HomeMy WebLinkAboutItem 10c - Purchase of Police Administrative VehiclesPurchase Order for Police Administrative Vehicles
September 18, 2018
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DATE: September 18, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO
FLEET GROUP FOR THE PURCHASE OF ONE 2019 FORD
EXPLORER AND ONE 2019 TOYOTA HIGHLANDER IN THE AMOUNT
OF $84,040.13
Recommendation: Approve
SUMMARY
The Fiscal Year 2018-19 Equipment Replacement Fund provides for the replacement of
two administrative vehicles in the Police Department. Using Sourcewell, formerly known
as the National Joint Powers Alliance, cooperative purchasing program enables the City
to streamline the process of procuring these vehicles and receive the best price
possible. It is recommended that the City Council approve a purchase order with 72
Hour LLC dba National Auto Fleet Group for the purchase of two vehicles, one 2019
Ford Explorer and one 2019 Toyota Highlander, in the amount of $84,040.13. This
amount includes sales and other applicable taxes.
DISCUSSION
The Fiscal Year 2018-19 Equipment Replacement Fund provides for the replacement of
two administrative vehicles in the Police Department. The two vehicles being replaced
meet the mileage, age, and/or maintenance requirements of the City’s Vehicle
Replacement Program. The two proposed vehicles are a 2019 Ford Explorer and a
2019 Toyota Highlander. These vehicles will replace a 2014 Ford Explorer and a 1998
Ford Crown Victoria.
The Police Department has selected the 2019 Ford Explorer for administrative use in an
effort to maintain fleet standardization with the Ford Explorer Police Interceptor Patrol
vehicle. Fleet standardization allows for decreased maintenance repair time and
reduces part inventory size. The Ford Explorer is equipped with a powerful engine and
all-wheel drive, which offers the superior handling required during a police pursuit.
Purchase Order for Police Administrative Vehicles
September 18, 2018
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Additionally, this vehicle has large capacity for storing police gear, and the seats
accommodate gun holsters and belts.
The 2019 Toyota Highlander was selected for its modest styling, reliability, and storage
capacity. The Toyota Highlander vehicle will be used to transport Police Department
administrative staff and equipment during assignments that require officers to practice
low-profile, unassuming tactics. The Highlander is not traditionally associated with
police operations; therefore, this vehicle has the ability to blend in with surrounding
traffic and elude detection. Like the Ford Explorer, the Toyota Highlander is equipped
with a powerful engine, all-wheel drive, and has an excellent reliability record.
The California Government Code authorizes public agencies to participate in
cooperative purchasing agreements such as those established by Sourcewell while still
remaining within the City’s adopted rules and procedures for purchasing. By utilizing a
cooperative purchasing program, the City is able to streamline the procurement process
and purchase vehicles at a lower cost than traditional competitive bidding. Sourcewell
awarded a contract to 72 Hour LLC dba National Auto Fleet Group for vehicles, cars,
vans, SUV’s, and light trucks with related equipment, accessories, and services. The
bidding process and the contract with 72 Hour LLC National Auto Fleet Group have
been reviewed by the Public W orks Services Department and both have been
determined to meet the City’s procurement requirements. A copy of the agreement
between Sourcewell and 72 Hour LLC dba National Auto Fleet Group is attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The cost for the 2019 Ford Explorer is $45,744.71 and the 2019 Toyota Highlander is
$38,295.42. The total cost for both vehicles is $84,040.13. The cost to outfit and
prepare each vehicle by an outside contractor is approximately $4,000, which is
procured under a separate purchase order. The outfitting cost includes installation of all
communication equipment, emergency lighting, and fueling transmitter packages. The
total purchase price and outfitting costs for the two administrative vehicles is estimated
at $92,040.13.
Sufficient funds have been budgeted in the Fiscal Year 2018-19 Equipment
Replacement Fund for the purchase and outfitting of two administrative police vehicles.
Purchase Order for Police Administrative Vehicles
September 18, 2018
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RECOMMENDATION
It is recommended that the City Council approve a Purchase Order with 72 Hour LLC
dba National Auto Fleet Group for the purchase of one 2019 Ford Explorer and one
2019 Toyota Highlander in the amount of $84,040.13.
Attachment: 72 Hour LLC dba National Auto Fleet Group Proposals