HomeMy WebLinkAboutItem 12d - Purchase of one Vermeer SC60TX Stump CutterPurchase of Vermeer SC60TX Stump Cutter
December 18, 2018
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DATE: December 18, 2018
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH RDO EQUIPMENT COMPANY FOR THE
PURCHASE OF ONE VERMEER SC60TX STUMP CUTTER IN THE
AMOUNT OF $59,677.50
Recommendation: Approve
SUMMARY
The Fiscal Year 2018-19 Equipment Acquisition Budget provides for the replacement of
one stump cutter in the Public Works Services Department (“PWSD”) that meets the
criteria for replacement in the Equipment Replacement Program . Using Sourcewell, a
national cooperative purchasing program, enables the City to streamline the process of
procuring this equipment and receive the best price possible. It is recommended that
the City Council award a purchase order to RDO Equipment Company for the purchase
of one Vermeer SC60TX stump cutter in the amount of $59,677.50.
DISCUSSION
The existing stump cutter was purchased in 1995 and has outlived its useful life. A track
mounted, self-propelled stump cutter will replace the 1995 Vermeer stump cutter. The
new stump cutter is needed to perform deep grinding of large stumps after tree
removals. The current ride-on stump cutter is a wheeled unit that is not maneuverable
enough to completely remove stumps on larger trees. A more maneuverable, track
mounted, remote control unit will help to traverse around varying terrain and reduce
potential for injuries by allowing the operator to control the unit from a safe distance.
The diesel engine on the existing stump cutter is not in compliance with the emissions
standards of the California Air Resources Board's (“CARB”) In-Use Off-Road Diesel
Vehicle Regulation. The Tier IV diesel engine on the new stump cutter will comply with
all state emissions regulations. The Vermeer SC60TX stump cutter also features a
newly-designed auto sweep system that monitors engine speed and automatically
adjusts the cutter wheel to maximize productivity and reduce premature wear. This will
extend engine and cutter tooth life expectancy on the unit. Stump grinding activities are
needed often enough that renting a unit is not financially feasible.
Purchase of Vermeer SC60TX Stump Cutter
December 18, 2018
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The California Government Code authorizes public agencies to participate in
cooperative purchasing agreements such as those established by Sourcewell while still
remaining within the City’s adopted rules and procedures for purchasing. By utilizing a
cooperative purchasing program, the City is able to streamline the procurement process
and purchase this equipment at a lower cost than traditional competitive bidding.
Sourcewell (formerly known as the National Joint Powers Alliance, NJPA) awarded a
contract to Vermeer Corporation in June 2017 for grounds maintenance equipment,
attachments, accessories, and related services. The bidding process and contract
documents with Vermeer have been reviewed by the PWSD and both have been
determined to meet the City’s procurement requirements. A copy of the agreement
between Sourcewell and Vermeer is attached. As the authorized dealer of Vermeer
products on the west coast, RDO Equipment Company will facilitate the purchase of the
stump cutter under the terms of the Sourcewell contract. The current stump cutter will
be declared surplus property and auctioned off per City policy.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The total purchase price of one Vermeer SC60TX stump cutter is $59,677.50. Funds in
the amount of $65,000 have been budgeted in the Fiscal Year 2018-19 Equipment
Replacement Budget.
RECOMMENDATION
It is recommended that the City Council approve a Purchase Order with RDO
Equipment Company for the purchase of one Vermeer SC60TX stump cutter in the
amount of $59,677.50.
Attachments: Vermeer Quote
Sourcewell (formerly NJPA) Contract
Investment Proposal (Quote)
RDO Equipment Co.
20 Iowa Avenue
Riverside CA, 92507
Phone: (951) 778-3700 - Fax: (951) 778-3746
Proposal for:
CITY OF ARCADIA
240 W HUNTINGTON DR
PO BOX 60021
ARCADIA, CA, 910666021
LOS ANGELES
Investment Proposal Date:
Pricing Valid Until:
Deal Number:
Customer Account#:
Account Manager:
Phone:
Fax:
Email:
11/26/2018
12/31/2018
1054813
5424003
Jay Charlson
(909) 428-4800
jcharlson@rdoequipment.com
Equipment Information
Quantity Serial
Number
Hours
(approx.)
Status / Year / Make / Model
Additional Items
Cash Price
1 WG75981 0 New 2018 VERMEER SC60TX $54,500.00
Equipment Subtotal:$54,500.00
Purchase Order Totals
Balance:$54,500.00
Tax Rate 3: (CALA 9.5%)$5,177.50
Sales Tax Total:$5,177.50
Sub Total:$59,677.50
Cash with Order:$0.00
Balance Due:$59,677.50
Equipment Options
Qty Serial Number Year / Make / Model Description
1 WG75981 2018 VERMEER SC60TX None
D1054813 Page 1 of 1