HomeMy WebLinkAboutItem 11j - Accept Annual Slurry Seal Project as CompleteAccept Annual Slurry Seal Project
September 4, 2018
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DATE: September 4, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Eddie Chan, P.E., Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY ROY ALLAN SLURRY SEAL,
INC. FOR THE FISCAL YEAR 2017-18 ANNUAL SLURRY SEAL
PROJECT AS COMPLETE
Recommendation: Approve
SUMMARY
On April 3, 2018, the City Council approved a contract with Roy Allan Slurry Seal, Inc. in
the amount of $589,510 for the Fiscal Year 2017-18 Annual Slurry Seal Project. The
terms and conditions of this project have been complied with a nd the work has been
performed to the satisfaction of the Project Manager for a total project cost of $570,944.
This amount reflects the original contract amount of $589,510 minus quantity changes
totaling $18,566, or 3.1% less than the original contract amount.
It is recommended that the City Council accept all work performed by Roy Allan Slurry
Seal, Inc. for the Fiscal Year 2017-18 Annual Slurry Seal Project as complete and
authorize the final payment to be made in accordance with the contract documents,
subject to the retention of $28,547.20.
BACKGROUND
The Public Works Services Department (“PWSD”) is responsible for the maintenance
and repair of approximately 147 miles of roadway within the City. The 2017 Pavement
Management Program Update assessed the condition of all City streets and assigned a
numerical index between 0 and 100 which is used to indicate the general condition of
the pavement. The Annual Slurry Seal Maintenance Program assists in extending the
life expectancy of streets and improves the overall appearance and safe ty of City
streets. This program provides surface maintenance of all City streets and divides the
City up into eight zones, with one zone being addressed each year as part of an eight-
year cycle. Updates to the plan are conducted regularly to ensure that the program is
effective and to identify street segments with unusual wear and tear.
Accept Annual Slurry Seal Project
September 4, 2018
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DISCUSSION
On April 3, 2018, the City Council approved a contract with Roy Allan Slurry Seal, Inc.
for the Fiscal Year 2017-18 Annual Slurry Seal Project. The work performed
encompassed approximately 21 miles of residential and arterial streets as shown on the
attached Project Location Map (Exhibit “A”) and included crack sealing, the application
of an emulsified asphalt and sand coating commonly referred to as slurr y, asphalt
concrete edge grinding, and re-striping of street centerlines, stop bars, and other safety
striping. This process protects the asphalt pavement surface from weather, restores
skid resistance, and provides an aesthetic uplift to the street and neighborhood.
During the course of work, staff evaluated the quality and coverage of the slurry sealing
and made adjustments with the contractor, as required, to ensure the best possible
finished product. There was a reduction in the amount of type II slurry seal application
due to the removal of Hampton Road from Michillinda Avenue to Glencoe Drive, which
was recently rehabilitated with the Fiscal Year 2017-18 Pavement Rehabilitation
Project. Additionally, Fallen Leaf Road from Hampton Road to Glencoe Drive is
scheduled to be rehabilitated with the Fiscal Year 2018-19 Pavement Rehabilitation
Project. This adjustment resulted in the one contract change order listed below that
resulted in quantity changes in actual material applied.
CCO# Description Amount
1. Deleted 100 Tons of Type II Slurry Seal ($18,566)
Total: ($18,566)
The terms and conditions of this contract have been complied with and the work has
been performed to the satisfaction of the Project Manager. Roy Allan Slurry Seal, Inc.
completed the work as defined in the project plans and specifications in an efficient and
timely manner.
FISCAL IMPACT
Funds in the amount of $750,000 have been budgeted in the Fiscal Year 2017-18
Capital Improvement Program for the Annual Slurry Seal Program. The total cost for
this project is $570,944. This amount reflects the original contract amount of $589,510
minus contract change orders totaling $18,566 or 3.1% less the original contract
amount.
Accept Annual Slurry Seal Project
September 4, 2018
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RECOMMENDATION
It is recommended that the City Council accept all work performed by Roy Allan Slurry
Seal, Inc. for the Fiscal Year 2017-18 Annual Slurry Seal Project as complete and
authorize the final payment to be made in accordance with the contract documents,
subject to the retention of $28,547.20.
Attachment: Exhibit “A” - Project Location Map