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HomeMy WebLinkAboutItem 12d - Purchase of one Vermeer SC60TX Stump CutterPurchase of Vermeer SC60TX Stump Cutter December 18, 2018 Page 1 of 2 DATE: December 18, 2018 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Tyler Polidori, General Services Superintendent SUBJECT: PURCHASE ORDER WITH RDO EQUIPMENT COMPANY FOR THE PURCHASE OF ONE VERMEER SC60TX STUMP CUTTER IN THE AMOUNT OF $59,677.50 Recommendation: Approve SUMMARY The Fiscal Year 2018-19 Equipment Acquisition Budget provides for the replacement of one stump cutter in the Public Works Services Department (“PWSD”) that meets the criteria for replacement in the Equipment Replacement Program . Using Sourcewell, a national cooperative purchasing program, enables the City to streamline the process of procuring this equipment and receive the best price possible. It is recommended that the City Council award a purchase order to RDO Equipment Company for the purchase of one Vermeer SC60TX stump cutter in the amount of $59,677.50. DISCUSSION The existing stump cutter was purchased in 1995 and has outlived its useful life. A track mounted, self-propelled stump cutter will replace the 1995 Vermeer stump cutter. The new stump cutter is needed to perform deep grinding of large stumps after tree removals. The current ride-on stump cutter is a wheeled unit that is not maneuverable enough to completely remove stumps on larger trees. A more maneuverable, track mounted, remote control unit will help to traverse around varying terrain and reduce potential for injuries by allowing the operator to control the unit from a safe distance. The diesel engine on the existing stump cutter is not in compliance with the emissions standards of the California Air Resources Board's (“CARB”) In-Use Off-Road Diesel Vehicle Regulation. The Tier IV diesel engine on the new stump cutter will comply with all state emissions regulations. The Vermeer SC60TX stump cutter also features a newly-designed auto sweep system that monitors engine speed and automatically adjusts the cutter wheel to maximize productivity and reduce premature wear. This will extend engine and cutter tooth life expectancy on the unit. Stump grinding activities are needed often enough that renting a unit is not financially feasible. Purchase of Vermeer SC60TX Stump Cutter December 18, 2018 Page 2 of 2 The California Government Code authorizes public agencies to participate in cooperative purchasing agreements such as those established by Sourcewell while still remaining within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing program, the City is able to streamline the procurement process and purchase this equipment at a lower cost than traditional competitive bidding. Sourcewell (formerly known as the National Joint Powers Alliance, NJPA) awarded a contract to Vermeer Corporation in June 2017 for grounds maintenance equipment, attachments, accessories, and related services. The bidding process and contract documents with Vermeer have been reviewed by the PWSD and both have been determined to meet the City’s procurement requirements. A copy of the agreement between Sourcewell and Vermeer is attached. As the authorized dealer of Vermeer products on the west coast, RDO Equipment Company will facilitate the purchase of the stump cutter under the terms of the Sourcewell contract. The current stump cutter will be declared surplus property and auctioned off per City policy. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The total purchase price of one Vermeer SC60TX stump cutter is $59,677.50. Funds in the amount of $65,000 have been budgeted in the Fiscal Year 2018-19 Equipment Replacement Budget. RECOMMENDATION It is recommended that the City Council approve a Purchase Order with RDO Equipment Company for the purchase of one Vermeer SC60TX stump cutter in the amount of $59,677.50. Attachments: Vermeer Quote Sourcewell (formerly NJPA) Contract Investment Proposal (Quote) RDO Equipment Co. 20 Iowa Avenue Riverside CA, 92507 Phone: (951) 778-3700 - Fax: (951) 778-3746 Proposal for: CITY OF ARCADIA 240 W HUNTINGTON DR PO BOX 60021 ARCADIA, CA, 910666021 LOS ANGELES Investment Proposal Date: Pricing Valid Until: Deal Number: Customer Account#: Account Manager: Phone: Fax: Email: 11/26/2018 12/31/2018 1054813 5424003 Jay Charlson (909) 428-4800 jcharlson@rdoequipment.com Equipment Information Quantity Serial Number Hours (approx.) Status / Year / Make / Model Additional Items Cash Price 1 WG75981 0 New 2018 VERMEER SC60TX $54,500.00 Equipment Subtotal:$54,500.00 Purchase Order Totals Balance:$54,500.00 Tax Rate 3: (CALA 9.5%)$5,177.50 Sales Tax Total:$5,177.50 Sub Total:$59,677.50 Cash with Order:$0.00 Balance Due:$59,677.50 Equipment Options Qty Serial Number Year / Make / Model Description 1 WG75981 2018 VERMEER SC60TX None D1054813 Page 1 of 1