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HomeMy WebLinkAboutItem 12a - Regular Meeting Minutes of September 4, 2018 1 09-04-2018 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 4, 2018 CALL TO ORDER – Mayor Tay called the meeting to order at 6:04 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Amundson, Beck, Chandler, Verlato, and Tay ABSENT: None PUBLIC COMMENTS – No one appeared. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(2) to confer with legal counsel regarding potential litigation – one (1) case. b. Pursuant to Government Code Section 54957.8 to confer with Real Property Negotiators. Property: City Parking Lots (Assessor Parcel Nos. 5773-301-900 and 901) Agency Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager/Development Services Director Jason Kruckeberg, and City Attorney Stephen P. Deitsch Property Negotiators: Steven Hayashi, Representative, NWI, Inc. Under Negotiation: Price and Terms of Payment No reportable action was taken on the Closed Session items. The meeting ended at 7:03 p.m. Regular Meeting City Council Chamber, 7:00 p.m. 1. CALL TO ORDER – Mayor Tay called the regular meeting to order at 7:07 p.m. 2. INVOCATION – Director of Religious Services, Riaz Khan – Masjid Jibrael (Mosque of San Gabriel) 3. PLEDGE OF ALLEGIANCE – Gene Glasco, Elected City Clerk 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Amundson, Beck, Chandler, Verlato, and Tay ABSENT: None 2 09-04-2018 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch announced that the City Council met in a Closed Session prior to the regular meeting to consider the two items listed on the posted agenda, no reportable action was taken. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto noted a correction was made on Page 2 of the June 19, 2018, regular City Council meeting minutes; and stated that City Attorney Deitsch has advised Mayor Pro Tem Verlato that she has a conflict relating to Consent Calendar Items (e) and (f), and should recuse herself from voting and participation on those items, and recommended the City Council pull those items. Council Member Chandler moved to pull the two items recommended by the City Manager. 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Chandler, seconded by Council Member Amundson, to read all ordinances and resolutions by title only and waive the reading in full. 8. PRESENTATIONS a. Pasadena Humane Society presentation of adoptable dog. b. Presentation of Mayor’s Certificate of Recognition to WaterSMART Heroes for their efforts in water conservation. 9. PUBLIC COMMENTS Ken Obst, an Arcadia resident, appeared and spoke about the cell towers proposed at the Church of Transfiguration by Verizon; he thanked the City Council for fighting for no cell towers in residential areas, and commended the City Council for looking at all the options. Bill Ukropina of Pasadena, representing Colliers International, appeared and indicated that a company from China is coming to Arcadia in about 5 months and gave kudos to Tim Schwehr who he had the pleasure of working with during this process; he indicated that Mr. Schwehr assisted with all the proper permits needed, he meet with the tenants immediately at the site, and was very responsive. 10. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Beck made a suggestion that City Council meetings be cancelled in the month of August due to summer family vacations and other reasons and asked for two other City Council Members support (only Council Member Amundson concurred); he thanked the Pasadena Humane Society for bringing the adopt-a-dog Doberman; he congratulated all the WaterSMART Heroes; he noted that on September 13, a History Lives Here Marker will be placed at the Baldwin Lake at the Arboretum; and he thanked Mr. Obst for his comments, and thanked Mr. Ukropina for his comments and congratulated Tim Schwehr on a job well done. 3 09-04-2018 Council Member Chandler had no comments. Council Member Amundson concurred that Tim Schwehr is a great asset to the City; he stated that he received a call from an Arcadia senior who told him that she may not be able to afford to live in Arcadia with all the taxes, and it may push her out of her home; he reminded everyone when voting for taxes to think of the seniors; he congratulated the new Arcadia Chinese Association President Jaime Lee, and wished her well; and spoke about the bear that was recently tranquilized by the Fish and Game and relocated. Mayor Pro Tem Verlato noted that she also attended the Arcadia Chinese Association Installation Dinner, and also congratulated Jaime Lee as the new President; she noted that on August 26, she attended the Tzu Chi Lunar Festival; she noted that she attended the Arcadia Council PTA meeting, and stated that a representative from the Library was also present and provided a report regarding services and statistics the Library provided to customers in 2017 and 2018; and she also concurred that Tim Schwehr is a great asset to the City. City Clerk Glasco noted that last Sunday was Los Angeles County Day at the County Fair, and that he attended Supervisor Barger’s, District 5 reception; and announced that Steve Tyrell will be performing at the Arcadia Performing Arts Center. Mayor Tay noted that he also attended the Arcadia Chinese Association Installation Dinner and congratulated Jaime Lee as the new President, and suggested the City and the Arcadia Chinese Association jointly sponsor the Moon Festival on September 29; he also noted the Halloween “Trick or Chief” event on October 27, and the Holiday Lighting at the Transit Plaza on December 6. 11. CONSENT CALENDAR a. Regular Meeting Minutes of June 19, 2018, and Special and Regular Meeting Minutes of July 3, 2018, and July 17, 2018. Recommended Action: Approve b. Resolution No. 7231 a joint Resolution between the Board of Supervisors as the Governing Body of the County of Los Angeles, the Consolidated Fire Protection District, and the LA County Library, Road District No. 5, County Lighting Maintenance District No. 1687, County Lighting District LLA-1, Unincorporated Zone, and the City Council of the City of Arcadia, approving and accepting the negotiated exchange of property tax revenue resulting from the reorganization of territory known as City of Arcadia Reorganization No. 2018-03, amending the spheres of influence of the City of Arcadia and the County of Los Angeles related to this property exchange, and initiating an application requesting that the Los Angeles County Local Agency Formation Commission (“LAFCO”) reorganize territorial boundaries between the County f Los Angeles and the City of Arcadia at the intersection of Duarte Road and Oak Avenue, and near the intersection of Mayflower Avenue and Standish Street. Recommended Action: Adopt 4 09-04-2018 c. Resolution No. 7232 amending Resolution No. 7080 establishing compensation and related benefits for City Council, Executive Management, Management, and Unrepresented Employees (Assistant to the City Manager). Recommended Action: Adopt. d. Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas Light Guy Company to provide holiday decorations for the 2018 holiday season in the amount of $40,500. Recommended Action: Approve e. Professional Services Agreement with Gibson Transportation Consulting, Inc. for a Downtown Arcadia Parking Inventory and Utilization Study in the amount of $48,765. Recommended Action: Approve f. Professional Services Agreement with Kreuzer Consulting Group for Arterial Street Rehabilitation and Related Design Services in the amount of $227,259. Recommended Action: Approve g. Extension to the Services Agreement with WaterSmart Software, Inc. to provide Water Conservation Education Software for Arcadia Water Customers in the amount of $181,622. Recommended Action: Approve h. Extension to the Contract with West Coast Arborists, Inc. for Annual Tree Trimming Services and Tree Removal and Replacement in the amount of $319,738.43. Recommended Action: Approve i. Purchase Order with Eisel Enterprises, Inc. for the purchase of a Traffic Rated Vault Lid for the pressure regulating and reducing valve on Huntington Drive in the amount of $30,374.73. Recommended Action: Approve j. Accept all work performed by Roy Allan Slurry Seal, Inc. for the Fiscal Year 2017-18 Annual Slurry Seal Project, as complete. Recommended Action: Approve k. Accept all work performed by Sequel Construction for the Pavement Rehabilitation of Second Avenue from Huntington Drive to Foothill Boulevard, as complete. Recommended Action: Approve City Manager Lazzaretto reminded the City Council that Mayor Pro Tem Verlato has a conflict with Consent Calendar Items 11.e and 11.f. Mayor Pro Tem Verlato also requested Consent Calendar Items 11.d, 11.g and 11.h be pulled for discussion, and noted she may have a conflict regarding Consent Calendar 11.d. It was moved by Council Member Chandler, seconded by Mayor Pro Tem Verlato, and carried on roll call vote to approve Consent Calendar except for Consent Calendar Items 11.e through h, with Mayor Pro Tem Verlato abstaining on Consent Calendar item 11.d. due to ownership of property in the downtown area. 5 09-04-2018 AYES: Chandler, Verlato, Amundson, Beck, and Tay NOES: None ABSENT: None ABSTAIN: Verlato (Consent Calendar Item 11.d) City Manager Lazzaretto read the title of Consent Calendar Item 11.e. Mayor Pro Tem Verlato indicated that she has a potential conflict regarding 11.e and will recuse herself from discussion and participation, and reserve time for comment as a member of the public. e. Professional Services Agreement with Gibson Transportation Consulting, Inc. for a Downtown Arcadia Parking Inventory and Utilization Study in the amount of $48,765. Recommended Action: Approve April Verlato, appearing as an Arcadia resident, indicated that she may potentially have a conflict regarding Consent Calendar Items 11.e and 11.f, and requested the City Council continue these items to a future meeting until she can obtain an official determination from the Fair Political Practices Commission (“FPPC”). She further indicated that if the City Council chooses not to continue the items, she requested the City Council deny the traffic study (Consent Calendar Item 11.e) since one was completed in 2011-12, and does not feel the need for spending additional money just to find out how many parking spaces there are in the downtown area; she noted there is not sufficient parking spaces in the downtown area, and requested the City Council not spend the money that can be spent somewhere else. f. Professional Services Agreement with Kreuzer Consulting Group for Arterial Street Rehabilitation and Related Design Services in the amount of $227,259. Recommended Action: Approve April Verlato, appearing as an Arcadia resident, indicated that her property is in the middle of the project area, and she may potentially have a conflict, and again requested the City Council continue this item to a future meeting until she can obtain an official determination from the Fair Political Practices Commission (“FPPC”); she noted that she would not have a conflict if only a street rehabilitation is taking place, but stated when capital improvements are involved she feels she would have a conflict, but feels it is difficult to determine based on the way the staff report is written; she asked the City Council to continue the item to a future meeting, but noted that if the City Council chooses to take action now, they should closely look at the cost of the work due to the City’s current budget deficit. Council Member Verlato left the room due to her conflict regarding Consent Calendar Items 11.e and 11.f. City Manager Lazzaretto read the title of Consent Calendar item 11.e. and explained that the City had previously done a traffic study in 2011 in anticipation of the Gold Line coming; and that it is time to look at the study again to determine where parking and traffic might be around the Gold Line and what parking is available. 6 09-04-2018 Assistant City Manager/Development Services Director Kruckeberg explained that the purpose of the study is to study the current situation with Gold Line impacts, and to look at long term solutions. It was moved by Council Member Beck, seconded by Mayor Tay to table Consent Calendar Item 11.e. to a future City Council meeting. AYES: Beck, Tay, and Amundson NOES: Chandler City Manager Lazzaretto indicated that Consent Calendar Item 11.f is time sensitive and provided a brief report regarding the projects related to this item; and indicated that these projects are not funded by the City’s General Fund. It was moved by Council Member Chandler, seconded by Council Member Amundson, and carried on roll call vote to approve Consent Calendar Item 11.f. AYES: Chandler, Amundson, Beck, and Tay NOES: None Mayor Pro Tem Verlato returned to the City Council meeting. City Manager Lazzaretto reminded the City Council that Mayor Pro Tem Verlato also pulled Consent Calendar Items 11.g and 11.h for discussion. Regarding Consent Calendar Item 11.g, Mayor Pro Tem Verlato indicated that she is not convinced the City needs the Water Education software for Arcadia water customers; she understands that it is funded through the Water Fund, but is not sure it is a good use of City funds. City Manager Lazzaretto explained that the purpose of the WaterSmart software is to provide residents with individualized household water use goals and water conservation tips; he indicated that the City is under State mandate to reduce water usage; and indicated that this item is optional. Council Member Beck made a motion, seconded by Mayor Pro Tem Verlato to approve Consent Calendar Item 11.g, and that quarterly reports be sent out instead of monthly reports to residents. Council Member Chandler made a substitute motion to move staff’s recommendation. No second was obtained. It was moved by Council Member Beck, seconded by Mayor Pro Tem Verlato, and carried on roll call vote to approve Consent Calendar Item 11.g, with an amendment to send out quarterly reports instead of monthly reports. AYES: Beck, Verlato, Amundson, Chandler, and Tay NOES: None ABSENT: None City Manager Lazzaretto read the title of Consent Calendar Item 11.h. 7 09-04-2018 Regarding Consent Calendar Item 11.h, Mayor Pro Tem Verlato asked if money can be saved by extending tree trimming to maybe 5, 6 or 7 years instead of every 4 years; and feels that tree trimming every 4 years may be over trimming. It was moved by Council Member Chandler, seconded by Council Member Beck, and carried on roll call vote to approve Consent Calendar Item 11.h. AYES: Chandler, Beck, Amundson, Verlato, and Tay NOES: None ABSENT: None 12. CITY MANAGER a. City of Arcadia Coyote Management Plan Update. Recommended Action: Receive and File Assistant to the City Manager Bruckner presented the staff report. It was moved by Mayor Pro Tem Verlato, seconded by Council Member Chandler, and carried on roll call vote to receive and file the City of Arcadia Coyote Management Plan Update. AYES: Verlato, Chandler, Amundson, Beck, and Tay NOES: None ABSENT: None Mayor Tay provided the Coyote Hotline number. 13. ADJOURNMENT The City Council meeting adjourned at 9:02 p.m. to September 18, 2018, 6:00 p.m. in the Council Conference Room.