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HomeMy WebLinkAboutItem 10a - Regular Meeting Minutes of August 7, 2018; and Special and Regular Meeting Minutes of August 21, 2018 1 08-07-2018 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, AUGUST 7, 2018 1. CALL TO ORDER – Mayor Tay called the regular meeting to order at 7:01 p.m. 2. INVOCATION – Secretary, Riaz Khan – Masjid Jibrael (Mosque of San Gabriel) 3. PLEDGE OF ALLEGIANCE – Gene Glasco, Elected City Clerk 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Amundson, Chandler, Verlato, and Tay ABSENT: Beck A motion was made by Council Member Chandler, seconded by Council Member Amundson that Council Member Beck be excused from this meeting. The City Council concurred. 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS Mayor Tay announced there were no Closed or Study Session items on the agenda. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto stated that there was no supplemental information. 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Chandler and seconded by Council Member Amundson to read all ordinances and resolutions by title only and waive the reading in full. 8. PRESENTATIONS a. Presentation of Mayor’s Certificate of Commendation to Arcadia High School Seniors Cindy Law, Veronica Yu, and Karen Thai, for winning first place in Ninth Circuit 2018 Civics Video Competition. b. Presentation of donation of Mayor's Community Breakfast proceeds to Foothill Unity Center, Inc. 9. PUBLIC COMMENTS Joan Schmitt, a Monrovia resident, appeared and commended staff and the City for putting together the Concerts and Movies in the Park events; she stated that her family had a great time and the events were wonderful; she announced that next Wednesday at Annunciation Church Hall the new CHP Captain will be introduced; and thanked Foothill Unity Center for the amazing work they do. 2 08-07-2018 Raquel McLaughlin, operator of Vintage Treasurers in Arcadia, appeared and thanked the City Council and the public for supporting her mother’s small business; she indicated that her mother received a citation for having a sign on the sidewalk, expressed her frustration over the process of paying citations, and asked for City Council guidance and clarification; and she invited the City Council to the Ribbon Cutting ceremony in October. City Manager Lazzaretto referred Ms. McLaughlin to Tim Schwehr in the Economic Development Division. 10. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Chandler congratulated the students for winning and participating in the Ninth Circuit 2018 Civics Video Competition; he commented on Assembly Bill 931, and expressed the importance of bringing awareness to all cities about AB 931; and requested a Study Session on this matter. City Manager Lazzaretto stated that in order to take action on the matter it would be more appropriate to do a City Manager item at the next City Council meeting. It was the consensus of the City Council to have Assembly Bill 931 on the agenda under City Manager items at the next City Council meeting. Council Member Amundson announced that he attended National Night Out, and a Neighborhood Watch meeting; he noted that also attended the San Gabriel Valley Council of Governments meeting, and spoke about his opposition to Proposition 6; he spoke about Consent Item 11.h regarding the 6.6 Series Street Lighting Retrofit Pilot Project and commended the Public Works Services Department for finding a cost effective resolution. Mayor Pro Tem Verlato announced that on July 19, she attended the Arcadia Chamber of Commerce Rise and Shine Event, and on July 25, she attended the Chamber of Commerce Love Lunch; she also stated that the Chamber of Commerce is great for networking, and that Tim Schwehr is another good source for small business owners; she noted that on August 1, she attended the San Gabriel Valley Council of Governments Homelessness Summit; and on August 5, she attended the League of Women Voters Ice Cream Social; she reminded everyone that next week is the first day of school; and she recognized and thanked the Arcadia Police Department for being responsive to the calls they receive and for the work they do. City Clerk Glasco announced that over the weekend he hosted a “Celebration of Life” for a lifetime friend at Rod’s Grill, and noted that it was a nice memorable experience. Mayor Tay announced that August 9, is the last Concert and Movie at the Park, and encouraged everyone to attend; he also announced that there are a few spots available for participation in the Leadership Academy, and those interested should contact Laena Shakarian in the City Manager’s Office; and noted the next Citizen’s Financial Advisory Committee meeting will be held on August 15, at 6:00 p.m., in the Council Conference room. 3 08-07-2018 11. CONSENT CALENDAR a. Ordinance No. 2356 approving Zone Change No. ZC 18-01 and Text Amendment No. TA 18-01 to remove the Downtown Overlay from the Central Business District Zone, and increase the maximum residential density and height in the Downtown Mixed Use Zone (“DMU”) and in the Central Business District (“CBD”) Zone, allow an in-lieu parking fee, and approve a New City Center Design Plan. Recommended Action: Adopt b. Resolution No. 7229 determining the amount of revenue to be raised from property taxes for Fiscal Year 2018-19 to pay for the debt service on the 2011 and 2012 General Obligation Bonds Recommended Action: Approve c. Accept all work performed by Hardy & Harper, Inc. for the Fiscal Year 2017-18 Pavement Rehabilitation Project as complete. Recommended Action: Approve d. Accept all work performed by Absolute Building Services, Inc. for the Police Department Fuel Station Canopy Project as complete. Recommended Action: Approve e. Accept all work performed by National Plant Services, Inc. for the Fiscal Year 2017- 18 Annual Sewer CCTV Inspections as complete. Recommended Action: Approve f. Accept all work performed by Cedro Construction, Inc. for the Valve Replacement Project on Santa Anita Avenue as complete. Recommended Action: Approve g. Accept all work performed by California Surfacing for the Tennis Court Resurfacing Project at Camino Grove Park and Bicentennial Park as complete. Recommended Action: Approve h. Accept all work performed by Angeles Contractor, Inc. for the 6.6 Series Street Lighting Retrofit Pilot Project as complete. Recommended Action: Approve i. Accept all work performed by Sully-Miller Contracting Co. for Pedestrian Access Improvements between Huntington Drive and the City-Owned parking lot as complete. Recommended Action: Approve It was moved by Council Member Chandler, seconded by Council Member Amundson, and carried on roll call vote to approve Consent Calendar Items 11.a through 11.i. AYES: Chandler, Amundson, Verlato, and Tay NOES: None ABSENT: Beck 4 08-07-2018 12. CITY MANAGER a. Five-Year Homelessness Plan for the City of Arcadia and submittal to the County of Los Angeles. Recommended Action: Approve Recreation and Community Services Director Somogyi presented the staff report. It was moved by Council Member Chandler, seconded by Council Member Amundson, and carried on roll call vote to approve the Five-Year Homelessness Plan for the City of Arcadia and authorize submittal to the County of Los Angeles. AYES: Chandler, Amundson, Verlato, and Tay NOES: None ABSENT: Beck 13. ADJOURNMENT The City Council meeting adjourned in memory of Former Mayor Jack Saelid, and longtime resident Earl Eager Albert at 8:47 p.m. to August 21, 2018, 6:00 p.m. in the Council Conference Room. ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES TUESDAY, AUGUST 21, 2018 CALL TO ORDER – Mayor Tay called the Special Meeting to order at 5:34 p.m. in the City Council Conference Room, 240 W. Huntington Drive, Arcadia, California. ROLL CALL OF CITY COUNCIL MEMBERS City Manager Lazzaretto announced that for the record, the entire City Council was present. PUBLIC COMMENTS – No one appeared. STUDY SESSION (OPEN TO THE PUBLIC) a. Report, discussion and direction regarding concerning the design of Citywide Bicycle Facility Improvements. Assistant City Manager/Development Services Director Kruckeberg, and Deputy Director of Development Services Wray provided a presentation regarding the design of the Citywide Bicycle Facility Improvements. It was the consensus of the City Council that staff should go out to bid on the proposed bicycle improvements and bring the item back to the City Council at a future date for consideration. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(2) to confer with legal counsel regarding anticipated litigation – two (2) cases. No reportable action was taken on the Closed Session item. The Special Meeting ended at 6:44 p.m. 1 08-21-2018 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, AUGUST 21, 2018 1. CALL TO ORDER – Mayor Tay called the regular meeting to order at 7:02 p.m. 2. INVOCATION – Reverend Jolene Cadenbach, Arcadia Congregational Church 3. PLEDGE OF ALLEGIANCE – Gene Glasco, Elected City Clerk 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Amundson, Beck, Chandler, Verlato, and Tay ABSENT: None 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch reported that prior to regular meeting, the City Council met in a Study Session to hear a report from staff and discuss the design of the Citywide Bicycle Facility Improvements; he noted that it was reported to the City Council that the City has received bike funds in the amount of $950,000 with a match of $450,000 and will go out to bid. The City Council gave general authority and direction to City staff to go out to bid and pursue the project. City Attorney Deitsch also reported that the City Council met in a Closed Session to discuss the two potential litigation matters listed on the posted agenda; the items related to a shooting of a dog claim and an accessory dwelling unit claim, no reportable action was taken. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto stated that there was no supplemental information. 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Chandler, seconded by Council Member Amundson, to read all ordinances and resolutions by title only and waive the reading in full. 8. PRESENTATIONS a. Waste Management (“WM”) Recycling Update: Battle against contamination 9. PUBLIC COMMENTS – No one appeared. 10. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Beck noted that yesterday morning he was in Switzerland and shared some of his experiences while on vacation. 2 08-21-2018 Council Member Chandler had no comments. Council Member Amundson noted that the number one responsibility of local government is public safety, and feels there is a battle constantly waging against public safety; he also noted that the California Assembly nearly passed a Bill to completely eliminate bail for suspects awaiting trial; he indicated that all Arcadia firefighters are home safely from the various fires and noted that in the August 7, Wall Street Journal there was a photograph of an Arcadia fire truck at the Mendocino fire; and stated that he was thankful that the firefighters were home safely and thanked them all for what they do. Mayor Pro Tem Verlato noted that she as impressed as to how and why so many fire trucks were present to inspect the new building at W heeler Avenue and First Avenue; and noted that last Friday she went to the Sacramento Update with Blanca Rubio and Chris Holden, and provided an update on some legislation being dealt with in Sacramento. Mayor Tay announced noted that on August 17, they all attended the Breeders’ Cup press release and it was announced the Breeders’ Cup will be coming back to Arcadia in 2019, and announced that volunteers will be needed; he also noted that there are a lot of good things going on and the City Council is working very well together in the last three months, and asked for two more votes in favor of another team building session. The City Council concurred. City Clerk Glasco noted that he attended a Veterans Town Hall meeting last Tuesday, hosted by Congresswoman Judy Chu, at the Department of Veterans Affairs, American Legion Post 280 in Pasadena regarding the opening of a Veterans Health Clinic in late December 2018, or early January 2019; he announced the Veterans Resource Center at the Monrovia Public Library, which has many resources for Veterans; and he invited Arcadia residents to stop by the Gilb Museum and fill your favorite memory on a memory card. Mayor Tay further noted that the City Council received an email from Duarte City Council Member and past Mayor Sam Kang, whose mother was involved in an incident on Duarte Road, and shared the professionalism of Detective Ken Lee and the Arcadia Police Department. 11. CONSENT CALENDAR a. Extension to the Professional Services Agreement with SunW est Engineering Constructors, Inc. for the City's Fuel Management and Extraordinary Repair Services in the amount of $21,506.85. Recommended Action: Approve b. Final Map No. 73921 with a categorical exemption under the California Environmental Quality Act (“CEQA”) for a 12-unit multifamily residential condominium subdivision at 621 Fairview Avenue. Recommended Action: Approve c. Contract with Belco Elecnor Group for Traffic Signal Improvements, including traffic signalization and crosswalk modifications at Duarte Road and Lovell Avenue, Traffic Signalization at Sunset Boulevard and Fairview Avenue, and traffic signal improvements at Huntington Drive and Second Avenue, in the amount of $873,774. Recommended Action: Approve 3 08-21-2018 d. Purchase Order with Zoll Medical Corporation to purchase nine (9) 12-Lead Electrocardiogram (“EKG”) Cardiac Defibrillators/Monitors to replace and enhance the Fire Department's Paramedic Equipment in an amount not to exceed $290,141. Recommended Action: Approve e. Purchase Order with OverDrive, Inc. for Electronic Books, Digital Audiobooks, and Digital Videos in the amount of $35,000. Recommended Action: Approve f. Purchase of Portable Handheld and All-Band Mobile Radios from Day Wireless Systems and Foothill Communications for the Police Department from the Equipment Replacement Fund in an amount not to exceed $117,000. Recommended Action: Waive the Formal Bid Process and Approve It was moved by Council Member Chandler, seconded by Council Member Amundson, and carried on roll call vote to approve Consent Calendar Items 11.a through 11.f. AYES: Chandler, Amundson, Beck, Verlato, and Tay NOES: None ABSENT: None 12. CITY MANAGER a. Designate Mayor Tay as the Voting Delegate and City Manager Lazzaretto as the Alternate Voting Delegate for the 2018 League of California Cities Annual Conference. Recommended Action: Approve Management Aide Shakarian presented the staff report. After discussion, it was the consensus of the City Council that Arcadia should support Resolution Nos. 1 and 2 based on what is known now about the resolutions, knowing that this vote would be advisory in nature. It was moved by Council Member Chandler, seconded by Council Member Amundson, and carried on roll call vote to designate Mayor Tay as the Voting Delegate, and City Manager Lazzaretto as the Alternate Delegate for the 2018 League of California Cities Annual Conference, and support Resolution Nos. 1 and 2. AYES: Chandler, Amundson, Beck, Verlato, and Tay NOES: None ABSENT: None b. Resolution No. 7230 opposing Assembly Bill 931 (Weber) Criminal Procedure: Use of Force by Peace Officers. Recommended Action: Adopt City Manager Lazzaretto presented the staff report. 4 08-21-2018 It was moved by Council Member Chandler, seconded by Council Member Amundson, and carried on roll call vote to adopt Resolution No. 7230 opposing Assembly Bill 931 (Weber) Criminal Procedure: Use of Force by Peace Officers. AYES: Chandler, Amundson, Verlato, and Tay NOES: None ABSENT: None ABSTAIN: Beck c. Settlement Agreement with Verizon Wireless concerning litigation regarding the City’s denial of Verizon’s Application to construct a wireless tower at 1881 S. First Avenue. Recommended Action: Approve the Settlement Agreement Assistant City Manager/Development Services Director Kruckeberg presented the staff report. It was moved by Council Member Chandler, seconded by Council Member Beck, and carried on roll call vote to approve the Settlement Agreement with Verizon Wireless concerning litigation regarding the City’s denial of Verizon’s Application to construct a wireless tower at 1881 S. First Avenue. AYES: Chandler, Beck, Amundson, Verlato, and Tay NOES: None ABSENT: None 13. ADJOURNMENT The City Council meeting adjourned at 8:08 p.m. to September 4, 2018, 6:00 p.m. in the Council Conference Room.