HomeMy WebLinkAboutItem 12d - Purchase of Police VehiclesPurchase Order for Police Vehicles
July 3, 2018
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DATE: July 3, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO
FLEET GROUP FOR THE PURCHASE OF FOUR BLACK AND WHITE
FORD EXPLORER POLICE INTERCEPTOR PATROL UTILITY
VEHICLES IN THE AMOUNT OF $144,758.96
Recommendation: Approve
SUMMARY
The Fiscal Year 2018-19 Equipment Replacement Fund provides for replacement of
three patrol vehicles in the Police Department. In addition, it is necessary to purchase a
replacement patrol vehicle for one that was recently involved in a traffic accident where
the damages exceed the value of the vehicle. Using the National Joint Powers Alliance
(“NJPA”) cooperative purchasing program enables the City to streamline the process of
procuring these vehicles and receive the best price possible. It is recommended that
the City Council approve a purchase order with 72 Hour LLC dba National Auto Fleet
Group for the purchase of four 2018 Ford Explorer Police Interceptor Patrol Utility
vehicles in the amount of $144,758.96.
DISCUSSION
The Fiscal Year 2018-19 Equipment Acquisition Budget provides for the replacement of
three patrol vehicles in the Police Department. The three vehicles being replaced meet
the mileage, age, and/or maintenance requirements of the City’s Vehicle Replacem ent
Program. A fourth patrol vehicle requires replacement due to a pursuit -related collision
that resulted in repairs that would exceed the value of the vehicle. The four proposed
black and white patrol vehicles are 2018 Ford Explorer Police Interceptor Patrol Utility
vehicles. These vehicles will replace one 2015, two 2014 Ford Patrol Explorers, and
one 2017 Ford Patrol Explorer that was damaged in a traffic collision.
The Police Department has selected the 2018 Ford Explorer Police Interceptor Patrol
Utility model for black and white pursuit vehicles as it is equipped with a 3.7-liter V-6
engine and is all-wheel drive with ballistic doors. These features provide superior
handling during high speeds, and improved accessibility when entering and exiting the
Purchase Order for Police Vehicles
July 3, 2018
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vehicle. Additionally, this vehicle has a large capacity for storing police gear, and the
seats accommodate gun holsters and belts. Also, the rear bench seat can fold flat for
additional storage, and the vinyl upholstery is easy to clean. Furthermore, this model
has proven to be more fuel efficient than previous police pursuit vehicles, is prewired for
emergency lighting accessory installations, and most area police departments are
transitioning to sport utility models for patrol vehicles.
The California Government Code authorizes public agencies to participate in
cooperative purchasing agreements such as those established by the NJPA while still
remaining within the City’s adopted rules and procedures for purchasing. By utilizing a
cooperative purchasing program, the City is able to streamline the procurement process
and purchase vehicles at a lower cost than traditional competitive bidding. The NJPA
awarded a contract to 72 Hour LLC dba National Auto Fleet Group for vehicles, cars,
vans, SUV’s, and light trucks with related equipment, accessories, and services. The
bidding process and the contract with 72 Hour LLC National Auto Fleet Group have
been reviewed by the Public W orks Services Department and both have been
determined to meet the City’s procurement requirements. A copy of the agreement
between the NJPA and 72 Hour LLC dba National Auto Fleet Group is attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The cost for each Ford Explorer Police Interceptor Patrol Utility Vehicle is $36,189.74,
for a total vehicle cost of $144,758.96 for all four units. The total cost to outfit and
prepare all four vehicles by an outside contractor is approximately $64,000, which is
handled under a separate purchase order. The outfitting cost includes installation of all
communication equipment, emergency lighting, and fueling transmitter packages. The
total purchase price and outfitting costs for the four patrol vehicles is estimated at
$208,758.96. The City’s insurance policy includes full new vehicle replacement costs
for vehicles that are determined a total loss , less the City’s $10,000 deductible because
the City was determined to be at-fault for the accident. The net reimbursement from the
insurance to the City for this vehicle is approximately $26,189.74.
Sufficient funds have been budgeted in the Fiscal Year 2018-19 Equipment
Replacement Fund for the acquiring and outfitting the three planned vehicles; it will be
necessary to pre-pay the full cost of the fourth vehicle, with the majority of the funds
being reimbursed by the City’s insurance provider. Once received, the insurance
proceeds will go back to the Equipment Replacement Fund to replenish its balance. At
this time, an additional appropriation for the $10,000 deductible is not required; staff will
Purchase Order for Police Vehicles
July 3, 2018
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track costs in the Equipment Replacement Fund throughout the year and request a mid -
year budget adjustment if necessary.
RECOMMENDATION
It is recommended that the City Council approve a Purchase Order with 72 Hour LLC
dba National Auto Fleet Group for the purchase of four black and white Ford Explorer
Police Interceptor Patrol Utility vehicles in the amount of $144,758.96.
Attachments: National Joint Powers Alliance Contract
72 Hour LLC dba National Auto Fleet Group Proposal
National Auto Fleet Group
A division of Chevrolet of Watsonville
490 Auto Center Drive, Watsonville, CA 95076
855 BUY-NJPA 626-457-5590
855 289-6572 626-457-5593
June 28, 2018
City of Arcadia
240 West Huntington Dr
Arcadia, Ca 91066
Delivery Via Email
Dear Anthony,
In response to your inquiry, we are pleased to submit the following for your consideration:
National Auto Fleet Group will sell, service and deliver at Arcadia, new/unused 2018 Police
Interceptor Utilities responding to your requirement with the attached specifications for
$ 32,791.00 plus State Sales Tax, and $8.75 tire tax (non-taxable). These vehicles are available
under the NJPA master vehicle contract# 120716-NAFG, This unit includes black and white
paint.
Selling Price 33,042.00
Sales tax 9.5% 3,138.99
Tire tax 8.75
Total 36,189.74 .
Terms are net 30 days.
National Auto Fleet Group welcomes the opportunity to assist you in your vehicle requirements.
Kevin Buzzard
National Law Enforcement Account Manager
National Auto Fleet Group
Wondries Fleet Group
Buzzard5150@gmail.com
626-656-8431