HomeMy WebLinkAboutItem 11f - Accept Valve REplacement Project as Complete
DATE: August 7, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tiffany Lee, P.E., Associate Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY CEDRO CONSTRUCTION, INC.
FOR THE VALVE REPLACEMENT PROJECT ON SANTA ANITA
AVENUE AS COMPLETE
Recommendation: Approve
SUMMARY
On March 20, 2018, the City Council approved a contract with Cedro Construction, Inc.
in the amount of $149,040 for the Valve Replacement Project on Santa Anita Avenue.
The terms and conditions of this project have been complied with and the work has
been performed to the satisfaction of the Project Manager for a total project cost of
$140,841.60. This amount reflects the original contract amount of $149,040 minus
quantity changes totaling $8,198.40, or 5.5% less than the original contract amount.
It is recommended that the City Council accept all work performed by Cedro
Construction, Inc. for the Valve Replacement Project on Santa Anita Avenue as
complete, and authorize the final payment to be made in accordance with the contract
documents, subject to retention of $7,042.08.
DISCUSSION
As part of the valve exercising program, valves in the water distribution system are
regularly inspected to verify their proper function, and to identify valves that are broken
or in need of repair. Through inspection, it was determined that the 30-inch gate valves
on Santa Anita Avenue between Duarte Road and Orange Grove Avenue were not fully
operational and needed to be replaced.
On March 20, 2018, the City Council approved a contract with Cedro Construction, Inc.
for the Valve Replacement Project. The work performed included excavating in the
street and right of way on Santa Anita Avenue, north of St. Joseph Street, removing the
damaged 30-inch gate valve, and installing a new 30-inch butterfly valve. During the
Accept Valve Replacement Project
August 7, 2018
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course of work, the City received credits for the removal of a few bid items that did not
change the scope of the project. Below is a breakdown of contract change orders.
CCO Description Amount
1. Deleted (36 SF) – Remove and Replace 8” Curb and Gutter ($3,204.00)
2. Deleted (180 SF) – Remove and Replace sidewalk ($4,230.00)
3. Deduction on Asphalt Pavement Repair ($764.40)
Total: ($8,198.40)
The change orders listed reduced the overall contract amount by 5.5%. The terms and
conditions of this contract have been complied with and the work has been performed to
the satisfaction of the Project Manager. Cedro Construction, Inc. completed the work as
defined in the project plans and specifications in an efficient and timely manner.
FISCAL IMPACT
Funds in the amount of $195,000 were budgeted in the Fiscal Year 201 7-18 Capital
Improvement Program for this project. The total cost for the Valve Replacement Project
is $140,841.60. This amount reflects the original contract amount of $149,040 minus
quantity changes totaling $8,198.40, or 5.5% less than the original contract amount.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Cedro
Construction, Inc. for the Valve Replacement Project on Santa Anita Avenue as
complete and authorize the final payment to be made in accordance with the contract
documents, subject to retention of $7,042.08.