HomeMy WebLinkAboutItem 12h - Accept City Facilities ADA Improvements
DATE: November 6, 2018
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
By: Jennifer Nishida, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY GOLDEN STATE
CONSTRUCTORS, INC. FOR CITY FACILITIES ADA IMPROVEMENTS
AT THE COMMUNITY CENTER, CHAMBER OF COMMERCE, AND
COUNCIL CHAMBERS AS COMPLETE
Recommendation: Approve
SUMMARY
On May 15, 2018 the City Council awarded a contract to Golden State Constructors,
Inc., in the amount of $114,630 for Americans with Disabilities Act (“ADA”)
improvements at the Community Center, Chamber of Commerce, and Council
Chambers. There was one (1) change order for extra work which increased the contract
by $11,463.
The contracted work complies with all relevant Building Codes and Public Works
construction standards, and has been performed to the satisfaction of the Development
Services Department for a final cost of $126,093. It is recommended that the City
Council accept the project as complete and authorize the final payment in accordance
with the approved contract documents.
BACKGROUND
The City of Arcadia receives an annual allotment of Community Development Block
Grant (“CDBG”) funds from the U.S. Department of Housing and Urban Development
(“HUD”) that can be used for a variety of programs that meet HUD’s objective of
providing housing and a suitable living environment. A portion of the total annual
allotment may be appropriated for ADA accessibility improvements such as parking
spaces, curb ramps, and sidewalks.
City Facilities ADA Improvements Final
November 6, 2018
Page 2 of 3
On November 7, 2017 the City Council approved a “Statement of Objectives and
Projects”, as required by HUD, which included an appropriation of $175,000 for ADA
Accessibility Improvements at City Facilities. The project consisted of additional
accessible parking spaces at the Community Center, relocation of the accessible
parking spaces and a new accessible ramp at the Chamber of Commerce, and an
access walkway ramp in the Council Chambers to link the main assembly floor with the
dais.
The project was advertised in April, 2018, and bids opened on May 1, 2018 with Golden
State Constructors, Inc. as the low bidder. A contract in the amount of $114,630 was
awarded by the City Council on May 15, 2018, along with a 10% contingency.
DISCUSSION
Construction began in July, 2018, and was completed in September, 2018. There was
one change order for extra work in the amount of $11,4 63. After the new ADA
accessible parking spaces for the Chamber of Commerce were laid out, it was
discovered that a portion of one space had a slope in excess of 2%. The maximum
allowable slope for an ADA parking space is 2%. The extra work involved installing
asphalt to level out the portion of the one parking space, and blending the new paving
into the existing parking lot pavement.
The final contract amount is $126,093. This includes the change order in the amount of
$11,463, which is 10% of the original contract amount and within the approved
contingency.
FISCAL IMPACT
Funds in the amount of $175,000 from Community Development Block Grant (“CDBG”)
funds were budgeted in the 2017-2018 Capital Improvement Program for this project.
The cost of the construction contract is $126,093. CDBG funds are available to cover
all costs.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Golden State
Constructors, Inc. for City facilities ADA improvements at the Community Center,
Chamber of Commerce, and Council Chambers as complete, and authorize the final
payment be made in accordance with the contract documents.
City Facilities ADA Improvements Final
November 6, 2018
Page 3 of 3