HomeMy WebLinkAboutItem 13k - Temporary Media Communications Services
DATE: June 19, 2018
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Police
By: Dr. Jennifer Brutus, Sr. Management Analyst
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
G4S SECURE SOLUTIONS, INC. FOR TEMPORARY MEDIA
COMMUNICATIONS SERVICES IN AN AMOUNT NOT TO EXCEED
$41,200
Recommendation: Approve
SUMMARY
The City has a professional services agreement with G4S Secure Solutions, Inc.
(“G4S”) for temporary media communications services, and the current agreement
expires on June 30, 2018. It is recommended that the City Council approve, and
authorize and direct the City Manager to execute a one year extension to the
Professional Services Agreement with G4S in an amount not to exceed $41,200, for the
period of July 1, 2018, through June 30, 2019.
DISCUSSION
In April of 2015, the City entered into a Professional Services Agreement with G4S
Secure Solutions, Inc. to provide the Department with temporary media communications
services on an as-needed basis. The company has been providing an effective
temporary Media Communications Specialist that has helped accommodate the need
for services by performing a wide variety of complex marketing techniques including
planning, organizing, directing, and coordinating the Arcadia Police Department’s social
media, instant communications, and community engagement strategies and platforms.
G4S has been providing specialty staffing to law enforcement agencies around the
world since 1958. The company’s management team is comprised of former law
enforcement executives of all levels. Working to serve specific client’s needs, G4S is
uniquely qualified to understand the needs of law enforcement agencies, including the
need for extensive background checks prior to placement.
PSA Extension for Temporary Media Communications Services
June 19, 2018
Page 2 of 2
Utilizing G4S for temporary media communications services has been beneficial to the
Department for its cost-savings, convenience, flexibility and high quality staff. G4S
recruits and trains experienced and retired members from the law enforcement
community. All G4S personnel have completed pre-employment background
investigations, which equates to new-hire savings for the Department. Under the
agreement, G4S handles all employee issues and provide copies of personnel
background paperwork for Department records.
Under the current annual Agreement, the City pays a not to exceed amount of $40,000
based on a maximum of 1,000 hours per year at a billable rate of $40.00 per hour,
which is less than a comparable City employee at full salary and benefits. To extend
services for FY18-19 the contract price will be $41,200, which equates to a 3% increase
to account for increases in labor costs and associated taxes and insurance fees. As in
previous years, the Department anticipates using G4S temporary media
communications services for 20 hours or more per week. The Media Communications
Specialist’s schedule and hours will continue to be based on the Department’s needs.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The City’s financial obligation will be a maximum of $41,200, which is variable
depending on actual staffing needs that may arise throughout the year. This amount has
been budgeted in the City’s Operating Budget for FY 2018-19.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager execute a one year extension to the Professional Services Agreement with G4S
Secure Solutions, Inc. for Temporary Media Communications Services in an amount not to
exceed $41,200, for the period of July 1, 2018, through June 30, 2019.
Attachment: Proposed Amendment No. 1 to Professional Services Agreement