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HomeMy WebLinkAboutItem 11e - Purchase of Electronic Books, Digital Audiobooks, and Digital Videos DATE: August 21, 2018 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Directory of Library and Museum Services Prepared by Roger Hiles, Library Services Manager SUBJECT: PURCHASE ORDER WITH OVERDRIVE, INC. FOR ELECTRONIC BOOKS, DIGITAL AUDIOBOOKS, AND DIGITAL VIDEOS IN THE AMOUNT OF $35,000 Recommendation: Approve SUMMARY It is recommended that the City Council approve a purchase order for electronic books, digital audiobooks, and digital videos from OverDrive, Inc. in the amount of $35,000. Sufficient funds are available in the City’s Fiscal Year 2018-19 Operating Budget. BACKGROUND Since 2011, the Library has utilized the services of OverDrive, Inc. to provide library patrons with access to electronic books, digital audiobooks, and digital videos. OverDrive, Inc. is the leading distributer of these materials to libraries, and titles purchased through them are available to library patrons either via the OverDrive app or on the Amazon Kindle platform on computers, tablets, eReaders, or phones . DISCUSSION The Arcadia Public Library accesses OverDrive through membership in the company’s group of local customer libraries, the Southern California Digital Lib rary Consortium, which combines the digital collections of 25 member libraries to provide added selection for Arcadia Library patrons. The annual fee for membership in the consortium is $6,000. The Library also adds to its collection in the Consortium by purchasing individual electronic books, digital audiobooks, and digital videos from OverDrive. These titles include current best-sellers, older titles, and titles for adults, teens, and children. As noted, our spending for these items has been growing with the increased popularity of Purchase Order With Overdrive, Inc. for Electronic Books, Digital Audiobooks, and Digital Videos August 21, 2018 Page 2 of 2 the format, and spending for these added items is projected to reach $29,000 for the Fiscal Year 2018-19. Including both the $6,000 Consortium membership and an anticipated $29 ,000 for additional titles, spending for OverDrive is projected to reach $35,000 for the Fiscal Year 2018-19, and the Purchase Order will require City Council approval. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT Sufficient funds for the proposed purchases in the amount of $35,000 have been approved in the City’s FY 2018-19 Operating Budget. RECOMMENDATION It is recommended that the City Council approve a Purchase Order with OverDrive, Inc. for electronic books, digital audio-books, and digital videos in the amount of $35,000.