Loading...
HomeMy WebLinkAboutItem 12c - Extension to Professional Services Agreement for Janitorial and Porter ServicesExtension to the Professional Services Agreement for Janitorial and Porter Services October 2, 2018 Page 1 of 3 DATE: October 2, 2018 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Tyler Polidori, General Services Superintendent SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH ABM INDUSTRY GROUPS, LLC. FOR JANITORIAL AND PORTER SERVICES AT VARIOUS CITY FACILITIES IN AN AMOUNT NOT TO EXCEED $318,409.98 Recommendation: Approve SUMMARY On September 5, 2017, the City Council approved a Professional Services Agreement with ABM Industry Groups, LLC. (“ABM”) in the amount of $306,075.16, to perform janitorial and porter services at various City facilities. ABM is reaching the end of their initial agreement term and has submitted a written offer to extend for an additional year. The contractor’s offer reflects a 4.03%, or $12,334.82, cost of living adjustment to offset an increase in the state minimum wage effective January 1, 2019. This will be ABM’s first extension and all other terms and conditions will remain in effect. It is recommended that the City Council approve, authorize, and direct the City Manager to execute a one-year extension to the Professional Services Agreement with ABM Industry Groups, LLC. for janitorial and porter services at various City facilities in the amount of $318,409.98. DISCUSSION The Public Works Services Department is responsible for the maintenance of all City facilities and utilizes contract services to provide janitorial and porter services. Janitorial services include nightly cleaning of all common areas, restrooms, and offices at various City facilities. Daily porter services include cleaning and replacement of the light fixtures, helping office staff with routine services such as setting up for special events, and cleaning and stocking public restrooms. Janitorial and porter services are performed at City Hall, the Community Center, Gilb Museum, Lauber Museum Education Center, Library, Public Works Services, Police Department, Fire Station 105, Civic Center Soccer Field, Dana Gym, and restrooms at Bonita and Eisenhower parks. Extension to the Professional Services Agreement for Janitorial and Porter Services October 2, 2018 Page 2 of 3 On September 5, 2017, the City Council approved a Professional Services Agreement with ABM in the amount of $306,075.16. ABM is reaching the end of their initial agreement term and has submitted a written offer to extend for an additional year. The contractor’s offer of extension reflects a 4.03%, or $12,334.82, cost of living adjustment for a total cost of $318,409.98. This increase is in line with the current rate of inflation in the region as well as continued increases in the minimum wage that are putting upward pressure on most City service agreements. An analysis of the proposed adjustment indicates that the impact to department budgets will be minimal. All other terms and conditions will remain the same. ABM is a stable corporation that has a long-standing history in the cleaning industry, including extensive experience in serving government agencies. Some of their current municipal contracts include the Cities of Long Beach, Los Angeles, Newport Beach, and Cerritos. ABM has provided quality janitorial and porter services to the City and a copy of the proposed Professional Services Agreement amendment is attached. ENVIRONMENTAL IMPACT The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT Funds are budgeted in each Department’s Contract Services accounts in the Fiscal Year 2018-19 Operating Budget. The Public Works Services Department will conduct a mid-year budget review of the janitorial and porter services agreement and recommend budget adjustments, if needed, at that time. Otherwise, each department’s Fiscal Year 2019-20 budget for janitorial and porter services will be adjusted to reflect the actual cost of providing these services. RECOMMENDATIONS It is recommended that the City Council approve, authorize, and direct the City Manager to execute a one-year extension to the Professional Services Agreement with ABM Industry Groups, LLC. for janitorial and porter services at various City facilities in the amount of $318,409.98. Extension to the Professional Services Agreement for Janitorial and Porter Services October 2, 2018 Page 3 of 3 Attachment: Proposed Professional Services Agreement Amendment No. 1 AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR JANITORIAL & PORTER SERVICES AT VARIOUS CITY FACILITIES BY AND BETWEEN THE CITY OF ARCADIA AND ABM INDUSTRY GROUPS, LLC. This Amendment No. 1 (“Amendment No. 1”) is hereby entered into this ______ day of ______________, 2018 by and between the City of Arcadia, a municipal corporation of the State of California, and ABM Industry Groups, LLC., a Limited Liability Company, with respect to that certain Professional Services Agreement between the parties dated November 1, 2017 (“Agreement”). The Parties agree as follows: 1. Section 3.1.2 of the Agreement, the Term is hereby extended from November 1, 2018 to November 1, 2019 (“Extended Term”). 2. Section 3.3.1 of the Agreement is amended to provide that t he total compensation for the extended term shall not exceed Three Hundred Eighteen Thousand, Four Hundred Nine Dollars and Ninety-Eight Cents ($318,409.98). 3. All terms and provisions of the Agreement not amended by this Amendment No. 1 are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 1 on the date set forth below. CITY OF ARCADIA ABM INDUSTRY GROUPS, LLC. By: By: Dominic Lazzaretto City Manager Title: Dated: Dated: By: ATTEST: Title: Dated: City Clerk APPROVED AS TO FORM CONCUR: Stephen P. Deitsch Tom Tait City Attorney Public Works Services Director