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Home My WebLink About10/02/2018 - Special Meeting Minutes ARCADIA CITY COUNCIL 111 REGULAR MEETING MINUTES TUESDAY, OCTOBER 2, 2018 CALL TO ORDER — Mayor Tay called the meeting to order at 6:01 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Amundson, Beck, Chandler, Verlato, and Tay ABSENT: None PUBLIC COMMENTS — No one appeared. STUDY SESSION a. Report, discussion and direction regarding the management, operation, and maintenance of the Arcadia Par 3 Golf Course. Public Work Services Director Tait provided the report. Torn Frost, American Golf Vice President-Business Development appeared and clarified some issues and questions raised by the City Council. A motion was made by Council Member Beck, seconded by Mayor Pro Tern Verlato, and carried on roll call vote to direct staff to negotiate a final agreement with Touchstone Golf concerning the management, operation, and maintenance of the Arcadia Par 3 Golf Course, and bring back to a future City Council meeting. AYES: Beck, Verlato, Amundson, and Tay NOES: Chandler A motion was made by Council Member Amundson, seconded by Council Member Chandler, and carried on roll call vote to reconsider the previous motion and direct staff to renegotiate a final agreement with American Golf regarding the management, operation, and maintenance of the Arcadia Par 3 Golf Course. AYES: Chandler, Amundson, and Tay NOES: Beck and Verlato A motion was made by Council Member Chandler, seconded by Council Member Amundson, and carried on roll call vote to table the matter to the October 16, 2018, City Council meeting. AYES: Chandler, Amundson, and Tay NOES: Beck and Verlato The meeting ended at 7:02 p.m. 1 10-02-2018 Regular Meeting City Council Chamber, 7:00 p.m. 1. CALL TO ORDER — Mayor Tay called the regular meeting to order at 7:06 p.m. 2. INVOCATION — Pastor George Hooper, Church of the Good Shepherd 3. PLEDGE OF ALLEGIANCE — Gene Glasco, Elected City Clerk 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Amundson, Beck, Chandler, Verlato, and Tay ABSENT: None 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch announced that the City Council met in a Study Session prior to the regular meeting, in order to receive a report, discuss and provide direction regarding the management, operation, and maintenance of the Arcadia Par 3 Golf Course; he stated that there were three (3) motions (1) on motion by Council Member Beck, second by Mayor Pro Tern Verlato, the City Council voted (4-1; Council Member Chandler voted no) to negotiate a final agreement with Touchstone Golf concerning the management, operation, and maintenance of the Arcadia Par 3 Golf Course; he noted that the agreement would be for a base fee payable to Touchstone Golf of $48,000 per year, 15% net income with the City receiving the remaining revenues , and 2.5% of gross revenues going into the Capital Improvement Fund of the City, the motion passed; (2) on motion by Council Member Amundson, second by Council Member Chandler, the City Council voted (3-2; Council Member Beck and Mayor Pro Tern Verlato voted no) to reconsider the prior motion, the motion passed; and (3) on motion by Council Member Chandler, second by Council Member Amundson (3-2; Council Member Beck and Mayor Pro Tem Verlato voted no) to table consideration of this item to the October 16, 2018, City Council meeting, the motion passed. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced there was no supplemental information. 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Chandler and seconded by Council Member Amundson to read all ordinances and resolutions by title only and waive the reading in full. 8. PRESENTATIONS a. Presentation of a monetary gift in the amount of $2,500 by the Friends of the Museum for a Touchscreen Device for the World War I Ross Field Balloon School Exhibit. b. Proclaiming October 7, 2018, to October 13, 2018, as "Fire Prevention Week". 2 10-02-2018 9. APPOINTMENTS a. Appointment to the Senior Citizens' Commission (At Large Position). Recommended Action: Make appointment to fill Unexpired Term City Manager Lazzaretto presented the staff report. Council Member Beck nominated Peter Chu for appointment. Council Member Chandler concurred. Council Member Amundson nominated Donna Salter. Mayor Pro Tem Verlato and Mayor Tay concurred. Council Member Beck— Peter Chu Council Member Chandler— Peter Chu Council Member Amundson — Donna Salter Mayor Pro Tem Verlato— Donna Salter Mayor Tay— Donna Salter It was the consensus of the City Council that Donna Salter be appointed to the Senior Citizens' Commission (At-Large Position) to fill an unexpired term ending on June 30, 2020. 10. PUBLIC COMMENTS Dale Carter, an Arcadia resident and Arcadia Museum Commission Member, appeared and spoke about the different exhibits and displays at the Gilb Museum of Arcadia Heritage, the Los Angeles County Arboretum, and the Arcadia Historical Society, and encouraged everyone to visit them. 11. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense(AB 12341). Council Member Beck thanked all the Senior Citizens' Commission applicants; he thanked Fire Chief Lang, Fire Marshal Krikorian, and Fire Inspector Perumean for all the work they do, and thanked the Friends of the Museum for their donation; he announced that tomorrow night there is a City Council Special Meeting regarding the Historic Preservation Ordinance; he spoke about longtime resident Gary Dorn who passed away; he announced that the City of Arcadia will be receiving the Smart City Award on October 13, and congratulated staff and everyone that made that possible. Council Member Chandler thanked the Friends of Museum for the Touchscreen Device for the World War I Ross Field Balloon School Exhibit; and announced that last Saturday he attended the Chinese Association Moon Festival, which was well attended. Council Member Amundson announced that he also attended the Chinese Association Moon Festival; that last Thursday he attended the Golden Plate Awards at Foothill Unity Center; he also commented on the history of the Gilb Museum and Lucky Baldwin; and he encouraged everyone to register to vote for the upcoming November election. Mayor Pro Tern Verlato stated that she also attended the Chinese Association Moon Festival, and thanked the Chinese Association for putting the event together; that she also attended the 3 10-02-2018 Golden Plate Awards at Foothill Unity Center; and announced the Halloween Harvest Festival on Saturday October 27, and encouraged everyone to attend. City Clerk Glasco announced that he attended the 2018-19 Season 7 Gala at the Arcadia Performing Arts Center, the Arcadia Chamber of Commerce Taste of Arcadia event, and thanked the Chamber of Commerce, City staff, the Arcadia Police Department, and the Arcadia High School Marching Band for their opening performance. Mayor Tay announced Coffee with a Cop on October 3, at the Arcadia Public Library, the Safety and Security Expo on October 17, at the Arcadia Masonic Lodge, the Halloween Harvest Festival and Arcadia Police Foundation "Trick or Chief" on October 27; he thanked everyone for attending the Moon Festival, and thanked Assistant to the City Manager Michael Bruckner for his assistance during the event; and announced the next Citizen's Financial Advisory Committee meeting is October 16, and invited residents to attend and provide input. City Manager Lazzaretto noted for purposes of AB1234 reporting, all Council Members except for Council Member Beck attended the Taste of Arcadia event. 12. CONSENT CALENDAR a. Regular Meeting Minutes of September 4, 2018. Recommended Action: Approve b. Donation of $2,500 from the Friends of the Museum for a Touchscreen Device for the World War I ("WWI") Ross Field Balloon School Exhibit. Recommended Action: Accept c. Extension to the Professional Services Agreement with ABM Industry Groups, LLC. for Janitorial and Porter Services at various City facilities in an amount not to exceed $318,409.98. Recommended Action: Approve d. Reject all bids received for the Rehabilitation of the Pressure Reducing Station Project and direct staff to re-bid the project. Recommended Action: Approve It was moved by Council Member Chandler, seconded by Mayor Pro Tern Verlato, and carried on roll call vote to approve Consent Calendar Items 12.a. through 12.d. AYES: Chandler, Verlato, Amundson, Beck, and Tay NOES: None ABSENT: None 13. ADJOURNMENT The City Council meeting adjourned at 7:48 p.m. to October 16, 2018, 6:00 p.m. in the Council Conference Room. 4 10-02-2018 I - (1 7 Mayor of the City • A rcadia ATTEST: II /14i i 7 lz‘......„ i- 10-puty City Clerk/ Reccyds Manager I I 5 10-02-2018