Loading...
HomeMy WebLinkAboutItem 11i - Accept Pedestrican Access Improvements Project as Complete DATE: August 7, 2018 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer By: Kevin Merrill, Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY SULLY-MILLER CONTRACTING CO. FOR PEDESTRIAN ACCESS IMPROVEMENTS BETWEEN HUNTINGTON DRIVE AND THE CITY-OWNED PARKING LOT AS COMPLETE Recommendation: Approve SUMMARY On September 5, 2017, the City Council awarded a contract to Sully-Miller Contracting Co. in the amount of $182,748 for the construction of the Pedestrian Access Improvements between Huntington Drive and City-owned parking lot north of Huntington Drive. The project included a pedestrian light, new monument sign with up- lighting and landscaping at the alley, reconstruction of four (4) pedestals on Huntington Drive including new directional signs on each, new pavers marking the pedestrian walkway at Huntington Drive, and stamped asphalt marking the walkway at the alley. There were three (3) change orders on the project that increased the contract by $18,274.51. The terms and conditions of this project have been complied with, and the required work has been performed to the City’s satisfaction, for a final cost of $201,022.51. It is recommended that the City Council accept the project as complete, and authorize the final payment in accordance with the approved contract documents. BACKGROUND The City owns a pedestrian access easement connecting the City’s parking lot north of Huntington Drive, between Santa Anita Avenue and First Avenue , to Huntington Drive. The pedestrian access is currently a concrete walkway, but it is very narrow, between two buildings, and is hard to find. There were previously no signs or landmarks to draw attention to it. Accept Project – Pedestrian Access Improvements August 7, 2018 Page 2 of 4 The City contracted with Kreuzer Consulting Group (“KCG”) to develop enhancement alternatives for the pedestrian walkway that included lighting, accents, and signage at each end. Upon selection of the preferred alternatives, KCG prepared the construction plans and specifications. The project was advertised for bids in July of 2017, and bids were opened on August 15, 2017, with Sully-Miller Contracting Co. as the qualifying low bidder. A contract in the amount of $182,748, plus a 10% contingency, was awarded by the City Council on September 5, 2017. DISCUSSION The construction was delayed due to long lead times for items such as the decorative light pole, monument lighting, and the monument signs. The project also lacked the electrical connection details for the lighting, and this led to delays as well. The construction did not start until June of 2018. There were three (3) change orders on the project for a total of $18,274.51. The following is a summary of the change orders: Change Order #1 (caps) $2,351.28 Change Order #2 - credit <$2,636.86> Change Order #3 (electrical) $18,560.09 Total = $18,274.51 The first change order was due to a change in the taller concrete caps on the four (4) existing pedestals on Huntington Drive, to a lower profile cap that matched others in the downtown area and kept the overall height of the pedestals the same after increasing the height as planned to accommodate the new signs. The second change order was a credit for reducing the paver area, concrete bands, and ADA mats, as the existing curb ramps were kept in their current location. The third change order included adding conduit, pull boxes, and electrical service to connect electrical power to the up-lights and pedestrian streetlight pole. This electrical work was inadvertently left out of the original project design. With the adjustment for these change orders, the final cost of the project is $201,022.51. FISCAL IMPACT Funds were budgeted in the 2016-17 Capital Improvement Program (“CIP”) in the amount of $420,000 from Capital Outlay funds. With the original amount of $182,748 and change orders of $18,274.51, the final cost is $201,022.51. The final amount is right at the approved 10% con tingency approved with the project. As a result, there are sufficient funds to cover this project within the budget. Accept Project – Pedestrian Access Improvements August 7, 2018 Page 3 of 4 RECOMMENDATION It is recommended that the City Council accept all work performed by Sully-Miller Contracting Co. for Pedestrian Access Improvements between Huntington Drive and the City-owned parking lot as complete, and authorize the final payment to be made in accordance with the contract documents.