connection in new restroom $3,923.52
6
Deduct partitions for existing restrooms (handled by
separate contract)
<$8,173.32>
7
Upgrade floor to stained concrete outside new restroom; add
extra sand mortar bed under new restroom floor; add tile
base to missing section in Women’s restroom; add metal
frame to display case
$6,589.88
8
Remove and replace floor outside new restroom; deduct
ceilings for existing restrooms (handled by separate
contract)
<$1,723.20>
TOTAL $5,833.83
The terms and conditions of this contract have been complied with and the work has
been performed to the satisfaction of the Project Manager.
FISCAL IMPACT
The Council Chambers Restroom Renovation project was budgeted in the FY 2017-18
Capital Improvement Program at $150,000 of Capital Outlay funds. A contract was
awarded to New Millennium Construction Services in the amount of $102,176.52. Eight
(8) change orders were approved on the project for a total addition of $5,833.83, making
the final contract amount is $108,010.35. There are sufficient funds in the budget to
cover this project.
Accept Council Chambers Restroom Renovation
June 19, 2018
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council accept all work performed by New Millennium
Construction Services, Inc. for the Council Chambers Restroom Renovation Project as
complete, and authorize the final payment to be made in accordance with the contract
documents.
Attachment: Exhibit “A” – Photos of completed work
EXHIBIT “A”