HomeMy WebLinkAboutItem 12d - Purchase of Janitorial Supplies for various City facilitiesPurchase Order for Janitorial Supplies
November 6, 2018
Page 1 of 2
DATE: November 6, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH WAXIE’S ENTERPISES, INC. DBA WAXIE
SANITARY SUPPLY FOR THE PURCHASE OF JANITORIAL SUPPLIES
AND RELATED PRODUCTS FOR VARIOUS CITY FACILITIES IN AN
AMOUNT NOT TO EXCEED $65,000
Recommendation: Approve
SUMMARY
The Public Works Services Department (“PWSD”) maintains an annual revolving
inventory of janitorial supplies and related products in the City’s warehouse. Janitorial
supplies are used by all City departments. Using the National Cooperative Purchasing
Alliance (“NCPA”) cooperative purchasing program enables the City to streamline the
process of procuring janitorial supplies and receive the best price possible.
It is recommended that the City Council approve a purchase order with Waxie’s
Enterprises, Inc. dba Waxie Sanitary Supply for the purchase of janitorial supplies and
related products for various City facilities in an amount not to exceed $65,000.
DISCUSSION
The PWSD is responsible for purchasing and distributing janitorial supplies for City
facilities. It is essential for the City’s warehouse to maintain an adequate supply of
cleaning supplies and paper goods in inventory to prevent interruption of janitorial and
cleaning services. Most items used in conjunction with janitorial services and facil ities
maintenance are considered a revolving inventory item and must be replenished to
continue daily operations at City facilities. Some examples of purchased items include
toilet paper, toilet seat covers, paper towels, liquid hand soap, trash bags, dis infectants,
and paper cups.
The California Government Code authorizes public agencies to participate in cooperative
purchasing agreements such as those established by the NCPA while still remaining
within the City’s adopted rules and procedures for purcha sing. The NCPA is a leading
national government purchasing cooperative working to reduce the cost of goods and
Purchase Order for Janitorial Supplies
November 6, 2018
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services by leveraging the purchasing power of public agencies in all 50 states. NCPA
utilizes state of the art procurement resources and solutio ns that result in cooperative
purchasing contracts that ensure all public agencies are receiving products and services
of the highest quality at the lowest prices. NCPA works with a lead public agency, who
competitively solicits master contracts.
By utilizing a cooperative purchasing program, the City is able to streamline the
procurement process and purchase janitorial supplies at a lower cost than traditional
competitive bidding. The NCPA awarded a contract to Waxie’s Enterprises, Inc. dba
Waxie Sanitary Supply for janitorial supplies and equipment. The bidding process and
contract have been reviewed by the PWSD and both have been determined to meet the
City’s procurement requirements. A copy of the NCPA contract award letter is attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funds are available in each Department’s Fiscal Year 2018 -19 Operating
Budgets for the purchase of janitorial supplies.
RECOMMENDATION
It is recommended that the City Council approve a purchase order with Waxie’s
Enterprises, Inc. dba Waxie Sanitary Supply for the purchase of janitorial supplies and
related products for various City facilities in an amount not to exceed $65,000.
Attachment: NCPA Contract Award Letter
Region XIV Education Service Center
Friday, October 12th, 2018
Waxie's Enterprises, Inc. dba Waxie Sanitary Supply
ATTN: Mike Muscara
9353 Waxie Way
San Diego, CA. 92123
Re: Annual Renewal of NCPA contract #02-27
Dear Mike:
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
Region XIV Education Service Center is happy to announce that Waxie's Enterprises, Inc.
dba Waxie Sanitary Supply has been awarded a three-year term contract renewal for
Technology Solutions based on the proposal submitted to Region XIV ESC.
The contract will expire on April 30th, 2022, completing the sixth year of a possible eight year
term. If your company is not in agreement, please contact me immediately.
If you have any questions or concerns, feel free to contact me at 325-675-8600.
Sincerely,
Shane Fields
Region XIV, Executive Director
Region XIV trducation Service Center
r85o Higlnvay'35r
Alrilcne, TX 7g6ov(75r>
325-h5-86oo
I,.'AX 325-h5-865q
Monday, April'll't', 20'16
\\/axie's llntcrprises, Inc. dba Waxic Sanitary Supply'
ATTN: Mikc Nluscara
9353 Waxie Way
San Diego, C^92123
f)car NIike:
Region XIV llducation Scrvicc Center is happy to announce that Waxie's llntt:rprises,
Irrc. dba Waxie Sanitary Supplf' has heen arvarded an annual contract for
Comprc.hensive Operational and Janitorial Supplies Solutions based on the proposal
submittc,d to Region XIV liSC.
The contract is cffectivc immcdiately and will expire on April 30'h, 2019. 'l'he contract
can he renewed annually for an additional five y'ears, if mutually agret-.d on b;' Region
XIV ESC and Waxie's llnterprises, Inc. dha Waxic Sanitarl'Supply'
We look forward to a long and successful partnership undemeath this contract.
If you have any questions or concerns, feel free to contact me at 325-675-8600.
Sincerel)'r
Ronnie Kincaid
Region XIV, Executive Director