HomeMy WebLinkAboutItem 12c - Extension to Professional Services Agreement for Janitorial and Porter ServicesExtension to the Professional Services Agreement
for Janitorial and Porter Services
October 2, 2018
Page 1 of 3
DATE: October 2, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
ABM INDUSTRY GROUPS, LLC. FOR JANITORIAL AND PORTER
SERVICES AT VARIOUS CITY FACILITIES IN AN AMOUNT NOT TO
EXCEED $318,409.98
Recommendation: Approve
SUMMARY
On September 5, 2017, the City Council approved a Professional Services Agreement
with ABM Industry Groups, LLC. (“ABM”) in the amount of $306,075.16, to perform
janitorial and porter services at various City facilities. ABM is reaching the end of their
initial agreement term and has submitted a written offer to extend for an additional year.
The contractor’s offer reflects a 4.03%, or $12,334.82, cost of living adjustment to offset
an increase in the state minimum wage effective January 1, 2019. This will be ABM’s
first extension and all other terms and conditions will remain in effect.
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a one-year extension to the Professional Services Agreement with ABM
Industry Groups, LLC. for janitorial and porter services at various City facilities in the
amount of $318,409.98.
DISCUSSION
The Public Works Services Department is responsible for the maintenance of all City
facilities and utilizes contract services to provide janitorial and porter services. Janitorial
services include nightly cleaning of all common areas, restrooms, and offices at various
City facilities. Daily porter services include cleaning and replacement of the light
fixtures, helping office staff with routine services such as setting up for special events,
and cleaning and stocking public restrooms. Janitorial and porter services are
performed at City Hall, the Community Center, Gilb Museum, Lauber Museum
Education Center, Library, Public Works Services, Police Department, Fire Station 105,
Civic Center Soccer Field, Dana Gym, and restrooms at Bonita and Eisenhower parks.
Extension to the Professional Services Agreement
for Janitorial and Porter Services
October 2, 2018
Page 2 of 3
On September 5, 2017, the City Council approved a Professional Services Agreement
with ABM in the amount of $306,075.16. ABM is reaching the end of their initial
agreement term and has submitted a written offer to extend for an additional year. The
contractor’s offer of extension reflects a 4.03%, or $12,334.82, cost of living adjustment
for a total cost of $318,409.98. This increase is in line with the current rate of inflation in
the region as well as continued increases in the minimum wage that are putting upward
pressure on most City service agreements. An analysis of the proposed adjustment
indicates that the impact to department budgets will be minimal. All other terms and
conditions will remain the same.
ABM is a stable corporation that has a long-standing history in the cleaning industry,
including extensive experience in serving government agencies. Some of their current
municipal contracts include the Cities of Long Beach, Los Angeles, Newport Beach, and
Cerritos. ABM has provided quality janitorial and porter services to the City and a copy
of the proposed Professional Services Agreement amendment is attached.
ENVIRONMENTAL IMPACT
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Funds are budgeted in each Department’s Contract Services accounts in the Fiscal
Year 2018-19 Operating Budget. The Public Works Services Department will conduct a
mid-year budget review of the janitorial and porter services agreement and recommend
budget adjustments, if needed, at that time. Otherwise, each department’s Fiscal Year
2019-20 budget for janitorial and porter services will be adjusted to reflect the actual
cost of providing these services.
RECOMMENDATIONS
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a one-year extension to the Professional Services Agreement with ABM
Industry Groups, LLC. for janitorial and porter services at various City facilities in the
amount of $318,409.98.
Extension to the Professional Services Agreement
for Janitorial and Porter Services
October 2, 2018
Page 3 of 3
Attachment: Proposed Professional Services Agreement Amendment No. 1
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
FOR JANITORIAL & PORTER SERVICES AT VARIOUS CITY FACILITIES
BY AND BETWEEN THE CITY OF ARCADIA AND ABM INDUSTRY GROUPS,
LLC.
This Amendment No. 1 (“Amendment No. 1”) is hereby entered into this ______ day of
______________, 2018 by and between the City of Arcadia, a municipal corporation of the
State of California, and ABM Industry Groups, LLC., a Limited Liability Company, with respect to
that certain Professional Services Agreement between the parties dated November 1, 2017
(“Agreement”).
The Parties agree as follows:
1. Section 3.1.2 of the Agreement, the Term is hereby extended from November 1, 2018
to November 1, 2019 (“Extended Term”).
2. Section 3.3.1 of the Agreement is amended to provide that t he total compensation for
the extended term shall not exceed Three Hundred Eighteen Thousand, Four Hundred
Nine Dollars and Ninety-Eight Cents ($318,409.98).
3. All terms and provisions of the Agreement not amended by this Amendment No. 1 are
hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 1 on the date set
forth below.
CITY OF ARCADIA ABM INDUSTRY GROUPS, LLC.
By: By:
Dominic Lazzaretto
City Manager Title:
Dated: Dated:
By:
ATTEST: Title:
Dated:
City Clerk
APPROVED AS TO FORM CONCUR:
Stephen P. Deitsch Tom Tait
City Attorney Public Works Services Director