HomeMy WebLinkAboutItem 12g - Purchase of CNG Vactor Hydro Excavator TruckPurchase CNG Vactor Hydro Excavator Truck
January 15, 2019
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DATE: January 15, 2019
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH HAAKER EQUIPMENT COMPANY FOR THE
PURCHASE OF ONE 2020 CNG VACTOR HYDRO EXCAVATOR
TRUCK IN THE AMOUNT OF $474,975.96
Recommendation: Approve
SUMMARY
The Fiscal Year 2018-19 Equipment Acquisition Budget provides for replacement of a
2005 hydro excavator truck in the Public Works Services Department (“PWSD”) that
meets the criteria for replacement in the Vehicle Replacement Program. After exploring
possible purchasing options, it was determined that “piggybacking” on the competitive
pricing bid with the City of Alhambra would be the lowest cost option to purchase a new
2020 Vactor Compressed Natural Gas (“CNG”) hydro excavator truck.
It is recommended that the City Council approve a Purchase Order with Haaker
Equipment Company for the purchase of one 2020 CNG Vactor hydro excavator truck in
the amount of $474,975.96.
DISCUSSION
The existing 2005 hydro excavator truck has been in service for more than 13 years and
meets the age and hours criteria of the City’s Vehicle Replacement Program. Due to its
age and heavy usage, the 2005 hydro excavator truck has required a considerable
amount of maintenance to remain operational. The maintenance cost for the past three
years is approximately $23,000. Due to the engine not being compliant, the existing
2005 hydro excavator truck is outfitted with a particulate filter that is cleaned annually by
a company who is registered with South Coast Air Quality Management District
(“AQMD”). This filter is costly to maintain and will be extremely expensive if a
replacement is needed. Replacing this vehicle with a CNG fueled vehicle will allow the
Purchase CNG Vactor Hydro Excavator Truck
January 15, 2019
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City to meet the AQMD mandate that requires heavy duty equipment to be replaced
with either Tier 4 compliant diesel engines or alternative fuel engines by 2021.
The hydro excavator truck is a vital piece of equipment that is extensively used by the
PWSD’s water crew to excavate soil when performing repairs to broken water lines. The
hydro excavator uses high pressure water and a powerful vacuum to rapidly liquefy and
remove soil without damaging surrounding infrastructure or assets. The new 2020 CNG
Vactor hydro excavator truck will have several advantages over the existing truck both
environmentally and functionally. The existing diesel powered truck has a 3.5 cubic yard
debris body, which is relatively small and requires multiple trips to dump debris during
excavating. The new truck will feature a large 10 cubic yard debris body that will reduce
time spent dumping by 60%. Additionally, the new hydro excavator truck is fueled by
CNG instead of diesel. Fuel costs for CNG are approximately half the cost per gallon
compared to diesel fuel.
The City of Alhambra, in cooperation with Haaker Equipment Company, recently
purchased a CNG Vactor hydro excavator truck. Haaker Equipment Company is a
qualified distributor of CNG Vactor hydro excavator trucks and has provided a vehicle
that meets City specifications. As part of the “piggyback” to the purchase contract,
Arcadia will be able to receive the same competitively bid price as the City of Alhambra
for a new 2020 CNG Vactor hydro excavator truck. The City of Alhambra’s bid
documents were reviewed by the PWSD and have been determined to meet the City’s
procurement requirements. A copy of the bid documents is attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under t he California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The cost for the 2020 CNG Vactor hydro excavator truck is $474,975.96. Additional
safety lighting and communication outfitting will be required at a cost of approximately
$4,000. Funds in the amount of $524,900 have been budgeted in the Fiscal Year 201 8-
19 Equipment Replacement Fund. A grant from the Air Quality Management District for
$25,000 will also be used to fund the purchase of this vehicle.
RECOMMENDATION
It is recommended that the City Council approve a Purchase Order with Haaker
Equipment Company for the purchase of one 2020 CNG Vactor Hydro Excavator Truck
in the amount of $474,975.96.
Purchase CNG Vactor Hydro Excavator Truck
January 15, 2019
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Attachments: Haaker Equipment Company Pricing Proposal
City of Alhambra Bid Documents