HomeMy WebLinkAboutItem 11e - Accept Annual Sewer CCTV Inspections as CompleteAccept Annual Sewer CCTV Inspections
August 7, 2018
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DATE: August 7, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY NATIONAL PLANT SERVICES,
INC. FOR THE FISCAL YEAR 2017-18 ANNUAL SEWER CCTV
INSPECTIONS AS COMPLETE
Recommendation: Approve
SUMMARY
On October 3, 2017, the City Council approved a contract with National Plant Services,
Inc. in the amount of $47,500 for the Fiscal Year 2017-18 Annual Sewer CCTV
Inspections. The terms and conditions of this project have been complied with and the
work has been performed to the satisfaction of the Project Manager for a total project
cost of $44,550.52. This amount reflects the original contract amount of $47,500 minus
quantity changes totaling $2,949.48, or 6.2% less than the original contract amount.
It is recommended that the City Council accept all work performed by National Plant
Services, Inc. for the Fiscal Year 2017-18 Annual Sewer CCTV Inspections as complete
and authorize the final payment to be made in accordance with the contract documents,
subject to retention of $2,227.53.
BACKGROUND
In 2006, the State Water Resources Control Board (“SWRCB”) adopted the Waste
Discharge Requirement Program for all public owned sanitary sewer collection systems
in California with more than one mile of sewer pipeline. Under this program, the City is
required to prepare and implement a Sewer System Management Plan (“SSMP”). The
SSMP identifies routine preventive operation and maintenance activities, including a
system for scheduling regular maintenance and cleaning of the sanitary sewer system.
Additionally, the program requires visual and CCTV inspections of manholes and sewer
pipes. The sewer CCTV inspections provide evidence of the cleaning and maintenance
that is performed as part of the SSMP, as well as a record of the condition of the sewer
mains and identification of deficiencies or sections requiring repair. Information
collected from the Sewer CCTV Inspections are used to prioritize sewer pipe repairs.
Accept Annual Sewer CCTV Inspections
August 7, 2018
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DISCUSSION
On October 3, 2017, the City Council approved a contract with National Plant Services,
Inc. for the Fiscal Year 2017-18 Annual Sewer CCTV Inspections. The contractor
performed Sewer Closed-Circuit Television Inspections of the Arcadia sanitary sewer
mains. City crews worked alongside the contractor to flush and clean sewer mains prior
to CCTV inspection. Based on the data collected from the Sewer CCTV Inspections, the
Public Works Services Department (“PWSD”) identified sewer pipe segments that are in
need of repair. The project included 20 hours of emergency CCTV inspection call-outs.
At the end of the project, there was a total of $2,949.48 in unused funds. These funds
will be returned to the Sewer Fund balance.
The terms and conditions of this contract have been complied with and the work has
been performed to the satisfaction of the Project Manager. National Plant Services, Inc.
has completed the work as defined in the project plans and specifications in an efficient
and timely manner.
FISCAL IMPACT
Funds in the amount of $50,000 have been budgeted in the Fiscal Year 2017-18 Capital
Improvement Program for this project. The total cost for the Fiscal Year 2017 -18
Annual Sewer CCTV Inspection Project is $44,550.52.
RECOMMENDATION
It is recommended that the City Council accept all work performed by National Plant
Services, Inc. for the Fiscal Year 2017-18 Annual Sewer CCTV Inspections as
complete, and authorize the final payment to be made in accordance with the contract
documents, subject to the retention of $2,227.53.