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HomeMy WebLinkAboutItem 11f - Accept Valve REplacement Project as Complete DATE: August 7, 2018 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Tiffany Lee, P.E., Associate Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY CEDRO CONSTRUCTION, INC. FOR THE VALVE REPLACEMENT PROJECT ON SANTA ANITA AVENUE AS COMPLETE Recommendation: Approve SUMMARY On March 20, 2018, the City Council approved a contract with Cedro Construction, Inc. in the amount of $149,040 for the Valve Replacement Project on Santa Anita Avenue. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager for a total project cost of $140,841.60. This amount reflects the original contract amount of $149,040 minus quantity changes totaling $8,198.40, or 5.5% less than the original contract amount. It is recommended that the City Council accept all work performed by Cedro Construction, Inc. for the Valve Replacement Project on Santa Anita Avenue as complete, and authorize the final payment to be made in accordance with the contract documents, subject to retention of $7,042.08. DISCUSSION As part of the valve exercising program, valves in the water distribution system are regularly inspected to verify their proper function, and to identify valves that are broken or in need of repair. Through inspection, it was determined that the 30-inch gate valves on Santa Anita Avenue between Duarte Road and Orange Grove Avenue were not fully operational and needed to be replaced. On March 20, 2018, the City Council approved a contract with Cedro Construction, Inc. for the Valve Replacement Project. The work performed included excavating in the street and right of way on Santa Anita Avenue, north of St. Joseph Street, removing the damaged 30-inch gate valve, and installing a new 30-inch butterfly valve. During the Accept Valve Replacement Project August 7, 2018 Page 2 of 2 course of work, the City received credits for the removal of a few bid items that did not change the scope of the project. Below is a breakdown of contract change orders. CCO Description Amount 1. Deleted (36 SF) – Remove and Replace 8” Curb and Gutter ($3,204.00) 2. Deleted (180 SF) – Remove and Replace sidewalk ($4,230.00) 3. Deduction on Asphalt Pavement Repair ($764.40) Total: ($8,198.40) The change orders listed reduced the overall contract amount by 5.5%. The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. Cedro Construction, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner. FISCAL IMPACT Funds in the amount of $195,000 were budgeted in the Fiscal Year 201 7-18 Capital Improvement Program for this project. The total cost for the Valve Replacement Project is $140,841.60. This amount reflects the original contract amount of $149,040 minus quantity changes totaling $8,198.40, or 5.5% less than the original contract amount. RECOMMENDATION It is recommended that the City Council accept all work performed by Cedro Construction, Inc. for the Valve Replacement Project on Santa Anita Avenue as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $7,042.08.