HomeMy WebLinkAbout8-14-18 Minutes
ARCADIA PLANNING COMMISSION
REGULAR MEETING MINUTES
Tuesday, August 14, 2018
Any writings or documents provided to a majority of the Planning Commission regarding any item on this agenda will be made
available for public inspection in the City’s Planning Services Office located at 240 W. Huntington Drive, Arcadia, California,
during normal business hours.
CALL TO ORDER Chair Chan called the meeting to order at 7:00 p.m. in the City Council Chamber
PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENT: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander
ABSENT: Commissioner Lin
It was moved by Commissioner Lewis, seconded by Commissioner Wilander to excuse Commissioner
Lin from the meeting.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
Planning & Community Administrator, Ms. Flores, informed the Commission that one of the conditions
of approval was revised for Item No. 1, and a revised Resolution was distributed to reflect the change.
PUBLIC COMMENTS (5 minute time limit per person)
There were none.
PUBLIC HEARING
1. Resolution No. 2019- Approving Conditional Use Permit No. CUP 18-02 and Architectural
Design Review No. ADR 18-08 for a new preschool with up to 60 children with a
Categorical Exemption under the California Environment Quality Act (CEQA) at 615 E.
Live Oak Avenue.
Applicants: David Van Iwaarden and Ranum Magellan
Recommended Action: Adopt Resolution No. 2019
Planning & Community Development Administrator, Ms. Flores, introduced the item and
turned the item over to Associate Planner, Peter Sun to present the project.
Chair Chan opened the public hearing and asked if the applicant would like to speak on
the item.
Applicants, David Van Iwaarden and Ranum Magellan responded.
Chair Chan asked the applicants if they would open to installing security cameras for
safety purposes.
Mr. Van Iwaarden responded confirming that a security system will be installed.
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Commissioner Wilander asked the applicants if there was a “Safe Sanctuary” policy or
any guidelines to restrict one-on-one supervision of children by a child care provider
within the facility.
Ms. Magellan responded stating that while there is no “Safe Sanctuary” policy in place,
child care providers are subject to a full background check and must comply with the
Department of Social Services requirements for working with children in order to
maintain a safe environment.
Chair Chan asked if anyone else would like to speak in favor of the item.
No one responded.
Chair Chan asked if anyone would like to speak in opposition of the item.
No one responded.
MOTION- PUBLIC HEARING
It was moved by Commissioner Wilander, seconded by Commissioner Lewis to close the
public hearing. Without objection, the motion was approved.
DISCUSSION
Vice Chair Thompson recommended that the shrubs near the existing wall near the north
property line be grown to a taller height to buffer noise for the neighboring residence.
Commissioner Lewis added that she was pleased that the building will be occupied after having
been vacant for a long time.
The Commission was in agreement that the staff report for the project was well written and they
were satisfied with the proposed parking and lighting requirements. It was then suggested a
condition of approval be added to require security cameras be installed on the premises for
safety purposes.
Ms. Flores read a new condition of approval based on the Commission’s comments:
“Condition No. 18, Security cameras with recording functions shall be installed on the outside of
the building to the satisfaction of the Planning & Community Development Administrator, or
designee.”
MOTION
It was moved by Commissioner Lewis, seconded by Commissioner Thompson to
approve Resolution No. 2019 – Approving Conditional Use Permit No. CUP 18-02 and
Architectural Design Review No. ADR 18-08 for a new preschool with up to 60 children
with a Categorical Exemption under the California Environment Quality Act (CEQA) at
615 E. Live Oak Avenue, subject to the amended conditions of approval.
ROLL CALL
AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander
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NOES: None
ABSENT: Commissioner Lin
There is a ten day appeal period after the adoption of the Resolution. If adopted, appeals are to
be filed by 4:30 p.m. on Friday, August 24, 2018.
2. Resolution No. 2020- Approving Multiple Family Architectural Design Review and a Tract
Map for a six unit residential condominium development and the removal of two healthy
protected trees with a Categorical Exemption under the California Environmental Quality
Act (“CEQA”) at 1027 Arcadia Avenue.
Applicant: Thomas Song, SYS Development, Inc.
Recommended Action: Adopt Resolution No. 2020
Planning & Community Development Administrator, Ms. Flores introduced the item and
turned the item over to Associate Planner, Jordan Chamberlin to present the project.
Chair Chan opened the public hearing and asked if the applicant would like to speak on
the item.
Applicant Thomas Song responded.
Chair Chan asked if anyone else would like to speak in favor of the item.
No one responded.
Chair Chan asked if anyone would like to speak in opposition of the item.
No one responded.
MOTION- PUBLIC HEARING
It was moved by Commissioner Lewis, seconded by Commissioner Wilander to close the
public hearing. Without objection, the motion was approved.
DISCUSSION
Vice Chair Thompson recommended that the replacement trees be increased from a 36-inch
box tree to a 48-inch box due to the fact that Coast Live Oak trees tend to be slow growing trees
and because one of the trees that is proposed to be removed is a protected tree.
The Commission discussed the tree requirement and ultimately decided to revise condition of
approval no. 4 to require 48-inch box replacement trees. The Commission was in agreement
that this would be a preferable size to the 36-inch box trees originally required.
The revised condition of approval is as follows:
“Condition No. 4, Two (2), 48-inch box trees shall be planted in the front yard area prior to
issuance of a Certificate of Occupancy from Building Services. One of the trees shall be a Coast
Live Oak tree. The specific location must be shown on the final landscape plans prior to
issuance of a building permit.
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Commisioner Wilander asked Ms. Chamberlin for confirmation that an Oak tree would be an
appropriate replacement tree for a shaded street.
Ms. Chamberlin responded and stated that the arborist did feel a Coast Live Oak was an
appropriate replacement tree for the property though it was recommended that the Oak be
planted in the front yard area as opposed to the easterly side yard due to the limited space in
the side yard.
MOTION
It was moved by Vice Chair Thompson, seconded by Commissioner Lewis to approve
Resolution No. 2020 – Approving Multiple Family Architectural Design Review and a
Tract Map for a six unit residential condominium development and the removal of two
healthy protected trees with a Categorical Exemption under the California Environmental
Quality Act (“CEQA”) at 1027 Arcadia Avenue, subject to the amended conditions of
approval.
ROLL CALL
AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander
NOES: None
ABSENT: Commissioner Lin
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one
roll call vote. There will be no separate discussion of these items unless members of the Commission,
staff, or the public request that specific items be removed from the Consent Calendar for separate
discussion and action.
3. Minutes of the July 10, 2018, Arcadia Planning Commission Regular Meeting
Recommended Action: Approve
MOTION
It was moved by Commissioner Thompson, seconded by Commissioner Lewis to
approve the July 10, 2018 Arcadia Planning Commission Regular Meeting minutes.
ROLL CALL
AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Lin
NOES: None
ABSENT: Commissioner Lin
4. Planning Commission Reorganization
Recommended Action: It is recommended the Secretary initiate the procedure for the
reorganization of the Planning Commission.
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Ms. Flores initiated the Planning Commission Reorganization and announced that the
new Chair and Vice Chair would assume their new positions at the August 28, 2018
meeting.
Chair Chan called for nominations for Chair’s position of the Planning Commission.
Chair Chan nominated Vice-Chair Thompson as the Chair. There were no other
nominations. Without objection, Vice-Chair Thompson was elected as the new Chair.
ROLL CALL
AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander
NOES: None
ABSENT: Commissioner Lin
Chair Chan called for nominations for Vice-Chair.
Chair Chan nominated Commissioner Lewis for Vice-Chair. There were no other
nominations. Without objection, Commissioner Lewis was elected as the Vice-Chair.
ROLL CALL
AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander
NOES: None
ABSENT: Commissioner Lin
MATTERS FROM CITY COUNCIL LIAISON
City Council Liaison Amundson announced that at the last the City Council meeting a homeless plan
was approved. At their next meeting, the City Council will discuss a bike facility plan. He added the
North Barn project at Santa Anita Park is moving forward. Additionally, he praised the City of Arcadia
Police Department for halting an attempted burglary in the Highland Oaks area and encouraged
residents to continue practicing “See Something, Say Something” to help keep neighborhoods safe.
He added the Breeders cup will return to Santa Anita Park and that it will be announced formally this
upcoming Friday at a press conference.
MATTERS FROM PLANNING COMMISSIONERS
Vice Chair Thompson also commented on the police activity in the Highland Oaks area and thanked the
officers for their quick response.
The Commission discussed parking at/near the Metro Goldline station.
MATTERS FROM CITY ATTORNEY
Assistant City Attorney Mr. Maurer had nothing to report.
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MATTERS FROM STAFF INCLUDING UPCOMING AGENDA ITEMS
Ms. Flores announced that on Thursday, August 23, 2018 there will be a scoping meeting for the
proposed North Barn Project in the Council Chamber. She announced there is one item pending for the
August 28, 2018 meeting, an appeal of a Healthy Tree Removal Permit application to remove some
healthy protected trees for a new residence at 111 Hacienda Drive. Lastly, she provided an update on
Historic Preservation efforts stating that there will be a postcard mailed to all the property owners and
business owners in town informing them of the revised changes to the draft Ordinance and there is an
upcoming City Council Study Session that is tentatively scheduled for September 19, 2018 in the
Council Chambers.
ADJOURNMENT
The Planning Commission adjourned this meeting at 7:53 p.m. to Tuesday, August 28, 2018 in the City
Council Chamber at 240 W. Huntington Dr., Arcadia.
Brad Thompson
Chair, Planning Commission
ATTEST:
Lisa Flores
Secretary, Planning Commission