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HomeMy WebLinkAboutItem 13l - Donation for One Night of Concerts and Movies in the Park Waste Management Donation to Summer Concerts and Movies June 5, 2018 Page 2 of 2 DATE: June 19, 2018 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Director of Recreation and Community Services By: Ryan Wright, Assistant Director of Recreation & Community Services SUBJECT: DONATION OF $3,200 FROM WASTE MANAGEMENT TO THE RECREATION AND COMMUNITY SERVICES DEPARTMENT TO SPONSOR ONE NIGHT OF CONCERTS AND MOVIES IN THE PARK DURING THE SERIES Recommendation: Accept SUMMARY Arcadia’s local waste hauler, Waste Management, contributes financially to various programs and services throughout the communities they serve. This summer, Waste Management has expressed interest in supporting the June 28, 2018, Summer Concert and Movie hosted by the Recreation and Community Services Department. This donation includes $3,200 and is earmarked for one Concert and Movie night, which also includes the City’s annual Environment Fair. It is recommended that the City Council accept the donation. DISCUSSION Over the past three years, the Recreation and Community Services Department has partnered with CHOICESS of Arcadia to provide a Summer Movie series at the City Hall West Lawn. CHOICESS typically provided approximately $11,000 per summer to cover the costs of the movie licenses, equipment, and contractor which took place on Friday evenings. Based on improved parking options for the 2018 series and a budget appropriation of $11,000 by City Council on April 17, 2018, the 2018 Concert and Movie series will take place on Thursday evenings. Unfortunately, this change led to CHOICESS choosing to end their partnership with the City for this event. In order to offset City costs, the Department has researched sponsorship opportunities with other organizations for the series. Through this process, Waste Management has graciously offered to sponsor one Summer Concert and Movie. Waste Management will Waste Management Donation to Summer Concerts and Movies June 5, 2018 Page 2 of 2 sponsor the June 28, 2018, Summer Concert and Movie in an amount of $3,200 to kick off the series. That night the annual Environmental Fair will also be held in conjunction with the concert and movie. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT It is anticipated the $3,200 will be utilized to cover the costs associated with the live band, audio contractor, movie license, and movie equipment. This will reduce costs that were anticipated to be covered by the City’s General Fund. RECOMMENDATION It is recommended the City Council accept a donation of $3,200 from Waste Management to the Recreation and Community Services Department to sponsor one night of the Summer Concert and Movie series.