HomeMy WebLinkAboutNovember 6, 2007Or nKC p
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v` y NOTICE OF SPECIAL MEETING
As authorized by California Government Code Section 54956 and Arcadia
City Charter Section 408, a Special Meeting of the Arcadia City Council is hereby
`� called to be held at the City of Arcadia Council Chamber Conference Room, 240 W.
Huntington Drive, Arcadia, California at 5:00 p.m. on Tuesday, November 6, 2007.
C ity of At this Special Meeting, the following matters will be discussed, considered
A rcadia and acted upon:
1. CLOSED SESSION
�1Ce Of the a• Pursuant to Government Code Section 54957.6 to confer with labor
negotiators.
City Clerk City Negotiators: William W. Floyd, Tracey Hause and Mike
Casalou.
Employee Organization: Arcadia Police Officers' Association.
b. Pursuant to Government Code Section 54956.9(a) to confer with legal
firn Barrows counsel regarding the case of John Cuevas v. City of Arcadia, Los
-ity Clerk Angeles Superior Case No. BC367387.
STUDY SESSION
a. Report, discussion and direction regarding Traffic and Transportation
Issues.
b. Report, discussion and direction regarding City Investment Policy.
C. Presentation of initial review of the proposed new City Hall project
and schematic designs.
Prior to going into closed session, there will be time reserved for those who
wish to address the City Council regarding the above items.
No further business other than the above will be considered at this meeting.
Dated: October 3( 2007
e
Mayor of th City f Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who
require a disability related modification or accommodation in order to participate in a
meeting, including auxiliary aids or services, may request such modification or
accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior
to the meeting will enable the City to make reasonable arrangements to assure
accessibility to the meeting.
?40 West Huntington Drive
'ost Office Box 60021
4rcadia, CA 91066 -6021
626) 574 -5455
;626) 447 -7524 Fax
6 4 1 CITY OF ARCADIA
CITY COUNCILIREDEVELOPMENT AGENCY
REGULAR MEETING
TUESDAY, NOVEMBER 6, 2007
AGENDA
7:00 p.m.
Location: City Council Chamber Conference Room, 240 W. Huntington Drive
CALL TO ORDER
INVOCATION
Reverend Dan Earp, Amazing Grace Congregational Church
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS:
Mickey Segal, Mayor /Agency Chair
Robert Harbicht, Mayor Pro Tem/Agency Vice Chair
Peter Amundson, Council /Agency Member
Roger Chandler, Council /Agency Member
John Wuo, Council /Agency Member
REPORT FROM CITY ATTORNEYIAGENCY COUNSEL ON CLOSED SESSIONISTUDY
SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGERIEXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
PRESENTATION
a. Proclamation in honor of Arcadia Festival of Bands Month.
PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council /Redevelopment Agency during the Public
Comments period is asked to complete a "Public Comments" card available in the Council
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the start of the 7:00 p.m. Open Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City Council /Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Couhcil /Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
CITY CLERK'S REPORTS
APPOINTMENT TO RECREATION AND. PARKS COMMISSION
Recommended Action: Make appointment to fill unexpired term.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no separate discussion of these items unless
members of the City Council /Redevelopment Agency request specific items be removed from
the Consent Calendar for separate action.
REDEVELOPMENT AGENCY ITEMS:
a. REGULAR MEETING MINUTES OF OCTOBER 16. 2007
Recommended Action: Approve
CITY COUNCIL ITEMS:
b. REGULAR MEETING MINUTES OF OCTOBER 16 2007.
Recommended Action: Approve
H
Recommended Action: Approve
e.
Recommended Action:
f.
m
h. APPROVE A REVISED JOB SPECIFICATIONS FOR COMMUNITY SERVICES
OFFICER.
Recommended Action: Approve
L RESOLUTION Nn SSW; FcTnRi icwnin nATCQ rin.= AKIM I
Action: Adopt
Recommended Action: Approve
necommenaea Action: Approve
Recommended Action: Approve
j. ORDINANCE NO. 2232 AMENDING ARTICLE III, OF THE ARCADIA
MUNICIPAL CODE RELATING TO FIRE REGULATIONS AND ADOPTING BY
REFERENCE THE 2007 EDITION OF THE CALIFORNIA FIRE CODE IN ITS
CODE COUNCIL.
Recommended Action: Introduce
k.
ACCEPT $15,000 GIFT FROM THE FRIENDS OF THE ARCADIA PUBLIC
LIBRARY FOR PROGRAMS AND MATERIALS FOR TEENS.
Recommended Action: Approve
M.
Recommended Action: Approve
n.
Recommended Action: Waive the formal bidding process and approve the
purchase of new furnishings and equipment for a total of $445,000 including a
contingency of $24,500 and appropriate $60,000 from the Capital Outlay Fund to
apply to these purchases.
Recommended Action: Adopt
3. CITY MANAGER
a. APPROVE CITY INVESTMENT POLICY.
Recommended Action: Approve
CONCERNING SECURITY BARS.
Recommended Action: Introduce
91
C.
Recommended Action: Adopt
ADJOURNMENT
The City Council /Redevelopment Agency will adjourn this meeting to November 20, 2007, at
6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive,
Arcadia.
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PERSONS WITH A DISABILITY
WHO REQUIRE A DISABILITY- RELATED MODIFICATION OR ACCOMODATION IN ORDER
TO PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR SERVICES, MAY
REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626)
574 -5455. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY
TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE
MEETING.
Kecommended Action: Approve
I
STAFF REPORT
Office of the City Clerk
DATE: November 6, 2007
TO: Honorable Mayor and City Council
FROM: James Barrows, City Clerk
Prepared By: Lisa Mussenden, Chief Deputy City Clerk
SUBJECT: APPOINTMENT TO THE RECREATION AND PARKS COMMISSION
Recommended Action: Make Appointments to Fill Unexpired Term.
At the June 19, 2007 City Council meeting, the City Council appointed Patti Anderson
and Janet Chew to the Recreation and Parks Commission. At that time, it was not
clarified which appointment would fill the unexpired term created by the resignation of
Lori Phillipi which expired June 30, 2008 and which appointment would serve a full four
(4) year term. On July 17, 2007, the City Council appointed Patti Anderson to fill the
unexpired term ending June 30, 2008 created by the resignation of Lori Phillipi and Janet
Chew was appointed to serve a full four (4) year term.
DISCUSSION
On September 27, 2007, the City Clerk's office received a letter of resignation from
Janet Chew who was appointed to the Arcadia Unified School Board on September 25,
2007 to fill the unexpired term of Annie Yuen. Due to Ms. Chew's appointment on the
School Board, she was no longer eligible to serve on the Recreation and Parks
Commission. A copy of Ms. Chew's resignation letter is attached.
Since staff felt there were a sufficient number of citizen service resumes on file for City
Council consideration, no public advertising of the vacancy was conducted.
However, on October 4, 2007, the City Clerk's office received via facsimile a citizen
service resume for appointment to the Recreation and Parks Commission. A copy' of
that resume is included; however,.since there was no advertising of the vacancy, it is
being left up to the City Council if the resume received on October 4, 2007 should be
included for consideration. The advertising of the vacancy is not required by law;
however, if the City Council chooses to consider the citizen service resume received on
October 4, 2007, the City Council can direct staff to advertise for a one week only in
order to afford other citizens the opportunity to submit resumes for consideration or
accept the resume and make the appointment tonight and forego advertising. According
to the Arcadia City Charter, an individual appointed to fill an unexpired term is eligible for
reappointment and may serve up to an additional two full (2) consecutive terms.
The City Clerk's office contacted each individual who had a resume on file and only
those individuals who expressed a continued interest to serve on the Recreation and
Parks Commission are attached.
Based on the above, the City Council can choose from one of the options listed below in
order to fill the vacancy on the Recreation and Parks Commission.
(1) Appoint Patti Anderson, whose term expires June 30, 2008, to the Recreation
and Parks Commission to fill the unexpired term of Janet Chew which expires
June 30, 2011 and make an appointment from the attached citizen resumes to fill
the remainder of Patti Anderson's term. Since Patti Anderson currently serves
on the Commission, staff recommends that she be appointed to fill the unexpired
term of Janet Chew; or
(2) Make an appointment from the attached citizen resumes to fill the remainder of
Janet Chew's term which expires June 30, 2011; or
(3) Direct the City Clerk's office to publish the vacancy on the Recreation and Parks
Commission for a one (1) week period in order to provide additional residents the
opportunity to file a citizen service resume to be considered for appointment and
then bring back to the City Council along with the October 4, 2007 citizen service
resume; or
(4) Accept the October 4, 2007 resume and make the appointment tonight and
forego the advertising or make an appointment from the citizen service resumes
currently on file and exclude the October 4, 2007 resume from this appointment
process.
FISCAL IMPACT
There is no fiscal impact from Council's action on this item.
RECOMMENDATION
Staff recommends the City Council choose one of the options listed above in order to fill
the vacancy on the Recreation and Parks Commission.
APPROVED:
nA L
William R. Kelly
City Manager
Attachments
2Cvot Ce�'
Janet S. Chew
420 Arbolada Drive
Arcadia, California 91006
September 26, 2007
Office of the City Clerk
Arcadia City Hall
240 West Huntington Drive
Arcadia, California 91007
Dear Mr. Barrows,
Resignation from the Recreation and Parks Commission
R is with deep regret that I write to officially tender my resignation from the Recreation
and Parks Commission effective immediately. On Tuesday, September 25, 2007, I was
appointed to the Governing Board of the Arcadia Unified School District to fill the
unexpired term of former Board Member Annie Yuen and due to that conflict I will no
longer be able to serve on the commission.
Though my time on the commission was brief, I thoroughly enjoyed working with the
staff and other commissioners. The information I gained from this experience will
certainly be helpful as I continue my service to this community. I thank you and the city
staff for this opportunity to serve and for your patience during this transition.
Re eetfl4lly yours,
Janet Chew
CITY OF ARCA ®IA
it Citizen Service Resume
Office of the City Clerk
240 W. Huntington Drive
Arcadia, CA 91007
(626) 574 -5410
Middle
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission
Historical Museum Commission _ Planning Commission
Human Resources Commission _ Recreation and Parks Commission,
Library Board of Trustees _ Senior Citizens' Commission _
***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Date of
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First
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CITY OF ARCADIA
CITY CLERK
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position? Yes/ No_
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yeses No_
I hereby certify that the foregoing Information is correct to the best of my knowledge.
Signature Date
Please attach additional pages if necessary and return to the address listed on the reverse side
CITY OF ARCADIA
Citizen Service Resume RE"CxwE4D
Office of the City Clerk MAY 2 - ,3 2907
0$p0 TS 240 �1 240 W. Huntington Drive CITY OF ARCADIA
Arcadia, CA 91007 CITY CLERK
(626) 574 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission
Historical Museum Commission _ Planning Commission _ /
Human Resources Commission _ Recreation and Parks Commission _V
Library Board of Trustees_ Senior Citizens' Commission
Home Phone Mo)WL— 6YI17 Business Phone
,w long have you been a resident of Arcadia ?__ l 1/P
Are you a registered voter? Yes No
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Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this
position? Yes No_
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes No_
Ihereeby certify that the foregoing Information is correct to the best of my knowledge.
Signature Date
Please attach additional pages If necessary and return to the address listed on the reverse side
CITY OF ARCADIA
(
Citizen Service Resume RECEIVED
A MAY 16 2007
'
O$P Office ,�' Oce of the City Clerk CITY OF ARCAOLA
�
0 Ta °'' 240 W. Huntington Drive C! 7 1y CLERK
Arcadia, CA 91007
(626) 574 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission k/
Historical Museum Commission _ Planning Commission
Human Resources Commission Recreation and Parks Commission
Library Board of Trustees _ Senior Citizens' Commission
Date of Application
Last First I Middle
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Home Phone 6 2 144. Business Phone
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�..a ...,.ie of rho advisnry board or commission for which you are
Are you aware of the tim mmitment necessary to fulfill the obligations of an appointment to this
position? Yes_ No
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, Interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes,_ No_
I hereby certify that the foregoing information is correct to the best of my knowledge.
Sig ture Date
Please attach additional pages if necessary and return to the address listed on the reverse side
CITY OF ARCADIA
RECEIVED
Citizen Service Resume
AR MAY 2 4 2001
�do Office of the City Clerk CITY OF ARCAOIA
� $"T$ 240 W. Huntington Drive CITE CLcFll:
Arcadia, CA 91007
(626) 574 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission_
Historical Museum Commission Planning Commission V
Human Resources Commission 7- Recreation and Parks Commission ✓
Library Board of Trustees Senior Citizens' Commission
Date of Application n l� y ' I Z V 0
Name 5 MIT14
Last First Middle
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, n�I�YI 1. Zrl
position? Yes
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes_ No_
I hereby certify that the foregoing information is correct to the best of my knowledge.
Signature Date
Please attach additional pages If necessary and return to the address listed on the reverse side
Appendix A
Nailing Address
701 La Vida Lane
Arcadia, CA 91007
Smith S. Choi
Telephone
Work: (626) 285 -7384
Fax (626) 285 -7385
Certificates. Licenses. and Registration
• Professional Engineer Registration (M- 22777) issued by California State Board of Registration for
Professional Engineers
• California Energy Auditors Certificate ( #5300)
• California Environmental Assessor license ( #3427) issued by California Environmental Protection Agency
• Contractor license (C- 492585) issued by California State Contractors License Board
Committee Membership and Appointment Offices held
• Member of Colorado River Board of California appointed by Governor P. Wilson
• Member of Wildfire Safety Panel appointed by Los Angeles County Board of Supervisors
• Member of Technical Committees of National Fire Protection Association (NFPA)
• Past Member of Hazardous Material Committee of CFCA -FPO
• Appointed member of South Coast Air Quality Management District's Multi- Ethnic Communities Advisory
Council
• Appointed Member of City of Alhambra HCDA Citizen Advisory Committee
Degrees
• Bachelor of Science in Mechanical Engineering from West Virginia Institute of Technology in December,
1980
Bachelor of Science degree in General Science (Chemistry) from University of Waterloo, Ontario, Canada
Work Experiences
Employer Gerson Lehrman Group Councils
Job Title Consultant
Duties Provide analysis and advices as to the operational, financial, franchisee relation, market supply
and demand and future aspects of companies in Food service sector to Investment Firm on
Wall Street or other location who is interested to invest, finance and buyout any food services
companies.
Period: February, 2007 to present
Employer LSCC Corporation
Job Title Managing Director and General Manager
Duties To be in charge of the administrative, operational, personnel, public
relations, and procurement, and budget, risk management, marketing, sales, cost,
Inventory and loss control, legal and general affairs of the Corporation
who operates multi store. To manage the corporate expansion program involving site
selection, lease negotiation, design and construction, inventory, and operational start-up.
Period: June, 1996 through present
Employer Colorado River Board of California
J Title Board member
luties To protect California interest in the Power and Water Resources of
Colorado River. To provide guidance and direction to State Board staff
engaged in negotiation. To resolve any difference between Agricultural
and Urban Water interest.
Period: July, 1994 through present
Appendix A
Smith S. Choi
- age 2
Employer Metropolitan Water District of Southern California, Engineering Division,
Project Engineering Section
Job Title Project Engineer
Duties Manage the design and construction of District facilities including new
construction and retrofit. Responsible for Environmental and Safety
regulatory compliance
Period: Jan., 1991 to present
Employer Los Angeles County Division of Project Management
Job Title: Facilities Project Manager
Duties Manage the design and construction of County's facilities (Including on-
site water and sewer system) to insure timely completion of projects
within budget. Manage the Environmental planning and regulatory
compliance of the design of the projects.
Period: May, 1990 to Dec., 1990
Employer City of Monterey Park Fire Department
Job Title: Deputy Fire Marshal and Fire Protection Engineer
Duties Provide Professional engineering services and fire protection engineering and fire prevention
training to fire suppression personnel. Assist in Fire investigation and forensic science.
Period: January, 1988 to December, 1988.
Employer Los Angeles County Department of Public Works
Job Title: Mechanical Engineer
Duties Design and design review of public and private plans and specification of
mechanical, plumbing, electrical, on -site water and sewer systems.
Provide field support.
Period: September, 1984 through April, 1990
Employer Los Angeles County Department of County Engineer - Facilities
Job Title: Principal Mechanical Engineering Assistant
Duties Preparation of design and construction documents for mechanical,
plumbing and sewer systems for County facilities. Provide field support.
Period: July, 1981 to August, 1984
Employer West Virginia State Department of Finance and Administration, Capitol
Complex, Charleston, West Virginia
Job Title Energy Systems Specialist
Duties Identify initiate and evaluation capital improvement programs for energy conservation.
Monitor the implementation.
Period: January, 1981 to June, 1981
Appendix B
Smith S. Choi
Appointment and Offices Held
Appointed to a Multi- disciplinary Wild Fire Panel by Los Angeles County Board of Supervisors to
study the impact of the wildfire to Los Angeles County
Appointed By California Governor Pete Wilson to Colorado River Board of California
Patron member of Pasadena Tournament of Roses Association
Appointed Member of City of Alhambra Housing and Community Development Act Citizen Advisory
Committee and Public Communication Advisory Task Force
Elected President of Metropolitan Water District of Southern California Asian American Employees
Organization. Organized multi- ethnic charity Christmas luncheon and multi- agencies banquet
featuring Federal Judge Ron Lew, Banker Henry Huang and LA Mayoral chief of staff Dr. William
Ouchi.
Community Involvement
Member of Quarterly Equal Employment Advisory Committee ( EEOAC) as AAEO reps for
Metropolitan Water District of Southern California and Managing Editor of the quarterly MWDSC
EEOAC Newsletter
Member of Planning Committee of 1994 Organization of Chinese American national convention in
Los Angeles and acting co -chair of government affairs.
Co -chair of public affair for the tribute dinner to March Fong Eu- Former California Secretary of State
and to her Yuen Kong Foundation for International Studies at Bitmore hotel
Member of public affair for Chinatown Beauty Pageant and Chinese New Year events sponsored by
Chinese Chamber of Commerce
Member of Government Affairs committee of Asian American Architects and Engineers
Member of San Gabriel Valley Multi- Ethnic Cultural Task Force
Chair of Carnival Committee for Alhambra -San Gabriel Chinese New Year parade and festival
sponsored by Alhambra and San Gabriel City Council, Chambers of Commerce and Alhambra School
District. (Charter member)
Co -chair of Public Office Appointment Committee and Voter Registration Committee for Chinese
American Coalition
Chair of reception and seat assignment committee for the Asian Pacific American for victory at Sam
Woo Seafood Palace Restaurant.
Member of Organizing Committee for Victory 92 (Dan Quayle) at Bitmore Hotel and Asian Pacific
American Heritage Presidential dinner at Hyatt Regency Downtown Hotel.
Volunteer for Alhambra 5K/10K Moonlight Run, Los Angeles Marathon, Chinatown 5K/10K
Firecracker Run, ChinaTown Beauty pageant and Columbia Studio run
College Involvement
Managing Editor for the "Collegian ", the official weekly student newspaper funded by the student fees
and Student Government Senator
RECEIVED
CITY Of ARCADIA
CITY OF ARCADIA
Citizen Service Resume CITY CLERK
DOJR
Office of the City Clerk
240 W. Huntington Drive
Arcadia, CA 91007
(626) 574 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission L�
Historical Museum Commission ✓ Planning Commission �
Human Resources Commission Recreation and Parks Commission t
Library Board of Trustees _ Senior Citizens' Commission 1:f�
***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Date of
Name GLsfSCO E�.96 ,(�EN�i„i,✓
Last First Middle
me Phone ���I6 39,E 5' Business Phone �'G1i 9 1 i : -
How long have you been a resident of Arcadia?
Are you a registered voter? Yes JG No
F-5
17,C,00T..
Community Involvement (list organization memberships and committee assignments)
Please describe any background, training, education or
(Include professional or vocational licenses or certificates) fffi ' �f��'� G �✓�Sr�
r
i
that qualify you as an appointee ) A!
(PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM)
What do you see as the objectives and goals of the advisory board or commission for which you are
Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this
position? Yes 4 No_
State law and the City Conflict of Interest Code requires you to file a statement of economic Interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by me City's filing official? Yes, No_
I hereby certify that the foregoinglng orma tioniscorrecttothe - best -my knowledge.
Signature Date
Please attach additional pages If necessary and return to the address listed on the reverse side
Response to: Education (Including professional or vocational licenses or certificates
Illinois Benedictine University — 2 Years — Business Administration.
De Paul University — 2 Years — Business Administration
U. S. Army Counter Intelligence Corp School.
Real Estate Brokerage and Contracting Business — Approx. 49 Years
Real Estate Broker License State of California
Real Estate Broker License State of Nevada
Contractor License State of California, Arizona and Nevada
Reserve Sheriff' Deputy —Approx. 10 Years
John and Maureen Newton
1935 South Plum Grove Road, #183
Palatine, Illinois 60067
Mr. Gene Glasco, SRES- Notary Public/NSA Agent
Century 21 Adams & Barnes
433 West Foothill Boulevard
Monrovia, California 91016
August 18, 2007
Dear Gene,
Just wanted to drop you a line and extend our sincere thanks for all of the planning and
work you put into in preparation for, our recent visit to Arcadia on Saturday, August 4,
2007. We specifically requested that you put together a wide variety of homes in price,
size and location of nearby neighborhoods and you truly met and exceeded our
expectations.
You not only provided us with a portfolio of homes you selected for our viewing, but also
incorporated information on homes and MLS listings which we gave you over the phone,
prior to our visit. Your professionalism, expertise and accommodation of our wishes are
truly appreciated.
Your guided tours of the homes, communities, schools, parks, recreational facilities,
traffic routes and areas of where we would shop, participate in community activities,
check out restaurants, partake of activities and experience day to day living was done
with professionalism, detail, planning, humor and was an absolute delight in every way!
It gave us a real feel for the various neighborhoods and communities and what they had
to offer based on our needs and desires.
Originally, as you know my husband was to have joined us the day you gave me the tour
of homes and the surrounding areas, however, due to a change in his interview schedule
with the prospective employer, he was unable to do so. Therefore, the next day I
repeated for him the tour of the areas which you had shown me the day before. Due to
your diligence in direction, your guidance and efforts I was able to show him many of the
homes and areas we had covered.
We were able to then discuss and view the areas and come to some very sound decisions
from being so well informed by you. We also went on the internet and checked out
information and demographics for each of the towns and communities and future zoning
and planning. Due to all of your efforts and diligence we now feel that we are able to
make an informed decision on the area which would best meet our needs and lifestyle.
You are to be commended in every way for doing such a magnificent and stellar job in
your showing us so much and such a variety as per our requests and providing us with
beneficial and thorough information about each town and community. We have dealt
with many real estate agents in the past and you are an exemplary agent in multitudes of
ways. We would recommend your services to anyone and will certainly call upon you
should my husband be offered the position. We have made our decisions regarding the
communities and type of house and the activities we would like to be near and look
forward to having you as our agent when we hopefully purchase a home in the area in the
near future. We are looking forward to "coming home" to California. We have missed it
for a very long time.
Please accept both of our thanks for doing such an exquisite job in both the advance
preparation for our visit and going the "extra mile" in every way during our visit. The
relocation agency you work with and the reality company you work for are lucky to have
you. You are a true asset to the profession. Thank you again, for everything and all of
your kindness, humor, addressing our requests and making it such an informative and
pleasurable experience for both my husband and myself. It is genuinely appreciated.
Just a side note — since we had discussed the differences in the real estate markets
between states and the formats of the listing sheets, I have included with this letter a
packet of information for your perusal. I thought you might find it interesting in seeing
the prices and the types of amenities for the price in the Illinois market verses the
California market. Just to give you a perspective and for fun, take a look comparing
properties, prices and what you get! I have included a sheet on one property which is
close to the size of the house we currently have at this time. We purchased our home
several years ago, for a significantly lower price. Hope you enjoy it!
Have a great day!
John and Maureen Newton
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CITY OF ARCADIA
Citizen Service Resume RECEYVED
Office of the City Clerk
240 West Huntington Drive MAY 2 + 2007
Arcadia, California 91007 CITY OF ARCADIA
(626) 574 - 5410 CITY CLERK
Voluntary advisory boards and commissions are listed below:
Arcadia Beautiful Commission
Historical Museum Commission
Human Resources Commission
Library Board of Trustees
Planning Commission
'-'Recreation and Parks Commission
Senior Citizens' Commission
xr+ rxxrrr»+ r rtxx» rr++ rrrrtxxr+ r+ rt++ rtrtx+ rrrrrrrrrx�xxxxrr+ rtrxrtxx+ xxrr+ rrtrtrtx+ xxxx+ rrtrrtrxxrtr+ rrtr+ + +rx +xr +rr +rtrt + +xxx + # + + +•xxxxr ++
Date Of Application:
Board /Commission Applied For:
Name:
Address: G
Home Phone:
How Long Have You Been A Resident Of Arcadia?
Are You A Registered Voter? Yes y
N
Business Phone:
y� y 2s
No
Occupation:
Education (Include Professional Or Vocational Licenses Or Certificates):
Community Involvement (List organization Memberships And Committee Assignments):
Nvc ma �< cAP�� 2 \�c2
(Over)
What is there in your background, training, education or interests that qualifies you as an appointee?
What do you see as the objectives and goals of the advisory board or commission for which you are applying?
Ar�ou aware of the time commitment necessary to fulfill the obligations of an appointment to this position?
Yes V No
Are you aware that financial disclosure may be required annually (e.g., sources of income, loans, gifts,
inv s@ tments, interest in real property as required by state law)?
Yes No
What special qualities can you bring to an Arcadia advisory body?
Th F A R\ M�j�i C� \ �A�y�
I hereby certt tha a foregoing in onna ton is come t 1 to the est of my now a ge.
igneture
l let
Please attach additional pages if necessary and return to the address listed on the reverse side.
CITY OF ARCADIA
Citizen Service Resume
Office of the City Clerk
240 W. Huntington Drive
*+°" e
Arcadia, CA 91007
(626) 574 -5410
'8! vv "ova
RECEIVED
OCT -4w
CITY OF ARCADIA
CITY CLERK
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION POR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission
Historical Museum Commission Planning Commission
1 p � Re s ources Commission � Recreat io n � a � P a rks Commission
��ifrL��k # # ## # ## ## # # # # #.►# # # # ## 4 # # # # ## # #IlR1P1F'Y #7YY'K1f�#;'J!�'�#'4 R��F ## i�t # i# t i� i
Date of App lication
Name Ll�
Last
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First
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Home Phone 3 S S — 8 3 L{ to Business Phone (6')- 515 B 3 7
Now long have you been a resident of Arcadia'
Are you a registered voter? No
Occupation #'�' T v P-PFY
Employer P t} l u- t P 1 ? N v T T L- L- P
Education (Include professional or vocational licenses or certificates)
R V cL-Pr l gl eo
Co Involvement (list organization memberships and committee assignments)
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rPLE'_AR COMPLR'E THE REVERSE
SIDE
OP THIS
EQRH
. I.ri I..I II. I rnn .L eJ VY III.
What do you see as the objectives and goals of the advisory board or commission for which you are
applying?
Are you a5 of the time commitment necessary to fulfill the obligations of an appointment to this
position? es No
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by sta ). Do you agree to file
all r�uired forms in a try manner as proscribed by the City's filing official ?� No
that tliNoregoin� information is correct to the beat of my knowledge.
Signature
Date
Please attach additional pages if necessary and return to the address listed on the reverse side
STAFF REPORT
Public Works Services Department
DATE:
TO:
FROM:
SUBJECT:
SUMMARY
November 6, 2007
Mayor and City Council
Pat Malloy, Public Works Services Direc r I I
Prepared by: Tom Tait, Deputy Public orks Services Director
Craig Clark, Utilities Superintendent
On November 1, 2005 the City Council approved a one (1) year Well and Booster
Preventative Maintenance contract with General Pump Company Inc. with optional
annual extensions. General Pump Company Inc. is reaching the end of their first
contract extension and has. submitted a written offer to extend the existing contract
agreement for an additional year with no increase in pricing.
Based on the excellent service provided by General Pump Company Inc. during the
previous year, staff recommends that the City Council authorize the City Manager to
enter into a one (1) year contract extension with General Pump Company, Inc. to
provided preventative maintenance services and repair of City owned water wells and
booster pumps in the amount of $300,000.
DISCUSSION
The City of Arcadia's water system annually delivers approximately 17,000 acre -feet of
potable drinking water through its 13,800 water service connections. The water supply
for the system is obtained from 13 groundwater production wells. Additionally, the water
system is divided up into seven (7) pressure zones, which includes 32 booster pumps
that pump water through the distribution system into 16 reservoirs in the City. These
reservoirs are used to meet daily system demands and to provide emergency storage in
the event of a fire.
Page 1 of 3
Recommendation: Approve
Mayor and City Council
November 6, 2007
The Public Works Services Department is responsible for the day -to -day operation and
maintenance of the City's wells and booster pumps. However, in certain instances work
goes beyond staffs capability to repair or perform specialized maintenance services. In
these cases, the contractor is notified and the work is scheduled, eliminating the need to
go out to bid separately each time a well or booster pump fails or is malfunctioning.
Staff feels that it is prudent to perform preventative maintenance on wells and booster
pumps in order to keep the equipment operating efficiently and to cut down on
unexpected maintenance costs.
This past year General Pump performed preventative maintenance services on Orange
Grove Well No. 4 and St. Joseph Well No. 2. Additionally, the pump was lowered on St.
Joseph Well No. 2 due to declining groundwater levels.
Preventative maintenance activities consists of the following:
• Pulling well and video logging
• Cleaning and scrubbing well casing
• Introduction of chemicals for cleaning well casing if needed
• Final video of well casing
• Installing well, replacing column, shaft, bushings and pump if necessary
Total costs for these services which includes performing preventative maintenance on
various booster pumps was approximately $247,000. Next year staff plans on
performing preventative maintenance on Orange Grove Well No. 6 and Longden Well
No. 2 as well as various booster pumps.
The City's dependence on the water system makes the annual preventative
maintenance of wells and booster pumps an essential aspect in continuing to provide a
reliable and safe supply to the City's residents and businesses.
General Pump Company Inc. is the current contractor with the City for this work and has
provided excellent and affordable service during the past year. For this reason, staff
recommends that the City Council authorize the City Manager to enter into a one (1)
year contract extension with General Pump Company, Inc. to provide preventative
maintenance services and repair of city owned water wells and booster pumps in the
amount of $300,000.
ENVIRONMENTAL IMPACT
This project is categorically exempt per Section 15301 Class 1 (d) from the
requirements of the California Environmental Quality Act.
FISCAL IMPACT
Sufficient funds are budgeted in the 2007 -08 and 2008 -09 operating budget for
preventative maintenance services of the City's water wells and booster pump stations.
Page 2 of 3
Mayor and City Council
November 6, 2007
All work is performed on a time and material basis and the contractor is only paid for
work performed.
RECOMMENDATION
1. Award a one (1) year contract extension in the amount of $300,000 to
General Pump Company, Inc. for the Annual Preventative Maintenance and
Rehabilitation of City owned Wells and Booster Pumps.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney
Approved by: jyE J
William R. Kelly, City Manager
PM:TT:CC:
Page 3 of 3
0
STAFF REPORT
Public Works Services Department
DATE: November 6, 2007
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Direct r
Prepared by: Tom Tait, Deputy Public Works ervi es Director
Clement Flores, Maintenance Contracts Officer
SUBJECT:
SUMMARY
On December 3, 2002, the City Council awarded a contract to Grace Building
Maintenance Company Inc., for janitorial and porter services at various City facilities.
Grace Building is reaching the end of their fourth (4) contract extension and has
submitted a written offer to extend the contract for an additional one (1) year in
accordance with the existing Agreement. The contractor's offer of extension does not
reflect a change in price and all other conditions of the Agreement are to remain in
effect.
However, there will be a $737 increase to the contract amount to account for an
increase in the hourly wage of one of the Police Department Porters. This increase was
originally included in the contract to attract and retain porters at the Police Department.
Staff recommends that the City Council approve a one -year contract extension with
Grace Building Maintenance Company for janitorial and porter services at City facilities
in the amount of $326,470.
The Public Works Services Department is responsible for the janitorial and porter
services at City facilities. Janitorial services include cleaning all common areas,
restrooms, and offices at the Police Department, City Hall, Community Center, Library,
and the Public Works Service Center. The contractor is also responsible for porter
services to clean light fixtures and public restrooms, set -up for various City meetings,
Page 1 of 2
Recommendation: Approve
Mayor and City Council
November 6. 2007
and help office staff with routine service requests (e.g., moving heavy boxes, taking
records to storage, special cleanups, etc.) at City Hall, the Community Center, and the
Library.
This year's contract will have an increase to account for the hourly rate increase for one
of the porters at the Police Department. The Police Department has two (2) porters and
one of them is entitled to get a $1.00 an hour increase that was originally included in the
contract amendment that was approved by the City Council on January 4, 2005.
Grace Building has submitted a written offer to extend their contract in accordance with
the existing. Grace Building has provided excellent services to the City in the past
years. Staff recommends that the City Council approve a one -year contract extension
with Grace Building Maintenance Company for janitorial and porter services at City
facilities in the amount of $326,470.
FISCAL IMPACT
Sufficient funding is appropriated in the 2007 -08 budget to provide janitorial and porter
services at various facilities.
1. Award a one -year contract extension to Grace Building Maintenance
Company for janitorial and porter services at various City facilities in the
amount of $326,470.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
PM:TT:CF
Approved by:
Page 2 of 2
William R. Kelly, City Manager
M
November 6, 2007
TO: Arcadia City Council
STAFF REPORT
Development Services Department
FROM: Don Penman, Assistant City Manager /Development Services Director
Jason Kruckeberg, Community Development Administrator -1
By: Silva Vergel, Business License Officer
SUBJECT: Authorize The City Manager To Execute An Amendment To The
Professional Services Agreement With Urban Graffiti Enterprises,
Inc. For An Additional Three (3) Years For Graffiti Removal Services
at a Cost of Not to Exceed $65,000 for Fiscal Year 2007 -8.
Recommendation: Approve
SUMMARY
The City Council has approved $65,000 in the 2007 -2008 budget for graffiti
removal services.
Development Services is recommending the City Council authorize the City
Manager to execute an amendment to the existing Professional Services
Agreement (PSA) with Urban Graffiti Enterprises, Inc. for an additional three (3)
years for graffiti removal services within the City at a cost of not to exceed $65,000
for Fiscal Year (FY) 2007 -8.
DISCUSSION
The City has offered graffiti removal services since 1993. In August, 2004, the City
sent a Request for Proposal for graffiti removal services to eight (8) companies. A
total of three (3) bids were received and the contract was awarded to Urban Graffiti
Enterprises, Inc. and contract was signed on February 8, 2005. Said contract will
expire on November 30, 2007.
Like Arcadia, many cities in the San Gabriel Valley are facing a problem with
graffiti. Consequently, cities are spending more money on their clean up efforts.
Urban Graffiti Enterprises has agreed to provide the same level of service at the
same rates of the current contract. However, in light of the increased time and
effort that is required to maintain Bonita Park and the Skate Park, Urban Graffiti
Enterprises is requesting a flat rate of $65.00 per hour when removing graffiti from
these locations as opposed to their existing rate, which is $40 per 10 square feet.
Staff believes that the increase in rate for Bonita Park and the Skate Park is
justified.
Due to increased graffiti activity at Bonita Park and the Skate Park, the City
implemented several mitigating measures which significantly reduced graffiti during
June and July. The City Council at its August 21, 2007 meeting directed staff to
implement further security measures for Bonita Park and the Skate Park, such as
the installation of no trespassing violation signs, motion detector lights, a sprinkler
system as well as a video surveillance camera system. Staff anticipates that the
graffiti activity at these locations will remain reduced as a result of the above
imposed measures.
LENGTH OF CONTRACT
Staff is recommending that the term of the new PSA expire on June 30, 2010. This
new date will result in the contract expiring at the end of the fiscal year resulting in
subsequent contracts to run parallel with fiscal years.
FISCAL IMPACT
The City has budgeted $65,000 in fiscal year 2007 -08 for graffiti removal. It is
anticipated that funds will be appropriated for subsequent budgets for graffiti
removal services and any unused portions will be returned back to the General
Fund.
RECOMMENDATION
It is recommended that the City Council:
Authorize the City Manager to execute an amendment to the
Professional Services Agreement with Urban Graffiti Enterprises, Inc.
for an additional three (3) years for graffiti removal services at a cost
not to exceed $65,000 for FY 2007 -8 subject to approval as to form by
the City Attorney.
Approved by: �' '—`= d
William R. Kelly, City Manager
Graffiti Removal Services
November 6, 2007
Page 2
.btu /I 1. M3
° O�4'It y vkxx STAFF REPORT
DATE:
TO:
FROM:
SUBJECT:
SUMMARY
November 6, 2007
Public Works Services Department
Mayor and City Council
Pat Malloy, Public Works Services Director
Prepared by: Tom Tait, Deputy Public Works Servi es Director
Clement Flores, Maintenance Contracts Officer
The Public Works Services Department is responsible for the care and maintenance of
landscaping throughout the City. These contract services were previously performed by
CLS Landscape Maintenance Inc. for the past seven (7) years. Staff has been satisfied
with the services being provided by CLS, however, staff felt it was prudent to bid the
landscape maintenance contract for FY 2007 -08.
Due to the complexity of the specifications and high standards required for landscaping
throughout the City and the possibility of getting a low bid from a contractor that could
not meet the specifications of the contract, staff advertised for Request for Qualifications
(RFQ) on July 23, 2007, to pre - qualify potential contractors for the landscape
maintenance contact. As a result, two (2) contractors qualified and were asked to
submit a bid for landscape maintenance services.
Staff recommends that the City Council authorize the City Manager to enter into a one
(1) year contract with CLS Landscape Management Inc. for landscape maintenance at
City facilities in the amount of $507,160.
DISCUSSION
The Public Works Services Department (PWSD)
all City -owned landscaped areas. These public
parkways, parks, water facilities, parking districts
is responsible for the maintenance of
properties typically include medians,
and City owned facilities (e.g., Civic
Page 1 of 3
Recommendation: Approve
Mayor and City Council
November 6, 2007
Center, Library, Community Center, etc). The City's current contract for these services
is in the amount of $508,359.
Since the City has had the same landscaping contractor for seven (7) years, staff felt it
was necessary to bid the contract to ensure that the City was receiving the best
services at the most cost effective price on the market. However, due to the size, high
standards and specifications of landscape maintenance for the City, it was crucial to
conduct a Request for Qualifications in order to make certain that only qualified,
capable, and competent contractors bid for the contract.
Notice accepting Request for Qualifications was published in the adjudicated paper on
July 23, 2007. Only two contractors submitted their qualifications and both were invited
to attend the pre -bid job walk prior to submitting bid proposals. Both contractors
submitted sealed bids to the City Clerk. The City Clerk publicly opened two (2) sealed
bids on September 21, 2007 with the following results:
FIRM LOCATION BID AMOUNT
CLS Landscape Management Inc. Chino, CA $481,160.04
Mariposa Horticultural Irwindale, CA $519,520.16
Staff has reviewed the bid documents for content and investigated the contractors'
background and recent projects for competency. It has been concluded that CLS
Landscape Management Inc. is the lowest responsible bidder to perform landscape
maintenance.
The landscape maintenance contract provides for routine maintenance as well as
extraordinary maintenance on a time and material basis whenever landscape is
damaged from a traffic accident, vandalism, storms, or for services not specified in the
Agreement. These services may. also include the replacement of old plant material,
minor upgrades to irrigation systems and other improvements that will enhance the look
of the landscaping. Based on past experience with this type of work, staff has
concluded that approximately $26,000 is needed each year for extraordinary
maintenance. This amount has been added to the $481,160 base bid bringing the total
contract amount to $507,160. The contract also includes $22,880 for the 210 freeway
on & off ramp maintenance, which.was requested by the City Council to be added to the
contract in 2004.
Therefore, staff recommends that the City Council award a one (1) year contract to CLS
Landscape Management Inc. for landscape maintenance services at City facilities in the
amount of $507,160. This contract total includes $26,000 for extraordinary
maintenance and the 210 freeway on & off ramp maintenance.
Page 2 of 3
Mayor and City Council
November 6, 2007
FISCAL IMPACT
Sufficient funds have been appropriated in the 2007 -08 and the 2008 -09 operating
budget to cover the cost to provide care and maintenance of the City's landscaped
areas.
RECOMMENDATION
1. Award a one (1) year contract with CLS Landscape Maintenance Inc. for
landscape and maintenance services at various City facilities in the amount
of $507,160.
2. Waive any informalities in the bid or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney
Approved by: ""
William R. Kelly, City Manager
PM:TT:CF
Page 3 of 3
f'
Unity °t8 °' STAFF REPORT
Public Works Services Department
DATE: November 6, 2007
TO: Mayor and City Council
FROM: Pat Malloy: Public Works Services Directory
Prepared by: Tom Tait, Deputy Public Works Servic s Director
Craig Clark, Utilities Superintendent
SUBJECT: REJECT THE PROPOSALS SUBMITTED FOR LABORATORY
Recommendation: Approve
SUMMARY
California Department of Health requires water systems to test and monitor water
quality on a routine scheduled basis. To ensue that the City is in compliance with both
State and Federal drinking water requirements, Public Works contracts with a certified
independent water- testing laboratory. Truesdail Laboratories, Inc. has been performing
these services for the past four (4) years. Staff has been satisfied with the services;
however, staff felt it was prudent to solicit new proposals for the next Fiscal Year as a
measure to ensure effective and efficient use of public resources.
Request for Proposals (RFP) were sent out on September 6, 2007. However, due to a
clerical error in the RFP, the proposal amounts exceeded the budgeted amount for
water sample testing services. For this reason, staff recommends that the City Council
reject the proposals submitted for laboratory testing services of City water samples and
instruct staff to request new proposals for this work.
The Public Works Services Department (PWSD) collects water samples from City-
owned wells and the distribution system to ensure the effective delivery of high quality
potable water to the residents of Arcadia. The samples are sent to be tested for
chemical, physical, and biological composition as required by the State of California
Domestic Water Quality and Monitory regulations (Chapter 15, Title 22, California Code
of Regulations). In order to comply with State and Federal Water Quality Regulations,
the samples are analyzed at a State of California Department of Public Health (CDPH)
Page 1 of
Mayor and City Council
November 6, 2007
and United States Environmental Protection Agency (USEPA) certified laboratory on a
weekly, monthly, quarterly, annual and on an as- needed basis.
Staff received proposals from (5) five local DOHS certified laboratories. The proposals
were evaluated by a selection committee in accordance with Chapter 10 of the
California Government Code, Sections 4525 -4529 (Qualifications -based Selection
Process). During the evaluation, it was discovered that an incorrect sampling schedule
was sent to vendors. As a result, the amounts proposed exceed the budgeted amount
of $35,000 for the services.
Due to the error, staff recommends that the City Council reject the proposals submitted
for laboratory testing services of City water samples and to request new proposals for
this work.
FISCAL IMPACT
$35,000 is budgeted in the 2007 -08 operating budget for water quality testing.
RECOMMENDATION
1. Reject the proposals submitted for laboratory testing services of City water
samples.
2. Direct staff to solicit new proposals for this work.
Approved by:
PM:TT:CC
Utr 4
William R. Kelly, City Manager
Page 2 of 2
STAFF REPORT
Administrative Services Department
DATE: November 6, 2007
TO: Mayor and City Council
FROM: Tracey L. Hause, Administrative Services Direc�
Michael A. Casalou, Human Resources Administrator
By: Su Tan, Senior Human Resources Analyst
SUBJECT: Classification Specifications for Community Services Officer
Recommended Action: Approve
SUMMARY
Staff is recommending the City Council approve the revision to the job specifications for
Community Services Officer.
DISCUSSION
In order to comply with the State of California Board of Corrections requirements and to
align Arcadia's job requirements with those from other public safety agencies in the
area, the Police Department is proposing the requirements for Community Services
Officer be modified to meet the minimum physical fitness requirements and to require a
successful completion of the Basic Correction Officers Core Course (California
Standards for Corrections, Title 15) within one year of appointment.
Revising the class specifications of the Community Services Officer to include the
physical fitness requirements and the successful completion of the Basic Correction
Officer's Core Course will not only bring the City in compliance with the Board of
Corrections, but will insure that future applicants are capable of meeting the physical
requirements of the Community Services Officer position.
The Human Resources Commission reviewed and approved this- item on October 11,
2007.
FISCAL IMPACT
No salary change for this position is being recommended at this time.
Mayor and City Council
November 6, 2007
Page 2 of 2
RECOMMENDATION
It is recommended the City Council:
Approve the attached revised job specifications for Community Services Officer.
Approved: —1 w ]
William R. Kelly, City Manager
CITY OF ARCADIA
COMMUNITY SERVICES OFFICER
DEFINITION
Under general supervision, to perform a variety of duties involved in providing for the
security, health, safety, and feeding of those in custody at the City's jail facility; assist the
Evidence Technician with the categorizing and disposition of property and evidence;
and to serve as a court liaison between the Police Department and the Court.
SUPERVISION EXERCISED
Exercises no supervision.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Process and monitor inmates; receive, book, fingerprint, and photograph prisoners;
perform prisoner classification and medical screening; verify and prepare custody
verification forms for prisoners requiring medical treatment while in custody.
Assume responsibility for the welfare and safety of all prisoners within the City jail facility;
perform security, safety, and health checks of persons and facilities.
Oversee the preparation of meals for those in custody; order and maintain inventory
control of food and supplies.
Supervise sentenced inmates; issue daily work assignments.
Perform front desk duties; provide information to the public over the telephone.
Prepare prisoners for court arraignment by completing required booking forms, attaching
copies of warrants, holds, and medical forms, returning clothing items, sealing prisoner
property, and searching and handcuffing inmates prior to transportation to Court;
transport prisoners to and from Court.
Ensure compliance with all Federal, Sate, and local regulations pertaining to jail
operations.
Maintain the cleanliness of the jail; perform minor jail and facility maintenance; clean and
maintain jail laundry.
Perform clerical duties in other sections and bureaus within the Department as assigned.
Assist with subpoena service and document, package and message delivery.
Process fingerprinting of new City employees and members of the'public pursuant to
Department regulations.
Direct traffic and assist patrol units at emergency scenes.
Process prisoner releases by accepting bail and issuing notices to appear; process
paperwork and documents used within the jail facility.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of
Occupational hazards and standard safety practices necessary in the assigned
area of work.
Principles and practices used in dealing with the public.
Modem office practices, methods, and computer equipment.
Principles and procedures of record keeping.
Basic civil and criminal statutes.
Safe driving principles and practices.
Skill to
Operate modern office equipment including computer equipment.
Operate a motor vehicle safely.
Ability to:
Learn, interpret, and apply the policies, procedures, laws, codes, and regulations
pertaining to assigned programs and functions.
Interact effectively and sensitively with individuals from diverse backgrounds.
Identify, process and account for evidence items and property.
Act quickly and calmly in emergency situations.
2
Analyze situations carefully and adopt effective courses of action.
Prepare and maintain accurate and complete records and reports.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with
those contacted in the course of work.
Minimum Qualifications
Experience
One year of responsible work experience preferably in a law enforcement
environment.
Training
Equivalent to the completion of the twelfth grade.
License or Certificate
Possession of, or ability to obtain, an appropriate, valid driver's license.
Possession of, or ability to obtain, CPR and First Aid Certificates.
Special Requirements
Essential duties require the following physical skills and work environment:
Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 50
lbs.; some exposure to electrical hazards; ability to travel to different sites and
locations.
Ability to meet State of California Standards and Training for Corrections minimum
physical fitness requirements.
Ability to successfully complete the Basic Correction Officers Core Course
(California Standards for Corrections, Title 15) within one year of appointment.
Effective Date: November 6, 2007
3
a',
STAFF REPORT
Office of the City Manager
DATE: November 6, 2007
TO: Mayor and City Council
FROM: William R. Kelly, City Manag
Linda Garcia, Communications, Marketing & Special Projects Manag1g/
By: Connie Schacatano, Executive Assistant
SUBJECT:
Recommendation:
In reviewing records, staff was unable to locate a resolution that set forth the specific
dates, time and location for regular meetings of the Arcadia Beautiful Commission. Due
to the lack of such a resolution, all regular meetings must currently be considered
"Special Meetings ". At the October 11, 2007 meeting of the Arcadia Beautiful
Commission staff was directed to proceed with establishing dates, time and location for
future meetings. Adoption of Resolution No. 6595 will set the dates and times for future
meetings of the Arcadia Beautiful Commission and therefore facilitate the agenda
process.
Please note that although Resolution No. 6595 sets forth when the Arcadia Beautiful
Commission meets for regular meetings, special meetings will be held as needed (e.g.
to conduct judging for the Arcadia Beautiful and Holiday Decoration awards).
FISCAL IMPACT
None
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 6595, a resolution
of the City Council of the City of Arcadia, California adopting date, time and
location for regular meetings of the Arcadia Beautiful Commission.
Attachment: Resolution No. 6595
RESOLUTION NO. 6595
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ESTABLISHING DATE, TIME
AND LOCATION FOR REGULAR MEETINGS OF THE
ARCADIA BEAUTIFUL COMMISSION
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The Arcadia Beautiful Commission of the City of
Arcadia shall hold its regular meetings on the second Thursday of February, June
and October at 7:00 p.m. in the City Council Chambers Conference Room.
SECTION 2. All prior City resolutions relative to the date and time of
the Arcadia Beautiful Commission meetings are hereby repealed in their entirety.
SECTION 3. In the event of any permanent change to the time, date, or
meeting place, said changes shall be made by resolution of the City Council.
SECTION 4. This Resolution shall become effective upon its adoption
and shall supersede any prior resolutions.
SECTION 5. The City Clerk shall certify to the adoption of this
resolution.
[SIGNATURES ON NEXT PAGE]
1
Passed, approved and adopted this day of 1 2007
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
2
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STAFF REPORT
Fire Department
DATE: November 6, 2007
TO: Mayor and City Council
FROM: Tony L. Trabbie, Fire Chief
SUBJECT:
SUMMARY
The Fire Department is proposing amendments to the Arcadia Municipal Code relating
to fire code regulations for the purpose of complying with current state requirements
and, in addition, is proposing some minor changes to current administrative and
technical standards.
Staff is recommending that the City Council introduce Ordinance No. 2232 to amend the
Arcadia Municipal Code, and schedule a public hearing on November 20, 2007.
BACKGROUND
The City's current Fire Code was last revised in November of 2002 by Ordinance No.
2166.
DISCUSSION
The 2007 California Building Standards Codes (CSBC) were recently adopted by the
State of California and will become effective on January 1, 2008 for local enforcement.
Page 1 of 3
Recommendation: Introduce Ordinance No. 2232 and schedule a
public hearing.
Although City staff does not propose any significant technical changes or amendments
to the State codes, section 17958.7 (a) of California's Health and Safety Code requires
the City to make expressed findings that any proposed technical changes to the State
codes by the City are necessary because of local climatic, geologic or topographic
conditions. Because of the State's requirements, staff has reviewed each of the City's
proposed technical code amendments to verify that they meet the intent of the California
Health and Safety Code. A summary of the Findings of Fact have been prepared and
are attached as Attachment A.
The Fire Department is proposing to adopt the 2007 California Fire Code in its entirety
with no significant changes to the City's pre- existing amendments. Staff has made some
minor changes to the residential sprinkler system design requirements, which will
reduce installation costs for the homeowner. Staff has also changed the residential
sprinkler retrofit requirements to help simplify the reading and intent of the code.
2007 California Fire Code
F -1. Staff is proposing to make a minor technical addition to the City's existing
fire sprinkler requirements exceptions for new buildings. New pool houses,
recreation. rooms, guest houses or similar accessory R -3 type
occupancies shall be exempt from fire sprinkler installation provided all
portions of the building are within 150 feet of a public street for emergency
Fire Department access.
F -2. Staff is proposing to reduce the sprinkler design requirement for private
garages from a 4 head calculation to a 2 head calculation.
F -3. Staff is proposing to require the retrofit of fire sprinklers in existing R -3
residential occupancies when an addition causes the residential area to be
greater than 2,500 square feet or when an addition is made to the
residential area of an existing R -3 residence that is already greater than
2,500 square feet in residential area. In addition, staff is proposing to
delete an existing retrofit standard for R -3 residences requiring fire
sprinkler installation when an addition, or an addition in combination with a
remodel, affects fifty percent or more of the residential area.
F -4. Staff is proposing to amend the fire alarm standards to allow the Chief to
require additional interior audible devices within a building when
necessary due to the size or configuration of the building.
F -5. Staff is proposing to change the designation of Fire Zone 1 to Wildland —
Urban Interface Fire Area to comply with the construction requirements of
California Building Code Chapter 7A.
Page 2 of 3
FISCAL IMPACT
The adoption of the codes and amendments will have no fiscal impact on the
City.
PROCESS OF CODE CHANGES
Adoption and changes to the Fire Code requires a different process under the
law than other types of code adoptions or code changes. For the fire code, the
first step in the process is the introduction and first reading of the ordinance
followed by the scheduling of a future public hearing to adopt the ordinance.
Notice of the future public hearing must be published twice in a newspaper of
general circulation not less than twenty (20) days after the introduction and first
reading of the ordinance. If the City Council approves the adoption of the codes
with changes at the future meeting, the Ordinance will be adopted and become
effective 31 days after the adoption.
ENVIRONMENTAL REVIEW
The proposed amendments to the Arcadia Municipal Code will not have a
potential for causing a significant effect on the environment and is, therefore,
categorically exempt from CEQA per sections 15061 (b)(3) and 15378 (b)(2).
RECOMMENDATION
Staff recommends that the City Council:
Introduce Ordinance No. 2232, an Ordinance of the City Council of
the City of Arcadia, California, amending Article III, of the Arcadia
Municipal Code relating to fire regulations and adopting by reference
the 2007 edition of the California Fire Code in its entirety, including
all appendices, based on the 2006 International Fire Code published
by the International Code Council; and
2. Schedule a public hearing on November 20, 2007 for the adoption of
the City's Fire Regulations with amendments.
APPROVED: —' ---'
William R. Kelly, City Manager
Attachment: Findings of Fact — Attachment A
Page 3 of 3
ORDINANCE NO. 2232
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, AMENDING ARTICLE III OF THE
ARCADIA MUNICIPAL CODE RELATING TO FIRE
REGULATIONS AND ADOPTING BY REFERENCE THE 2007
EDITION OF THE CALIFORNIA FIRE CODE IN ITS ENTIRETY,
INCLUDING ALL APPENDICES BASED ON THE 2006 EDITION
OF THE INTERNATIONAL FIRE CODE PUBLISHED BY THE
INTERNATIONAL CODE COUNCIL
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN
AS FOLLOWS:
SECTION 1. The City Council finds that the amendments to the California Fire
Code herein are supported by Findings of Fact which are attached as Exhibit "A" and
incorporated as part of this Ordinance.
SECTION 2. Sections 3121, 3121.1, 3122.2, 3122.3, 3122.9, 3123, 3124, 3124. 1,
3124.2 and 3124.3. 3124.4 and 3124.5 of Part 2, Chapter 1 of Article III of the Arcadia
Municipal Code are hereby amended to read as follows:
"3121. CALIFORNIA FIRE CODE ADOPTION.
Subject to the exception of the deletions or additions hereinafter set forth, and further
subject to the amendments hereinafter specified, there is adopted by reference for the City of
Arcadia the 2007 Edition of the California Fire Code, including all Appendices based on the
2006 Edition of the International Fire Code published by the International Code Council, and the
foregoing shall constitute the Fire Code of the City of Arcadia.
One (1) copy of said codes are on file in the office of the City Clerk for use and exami-
nation by the public.
1
3121.1. SAME. REFERENCE.
It shall be sufficient in any prosecution for the violation of any provisions of said
International Fire Code to refer thereto as the California Fire Code, or to refer to any Article,
Division or Section thereof. The term "Fire Code" whenever used in this Part shall refer to the
California Fire Code and the Fire Code Standards as adopted and,amended by this Part.
3122.2. CHIEF.
Whenever the term "Chief' is used, it shall mean the Chief of the City of Arcadia Fire
Department.
3122.3. DIVISION HEAD OF THE FIRE PREVENTION BUREAU.
Whenever the term "Division Head of the Fire Prevention Bureau" is used it shall mean
the Fire Marshal of the City of Arcadia Fire Department.
Shall mean the Division Head of the Fire Prevention Bureau.
3123. VIOLATIONS.
1. Any person who shall violate any of the provisions of Sections 102, 104, 105,
106, 107, or 111 of Appendix Chapter 1 of the Fire Code or who shall build in violation of any
detailed statement of specifications or plans submitted and approved under the provisions of this
Code or Standards adopted, or any certificate or permit issued thereunder, and from which no
appeal has been taken, or who shall fail to comply with such an order as affirmed or modified by
the City Council or by a court of competent jurisdiction, with the time fixed herein, shall
severally for each and every such violation, be guilty of a misdemeanor or an infraction,
punishable pursuant to Section 1200 of the Arcadia Municipal Code.
1
2. Any person who shall violate any other section of the Fire Code shall be guilty of
an infraction, punishable by fine as adopted by City Council Resolution.
3. The imposition of one penalty for any violation shall not excuse the violation or
permit it to continue; and all such persons shall be required to correct or remedy such violations
or defect in a timely manner as specified by the Chief or his authorized representative.
4. The application of the above penalties shall not be held to prevent the enforced
removal of prohibited conditions.
3124. AMENDMENTS AND ADDITIONS.
The California Fire Code is hereby amended to read as follows:
3124.1. AMENDMENT.
Section 903.2 of the California Fire Code is amended to read as follows due to local
climatic, geographical, and topographical conditions:
903.2. Where required. Approved automatic extinguishing systems shall be installed:
1. In all new buildings regardless of the type of construction or occupancy.
EXCEPTIONS:
A) Detached Group U occupancies, providing the floor area does not exceed 1000
square feet.
B) Pool houses, recreation rooms, guest houses and similar accessory R -3
occupancies providing no portion of the exterior wall of the building is more than 150 feet
from a public street.•
C) Other minor buildings and/or occupancies as approved by the Fire Chief.
2. In existing buildings with new occupancies as required by other sections of the Fire
Code.
3
3124.2. AMENDMENT.
Section 903.3.1.2 of the California Fire Code is amended to read as follows due to local
climatic, geographical, and topographical conditions:
903.3.1.2. NFPA 13R SPRINKLER SYSTEMS. Where allowed in buildings of
Group R, up to and including buildings four stories in height, automatic sprinkler systems shall
be installed throughout in accordance with NFPA 13R with the following additions:
A) Attics shall be fully sprinklered with quick - response intermediate temperature
heads.
B) Private garages shall be sprinklered and shall have a design density of an
Ordinary Hazard Group 1 occupancy with a design area of two (2) heads. Quick-
response intermediate temperature commercial type heads shall be used for the
garage area.
3124.3. AMENDMENT.
Section 903.3.1.3 of the California Fire Code is amended to read as follows due to local
climatic, geographical, and topographical conditions:
903.3.1.3. NFPA 13D SPRINKLER SYSTEMS. Where allowed, automatic
sprinkler systems installed in one -and two - family dwellings_ shall_ be installed throughout in
accordance with NFPA 13D with the following additions:
A) Attics containing forced air units shall have one or more quick- response
intermediate temperature sprinkler heads adjacent to each unit.
B) Attached private garages shall be sprinklered and shall have a design
density of an Ordinary Hazard Group 1 occupancy with a design area of two (2)
0
heads. Quick- response intermediate temperature commercial type heads shall be
used for the garage area.
C) Detached private garages over 1000 square feet in total area shall be
sprinklered and shall have a design density of an Ordinary Hazard Group 1
occupancy with a design area of 2 heads. Quick - response intermediate temperature
commercial type heads shall be used for the garage area.
D) Residential strictures under 5000 square feet in total area shall be
designed for two (2) heads flowing in the residential area. Residential structures
over 5000 square feet in total area shall be designed for four (4) heads flowing in
the residential area.
3124.4. AMENDMENT.
Section 903.6 of the California Fire Code is amended to read as follows due to local
climatic, geographical, and topographic conditions:
903.6. EXISTING BUILDINGS. An approved automatic fire sprinkler system shall
be installed in existing buildings, including any additions thereto, in the occupancies and
buildings as set forth in this section.
1. In all commercial and industrial buildings greater than 5000 square feet in area
when enlarged by an addition to the existing structure or as required by the Fire
Chief.
2. In all commercial and industrial buildings equal to or less than 5000 square feet in
area, when enlarged by an addition to the existing structure, exceeds 5000 square
feet or as required by the Fire Chief.
3. In all Group R -1 Occupancies when an addition results in additional guestrooms
or dwelling units.
4. In all Group R -3 Occupancies greater than 2500 square feet in residential area
when enlarged by an addition to the residential area of the existing structure.
5. In all Group R -3 Occupancies equal to or less than 2500 square feet in residential
area, when enlarged by an addition to the residential area of the existing structure,
exceeds 2500 square feet in residential area.
6. In existing buildings for new occupancies as required by other sections of the Fire
Code.
3124.5. AMENDMENT.
Section 903.4.2 of the California Fire Code is amended to read as follows due to local
topographic conditions:
903.4.2. ALARMS. Approved audible devices shall be connected to every
automatic sprinkler system. Such sprinkler water -flow alarm devices shall be activated by water
flow equivalent to the flow of a single sprinkler of the smallest orifice size installed in the
system. Alarm devices shall be provided on the exterior of the building in an approved location.
Where a fire alarm system is installed, actuation of the automatic fire sprinkler system shall
actuate the building fire alarm system. Approved audible notification appliances shall be
provided in the interior of the building at locations required by the Chief.
SECTION 2. The Arcadia Municipal Code is hereby amended by adding
Sections 3124.6 and 3124.7 to Chapter 1, Part 2, Division 4 of Article III to read as follows:
3124.6. ADDITION.
Section 3308.2 is added to Chapter 33 of the California Fire Code to read as follows due
to local climatic conditions:
3308.2 FIREWORKS PROHIBITED. No person shall sell, display for sale,
possess, store, or manufacture, use, light, fire, discharge, explode or set off any fireworks, in-
cluding "Safe and Sane" fireworks anywhere within the City, except as allowed by the Fire
Chief.
3124.7. ADDITION [ADMINISTRATIVE].
Section 105.1.4 is added to the California Fire Code to read as follows:
When the application for a pennit under this section is filed, a non - refundable fee as
adopted by City Council Resolution shall be paid for the purpose of recovering the cost of
services provided.
SECTION 3. Article III, Chapter 1, Part 3 of the Arcadia Municipal Code is
hereby deleted in its entirety and a new Article III, Chapter 1, Division 5, Part 3 is hereby
substituted to read in its entirety as follows:
[J]sl3&]
WILDLAND -URBAN INTERFACE FIRE AREA
3130. CREATION.
The City shall designate areas within the City boundaries that are at a significant risk
from wildland fires. Such areas shall,be designated Wildland -Urban Interface Areas.
3130.1. WILDLAND -URBAN INTERFACE FIRE AREA BOUNDARIES.
The boundary of the Wildland -Urban Interface Area shall constitute all properties in the areas
north of Sycamore Avenue and east of Santa Anita Avenue.
7
SECTION 4. Sections 3130.2 and 3130.3 of Part 3, Division 5, Chapter I of Article
III are hereby deleted in their entirety.
SECTION 5. The City Clerk shall certify to the adoption of the Ordinance and shall
cause a copy of same to be published in the official newspaper of said City within fifteen (15)
days after its adoption.
Passed, approved and adopted this day of , 2007.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM.%
City Attorney
51
:71
City of
At
FINDINGS OF FACT
Pursuant to the 2007 Edition of the California Fire Code Preface,
the report contained herein shall be submitted as the Findings of
Fact document with regard to Article III of the City of Arcadia
Municipal Code, Ordinance No. 2232, as adopted by the City of
Arcadia. Under this Ordinance specific amendments have been
established, which are more restrictive in nature than those
sections adopted by the California Building Standards Code.
Fire The amendments to the California Fire Code, 2007 Edition have
Department been recognized by the City of Arcadia to address the fire
problem(s), concem(s) and future direction(s) by which this City
can establish and maintain an environment, which will afford a
level of fire and life safety to its citizens and guests.
Tony L.Trabbie
Fire Chief
Under the provisions of California Fire Code Preface, local
amendments shall be based on climatic, geographical or
topographical conditions. The Findings of Facts contained herein
shall address each of these situations and shall present the local
situation, which singularly or in combination cause the
established amendments to be adopted.
Climatic: The City of Arcadia is located in the County of Los
Angeles, and is subject to long periods of dry, hot and windy
climates, which increase the chance of a fire occurring and
predispose the City to large destructive fires. These dry climatic
conditions and winds contribute to the rapid spread of even small
fires originating in moderate density housing or vegetation. These
fires spread very quickly and create a need for increased levels
for fire prevention and protection.
Geographical: The geographic layout and contours of the City of
Arcadia create barriers for accessibility for fire suppression
forces. Due to the City's close proximity to major fault lines,
there is a significant possibility for multiple fires spreading out of
control due to ruptured gas lines and multiple structural
collapses. Because of the major earthquake hazard, and due to
some older nonconforming buildings, it is necessary during the
new construction or building renovation to use the City ordinance
to control and minimize conditions hazardous to life and
property, which may result from fire, hazardous materials or an
explosion.
EJIIHBIT "A"
630S. Baldwin Avenue
Arcadia, CA 91007
(626) 574 -5100
(626) 446 -7410
Topographical: The water supply (domestic and fire flow) system
within the City is directly affected by the topographical layout of
Arcadia. The distribution system consists of high -low pressure and
gravity systems zones, which carry the water from various
reservoirs and storage tanks to different zones via water pipes.
These street mains consist of high- pressure lines and low pressure
lines where the pressure and flows are adequate in most of the
areas of the city. There are certain areas in the southern portion of
the City with static pressures of 40 psi., and in the northern portion
as low as 20 psi. This variation of pressure causes major problems
to development, as well as fire suppression forces.
As a result of the Findings of Fact, which identified the various
climatic, geographical, and topographical elements, the
requirements established by the City of Arcadia Fire Department
within the adopted Ordinance No. 2232 are considered reasonable
and necessary modifications to the California Fire Code based
upon local conditions.
While it is clearly understood that the adoption of such regulations
may not prevent the incidents of fire, it is further noted that with
the implementation of these various regulations and/or
requirements it may serve to reduce the severity and potential loss
of life and property.
The City of Arcadia Fire Department submits these Findings of
Fact and request acceptance of these as defined in the California
Fire Code Preface.
Prepared and submitted by: Mark Krikorian, Fire Marshal
EXHIBIT "A"
r *COR �'0 RATS �,eD0 STAFF REPORT
Development Services Department
DATE: November 6, 2007
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
By: Jason Kruckeberg, Community Development Administrator .1'LK
Don Stockham, Building Official
SUBJECT:
Recommendation: Introduce Ordinance No. 2233 and schedule a
public hearing.
SUMMARY
The Development Services Department is proposing amendments to the Arcadia
Municipal Code relating to building code regulations for the purpose of complying
with current state requirements and, in addition, is proposing to eliminate
unnecessary code sections and make changes to current administrative and
technical standards.
TO SECURITY BARS
Staff is recommending that the City Council introduce Ordinance No. 2233 to
amend the Arcadia Municipal Code and schedule a public hearing on November
20, 2007.
BACKGROUND
The City's current Building Code was last adopted November 5, 2002 by
Ordinance No. 2167.
DISCUSSION
The 2007 California Building Standards Codes (CBSC) was recently adopted by
the State of California and will become effective on January 1, 2008 for local
enforcement.
Although City staff does not propose any significant technical changes or
amendments to the state codes, Section 17958 of California's Health and Safety
Code requires the City to make expressed findings that current and proposed
technical changes to the state codes by the City are reasonably necessary
because of local climatic, geological or topographical conditions. Because of the
state's requirements, staff reviewed each of the City's existing and proposed
technical code amendments to verify that they meet the intent of the State's
Health and Safety Code.
In addition to the changes discussed in the summary above, the following
summarizes the significant administrative and technical code modifications
proposed by staff:
2007 California Building Code
1. Building Code Section 202 — Due to Fire Authority logistical
limitations and local high winds, the requirement of the high rise
buildings is amended to apply to buildings over 55 feet high instead
of over 75 feet high. This provision already exists in the AMC
Section 8130.14.
2. Building Code Section 403.10.2 and 403.11.1 — Due to Fire
Authority logistical limitations and local high winds, the requirement
of high -rise buildings for standby and emergency power loads are
revised to place smokeproof enclosures in the emergency power
category.
3. Building Code Section 412.5.1 — Due to Fire Authority logistical
limitation, the Fire Code requirement for an emergency helicopter
landing facility on high -rises is added into the Building Code to
coordinate enforcement.
2
4. Building Code Section 1505 — Due to serious hazard of rapid fire
spread in local high winds, the use of untreated wood roofs and
minimally protective roof assemblies and coverings permitted by
the Model Code are prohibited for new buildings and reroofing of
existing buildings. These changes are in response to a recent
Grand Jury Investigation Report.
5. Building Code Section 1613.7 — The 2007 CBC based on the 2006
IBC and ASCE 7 -05 does not provide requirements for separation
distances between adjacent buildings to allow for independent
building displacement due to earthquake ground motions.
Requirements for seismic separation distances between adjacent
buildings and structures have been included in previous editions of
the CBC and IBC. However, these requirements were omitted in
the 2006 IBC and in ASCE 7 -05, including in Section 12.12.3 of
ASCE 7 -05 Supplement No.1 In addition, ASCE 7 -05 defines (Ax)
in Section 12.8.6 to refer to the deflection of Level x at the center of
mass. The actual displacement that should be used for building
separation is the displacement at critical locations considering both
the translational and torsional displacements. These values can be
significantly different.
6. Building Code Section 1614- The minimum base shear required by
the 2007 CBC is specified in ASCE 7 -05 as referenced in the 2006
IBC. The minimum seismic base shear specified in ASCE 7 -05 is
significantly less than that required by previous editions of the CBC
and ASCE 7. For tall buildings, recent research suggests that this
may result in decreasing seismic safety with increasing building
height. The minimum seismic response coefficient required by
ASCE 7 -05 is 0.01, which represents 1% of the weight of the
structure and is several times lower than current requirements.
Both the Divisions of the State Architect and the Office of Statewide
Health Planning and Development amended the minimum seismic
base shear to a higher level in the 2007 CBC. This code change
will afford the same level of protection in structural design for new
high rise buildings in Arcadia as the State buildings.
7. Building Code Section 1614A.1.8- The Importance Factor, 1,
appears to have been inadvertently dropped from equation 12.8 -16
by while transcribing it from NEHRP Recommended Provisions
(2003) equation 5.2 -16. For buildings with importance factor, 1,
higher that 1.0, stability coefficient should include the importance
factor. OSHPD and DSA adopted this provision for the 2007 CBC.
3
8. Building Code Section 1614A.1.12- The California Building Code
has insufficient information in the ASTM standards referenced in
ASCE 7 regarding prescriptive design requirements for ceiling
suspension systems for seismic loads.
9. Building Code Sections 1908.17, 1908.17.1 and 1908.17.2- The
2007 CBC provision for concrete are specified in ACI 318 -05 as
referenced by the 2006 IBC. The ACI 318 -05 provisions for
alternate slender wall design commonly used for tilt -up concrete
walls significantly under - estimates service load deflection for some
cases. The proposed code amendment is included in ACI 318 -08
and is consistent with current practice in California based on
previous UBC provisions that better estimate service load
deflection.
10. Electrical Code Article (312.2(8) & 310.16) — This amendment is
considered necessary due to the fact that improper installation
creates a potential fire hazard and aluminum wire size No. 6 and
smaller requires greater precision and care for proper installation.
Also, upon further review of the Code, staff is proposing that Chapter 8, Part 3 of
Article VIII regarding Underground Utility Districts be relocated into a new
Chapter 11 in Article VII where it would be more appropriately categorized.
Regarding the amendment to Section 8760 of Article VII regarding Security Bars,
the reference to Section 8130.2.5 is changed to 8130.3 because of the
renumbering of the 2007 California Building Code.
FISCAL IMPACT
The adoption of the codes and amendments will have no fiscal impact on the
City.
ENVIRONMENTAL REVIEW
The proposed amendments to the Arcadia Municipal Code will not have a
potential for causing a significant effect on the environment and is, therefore,
categorically exempt from CEQA per Sections 15061 (b)(3) and 15378(b)(2).
rd
RECOMMENDATION
The Development Services Department recommends that the City Council:
Introduce Ordinance No. 2233, An Ordinance of the City Council of the
City of Arcadia, California, amending Article VIII of the Arcadia Municipal
Code relating to Building Regulations and adopting by reference the 2007
Editions of the California Building Code, Volumes 1 and 2, including State
of California amendments applicable to local jurisdictions and further
adopting by reference including amendments, the 2007 California
Plumbing Code, 2007 California Electrical Code, 2007 Mechanical Code
and the 2007 California existing Building Code and further amending the
Arcadia Municipal Code by relocating Chapter 8, Part 3 of Article VIII
relating to Underground Utility Districts to a new Chapter 11 of Article VII
and amending Section 8760 of Article VIII concerning Security Bars.
2. Schedule a public hearing on November 20, 2007 for the adoption of the
city's building regulations with amendments.
Approved:
William R. Kelly
City Manager
Attachments: Ordinance No. 2233
ORDINANCE NO. 2233
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, AMENDING ARTICLE VIII OF THE
ARCADIA MUNICIPAL CODE RELATING TO BUILDING
REGULATIONS AND ADOPTING BY REFERENCE THE 2007
EDITIONS OF THE CALIFORNIA BUILDING STANDARDS CODE
(CALIFORNIA CODE OF REGULATIONS, TITLE 24); INCLUDING
THE 2007 CALIFORNIA BUILDING CODE, INCLUDING
APPENDIX CHAPTER 1, APPPENDIX I AND APPENDIX J BASED
ON THE 2006 INTERNATIONAL BUILDING CODE; THE 2007
CALIFORNIA ELECTRICAL CODE; THE 2007 CALIFORNIA
MECHANICAL CODE; THE 2007 CALIFORNIA PLUMBING CODE;
THE 2007 CALIFORNIA EXISTING BUILDING CODE; TOGETHER
WITH CERTAIN ADDITIONS, INSERTIONS, DELETIONS AND
CHANGES THERETO; AND FURTHER AMENDING THE
ARCADIA MUNICIPAL CODE BY RELOCATING CHAPTER 8,
PART 3 OF ARTICLE VIII RELATING TO UNDERGROUND
UTILITY DISTRICTS TO A NEW CHAPTER 11 OF ARTICLE VII;
AND AMENDING SECTION 8760 OF ARTICLE VIII CONCERNING
SECURITY BARS
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES
ORDAIN AS FOLLOWS:
SECTION 1. The City Council finds that the amendments to the California Fire
Code herein are supported by Findings of Fact which are attached as Exhibit "A" and
incorporated as part of this Ordinance.
SECTION 2. Section 8020.2 of Chapter 0, Part 2 of Article VIII of the
Arcadia Municipal Code is hereby amended to read as follows:
1
8020.2. BUILDING OFFICIAL. For purposes of this Code and the
International Building Code, the term "Building Official" means the individual
invested with the responsibility for over - seeing local Code enforcement activities,
including administration of the Development Services Department/Building Division
functions, interpretation of Code requirements and direction of the Code adoption
process. This shall mean the Building Official. All other previous inconsistent
designations are repealed. The designation may be changed by resolution of the City
Council and shall be made consistent with legally mandated certification, training and
education requirements.
SECTION 3. Chapter 1, Part 1 of Article VIII of the Arcadia Municipal
Code is hereby repealed in its entirety and a new Chapter 1, Article VIII is hereby
added in place thereof to read as follows:
CHAPTER 1
BUILDING CODE
PART 1
ADOPTION
8110. ADOPTION. Subject to certain changes and amendments as
hereinafter set forth in this Part, the City Council adopts as the building regulations for
the City the 2007 Edition of the California Building Standards Code (California Code
of Regulations, Title 24); including the 2007 California Building Code, including
E
Appendix Chapter 1, Appendix I and Appendix J and Chapter 7A based on the 2006
International Building Code. The Code shall govern, regulate and control all of the
activities therein referenced to and the same is made a part of this Chapter as though
set forth in this Chapter in full.
One (1) copy of said Code is on file in the office of the City Clerk for use and
examination by the public.
PART 2
PURPOSE
8120. PURPOSE
The purpose of this code is to provide minimum standards to safeguard life or
limb, health, property and public welfare by regulating and controlling the design,
construction, quality of materials, use and occupancy, location and maintenance of all
buildings and structures within the City of Arcadia and certain equipment specifically
regulated herein.
PART
ADDITIONS, DELETIONS AND
AMENDMENTS
8130. AMENDMENTS, ADDITIONS AND DELETIONS
The 2007 California Building Code is amended to read as follows:
3
8130.1. ADDITION [ADMINISTRATIVE].
Appendix Chapter 1, Section 115.6 is added to Volume 2, Chapter 1 of said
2007 California Building Code is amended to read as follows:
115.6. Attractive Nuisance. Attractive nuisances (those objects which, by
their nature, may attract children or other curious individuals) including, but not
limited to, unprotected and hazardous ponds, pools or excavations and buildings or
structures undergoing demolition, repair, rehabilitation or construction shall be fenced
or otherwise secured when required by the Building Official.
8130.2. AMENDMENT .[ADMINISTRATIVE].
Appendix Chapter 1, Section 112.3 in Appendix Chapter 1, Volume 1 of the
2007 California Building Code is amended to read as follows:
112.3. General. In order to hear and decide appeals of orders, decisions or
determinations made by the Building Official or the Fire Chief relative to the
application and interpretation of the City's Building and Fire codes, the Planning
Commission shall act as the Arcadia Building and Fire Code Board of Appeals. The
Planning Commission shall not consider an appeal until the Building Official or the
Fire Chief has rendered a decision in writing. An appeal shall be filed with the City
within 30 days from the date of his or her written decision; in addition, an appeals fee
shall be paid to the City in an amount established by City Council Resolution. The
2
appeal shall be in writing and shall clearly set forth the order, decision or
determination being appealed. A hearing shall be scheduled before the.Planning
Commission as soon as practicable from the date of receipt of the appeal. The
Building Official or the Fire chief, as applicable, shall prepare a written report for the
Planning Commission. The decision of the Planning Commission shall be final unless
appealed to the City Council. The appeal to the City Council shall be in writing and
shall be filed with the City within five (5) working days from the date of the Planning
Commission's decision; in addition, an appeals fee shall be paid to the City in an
amount established by City Council Resolution. A hearing shall be scheduled before
the City Council as soon as practicable from the date of the receipt of the written
appeal. The Building Official or the Fire Chief, as applicable, shall prepare a written
report for the City Council. The decision of the City Council shall be final.
8130.2.1 AMENDMENT [ADMINISTRATIVE].
California Chapter 1, Section 108.8 Volume 1 of the 2007 California Building
Code is amended to read as follows:
108.8. Appeals Board. In order to hear and decide appeals of orders,
decisions or determinations made by the Building Official or the Fire Chief relative to
the application and interpretation of the City's Building and Fire codes, the Planning
Commission shall act as the Arcadia Building and Fire Code Board of Appeals. The
9
Planning Commission shall not consider an appeal until the Building Official or the
Fire Chief has rendered a decision in writing. An appeal shall be filed with the City
within 30 days from the date of his or her written decision; in addition, an appeals fee
shall be paid to the City in an amount established by City Council Resolution. The
appeal shall be in writing and shall clearly set forth the order, decision or
determination being appealed. A hearing shall be scheduled before the Planning
Commission as soon as practicable from the date of receipt of the appeal. The
Building Official or the Fire chief, as applicable, shall prepare a written report for the
Planning Commission. The decision of the Planning Commission shall be final unless
appealed to the City Council. The appeal to the City Council shall be in writing and
shall be filed with the City within five (5) working days from the date of the Planning
Commission's decision; in addition, an appeals fee shall be paid to the City in an
amount established by City Council Resolution. A hearing shall be scheduled before
the City Council as soon as practicable from the date of the receipt of the written
appeal. The Building Official or the Fire Chief, as applicable, shall prepare a written
report for the City Council. The decision of the City Council shall be final.
8130.3. AMENDMENT [ADMINISTRATIVE].
Appendix Chapter 1, Section 105.1 in Chapter 1 of the 2007 California
Building Code is amended to read as follows:
f
105.1. Permits Required. Except as specified in Section 105.2, no building
or structure regulated by this code shall be erected; constructed, enlarged, altered
repaired, moved, improved, removed, installed, converted or demolished and security
bars, gates, panels, grates or similar devices shall not be erected, installed, constructed
or maintained on any window, door or other opening on any building or structure
unless a separate permit for each building or structure has first been obtained from the
Building Official.
8130.4. AMENDMENT [ADMINISTRATIVE].
Appendix Chapter 1, Section 105.2, item number 1 in Chapter 1 of the 2007
California Building Code is amended to read as follows:
1. One -story detached accessory buildings used as tool and storage sheds,
playhouses and similar uses, provided the floor area does not exceed
120 square feet and the highest point of the roof does not exceed 8 feet, 6
inches above adjacent grade.
8130.5. AMENDMENT.
Appendix Chapter 1, Section 105.3.2 in Chapter 1 of the 2007 California
Building Code is amended to read as follows:
"Appendix Chapter 1, Section 105.3.2. Expiration. Every permit issued
by the Building Official under the provisions of this code shall expire by
7
limitation and become null and void if the building or work authorized by
such permit is not commenced within 180 days from the date of such permit,
or if the building or work authorized by such permit is suspended or
abandoned at any time after the work is commenced or no progressive work
has been verified by a City building inspection fora period of 180 days.
Before such work can be recommenced, a new permit shall be first obtained
to do so, and the fee therefore shall be one half the amount required for a
new permit for such work, provided no changes have been made or will be
made in the original plans and specifications for such work, and provided
further that such suspension or abandonment has not exceeded one year. In
order to renew an expired permit after one (1) year, the permittee shall pay a
new permit fee.
Any permittee holding an unexpired permit may apply for an extension of
time within which work may commence under that permit when the
permittee is unable to commence work within the time required by this
section for good and satisfactory reasons. The Building Official may extend
the time for action by the permittee for a period not exceeding 180 days on
written request by the permittee showing that circumstances beyond the
control of the permittee have prevented action from being taken. The
N
Building Official may deny or conditionally approve the extension of an
unexpired permit if property maintenance or other municipal code violations
exist at the site. No permit shall be extended more than once.
8130.6. AMENDMENT [ADMINISTRATIVE].
Appendix Chapter 1, Section 108.1 in Chapter 1 of the 2007 California
Building Code is amended to read as follows:
108.1 General. Fees shall be assessed in accordance with the fee schedule set
forth by resolution of the City Council.
8130.7. ADDITION [ADMINISTRATIVE].
Chapter 2, Section 202 of the 2007 California Building Code is hereby amended
by adding.the following definitions to read as follows:
HIGH -RISE STRUCTURE means every building of any type of construction
or occupancy having floors used for human occupancy located more than 55 feet
(16764 mm) above the lowest floor level having building access. (See Section
413.1.2), except buildings used as hospitals as defined in Health & Safety Code
Section 1250.
REBUILD, as applied to an existing building, is where more than fifty
percent (50 %) of the exterior walls of a building are removed, repaired or altered,
excluding the interior wall coverings. Existing buildings that are classified as a
0
rebuild shall comply with all current City zoning, building and fire regulations and
pay building permit fees for a new structure.
REMODEL, is an alteration to an existing building where not more than fifty
percent (50 %) of the exterior walls of a building are removed, repaired or altered,
excluding the interior finish wall coverings.
8130.8. ADDITION [ADMINISTRATIVE].
Section 403.10.2 of the 2007 California Building Code is amended by adding a
new section to read as follows:
403.10.2. Standby Power Loads. The following are classified as standby
power loads:
1. Power and lighting for the fire command center required by Section 403.8;
2. Electrically powered fire pumps.
Standby power shall be provided for elevators in accordance with Sections 1007.4
and 3003.
8130.9. ADDITION [ADMINISTRATIVE].
Section 403.11.1 of the 2007 California Building Code is amended by adding a
new section to read as follows:
403.11.1. Emergency Power Loads. The following are classified as
emergency power loads:
US
1. Exit signs and means of egress illumination required by Chapter 10;
2. Elevator car lighting;
3. Emergency voice /alarm communications systems;
4. Automatic fire detection systems; and
5. Fire alarm systems.
6. Ventilation and automatic fire detection equipment for smoke proof
enclosures.
8130.10. ADDITION [ADMINISTRATIVE].
Section 412.5.1 of the 2007 California Building Code is amended by adding a
new section to read as follows:
412.5.1. EMERGENCY HELICOPTER LANDING FACILITY (EHLF).
A landing area on the roof of a high -rise building that is not intended to function
as a helicopter or helistop but is capable of accommodating fire or medical helicopters
engaged in emergency operations, in accordance with California Fire Code Section 1108.
Federal Aviation Administration (FAA) approval is not required for an EHLF.
8130.11. AMENDMENT.
Section 903.2 of the 2007 California Building Code is amended to read as
follows due to local climatic, geographical, and topographical conditions:
11
903.2. Where required. Approved automatic extinguishing systems shall
be installed:
1. In all new buildings regardless of the type of construction or occupancy.
EXCEPTIONS:
A) Detached Group U occupancies, providing the floor area does not exceed
1000 square feet.
B) Pool houses, recreation rooms, guest houses and similar accessory R -3
occupancies providing no portion of the exterior wall of the building is more than 150
feet from a public street.
C) Other minor buildings and/or occupancies as approved by the Fire Chief.
2. In existing buildings with new occupancies as required by other sections
of the Fire Code.
8130.12. AMENDMENT.
Section 903.3.1.2 of the 2007 California Building Code is amended to read as
follows due to local climatic, geographical, and topographical conditions:
903.3.1.2. NFPA 13R SPRINKLER SYSTEMS. Where allowed in buildings
of Group R, up to and including buildings four stories in height, automatic
sprinkler systems shall be installed throughout in accordance with NFPA 13R with
the following additions:
12
A) Attics shall be fully sprinklered with quick- response intermediate
temperature heads.
B) Private garages shall be sprinklered and shall have a design density
of an Ordinary Hazard Group 1 occupancy with a design area of two
(2) heads. Quick- response intermediate temperature commercial type
heads shall be used for the garage area.
8130.13. AMENDMENT.
Section 903.3.1.3 of the 2007 California Building Code is amended to read as
follows due to local climatic, geographical, and topographical conditions:
903.3.1.3. NFPA 13D SPRINKLER SYSTEMS. Where allowed,
automatic sprinkler systems installed in one -and two - family dwellings shall be
installed throughout in accordance with NFPA 13D with the following additions:
A) Attics containing forced air units shall have one or more quick-
response intermediate temperature sprinkler heads adjacent to each unit.
B) Attached private garages shall be sprinklered and shall have a design
density of an Ordinary Hazard Group 1 occupancy with a design area of
two (2) heads. Quick- response intermediate temperature commercial
type heads shall be used for the garage area.
C) Detached private garages over 1000 square feet in total area shall be
13
sprinklered and shall have a design density of an Ordinary Hazard
Group 1 occupancy with a design area of 2 heads. Quick- response
intermediate temperature commercial type heads shall be used for the
D) Residential structures under 5000 square feet in total area shall be
designed for two (2) heads flowing in the residential area. Residential
structures over 5000 square feet in total area shall be designed for four (4)
heads flowing in the residential area.
8130.14. AMENDMENT.
Section 903.6 of the 2007 California Building Code is amended to read as
follows due to local climatic, geographical, and topographic conditions:
903.6. EXISTING BUILDINGS. An approved automatic fire sprinkler system
shall be installed in existing buildings, including any additions thereto, in the occupan-
cies and buildirigs as set forth in this section.
1. In all commercial and industrial buildings greater than 5000 square feet
in area when enlarged by an addition to the existing structure or as
required by the Fire Chief.
14
2. In all commercial and industrial buildings equal to or less than 5000
square feet in area, when enlarged by an addition to the existing
structure, exceeds 5000 square feet or as required by the Fire Chief
3. In all Group R -1 Occupancies when an addition results in additional
guestrooms or dwelling units.
4. In all Group R -3 Occupancies greater than 2500 square feet in residential
area when enlarged by an addition to the residential area of the existing
structure.
5. In all Group R -3 Occupancies equal to or less than 2500 square feet in
residential area, when enlarged by an addition to the residential area of
the existing structure, exceeds 2500 square feet in residential area.
6. In existing buildings for new occupancies as required by other sections
of the Fire Code.
8130.15. AMENDMENT.
Section 903.4.2 of the 2007 California Building Code is amended to read as
follows due to local topographical conditions:
903.4.2. ALARMS. Approved audible devices shall be connected to
every automatic sprinkler system. Such sprinkler water -flow alarm devices shall be
activated by water flow equivalent to the flow of a single sprinkler of the smallest
15
orifice size installed in the system. Alarm devices shall be provided on the exterior of
the building in an approved location. Where a fire alarm system is installed, actuation
of the automatic fire sprinkler system shall actuate the building fire alarm system.
Approved audible notification appliances shall be provided in the interior of the
building at locations required by the Chief.
8130.16. AMENDMENT
Volume 1, Chapter 12, Section 1207.7 of the 2007 California Building Code is
amended to read as follows due to local topographical conditions:
1207.7. Airborne Sound Insulation. All such acoustically rated separating
wall and floor - ceiling assemblies shall provide airborne sound insulation equal to that
required to meet a sound transmission class (STC) rating of 58 based on laboratory
tests as defined in ASTM E 90 and E 413. Field- tested assemblies shall meet a noise
isolation class (NIC) rating of 53 for occupied units and a normalized noise isolation
class (NNIC) rating of 53 for unoccupied units as defined in ASTM Standards E 336
and E 413.
EXCEPTION: Group R -1 hotel and motel occupancies shall be permitted
to meet a minimum sound transmission class (STC) of 52, a noise
isolation class (NIC) of 47, or a normalized noise isolation class (NNIC) of
47, as applicable.
IC
ASTM E 597 may be used as a simplified procedure for field tests of the
airborne sound isolation between rooms in unoccupied buildings. In such
tests, the minimum value of Dn is 53 db for multiple family dwelling units
and 47db for hotel and motel occupancies for compliance.
Entrance doors from interior corridors together with their perimeter seals
shall have STC ratings not less than 30. Such tested doors shall operate
normally with commercially available seals. Solid -core wood slab doors 1
3/8 inches thick minimum or 18 gage insulated steel slab doors with
compression seals all around, including the threshold, may be considered
adequate without other substantiating information.
Field test of corridor walls should not include segments with doors. If such
test is impractical, however, the NIC or NNIC rating for composite wall-
door assembly shall not be less than 30.
Penetrations or openings for construction assemblies for piping, electrical
devices, recessed cabinets, bathtubs, soffits or heating, ventilating or
exhaust duets shall be sealed, lined, insulated or otherwise treated to
maintain the required ratings.
17
8130.17 AMENDMENT
Volume 1, Chapter 12, Section 1207.8 of the 2007 California Building Code is
amended to read as follows due to local topographical conditions:
1207.8. Impact Sound Insulation. All acoustically rated separating
floor - ceiling assemblies shall provide impact sound insulation equal to that
required to meet an impact insulation class (IIC) rating of 58 based on
laboratory tests as defined in ASTM E 492 and E 989. Field- tested
assemblies shall meet a field impact insulation class (FIIC) rating of 53 for
both occupied and unoccupied units as defined in ASTM E 1007 and E 989,
with the exception that the measured impact sound pressure levels shall not
be normalized to a standard amount of absorption in the receiving room.
EXCEPTION: Group R -1 hotel and motel occupancies shall be permitted
to meet a minimum impact insulation class (IIC) rating of 52 or a field
impact insulation class (FIIC) rating of 47, as applicable. Floor coverings
may be included in the assembly to obtain the required ratings. These
coverings must be retained as a permanent part of the assembly and may
only be replaced by other floor coverings that provide the required impact
sound insulation.
i
8130.18 AMENDMENT
Volume 1, Chapter 15, Section 1505 of the 2007 California Building Code is
amended to read as follows due to climatic and topographical conditions:
SECTION 1505 — ROOFING REQUIREMENTS
The roof covering on any structure regulated by this code shall have a
minimum class A rating in the Wildland Interface Fire Area Boundaries and
a class A or B rating in all other areas outside the Wildland Interface Fire
Area Boundaries of the City. Pressure treated or untreated wood shakes
and wood shingles shall not be installed on any building or structure located
in the Wildland Interface Fire Area Boundaries.
8130.19. AMENDMENT
Volume 1, Chapter 15, Section 1505.1 of the 2007 California Building Code is
amended to read as follows due to climatic and topographical conditions:
1505.1. Roof Coverings for Additions within the Wildland Interface
Fire Area Boundaries. The roof covering on any addition made to an
existing building or structure located within the Wildland Interface Fire
Area Boundaries shall comply with Section 1505.1, The roof covering of an
existing building or structure located in said zone shall be made to comply
19
with Section 1505.1 when the cumulative roof area of the addition along
with any alteration, replacement, repair or reroof made during the previous
12 months to the existing roof is 25 percent or more of the original roof
area.
1505.3.1 Roof Coverings for Additions Outside the Wildland Interface
Fire Area Boundaries. The roof covering requirements for additions made
to existing buildings or structures located outside the Wildland Interface
Fire Area Boundaries shall comply with the following, as applicable:
1. 25% or Less. The roof covering of an addition made to an existing
structure or building may match the existing roof covering on the
structure or building being added to providing the cumulative roof
area of the addition along with any alteration, replacement, repair, or
reroof made during the previous 12 months to the existing roof is 25
percent or less of the original roof area.
2. Over 25% But Less than 50 %. The roof covering of an addition
made to an existing structure or building shall comply with Section
1505. The roof covering of the existing structure or building being
added to may be left in place providing the cumulative roof area of
the addition along with any alteration, replacement, repair or reroof
M
made during the previous 12 months to the existing roof is over 25
percent but less than 50 percent of the original roof area.
3. 50% or More. The roof covering of an addition made to an existing
structure or building shall comply with Section 1505. The roof
covering of the existing structure or building being added to shall be
made to comply with Section 1505 when the cumulative roof area of
the addition along with any alteration, replacement, repair, or reroof
made during the previous 12 months to the existing roof is 50 percent
or more of the original roof area.
8130.20. AMENDMENT.
Section 1510 is added to Volume 1, Chapter 15 of the 2007 California Building
Code is to read as follows due to local climatic and topographical conditions:
1503.4 Reroofing. All reroofing shall comply with Chapter 15 of this Code, as
amended by the City of Arcadia.
8130.21. AMENDMENT
Table 1505.1 in Chapter 15 of Volume 1 of the 2007 California Building Code
is amended to read as follows due to local climatic conditions:
21
TABLE 1505.1
MINIMUM ROOF COVERING CLASSIFICATIONS
TYPES OF CONSTRUCTION
8130.22. AMENDMENT
Volume 1, Chapter 15, Section 1510 in the 2007 California Building Code is
amended to read as follows due to local climatic conditions:
SECTION 1510 - REROOFING REQUIREMENTS
1510.1 General. All reroofing shall conform to the applicable provisions
of Chapter 15 of this Code and as otherwise required in this Chapter.
Roofing materials and methods of application shall comply with the
Building Code standards or shall follow manufacturer's installation
requirements when approved by the Building Official.
Roof coverings installed on existing buildings or structures shall require the
submission of design calculations and plans prepared by an engineer or
22
architect licensed by the State of California when the total installed weight
of the finish roof covering material above the wood structural panels and
underlayment is equal to or exceeds 6 pound per square foot. The design
calculations shall demonstrate that the entire building or structure is
adequate to support the vertical forces imposed by the new roofing.
Reroofs in the Wildland Interface Fire Area Boundaries. All reroofing
in Wildland Interface Fire Area Boundaries of the City shall comply with
Section 1505. The entire roof covering of an existing building or structure
located in said zone shall be made to comply with Section 1505 when the
cumulative roof area of any addition, alteration, replacement, repair, or
reroof made during the previous 12 months to the existing roof is 25 percent
or more of the original roof area.
Reroofs in areas outside the Wildland Interface Fire Area Boundaries.
All reroofing in areas outside the Wildland Interface Fire Area Boundaries
of the City shall comply with the following, as applicable:
1. 25% Or Less. Up to 25 percent of an existing structure or building
may be reroofed with a roof covering that matches the existing,
providing the cumulative roof area of any addition, alteration,
replacement, repair, or reroof made during the previous 12 months to
23
the existing roof does not exceed 25% of the original roof area.
2. Over 25% But Less Than 50 %. The roof covering of the area being
reroofed shall comply with Section 1505. The roof covering of the
existing structure or building being reroofed may be left in place
providing the cumulative roof area of any addition, alteration,
replacement, repair or reroof made during the previous 12 months to
the existing roof is over 25 percent but less than 50 percent of the
original roof area.
3. 50% Or More. An existing building or structure shall be completely
reroofed with a roof covering complying with Section 1505 when the
cumulative roof area of any addition, alteration, replacement, repair,
or reroof made during the previous 12 months to the existing roof is
50 percent or more of the original roof area.
8130.21.5. AMENDMENT
Section 1008.1.3.5 of Chapter 10 of the 2007 California Building Code is
hereby amended to read as follows:
The use of security bars, panels, sliding metal grates, or other similar security
devices is prohibited on the exterior of any building openings of all structures in
24
commercial or industrial zones of the City. Subject to obtaining a permit pursuant to
California Building Code, Section 105.1 (AMC Section 81303) and compliance with
design review requirements pursuant to Arcadia Municipal Code Sections 9295 et seq.
as a prerequisite to the granting of any such permit, security bars, panels, gates, metal
grates, or other similar security devices may be installed, in compliance with
applicable Building Code requirements, on the interior of a commercial or industrial
structure provided that the entire building is equipped with an automatic fire sprinkler
system, which has been installed under a permit from the Building Division and
inspected pursuant thereto for compliance with the approved plans.
8130.23. AMENDMENT
Section 1613.7 is added to Chapter 16 of the 2007 California Building Code to
read as follows due to local geographical conditions:
1613.7 Minimum Distance for Building Separation. All structures shall be separated from
adjoining structures. Separations shall allow for the maximum inelastic response
displacement (0 M). ❑ M shall be determined at critical locations with consideration for both
translational and torsional displacements of the structure as follows:
C d 5 max
�M — I
(Equation 16 -45)
where ❑. is the calculated maximum displacement at Level x, and may be taken as 1.2
times the average of the displacement at the extreme points of the structure at level x.
Adjacent buildings on the same property shall be separated by at least a distance 0 MT , where
25
_ rr 2 / 2
A MT — l A M1 + l A M2 (Equation 16 -46)
and ❑Mi and ❑M2 are the maximum inelastic response displacements of the adjacent
buildings.
Where a structure adjoins a property line not common to a public way, the structure shall
also be set back from the property line by at least the displacement, ❑M, of that structure.
Exception: Smaller separations orproperty line setbacks shall bepermittedwhenjustifiedby
rational analyses.
References:
1. IBC 2000 Section 1620.3.6, Building Separations; IBC 2003 Section 1620.4.5, Building
Separations;
2. "Recommended Lateral Force Requirements and Commentary, — Section C108.2.11,
Building Separations," Structural Engineers Association of California, Sacramento, CA,
1999 Edition;
3. CBC 2002 (UBC 1997) Section 1630.9.2, Determination of ❑M; Section 1630.10.1,
General; and Section 1633.2.11, Building Separations.
4. Los Angeles Regional Uniform Code Program item 16 -01.
Section 1614, 1614.1, 1614.1.1- Adopt the minimum seismic base shear provisions of
ASCE 7 -02 in place of the ASCE 7 -05 provisions by adding Sections 1614, 1614.1 and 1614. 1.1
to Chapter 16 of the 2007 CBC to read as follows:
Section 1614
Modifications to ASCE 7
1614.1 General The text of ASCE 7 shall be modified as indicated in this Section.
1614.1.1 ASCE 7, Section 12.8.1.1. Modify ASCE 7 Section 12.8.1.1 by amending Equation
12.8 -5 as follows:
C = 0$1- 0.044 Sn 51 (Eq. 12.8 -5)
Section 1614A.1.8 is hereby added by adopting Section 1614A.1.8 modifying ASCE 7
Equation 12.8 -16 as adopted by OSHPD and DSA and as already provided in Chapter 16 -A of the
co
r �
Section 1614A.1.12 is hereby added by adopting Section 1614A.1.12 modifying ASCE 7
Section 13.5.6.2 to add seismic design requirements for suspended ceilings as adopted by DSA and
as already provided in Chapter 16 -A of the CBC.
8130.23.1. AMENDMENT.
Sections 1908.17 is added to Chapter 19 of the 2007 California Building
Code to read as follows due to local geographical conditions:
1908.1.17. ACI 318, Equation (14 -7) of Section 14.8.3 and 14.8.4. Modify ACI
318, Sections 14.8.3 and 14.8.4 as follows:
8130.23.2. AMENDMENT.
Section 1908.17.1 is added to Chapter 19 of the 2007 California Building Code
to read as follows due to geographical conditions:
1908.1.17.1 Modify equation (14 -7) of ACI 318 Section 14.8.3 to read as
follows:
I, shall be calculated by Equation (14 -7), and M shall be obtained by iteration of deflections.
I, = Es A, + p" 2d )(d - c)Z+ 13 (14 -7)
f
and the value E, /E, shall not be taken less than 6.
8130.23.3. AMENDMENT.
Section 1908.17.1 is added to Chapter 19 of the 2007 California Building Code
to read as follows due to local geographical conditions:
1908.1.17.2. Modify ACI 318 Sec, 14.8.4 to read as follows:
27
14.8.4— Maximum out -of -plane deflection,[],, due to service loads, including P 0 effects, shall not
exceed h /150.
If M maximum moment at mid - height of wall due to service lateral and eccentric loads, including
PG effects, exceed ( /3)M, ❑, shall be calculated by Equation (14 -8):
z
_ 2 a 3 cr / 2 ``fI
�s 3 4cr+ M — 2 M ( A n 3 A crJ ( 14-8 )
M n 3 cr
If M does not exceed ( ❑, shall be calculated by Equation (14 -9):
0,. = Mn ) AC' (14 -9)
\ \\ Mcr
where:
z
_ 5M
� 48E
— 5M
" 48 EcIcr
8130.24. AMENDMENT [ADMINISTRATIVE].
Volume 1, Appendix J, Section J110 of the 2007 California Building Code is
amended to read as follows:
J110.1 Slope Maintenance. All required slope plantings shall be
maintained and properly watered. All deteriorated, damaged, or missing
planting shall be replaced with an approved planting material.
No person shall allow any irrigation system or other watering device to
W
cause soil erosion or saturate the soil so as to cause slope failure.
8130.25 ADDITION [ADMINISTRATIVE]
Chapter 35 is added to Volume 1 of the 2007 California Building Code to read
as follows:
CHAPTER 35
MULTIPLE FAMILY CONSTRUCTION STANDARDS
SECTION 3501 - MULTIPLE FAMILY DEFINED
A multiple family building shall be defined as one or more dwelling units
located on any property in the City except the R -O, R -1 or the R -M zoned
areas.
3501.1 Application. Except where a more restrictive requirement in the
California Building Code, State Law or City Ordinance is applicable, each
provision of this Chapter shall apply to each multiple family building as
defined herein.
SECTION 3502- NOISE REDUCTION STANDARDS
3502.1 General. Attached multiple family dwelling units shall meet the
sound transmission control standards specified in Appendix Chapter 12 of
the Building Code and this Section.
29
3502.2 Packing of Voids. All voids surrounding water, drainage, and vent
piping shall be packed with rock wool or equivalent approved sound
deadening material, and all water, drainage, and vent piping shall be
wrapped with an approved material at all points of contact with wood or
steel framing members and strap hangers. Plumbing walls shall be a
minimum of 2 inch by 6 -inch construction.
3502.3 Plans. All required 2 inch by 6 -inch plumbing walls shall be clearly
identified on the building plans.
3502.4 Mechanical Equipment. All mechanical equipment shall be
installed so as to reduce sound transmission to a minimum.
3502.5 Separation of Facilities. Electrical, plumbing and mechanical
equipment or systems serving one dwelling unit shall not serve other
dwellings units, nor shall such equipment or systems be located within
another dwelling unit. Recessed wall fixtures, such as medicine cabinets or
electrical, telephone, television and intercom outlets, shall not be located
back -to -back or in the same wall cavity.
3502.6 Location of Plumbing and Ducts. Water, drainage, and vent
piping and heating and air conditioning ductwork shall not be located within
any wall or floor - ceiling sound assembly.
30
SECTION 3503- COMFORT COOLING SYSTEM
A comfort cooling system shall be provided for each multiple family
dwelling unit. The comfort cooling system shall be capable of maintaining a
temperature of 78 degrees Fahrenheit three feet above the floor throughout
the conditioned space of the building. Water evaporative cooling systems or
individual window or wall- mounted units shall not be used to meet the
requirements of this Section. The location of the comfort cooling system
shall be shown on the building plans.
SECTION 3504 — ILLUMINATION
3504.1 Illumination. Public spaces of multiple family buildings including
all stairs, ramps, driveways, walkways, corridors and parking areas shall be
illuminated with automatic lighting capable of maintaining an intensity of
one (1) foot - candle of light at ground level.
SECTION 3505- EXTERIOR REQUIREMENTS
3505.1 Underground Utilities. All utility conductors, cables, conduits and
wiring supplying electrical, cable and telephone service to a multiple family
building shall be installed underground except risers which are adjacent to
and attached to a building or as otherwise approved the City Council.
3505.2 Conductors, Conduit and Piping. All conductors, cables, wires,
31
conduit and piping located outside of a building or structure and within the
exterior property lines shall be installed underground except risers which are
adjacent to and attached to a building or structure.
SECTION 3506 - PARKING AND ACCESS AREAS
3506.1 Paving. All parking, walkway, and driveway areas shall be paved
with an approved material, such as concrete, asphalt, brick, or pavers.
Paving materials and methods of installation shall be shown on the building
plans.
3506.2 Driveway Ramps
3506.2.1 Grade. Driveway ramps shall not exceed a maximum grade of
twenty percent (20 %). A 20 feet transition area shall be provided at the top
of such ramp, as follows: the upper 10 feet of the transition area shall have a
maximum grade of four percent (4 %) and the lower 10 foot portion of the
transition area shall have a maximum grade of ten percent (10 %). A 15 feet
transition area with a maximum grade of ten percent (10 %) shall also be
provided at the bottom of such ramp.
SECTION 3507- OPEN PARKING REQUIREMENTS
3507.1 Marking. Open parking spaces, driving aisles, one -way traffic
lanes, and turning area shall be identified by approved painted striping.
32
3507.2 Barriers. Bump rails, curbs or other approved protective barriers
shall be installed where necessary to protect buildings, walls, or fences from
damage by automobiles.
SECTION 3508 - GARAGE AND CARPORT REQUIREMENTS
3508.1 Walls. Where concrete masonry units are used to construct Group
U -1 or S- 3:Occupancies, the cells shall be grouted solid to height of four (4)
feet above the floor level.
3508.2 Frame. Group U -1 or S -3 Occupancies of wood frame construction
shall have approved protective barriers located so as to protect the finished
wall coverings from damage by automobiles.
3508.3 Concrete Floors. The floor of every covered parking space shall be
paved with cement concrete.
8130.26. ADDITION
Chapter 36 is added to Volume 1 of the 2007 California Building Code to read
as follows due to local climatic conditions:
CHAPTER 36
WILDLAND -URBAN INTERFACE FIRE AREA
3601. CREATION. The City shall designate areas within the City
boundaries that are at a significant risk from wildland fires. Such areas shall be
designated Wildland -Urban Interface Areas.
33
3601.1. WILDLAND -URBAN INTERFACE FIRE AREA
BOUNDARIES. The boundary of the Wildland -Urban Interface Area shall constitute
all properties in the areas north of Sycamore Avenue and east of Santa Anita Avenue.
3601.1.2. AMENDMENT
Section 701A.3, Chapter 7A of the 2007 California Building Code is amended
to read as follows due to local climatic and topographical conditions:
701.A.3. Additions, Remodels, Repairs or Alterations. Additions,
remodels, repairs or alterations may be made to any building or structure without
requiring the existing building or structure to comply with all the requirements of this
code, provided the addition, remodel, repair or alteration conforms to that required for
a new building or structure.
EXCEPTIONS:
1.1. Provisions of this code that specifically apply to existing
conditions are retroactive.
1.2 The Urban- Wildland Interface Code shall not apply to a remodel,
alteration, addition or repair made to an existing building or
structure, providing the cumulative area of the new work and any
work completed during the most recent 12 month period does not
34
exceed 25 percent of the area of the original building or structure.
1.3 The Urban - Wildland Interface Code shall not apply to open trellis
patios, providing that the vertical supports are a minimum or three
and one half (3 ' / ") inches by three and one half (3 '' /z ") inches, the
horizontal supporting members are a minimum of three and one
half (3 '' /z ") inches by five and one half (5 '' /z ") inches and the
trellis coverings are three and one -half inches (3 '/2 ") minimum
depth by one and one -half (1 '' /Z ") inches minimum width with a
minimum of six (6 ") inches clear open space between members.
1.4 Roof coverings shall comply with Chapter 15 of the Building
Code, as amended by the City of Arcadia.
Additions, repairs, remodels or alteration shall not be made to an existing
building or structure that will cause the existing building or structure to be in violation
of any of the provisions of this code nor shall such additions or alterations cause the
existing building or structure to become unsafe. An unsafe condition shall be deemed
to have been created if an addition or alteration will cause the existing building or
structure to become structurally unsafe or overloaded; will not provide adequate
access in compliance with the provisions of this code or will obstruct existing exits or
access; will create a fire hazard; will reduce required fire resistance or will otherwise
35
create conditions dangerous to human life.
3601.1.2.3. ADDITION [ADMINISTRATIVE].
Chapter 7A of the 2007 California Building Code is amended to read as
follows: In order to hear and decide appeals of orders, decisions or
determinations made by the Building Official or the Fire Chief relative to the
application and interpretation of the City's Building and Fire codes, the Planning
Commission shall act as the Arcadia Building and Fire Code Board of Appeals. The
Planning Commission shall not consider an appeal until the Building Official or the
Fire Chief has rendered a decision in writing. An appeal shall be filed with the City
within 30 days from the date of his or her written decision; in addition, an appeals fee
shall be -paid to the City in an amount established by City Council Resolution. The
appeal shall be in writing and shall clearly set forth the order, decision or
determination being appealed. A hearing shall be scheduled before the Planning
Commission as soon as practicable from the date of receipt of the appeal. The
Building Official or the Fire chief, as applicable, shall prepare a written report for the
Planning Commission. The decision of the Planning Commission shall be final unless
appealed to the City Council. The appeal to the City Council shall be in writing and
shall be filed with the City within five (5) working days from the date of the Planning
Commission's decision; in addition, an appeals fee shall be paid to the City in an
36
amount established by City Council Resolution. A hearing shall be scheduled before
the City Council as soon as practicable from the date of the receipt of the written
appeal. The Building Official or the Fire Chief, as applicable, shall prepare a written
report for the City Council. The decision of the City Council shall be final.
SECTION 4. Article VIII, Chapter 2 of the Arcadia Municipal Code is hereby
repealed in its entirety.
SECTION 5: A new Article VIII, Chapter 2 is hereby added to the Arcadia
Municipal Code to read as follows:
CHAPTER 2
PLUMBING CODE
PART 1
ADOPTION
8210. ADOPTION
Subject to certain changes and amendments as hereinafter set forth in this
chapter, the City Council hereby adopts, by reference, as the plumbing regulations for
the City the California Plumbing Code, 2007 Edition, with appendices, installation
standards and State of California amendments applicable to local jurisdictions,
published and adopted by the International Association of Plumbing and Mechanical
Officials. The Code shall govern, regulate, and control all of the activities therein
referred to and the same is made a part of this Chapter as though set forth in this
37
Chapter in full.
The 2007 Edition of the California Plumbing Code is hereby adopted with no
amendments.
One (1) copy of said Code is on file in the office of the City Clerk for use and
examination by the public.
PART 2
PURPOSE
8220. PURPOSE
The purpose of this Code is to provide minimum standards to safeguard life or
limb, health, property, and public welfare by regulating and controlling the design,
construction, quality of materials, erection, installation, alteration, repair, location,
relocation, replacement, addition to, use or maintenance of any plumbing system
within the City.
SECTION 6. Article VIII, Chapter 3 of the Arcadia Municipal Code is
hereby repealed in its entirety.
SECTION 7: A new Article VIII, Chapter 3 is hereby added to the
Arcadia Municipal Code to read as follows:
M-
ATI Ml 91101 Its]
ELECTRICAL CODE
PART 1
ADOPTION
8310. ADOPTION
The City Council hereby adopts, by reference, as the electrical regulations for
the City the California Electrical Code, 2007 Edition, with appendices, indices, tables,
and State of California amendments applicable to local jurisdictions, published and
adopted by the National Fire Protection Association. The code shall govern, regulate,
and control all of the activities therein referred to and the same is made a part of this
Chapter as though set forth in this chapter in full.
One (1) copy of said Code is on file in the office of the City Clerk for use and
examination by the public.
PART 2
PURPOSE
8320. PURPOSE
The purpose of this Code is to provide minimum standards to safeguard life or
limb, health, property, and public welfare by regulating and controlling the design,
construction, quality of materials, erection, installation, alteration, repair, location,
relocation, replacement, addition to, use or maintenance of any electrical system
39
within the City.
PART 3
ADDITIONS, DELETES
AND AMENDMENTS
8330. AMENDMENT, ADDITIONS, AND DELETIONS
8330.1. ADDITION.
Article 310.2(B) of the 2007 California Electrical Code is added to read as
follows:
310.2(B) Copper wire shall be used for wiring No. 6 and smaller in all
installations. Consideration for use of aluminum wiring can be made by the Building
Official for feeder lines only on an individual basis where adequate safety measures
can be ensured.
8330.2 ADDITION.
Article 310.16 of the 2007 California Electrical Code is added to read as
follows:
Article 310.16. Continuous inspection of aluminum wiring.
Aluminum conductors of No. six (6) or smaller used for branch circuits shall
require continuous inspection by an independent testing agency approved by the
Building Official for proper torquing of connections at their termination point.
SECTION 8. Article VIII, Chapter 4 of the Arcadia Municipal Code is
!111
hereby repealed in its entirety.
SECTION 9. A new Article VIII, Chapter 4 is hereby added to the
Arcadia Municipal Code to read as follows:
CHAPTER 4
MECHANICAL CODE
PART 1
ADOPTION
8410. ADOPTION
Subject to certain changes and amendments as hereinafter set forth in this
chapter, the City Council hereby adopts, by reference, as the mechanical regulations
for the City the California Mechanical Code, 2007 Edition, with appendixes,
installation standards and State of California amendments applicable to local
jurisdictions, published and adopted by the International Association of Plumbing and
Mechanical Officials. The code shall govern, regulate, and control all of the activities
therein referred to and the same is made a part of this Chapter as though set forth in
this Chapter in full.
The 2007 Edition of the California Mechanical Code is hereby adopted with no
amendments.
One (1) copy of said Code is on file in the office of the City Clerk for use and
examination by the public.
41
PART 2
PURPOSE
8420. PURPOSE
The purpose of this code is to provide minimum standards to safeguard life or
limb, health, property, and public welfare by regulating and controlling the design,
construction, quality of materials, location, operation and maintenance or use of
heating, ventilation, cooling, refrigeration systems, incinerators and other
miscellaneous heat producing appliances within the City.
SECTION 10. Article VIII, Chapter 5 of the Arcadia Municipal Code is
hereby repealed in its entirety.
SECTION 11. A new Article VIII, Chapter 5 is hereby added to the
Arcadia Municipal Code to read as follows:
CHAPTER 5
SWIMMING POOL ENCLOSURES AND SAFETY DEVICES
PART 1
DECLARATION OF NEED
8510. DECLARATION OF NEED.
The City Council determined that there is an unusually large number of
privately owned swimming pools, spas, and hot tubs within the City, and the
maintenance of private swimming pools . without adequate supervision or
42
precautionary measures constitutes a severe hazard to the safety of the inhabitants of
the City, particularly to small children; that numerous small children have drowned by
falling into private swimming pools in the County; and that many of said deaths could
have been prevented if adequate preventive measures had been required and installed
due to climatic conditions.
PART 2
PURPOSE
8520. PURPOSE
The purpose of this Chapter is to provide minimum standards to safeguard life
or limb, health, property and public welfare by regulating and controlling the design,
construction, quality of materials, use, location and maintenance of all swimming
pools, spas, and hot tubs within the City of Arcadia and certain equipment specifically
regulated herein.
PART 3
ADDITIONS, DELETIONS AND AMENDMENTS
8530. ADDITIONS, DELETIONS AND AMENDMENTS
Chapter 31, Section 3109 of the 2007 California Building Code is hereby added
to read as follows due to local climatic and topographical conditions:
8530.1. AMENDMENT
The definition of a safety barrier. in Section 3109.4.4.3 in Chapter 31 of the
43
2007 California Building Code is amended to read as follows:
Safety Barrier. Every person in possession of land, either as owner, purchaser
under contract, lessee, tenant or licensee, upon which is situated a swimming pool,
spa, or hot tub shall at all times maintain a safety barrier as hereinafter specified
completely surrounding said swimming pool, spa or hot tub.
Exception: Safety barriers for pubic pools shall comply with Chapter 31B,
Division 1 of the California Building Code.
8530.2 ADDITION
Section 3109.5.5 is added to Chapter 31 of said 2007 California Building Code
is added to read as follows:
3109.5.5. Swimming Pool, Spa and Hot Tub Permit Fees. Every applicant
for a permit to install, alter, or repair a swimming pool, spa, hot tub or part thereof,
shall state in writing on the application form provided for that purpose, the character
of work proposed to be done and the amount and kind in connection therewith,
together with such information pertinent thereto as may be required.
A fee for each swimming pool, spa or hot tub, including for plumbing and
electrical systems, shall be paid to the City in an amount established by City Council
Resolution.
Any person who shall commence any swimming pool, spa or hot tub work for
M
which a permit is required by this Code without having obtained a permit therefore
shall, if subsequently permitted to obtain a permit, pay double the permit fee fixed by
resolution of the City Council for such work, provided, however, that this provision
shall not apply to emergency work when it shall be demonstrated to the satisfaction of
the Building Official that such work was urgently necessary and that it was not
practical to obtain a permit therefore, before the commencement of the work. In all
such cases, a permit must be obtained as soon as practical to do so, and if there be an
unreasonable delay in obtaining such permit, a double fee shall be charged.
3109.5.5.1. Reinspections. A reinspection fee may be assessed for each
inspection or reinspection when such portion of work for which inspection is called is
not complete or when required corrections have not been made.
This provision is not to be interpreted as requiring reinspection fees the first
time a job is rejected for failure to comply with the requirements of this Code, but as
controlling the practice of calling for inspection before the job is ready for
reinspection.
Reinspection fees may be assessed when the approved plans are not readily
available to the inspector, for failure to provide access on the date for which the
inspection is requested, or for deviating from plans requiring approval of the City. To
obtain reinspection, the applicant shall file an application therefore in writing upon the
45
form furnished for that purpose and pay the reinspection fee in accordance with the
amount set by City Council Resolution. In instances where reinspection fees have
been assessed, no additional inspection of the work shall be performed until the
required fees have been paid.
3109.5.5.2. Plan Review Fees. Whenever plans, calculations or other data are
required to be submitted, a plan review fee shall be paid to the City at the time of
submitting documents for plan review in an amount set by City Council Resolution.
When plans are incomplete or changed so as to require an additional review, a fee
shall be paid to the City in an amount established by City Council Resolution.
3109.5.5.3. Board of Appeals. Appeals of orders, decisions or
determinations made by the Building Official relative to the application and
interpretation of the code shall be as specified in Arcadia Municipal Code Section
8130.2.
8530.3 AMENDMENT
The definition of "Swimming Pool" in Section 3109.4.4.1 of Chapter 31 of the
2007 California Building Code is amended to read as follows:
Swimming Pool — A swimming pool may be either: (a) a private swimming
pool, or (b) a public swimming pool.
(a) A private swimming pool shall mean any constructed or prefabricated
structure that contains water eighteen (18) inches or more in depth, used in
connection with a single - family residence and available to only the
M .
resident(s) of such residence or their private guests, whether designed,
intended or used exclusively or principally for swimming or not. This
includes any in- ground, aboveground, or on- ground swimming pools, hot
tubs, spas or any open container or artificial body of water permanently or
temporarily constructed or maintained upon any property, used in
connection with a single - family residence and available to only the
resident(s) of such residence or their private guests, whether designed,
intended or used exclusively or principally for swimming or not.
(b) A public swimming pool shall include any constructed or prefabricated
structure that contains water eighteen (18) inches or more in depth, other
than a private swimming pool, that is used exclusively or principally for
swimming."
8530.3.1 ADDITION
The definition of a "Wading Pool" in Section 3109.4.4.1 is added to Chapter 31
of the 2007.Califomia Building Code to read as follows:
Wading Pool - Any constructed or prefabricated pool used for wading which is
less then eighteen (18) inches in depth.
8530.4. ADDITION.
Section 3109.5.6 is added to Chapter 31 of the 2007 California Building Code.
3109.5.6 Barrier Required
3109.5.6.1. The top of the barrier shall be at least sixty (60) inches above
finished grade, as measured on the side of the barrier that faces away from the
swimming pool, spa or hot tub. The maximum vertical clearance between finish
grade and the bottom of the barrier shall be four (4) inches, as measured on the
EVA
side of the barrier that faces away from the swimming pool, spa, or hot tub.
Where the top of the pool structure is above grade, such as an aboveground
pool, the barrier may be at ground level or mounted on top of the pool structure.
Where the barrier is mounted on top of the pool structure, the maximum
vertical clearance between the top of the pool structure and the bottom of the
barrier shall be four (4) inches.
3109.5.6.2. Openings in the barrier shall not allow the passage of a four-
(4) inch diameter sphere.
3109.5.6.3. Solid barriers that do not have openings, such as masonry or
stonewalls, shall not contain indentations or protrusions except for tooled
masonry joints.
3109.5.6.4. Where the barrier is composed of horizontal and vertical
members and the distance between each of the horizontal members is less than
45 inches, the horizontal members shall be located on the swimming pool, spa
or hot tub side of the fence and the spacing between each vertical member shall
not exceed 1 -3/4 inches.
3109.5.6.5. Where the barrier is composed of horizontal and vertical
members and the distance between each of the horizontal members is 45 inches
or more, the spacing between each vertical member shall not allow the passage
of a four- (4) inch diameter sphere. Where there are decorative cutouts within
vertical members, spacing within the cutouts shall not exceed 3/4 inches in
width.
3109.5.6.6. Where chain link fencing is used, the maximum mesh size
shall be 1- 1/4 inch square unless the fence is provided with slats fastened in
place which reduces the openings to no more than 1 -3/4 inches. The chain link
fence fabric shall be not less than 11 -gauge material. Solid or dense landscaping
shall not be used to meet the requirements of this section.
3109.5.6.7. Where the barrier is composed of diagonal members, such as
a lattice fence, the maximum opening formed by the diagonal members shall be
not more than 1 -3/4 inches.
3109.5.6.8. Access gates shall comply with the requirements specified
in Section 3109.5.6.1- 3109.5.6.7 above and, in addition, shall be equipped to
accommodate a locking device. Pedestrian- access gates shall open outward
away from the swimming pool, spa or hot tub and shall be self - closing and self-
latching. The release mechanism of the self - latching device shall be located not
less than the sixty (60) inches above adjacent finished grade. Access gates shall
not be constructed across a driveway, and double gates or motor operated gates
shall not be used. A weather - proof, durable sign of not less than 1/2 inch high
letters stating, "POOL AREA KEEP GATE CLOSED ", shall be posted at all
times on every access gate.
3109.5.6.9. A building wall that serves as part of the barrier and allows
access to the swimming pool, spa or hot tub through door openings shall
comply with one of the following requirements:
(1) An alarm installed on all doors with direct access to the swimming pool, spa
or hot tub. The alarm shall sound continuously for a minimum of 30 seconds
immediately after the door is opened and be loud enough to be heard
throughout the house during normal household activities. The alarm shall
automatically reset under all conditions. The alarm system shall be equipped
with a manual means, such as a touch pad or switch, to temporarily deactivate
the alarm for a single opening; such deactivation shall last for no more than 15
seconds. The deactivation switch shall be located at least 54 inches above the
floor adjacent to the door opening. An alarm, which is incorporated into a
general house alarm system, may be used to meet the requirements of this
section providing the alarm is not connected to a central monitoring station and
cannot be disabled.
(1) Self - closing and self - latching devices installed on all doors with direct
access to the swimming pool, spa or hot tub with the release mechanism
50
located a minimum 54" above adjacent finished grade.
3109.5.6.10. Inspection. The swimming pool, spa or hot tub barrier,
including pedestrian access gates and door alarms, shall be installed, inspected
and approved prior to plastering or filling the swimming pool, spa, or hot tub
with water.
3109.5.6.11. Indoor Swimming Pool, Spa or Hot Tub. An exterior
door with direct access to an indoor swimming pool, spa, or hot tub shall
comply with section 3109.5.6.9 above.
3109.5.7. LEGAL NON - CONFORMING SWIMMING POOLS,
SPAS OR HOT TUBS. Every person in possession of land, either as owner,
purchaser under contract, lessee, tenant or licensee, upon which is situated a
swimming pool, spa, or hot tub for which a permit was issued prior to June 19,
1992, shall at all times maintain a safety barrier completely surrounding said
swimming pool, spa or hot tub, as follows:
(1) A substantial fence or other solid structure not less than four (4) feet
in height, as measured from the side of the fence that does not enclose
the swimming pool, spa or hot tub area, shall be provided. The openings
in the barrier shall not allow the passage of a four- (4) inch diameter
51
sphere and horizontal pickets that act as a latter shall not be used.
(2) Pedestrian access gates or door openings through the barrier shall be
equipped to accommodate a locking device and be self - closing and self-
latching. The release mechanism of the self - latching device shall be
located not less than forty -eight (48) inches above the adjacent finished
grade. Access gates shall be not less than 48 inches in height and
openings in the gate shall not allow the passage of a four- (4) inch
diameter sphere. This section shall not apply to any door of the main
dwelling unit located on the same legal lot as the swimming pool, spa or
hot tub. Access gates shall not be constructed across any driveway and
double gates or motor operated gates shall not be used. A weatherproof,
durable sign of not less than one -half (1/2) inch high letters stating,
"POOL AREA KEEP GATE CLOSED ", shall be posted at all times on
every access gate.
3109.5.8. PLAN COMPLIANCE. All plans submitted to the City for
the construction of a new swimming pool, spa or hot tub shall show compliance with
the requirements of this Chapter, including the location and height of fencing and
gates required by this Chapter.
3109.5.9. FINAL INSPECTION. Final approval of all swimming pools,
6%
spas, and hot tubs hereinafter constructed shall not be granted until all of the
requirements specified in this chapter have been complied with.
8530.10 ADDITION [ADMINISTRATIVE]
Section 3109.10 is added to Chapter 31 of said California Building Code to read
as follows:
3109.10. Demolition of a Swimming Pool, Spa or Hot Tub. A demolition
permit shall be obtained from the City prior to the demolition of any
swimming pool, spa, or hot tub. The permit applicant shall submit a plot
plan indicating the location of the swimming pool, spa or hot tub and it's
associated equipment. Upon issuance of the demolition permit, the
following requirements shall'apply:
1. Gas piping serving the swimming pool, spa or hot tub equipment shall be
terminated at the source of supply and removed.
2. Plumbing piping serving the swimming pool, spa, hot tub or equipment
shall be terminated at the source of supply and removed.
3. Electrical wiring and conduit serving the swimming pool, spa, hot tub, or
equipment shall be terminated at the source of supply and removed.
4. Electrical, plumbing and mechanical equipment serving the swimming
pool, spa or hot tub shall be removed.
53
5. The sidewalls of the swimming pool, spa or hot tub shall be removed to a
minimum depth of 6 inches below adjacent grade.
6. Two (2) 18 -inch diameter holes shall be provided at the lowest elevation
of the swimming pool, spa or hot tub floor.
7. The swimming pool, spa or hot tub shall be filled with clean soil or other
approved material.
SECTION 12. Article VIII, Chapter 7, Part 7, of the Arcadia Municipal
Code is hereby repealed in its entirety.
SECTION 13. Article VIII, Chapter 7, Part 8, of the Arcadia Municipal Code
is hereby repealed in its entirety
SECTION 14. Article VIII, Chapter 7, Part 9 of the Arcadia Municipal
Code is hereby repealed in its entirety.
SECTION 15. Section 8761 of Part 6, Chapter 7 of Article VIII of the
Arcadia Municipal Code is hereby deleted in its entirety.
SECTION 16. Sections 8830 through 8839.1 of Part 3, Chapter 8 of Article
VIII are hereby relocated to a new Part 1, Chapter 11, Article VII and renumbered
7110 through 7120. 1, respectively.
SECTION 17. Chapter 9 of Article VIII is hereby repealed in its entirety
and a new Part 9 is hereby added to the Arcadia Municipal Code to read as follows:
54
CHAPTER 9
SEISMIC STRENGHTENING PROVISIONS FOR
UNREINFORCED MASONRY BEARING WALL BUILDINGS
8910. ADOPTION.
Subject to certain changes and amendments as hereinafter set forth in this Part,
the City Council hereby adopts, by reference, Appendix Chapter Al, Part 10 of the
California Building Code which shall govern, regulate, and control all of the activities
therein referred to and the same is made a part of this Chapter.
8920. PURPOSE.
The purpose of this chapter is to promote public safety and welfare by reducing
risk of death or injury that may result from the effects of earthquakes on existing
unreinforced masonry bearing wall buildings.
The provisions of this chapter are intended as minimum standards for structural
seismic resistance, and are established primarily to reduce the risk of life loss or
injury. Compliance with these provisions will not necessarily prevent loss of life or
injury, or prevent earthquake damage to rehabilitated buildings.
SECTION 18. Section 8760 of Article VIII, Chapter 7, Part 6 of the
55
Arcadia Municipal Code is amended to read as follows:
8760. APPLICATION. Internal or external security bars, panels, sliding
metal grates or other similar security devices (hereinafter referred to as security bars)
that were installed on or within any commercial or industrial building as of the
adoption of Ordinance No. 1885 (June 21, 1988), (hereinafter referred to as existing
security bars), and are in compliance with other Code sections, are not subject to the
requirements of Ordinance No. 1885 (Sections 8130.3 and 8130.21.5 of the Arcadia
Municipal Code).
Any change, alteration, expansion or reconfiguration of existing security bars,
other than normal repair or maintenance shall not be permitted without compliance
with the requirements applicable to security bars as set forth in Arcadia Municipal
code Sections 8130.3 and 8130.21.5.
SECTION 19. Prior Ordinances Repealed. Upon the effective date of this
Ordinance, all former ordinances or parts thereof conflicting or inconsistent with the
provisions of this ordinance of the codes herein adopted by reference including, but
not limited to, Ordinance No. 2166 and any other ordinance in conflict herewith are
hereby repealed and declared to be of no further force and effect.
56
SECTION 20. CEQA. The City Council finds that this Ordinance is not
subject to the California Environmental Quality Act (CEQA) pursuant to Sections
15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect
physical change in the environment) and 15060(c)(3) (the activity is not a project as
defined in Section 15378) of the CEQA Guidelines, California Code of Regulations,
Title 14, Chapter 3, because it has no potential for resulting in physical change to the
environment, directly or indirectly.
SECTION 21. Severability. If any section, subsection, subdivision,
paragraph, sentence, clause or phrase of this ordinance, or any part thereof is for any
reason held to be unconstitutional, such decision shall not affect the validity of the
remaining portion of this ordinance or any part thereof. The City Council hereby
declares that it would have passed each section, subsection, subdivision, paragraph,
sentence, clause or phrase thereof, irrespective of the fact that any one or more
section, subsection, subdivision, paragraph, sentence, clause or phrase be declared
unconstitutional.
SECTION 22. The City Clerk shall certify to the adoption of this Ordinance
and shall cause a copy or summary of same to be published in the official newspaper
of said City within fifteen (15) days of its adoption. This Ordinance shall take effect
57
thirty one (3 1) days following its adoption by the City Council.
[SIGNATURES ON NEXT PAGE]
Passed, approved and adopted this day of 2007.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
RN
S6 tion 1. Findings. To the extent that changes and modifications to the 2007
California Building Standards Code in this ordinance are deemed more restrictive than
the building standards contained in the 2007 California Building Standards Code, thus
requiring that findings be made pertaining to local climactic, geological, or topographical
conditions to justify such modifications, the City Council hereby finds and determines as
follows:
A. Climatic Conditions:
1. Amendments to Sections 202, 403.10.2, 403.11.1, 903.2, 903.3.1.2,
903.3.1.3, 903.4.2, 903.6, 1505.1, and 1613.7 of the 2007 Edition of the California
Building Code and Section 310.2(B) and 310.16 of the 2007 Edition of the California
Electrical Code are reasonably necessary due to the following climatic condition:
The City of Arcadia is located in a semi -arid Mediterranean type climate. It
annually experiences extended periods of high temperatures with little or no
precipitation. Hot, dry (Santa Ana) winds, which may reach speeds of 70 M.P.H. or
greater are also common to the area. These climatic conditions cause extreme
drying of vegetation and common building materials. Frequent periods of
drought and low humidity add to the fire danger. This predisposes the area to
large destructive fires (conflagration). In addition to directly damaging or
destroying buildings, these fires also disrupt utility services throughout the area.
These dry climatic conditions and winds contribute to the rapid spread of
even small fires originating in high- density housing or vegetation. These fires
spread very quickly and create a need for increased levels of fire protection. The
added protection of fire sprinkler systems and other fire protection features will
supplement normal fire department response by providing immediate protection for
the building occupants and by containing and controlling the fire spread to the area
of origin. Fire sprinkler systems will also reduce the use of water for firefighting by
as much as 50 to 75 percent.
B. Topographical conditions:
Amendments to Sections 903.4.2, 903.3.1.2, 903.3.1.3., 903.6, and 1613.7 of the 2007
Edition of the Califomia Building Code are reasonably necessary due to the following
topographical conditions:
1. Natural slopes of 15 percent or greater generally occur
throughout the foothills of Los Angeles. The elevation change caused by the hills
creates the geological foundation on which communities within Los Angeles
County are built and will continue to build. With much of the populated flatlands
already built upon, future growth will occur on steeper slopes and greater
constraints in terrain.
EXHIBIT "A»
2. Traffic and circulation congestion is an artificially created, obstructive
topographical condition, which is common throughout Los Angeles County.
3. These topographical conditions combine to create a situation, which
places fire department response time to fire occurrences at risk, and makes it
necessary to provide automatic on -site fire - extinguishing systems and other
protection measures to protect occupants and property.
C. Geological conditions:
1. Amendments to Sections 412.5.1, 903.4, 905.4, 1614.1, 1614.1.1,
1614.A.1.8, 1908.1.17, 1908.1.17.1, and 1908.1.17.2 of the 2007 Edition of the
California Building Code are reasonably necessary due to the following geological
conditions:
The Los Angeles region is a densely populated area that has buildings
constructed over and near a vast and complex network of faults that are
believed to be capable of producing future earthquakes similar or greater in size
than the 1994 Northridge and the 1971 Sylmar earthquakes.
Earthquake faults run throughout the boundaries of Los Angeles County.
Regional planning for reoccurrence of earthquakes is recommended by the
State of California, Department of Conservation.
2. Amendments to Sections 412.5.1, 903.4, 905.4, 1614.1, 1614.1.1,
1614.A.1.8, 1908.1.17, 1908.1.17.1, and 1908.1.17.2 of the 2007 Edition of the
California Building Code are reasonably necessary due to the following geological
conditions:
Previous earthquakes have been accompanied by disruption of traffic
flow and fires. A severe seismic event has the potential to negatively impact any
rescue or fire suppression activities because it is likely to create obstacles similar
to those indicated under the high wind section above. With the probability of
strong aftershocks there exists a need to provide increased protection for
anyone on upper floors of buildings. The October 17, 1989, Santa Cruz
earthquake resulted in one major fire in the Marina District (San Francisco). When
combined with the 34 other fires locally and over 500 responses, the department
was taxed to its fullest capabilities. The Marina fire was difficult to contain
because mains supplying water to the district burst during the earthquake. This
situation creates the need for both additional fire protection and automatic on-
site fire protection for building occupants.
3. Amendments to Sections 412.5.1, 903.2, 903.2.7, and 907.2.12 'of the
2007 Edition of the California Building Code are reasonably necessary due to the
following geological conditions:
Road circulation features located throughout the County also make
amendments reasonably necessary. There are major roadways, highways
and flood control channels that create barriers and slow response times.
Hills, slopes, street and storm drain design accompanied by occasional
heavy rainfall, causes roadway flooding and landslides and at times may make
an emergency access route impassable.
4. Amendments to Sections 903.2, 903.2.7, 903.3.1.1.1, 905.4, 907.2.12,
907.2.12.1, 907.9.3 and 910.3.2.2 of the 2007 Edition of the California Building Code
are reasonably necessary due to the following geological conditions:
Due to the topographical conditions of sprawling development
separated by waterways and narrow and congested streets and the expected
infrastructure damage inherent in seismic zone described above, it is prudent
to rely on automatic fire sprinkler systems to mitigate extended fire
department response time and keep fires manageable with reduced fire flow
(water) requirements for a given structure. Additional fire protection is also
justified to match the current resources of firefighting equipment and personnel
within the Los Angeles County Fire Authority.
November 6, 2007
STAFF REPORT
Library and Museum Services Department
TO: Mayor and City Council
FROM: Janet Sporleder, Director of Library and Museum Services�j
By Carolyn Garner- Reagan, Library Services Manager
SUBJECT: Gift of $15, 000 from the Friends of the Arcadia Public Library for programs and
materials for teens.
Recommendation: Accept the donation
Summarv: The Friends of the Arcadia Public Library are offering the Arcadia Public Library a donation
of $15,000 for the purchase of books and other materials and for programs specifically for teens at the
Library.
Discussion The Friends of the Arcadia Public Library, as part of its ongoing mission to support the
Library's goals and objectives, is donating a total of $15,000 to the Library, specifically earmarked for
materials and programming for teens. This is Year Two of a special three -year gift from the Friends.
These funds will allow the Library to continue the successful programming for teens in a way not
possible with present budget and staffing levels.
During the first year of the funding, the Library used part of these funds to significantly increase
purchasing of books and other materials for teens, resulting in a larger and more appealing selection that
has circulated heavily. Two public performance movie licenses were purchased, ensuring copyright
compliance, allowing the Library to create a very popular monthly movie for teens that attracts between
45 -60 teens. Funds were used to support the formation of a Teen Advisory Group (TAG), whose
members have helped plan and put on a number of successful programs in addition to the monthly
movies, including backpack painting, holiday cookie decorating, and a Mother's Day gift program. New
colorful signage was purchased which highlights the Teen Center. Funds have been used to provide
substitute staffing so that existing staff has been freed up to handle these activities while maintaining the
Library's excellent customer service standards and without impinging on regular ongoing duties. One
hundred and eighteen teens, a record number, participated in a special Teen Summer Reading. Staff
attributes the summer success to the successful programs earlier in the year. This fall, a well- attended
Wednesday afternoon "Teen Zone" began in the Library Auditorium, which gives students a place to
work on group projects in a relaxed environment.
All gifts to the Library are subject to approval by the City Council pursuant to City Charter article VIII
section 809 (d).
Fiscal Impact The Library will experience an added $15,000.00 to its budget allocation.
Recommendation: Accept the donation of $15,000 to the Arcadia Public Library from the Friends
of the Arcadia Public Library for the purchase of library materials and for programs for teens.
Approved by:
William R. Kelly, City Manager
lX
STAFF REPORT
Public Works Services Department
DATE: November 6, 2007
TO: Mayor and City Council
r
FROM: Pat Malloy, Public Works Services Directo I
Prepared by: Lubomir Tomaier, Principal Civil Engineer
Mark Rynkiewicz, Associate Civil Engineer
SUBJECT:
SUMMARY
On May 15, 2007, the City Council awarded a contract to West Valley Construction in the
amount of $373,434 for the construction of the 2006 -2007 Annual Water Main Replacement
Project. The terms and conditions of this project have been complied with and the work has
been performed to staffs satisfaction for a total project cost of $379,202. This amount
reflects the original contract amount of $373,434 plus three (3) contract change orders
totaling $5,768 or 1.5% above the original contract amount.
Staff recommends that the City Council accept all work performed by West Valley
Construction as complete and authorize the final payment to be made in accordance with the
contract documents, subject to retention of $37,920.20.
DISCUSSION
On October 20, 2001 the Water Master Plan Update was presented to the City Council that
identified the need for water system improvements in supply sources, storage capacity,
pumping capacity, transmission, distribution pipelines and various other projects in each
water pressure zone.
The Water Main Replacement Project replaced old pipes, which have experienced frequent
leaks, and improved fire flow in the water distribution system. Most of the flow deficiencies
are associated with pipes that are less than 8 -inch in diameter. These pipes were replaced
with 8- inch diameter pipes, which improve the flow of water through the distribution system.
Page 1 of 2
Recommendation: Approve
Mayor and CityCouncil
November 6, 2007
Work for this project was completed on: Virginia Drive between Santa Anita Avenue and
Highland Oaks Drive, Elevado Avenue from Sierra Madre Boulevard to Virginia Drive, and
Highland Oaks Drive from Alta Oaks to 450' south of Virginia Drive.
In addition to the work originally covered by the contract; there were three (3) contract
change orders (CCO). The following reflects the change orders associated with the project:
CCO # Description Amount
1 Additional valve, service lateral, and modified hydrant $ 3,355.00
2 Credit for preserving an existing hydrant assembly ($ 2,587.00)
3 Compensate Contractor for trenching due to $ 5,000.00
excessive rocks /boulders
Total Change Orders $ 5,768.00
Staff recommends that the City Council accept all work performed by West Valley
Construction as complete and authorize the final 'payment.to be made in accordance with the
contract documents, subject to retention 'of $37,920.20. r This amount reflects the original
contract amount of $373,434 plus three (3) contract.change orders for $5,768 or 1.5% above
the original contract amount for a total contract amount of $379,202.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt per Section 15301 (c) replacement from the requirements
of the California, Environmental Quality Act.
FISCAL IMPACT
The 2006 -07 Capital Improvement Projects Budget has allocated $470 for the Design
and Replacement of Various Water Lines to cover the cost of design, construction,
inspection, soil compaction testing, project administration, and contingencies.
RECOMMENDATION
1. Accept all work performed by West Valley Construction for the 2006 -07 Annual
Water Main Replacement Project as complete.
2. Authorize final payment to be made in accordance with the contract documents,
subject to,retention of $37,920.20.
Approved by: -]
William R. Kelly, City Manager
PM:LT:MR
Attachment
Page 2 of 2
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Development Services Department
November 6, 2007
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
SUBJECT: Approve the Purchase of New Furni and E quipment f Fire Station
105
Recommendation: Waive the formal bidding process and approve the
purchase of new furnishings, and equipment for a total of $445,000
including a contingency of $24,500, and appropriate $60,000 from the
Capital Outlay Fund to apply to these purchases.
SUMMARY
Fire Station 105 is nearing completion so the City needs to proceed with the purchase
of the furnishings and equipment for this facility so they can be installed prior to
occupancy. A total of $385,000 was budgeted in the FY 2007 -2008 Equipment Fund for
the purchase of various furnishings and equipment for the Station. Based on quotes
and bids received, the total cost will be $445,000 which includes a $24,500 contingency.
Staff is asking that the formal bidding process be waived since a majority of the
furnishings will be purchased through a Cooperative Purchasing arrangement as
permitted by the City Code and that an additional appropriation of $60,000 be approved
to complete the purchase of the needed items.
BACKGROUND
Fire Station 105 has been under construction since July 2006 and is nearing
completion, with a projected move -in date in early February 2008. In addition to the
actual construction, new furnishings and equipment will be needed to complete the
project. Funds totaling $385,000 were appropriated in the FY 2007 -2008 Equipment
Replacement Fund for these items. Staff has been working on development of a
replacement station for Fire Station 105 for several years, so with that knowledge Fire
Department staff deferred the purchase of new furnishings and equipment until after the
new station is complete, so in many instances new equipment is needed to replace
items that are beyond repair or are obsolete. An additional appropriation of $60,000 is
recommended to provide all the needed funds.
Mayor and City Council
November 6, 2007
Page 2
City staff, including members of the Fire Department, Development Services and
Administrative Services, have been working on identification and selection of the items
that will be needed for the new station. These include some more typical things such as
work stations and office furniture chairs, filing cabinets and storage systems as well as
items unique to the Fire Department such as compressors, beds, air hose reels and
turn -out lockers. Also, the station needs a fully equipped kitchen so various commercial
grade appliances are needed.
The City Council previously approved the retention of an interior design firm to assist in
the selection of various furniture systems and related equipment for the facility. Staff
utilized the services of City Spaces for the work. City Spaces previously assisted the
staff with similar services on the Police facility, City Council Chambers and Conference
Room remodel and other smaller projects.
DISCUSSION
The furnishings project, consisting of the majority of chairs, desks, files and
workstations, were bid pursuant to Section 2846.1(d) of the City Code, which allows for
cooperative purchasing or "piggybacking" on the bid of another government agency that
has previously bid these items. Such a process allows the City to streamline its bid
process, secure the lowest possible pricing available and select the furnishings that
have been identified as meeting the needs of the department.
Associated Purchasing was selected as the vendor for this process because they are
one of the few, distributors of Knoll Furniture, which is the primary furniture system the
City is using. The cost of the Knoll systems, as well as several of the other furniture
items, are priced through the cooperative purchasing process so the costs would be the
same as from other distributors of these systems. The provider of many of the chairs
for the building will be Sitmatic, a vendor and chair type the City has used for years and
which will also be purchased through cooperative bidding. For the equipment for the
kitchen and other items,, multiple vendors and bids were secured or they were
determined to be sole source based on the unique nature of the item. The breakdown
of all the costs involved with these purchases is provided below:
• Furnishings Associated Purchasing $249,025
• Chairs Sitmatic 19,675
• Equipment and Appliances Various .124,300
• Telephone and Data AT & T 12,500
• Window Treatments Interior Services 10,000
• Data and Cable set -up Knight Communications 5,000
• Contingency including move -in 24,500
TOTAL $445,000
Mayor and City Council
November 6, 2007
Page 3
City Council approval to expend funds for the window treatments, telephone and data
work, and data and cable set -up is not required as it falls within staffs authority based
on the amounts.
FISCAL IMPACT
Funds were budgeted in the FY 07 -08 Equipment Replacement Fund totaling $385,000
for furnishings and equipment for the new Fire Station. Based on pricing that has been
secured for all the needed items and other related expenses, the costs are projected at
$420,500 and staff is recommending that a $24,500 contingency be included for a total
cost of $445,000. Based on these estimates an additional appropriation of $60,000 is
recommended. In the original budget only the actual equipment and furnishings were
estimated, not the move -in related expenses as well as window treatments, data, cable
and telephone set -up. Additionally it is possible other items could be identified and
costs incurred so a contingency is appropriate.
RECOMMENDATION
It is recommended that the City Council:
Waive the formal bidding requirements and direct staff to award contracts
to Associated Purchasing for $249,025 and Sitmatic for $19,675 for
furnishings and chairs.
2. Direct staff to purchase various other equipment totaling $124,300 for the
new station based on bids received from various vendors for these items.
3. Appropriate $60,000 from the Capital Outlay Fund to supplement the funds
already appropriated which will include a $24,500 contingency.
Approved: """° 'k�
William R. Kelly, City Manager
`E
DATE: November 6, 2007
Development Services Department
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Seryices Directoxp
By: Martha Eros, Transportation Services OfficegWZj
SUBJECT: Resolution No. 6596 adopting a Memorandum of Understanding
2008
Recommendation: Adopt
SUMMARY
Attached for City Council review and consideration is Resolution No. 6396 authorizing
the Arcadia City Council to adopt Memorandum of Understanding #MOU.PC08ARC1
with the Los Angeles County Metropolitan Transportation Authority for receipt of $7,255
in Proposition C 5% Transit Security funds. The MOU will be valid for one fiscal year
(July 1 2007 -June 30, 2008).
BACKGROUND
Los Angeles County adopted the Proposition C ordinance in 1990 dedicating a
countywide half -cent sales tax for public transportation and transit service improvement.
Funds are administered by the Los Angeles County Metropolitan Transportation
Authority (LACMTA) and distributed among five functions: 5% transit security, 10%
Metrolink rail operations and facilities, 20% Local Return, 25% freeway /highway
improvements, 40% discretionary funding.
In addition to receiving its annual distribution of 20% Local Return funds, the City of
Arcadia - Arcadia Transit receives the 5% Transit Security discretionary fund based on a
countywide distribution formula calculated from the Arcadia Transit annual passengers.
DISCUSSION
On July 18, 2007, the LACMTA Board of Directors (Board) approved the FY2007 -2008
Transit Fund Allocations for the region, including Proposition C discretionary funds. A
Memorandum of Understanding (MOU) between the LACMTA and local municipalities is
required to ensure compliance and accountability of use of funds.
The LACMTA Board approved approximately $32.9 million in Transit Security funds for
FY2007 -2008, with Arcadia Transit receiving $7,225, less than one - hundredth of 1% of
the total allocation. The Proposition C 5 % Transit Security funds are set aside for
transit security activity, including use of local police to ensure the safety and protection
of people and property on board all transit systems in its jurisdiction. The City of
Arcadia has received the annual allocation of funds since the security program was
implemented in FY1999. The existing MOU expired June 30, 2007, and MTA counsel
has issued a one -year MOU for FY2007 -2008.
FISCAL IMPACT
In FY2007 -2008, the City of Arcadia will receive a total of $7,225 in Proposition C 5%
Transit Security for the continued operation of the Arcadia Transit dial -a -ride program.
This allocation represents less than 1% of the total Arcadia Transit budget, which
supplements the Arcadia Transit budget and deters use of General Fund money.
RECOMMENDATION
THAT THE CITY COUNCIL ADOPT RESOLUTION NO. 6596 ADOPTING
MEMORANDA OF UNDERSTANDING WITH THE LOS ANGELES COUNTY
METROPOLITAN AUTHORITY ACCEPTING PROPOSITION C 5% TRANSIT
SECURITY FUNDS FOR FY2007 -2008, AND AUTHORIZE THE CITY MANAGER TO
EXECUTE CLAIMS AND NECESSARY DOCUMENTS TO RECEIVE OPERATING
FUNDS FOR ARCADIA TRANSIT.
Approved By: S ni&
William R. Kelly, City Manager
Attachment:
1. Resolution No. 6596, Proposition C 5% Transit Security Funds
2 ' CAF t t ':c� e Erv ,
RESOLUTION NO. 6596
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ADOPTING MEMORANDA OF
UNDERSTANDING WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY TO RECEIVE
FY2007 -2008 PROPOSITION C 5% TRANSIT SECURITY FUNDS FOR
ARCADIA TRANSIT.
WHEREAS, on November 6, 1990, the voters of the County of Los Angeles approved
Proposition C, an ordinance establishing a one -half percent sales tax for public transit purposes,
by a majority vote; and
WHEREAS, the Los Angeles County "Metropolitan Transportation Authority
( "LACMTA "), is the agency responsible for administering the tax revenue; and
WHEREAS, the LACMTA Board of Directors (`Board ") approved the FY2007 -2008
Transit Fund Allocations on July 18, 2007, for Los Angeles County using the countywide
formula allocation process for transit operators to receive regional funds for transit services; and
WHEREAS, the LACMTA Board appropriated $32.9 million in Proposition C 5%
Transit Security funds for Fiscal Year 2007 -2008; and
WHEREAS, the City of Arcadia is an eligible operator and desires to receive the funds
for the Arcadia Transit dial -a -ride system; and
WHEREAS, the Arcadia City Council has adopted a budget for Arcadia Transit for Fiscal
Year 2007 -2008 evidencing the need for financial assistance; and
WHEREAS, the project will further LACMTA's goal of improved transit services and
increased quality of life for its constituents.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council approves and authorizes the Mayor to execute
Memoranda of Understanding with the LACMTA, in the form and substance as on file in the
Office of the City Clerk and as approved by the City Attorney, to accept Proposition C 5%
Transit Security for FY2007 -2008.
SECTION 2. The City Council authorizes and directs the City Manager or his/her
designee to execute and file a claim with the LACMTA for local transportation funds in the
amounts allocated by the countywide formula allocation process, and to take any and all
necessary further actions and execute any and all necessary documents in order to receive such
funds.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this day of November 2007.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
City Attorney of the City of Arcadia
DATE: November 6, 2007
STAFF REPORT
Administrative Services Department
TO: Mayor and City Council
FROM: Tracey L. Hause, Administrative Services Direci
Shannon P. Huang, Financial Services ManagerlCi Treasurer
SUBJECT: Statement of Investment Policv
Recommendation: Adopt
SUMMARY
MBIA, the City's investment advisor, along with City staff have reviewed the City's
current Statement of Investment Policy and are recommending changes. The changes
are summarized below and staff is recommending adoption of the revised Policy.
BACKGROUND
For a number of years the City Council has adopted a Statement of Investment Policy
annually as part of the Budget process. The City's independent auditors have
requested this formal action. The City Council did adopt a Statement of Investment
Policy on June 19, 2007 however a revised Policy is now recommended.
For a number of months prior to March 2007, the then Mayor Pro -tem Mickey Segal,
City Manager Bill Kelly and Administrative Services Director Tracey Hause had lengthy
discussions regarding the City's portfolio and determined that the assistance of an
investment advisor would be a prudent strategy to help improve the City's investment
performance. As a result, on March 6, 2007, the City Council authorized the City
Manager to enter into an agreement with MBIA Asset Management Group for
investment management services. Part of the scope of MBIA's services was to make
recommendations for changes to the Investment Policy.
DISCUSSION
MBIA and City staff have been working closely over the last few months reviewing the
City's current Investment Policy and are recommending a number of revisions, designed
to update the Policy and to address issues currently not covered. Provisions of the
revised document are summarized:
Mayor and City Council
November 6, 2007
Page 2 of 3
Introduction — Briefly describes the City and sets forth the purpose of the
Investment policy. It also states that the investment policy applies to the Arcadia
Redevelopment Agency as well as the City.
Scope — This new section clarifies that the policy applies to all the City's funds
and includes the pooling of cash provision of the existing investment policy.
Objectives — This new section expands the three criteria for selecting
investments, safety, liquidity and yield, of the existing policy and adds additional
criteria, diversification and compliance.
Delegation of Authority — This section replaces the Investment Controls and
the Delegation of Authority sections of the existing policy. A paragraph is also
added authorizing the engagement of outside investment advisors.
Prudence — This section contains an updated version of the "prudent man rule'
of the existing policy. It also includes a paragraph for occasional losses when
part of a program (a bond swap for example) occurs to improve overall return.
Additionally a paragraph profiles for relief of liability for investment personnel.
Ethics and Conflict of Interest — This section sets forth ethical standards for
City employees involved in the investment program, a topic not covered in the
existing policy.
Authorized Securities and Transactions - This section begins with a reference
to all governing statutes followed by a detailed description of each authorized
investment. All of the investments listed in the exiting policy are included. Two
additional authorized investments were added:
Medium Term Notes — These are high quality, short-term corporate
securities that can improve portfolio yield without significantly adding risk.
Money Market Funds — Investment vehicles providing overnight liquidity.
Selection of Broker /Dealers, Safekeeping and Custody — These sections
expand on the broker /dealer and safekeeping bank qualifications of the existing
policy.
Portfolio Maturities and Liquidity — This section requires maturities to be
matched with anticipated cash needs, and sets forth the five -year statutory
maximum maturity.
Competitive Transactions — This new section expands the competitive bid
reference in the existing policy and it requires a minimum of three brokers be
contacted for bids or offerings, when selling or purchasing securities.
Mayor and City Council
November 6, 2007
Page 3 of 3
Portfolio Performance — This new'section sets forth a standard against which
investment performance of the City's portfolio can be measured.
Reporting and Policy Revisions — These two sections contain the reporting
and policy review requirements already contained in the existing policy.
FISCAL IMPACT
There is no fiscal impact to this action
It is recommended the City Council:
Adopt the recommended Statement of Investment Policy.
APPROVED': �j,dq
William R. Kelly, City Manager
City of Arcadia
Statement of Investment Policy
Fiscal Year 2007 -2008
The City of Arcadia (the "City "), incorporated in1903 is located approximately 20 miles
northeast of downtown Los Angeles in the San Gabriel Valley, at the base of the San
Gabriel Mountains. It is the site of the Santa Anita Park racetrack and home to the Los
Angeles County Arboretum and Botanic Garden. The City is a charter city and is
councillmanager form of government (Charter Section 300). The City is governed by a city
council (the "Council ") of five members elected at -large (Charter Section 400), whom selects
the City Manager (Charter Section 600). The Arcadia Redevelopment Agency is a.
component unit of the City, which is established in 1968 and governed by the same Council
and City Manager. Hereinafter the City and Agency is referenced as the "the City ".
The Council has adopted this Investment Policy in order to establish the investment scope,
objectives, delegation of authority, standards of prudence, reporting requirements, internal
controls, eligible investments and transactions, diversification requirements, risk tolerance,
and safekeeping and custodial procedures for the investment of the funds of the City. Ali
City funds will be invested in accordance with this Investment Policy and with applicable
sections of the California Government Code.
This Investment Policy was endorsed and adopted by the City Council of the City of Arcadia
on . It replaces any previous investment policy or investment procedures of
the City, unless otherwise directed by the City Council.
SCOPE
The provisions of this Investment Policy shall apply to all financial assets of the City as
accounted for in the City's Comprehensive Annual Financial Report.
All cash shall be pooled for investment purposes. The investment income derived from the
pooled investment account shall be allocated to the contributing funds based upon the
proportion of the respective balances relative to the total pooled balance in the investment
portfolio. Investment income shall be distributed to the individual funds on a monthly basis.
OBJECTIVES
The principal investment objectives of the City are:
1. Preservation of capital and protection of investment principal.
2. Maintenance of sufficient liquidity to meet anticipated cash flows.
3. Attainment of a market rate of return.
4. Diversification to avoid incurring unreasonable market risks.
5. Compliance with the City's Municipal Code and with all applicable City resolutions,
California statutes and Federal regulations.
City of Arcadia Investment Policy t
DELEGATION OF AUTHORITY
The management responsibility for the City's investment program is delegated annually by
the City Council to the City Treasurer pursuant to California Government Code Section
53607. The City's Financial Services Manager serves as the City Treasurer, who is
appointed and supervised by the Administrative Services Director. The Administrative
Services Director is delegated by the City Manager to oversee the City's investment and
finance operation and has ultimate responsibility of the investment operation. The
Administrative Services Director and City Treasurer may delegate the authority to conduct
investment transactions and to manage the operation of the investment portfolio to other
specifically authorized staff members. No person may engage in an investment transaction
except as expressly provided under the terms of this Investment Policy.
The City Treasurer shall maintain a system of internal controls, consistent with this
Investment Policy, for the operation of the City's investment program. Such system shall be
designed to prevent losses of public funds arising from fraud, employee error,
misrepresentation by third parties, or imprudent actions by employees of the City.
The City may engage the support services of outside investment advisors in regard to its
investment program, so long as it can be clearly demonstrated that these services produce
a net financial advantage or necessary financial protection of the City's financial resources.
PRUDENCE
The standard of prudence to be used for managing the City's investments shall be California
Government Code Section 53600.3, the prudent investor standard which states, "When
investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds,
a trustee shall act with care, skill, prudence, and diligence under the circumstances then
prevailing, including, but not limited to, the general economic conditions and the anticipated
needs of the agency, that a prudent person acting in a like capacity and familiarity with those
matters would use in the conduct of funds of a like character and with like aims, to
safeguard the principal and maintain the liquidity needs of the agency."
The City's overall investment program shall be designed and managed with a degree of
professionalism that is worthy of the public trust. The City recognizes that no investment is
totally riskless and that the investment activities of the City are a matter of public record.
Accordingly, the City recognizes that occasional measured losses may be desirable in a
diversified portfolio and shall be considered within the context of the overall portfolio's
return, provided that adequate diversification has been implemented and that the sale of a
security is in the best long -term interest of the City.
The City Treasurer and authorized investment personnel acting in accordance with written
procedures and exercising due diligence shall be relieved of personal responsibility for an
individual security's credit risk or market price changes.
City of Arcadia Investment Policy 2
ETHICS AND CONFLICTS OF INTEREST
Elected officials and employees involved in the investment process shall refrain from
personal business activity that could conflict with proper execution of the City's investment
program or could impair or create the appearance of an impairment of their ability to make
impartial investment decisions. Also, elected officials and employees involved in the
investment process shall not participate in any decision on behalf of the City in which they
have a financial interest as set forth in the Political Reform Act of the State of California and
related regulations. The City Manager, the Administrative Services Director, City Treasurer
and any other staff authorized to engage in investment operation shall file a Statement of
Economic Interests each year pursuant to California Government Code Section 87203 and
regulations of the Fair Political Practices Commission.
AUTHORIZED SECURITIES AND TRANSACTIONS
All investments and deposits of the City shall be made in accordance with California
Government Code Sections 16429.1, 53600 -53609 and 53630 - 53686, except that pursuant
to California Government Code Section 5903(e), proceeds of bonds and any moneys set
aside or pledged to secure payment of the bonds may be invested in securities or
obligations described in the ordinance, resolution, indenture, agreement, or other instrument
providing for the issuance of the bonds. Any revisions or extensions of these code sections
will be assumed to be part of this Investment Policy immediately upon being enacted.
The City has further restricted the eligible types of securities and transactions as follows:
United States Treasury bills, notes or bonds with a final maturity not exceeding five
years from the date of purchase.
2. Federal Instrumentality (government sponsored enterprise) debentures, discount notes,
callable and step -up securities, with a final maturity not exceeding five years from the
date of purchase, issued by the following only: Federal Home Loan Banks (FHLB),
Federal National Mortgage Association (FNMA), Federal Farm Credit Banks (FFCB) and
Federal Home Loan Mortgage Corporation (FHLMC).
3. Repurchase Agreements with a final termination date not exceeding 30 days
collateralized by U.S. Treasury obligations or Federal Instrumentality securities listed in
items 1 and 2 above with the maturity of the.collateral not exceeding five years. For the
purpose of this section, the term collateral shall mean purchased securities under the
terms of the City's approved Master Repurchase Agreement. The purchased securities
shall have a minimum market value including accrued interest of 102% of the dollar
value of the funds borrowed. Collateral shall be held in the City's custodian bank, as
safekeeping agent, and the market value of the collateral securities shall be marked4o-
the- market daily.
Repurchase Agreements shall be entered into only with broker /dealers and who are
recognized as Primary Dealers with the Federal Reserve Bank of New York, or with
firms that have a Primary Dealer within their holding company structure. Primary
Dealers approved as Repurchase Agreement counterparties shall have a short-term
credit rating of at least A -1 or the equivalent and a long -term credit rating of at least A or
the equivalent. Repurchase agreement counterparties shall execute a City approved
City of Arcadia Investment Policy 3
Master Repurchase Agreement with the City. The City Treasurer shall maintain a copy
of the City's approved Master Repurchase Agreement and a list of the broker /dealers
who have executed same.
4. Prime Commercial Pager with a maturity not exceeding 270 days from the date of
purchase with the highest ranking or of the highest letter and number rating as provided
for by a Nationally Recognized Statistical Rating Organization ( NRSRO). The entity that
issues the commercial paper shall meet all of the following conditions in either sub-
paragraph A. or sub - paragraph B. below:
A. The entity shall (1) be organized and operating in the United States as a
general corporation, (2) have total assets in excess of five hundred million
dollars ($500,000,000) and (3) Have debt other than commercial paper, if
any, that is rated "A" or higher by a NRSRO.
B. The entity shall (1) be organized within the United States as a special
purpose corporation, trust, or limited liability company, (2) have program wide
credit enhancements, including, but not limited to, over collateralization,
letters of credit or surety bond and (3) have commercial paper that is rated
"A -1" or higher, or the equivalent, by a NRSRO.
Purchases of eligible commercial paper may not represent more than 10% of the
outstanding commercial paper of any single corporate issuer. No more than 5% of the
City's total portfolio shall be invested in the commercial paper of any one issuer, and the
aggregate investment in commercial paper shall not exceed 25% of the City's total
portfolio.
5. Eligible Bankers Acceptances with a maturity not exceeding 180 days from the date of
purchase, issued by a national bank with combined capital and surplus of at least $250
million, whose deposits are insured by the FDIC, and whose senior long -term debt is
rated at least A or the equivalent by a NRSRO at the time of purchase. The aggregate
investment in banker's acceptances shall not exceed 15% of the City's total portfolio,
and no more than the lesser of 10% of the City's total portfolio or $3 million shall be
invested in banker's acceptances of any one bank.
6. Medium Term Notes issued by corporations organized and operating within the United
States or by depository institutions licensed by the United States or any state and
operating within the United States, with a final maturity not exceeding three years from
the date of purchase, and rated at least AA +, Aa1 or the equivalent by a NRSRO at the
time of purchase. The aggregate investment in medium term notes shall not exceed
20% of the City's total portfolio, and no more than 5% of the City's total portfolio shall be
invested in the medium term notes of any one cooperation.
7. Non - neaotiable Certificates of Deposit and savings deposits with a maturity not
exceeding five years, in FDIC insured state or nationally chartered banks or savings
banks headquartered or with a branch office within the City's boundaries. Time
Certificates of Deposit exceeding the FDIC insured amount shall be secured pursuant to
California Government Code Section 53652.
8. State of California's Local Agency Investment Fund (LAIF) pursuant to California
Government Code Section 16429.1.
City of Arcadia Investment Policy
9. Money Market Funds registered under the Investment Company Act of 1940 that (1) are
"no -load" (meaning no commission or fee shall be charged on purchases or sales of
shares); (2) have a constant net asset value per share of $1.00; (3) invest only in the
securities and obligations authorized by state statute and (4) have a rating of at least
AAA or the equivalent by at least two NRSROs. The aggregate investment in money
market funds shall not exceed 20% of the City's total portfolio.
The foregoing list of authorized securities and transactions shall be strictly interpreted. Any
deviation from this list must be preapproved by resolution of the City Council.
SELECTION OF BROKER/DEALERS
The City Treasurer, after review and approval by the Administrative Services Director and
City Manager, shall maintain a list of broker /dealers approved for investment purposes, and
it shall be the policy of the City to purchase securities only from those authorized firms. To
be eligible, a firm must be licensed by the State of California as a broker /dealer as defined in
Section 25004 of the California Corporations Code.
Broker /dealers will be selected on the basis of their expertise in public cash management
and their ability to provide service to the City's account. Broker /dealers shall attest in writing
that they have received and reviewed a copy of this Investment Policy.
The City may purchase commercial paper from direct issuers even though they are not on
the approved broker /dealer list as long as they meet the criteria outlined in Item 4 of the
Authorized Securities and Transactions section of this Investment Policy.
PORTFOLIO MATURITIES AND LIQUIDITY
To the extent possible, investments shall be . matched with anticipated cash flow
requirements and known future liabilities. The City will not invest in securities maturing more
than five years from the date of purchase.
COMPETITIVE TRANSACTIONS
All investment transactions shall be conducted competitively with authorized broker /dealers.
At least three broker /dealers shall be contacted for each transaction and their bid or offering
prices shall be recorded.
If the City is offered a security for which there is no other readily available competitive
offering, then City Treasurer will document quotations for comparable .or alternative
securities.
SAFEKEEPING AND CUSTODY
The City Treasurer, after review and approval by the Administrative Services Director and
City Manager, shall select one or more banks to provide safekeeping and custodial services
City of Arcadia Investment Policy 5
for the City, in accordance with the provisions of Section 53608 of the California
Government Code. A Safekeeping Agreement approved by the City shall be executed with
each custodian bank prior to utilizing that bank's safekeeping services.
Custodian banks will be selected on the basis of their ability to provide services for the City's
account and the competitive pricing of their safekeeping related services.
The purchase and sale of securities and repurchase agreement transactions shall be settled
on a delivery versus payment basis. All securities shall be perfected in the name of the City.
Sufficient evidence to title shall be consistent with modern investment, banking and
commercial practices.
All investment securities, except non - negotiable Certificates of Deposit, Money Market
Funds and LAIF, purchased by the City will be delivered by either book entry or physical
delivery and will be held in third -party safekeeping by a City approved custodian bank, its
correspondent bank or its Depository Trust Company (DTC) participant account.
All Fed wireable book entry securities owned by the City shall be held in the Federal
Reserve system in a customer account for the custodian bank which will name the City as
"customer."
All DTC eligible securities shall be held in the custodian bank's DTC participant account and
the custodian bank shall provide evidence that the securities are held for the City as
"customer."
All non -book entry (physical delivery) securities shall be held by the custodian bank or its
correspondent bank and the custodian bank shall provide evidence that the securities are
held by the bank for the City as "customer."
PORTFOLIO PERFORMANCE
The investment portfolio shall be designed to attain a market rate of return throughout
budgetary and economic cycles, taking into account prevailing market conditions, risk
constraints for eligible securities, and cash flow requirements. The performance of the City's
investments shall be compared to the average yield on the U.S. Treasury security that most
closely corresponds to the portfolio's weighted average effective maturity.
REPORTING
Monthly, the City Treasurer shall submit to the Administrative Services Director, the City
Manager and the City Council a report of the investment earnings and performance results
of the City's investment portfolio. The report shall include the following information:
1. Investment type, issuer, date of maturity, par value and dollar amount invested in all
securities, and investments and monies held by the City;
2. A description of the funds, investments and programs;
3. A market value as of the date of the report (or the most recent valuation as to assets not
valued monthly) and the source of the valuation;
City of Arcadia Investment
4. A statement of compliance with the investment policy or an explanation for not -
compliance; and
5. A statement of the ability to meet expenditure requirements for six months, and an
explanation of why money will not be available if that is the case.
POLICY REVIEW
This Investment Policy shall be adopted annually of the Council. It shall be reviewed at least
annually to ensure its consistency with the overall objectives of preservation of principal,
liquidity, yield and diversification and its relevance to current law and economic trends.
Amendments to this Investment Policy shall be approved by the Council.
City of Arcadia Investment Policy 7
DATE: November 6, 2007
STAFF REPORT
Public Works Services Department
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director f
Prepared by: Tom Tait, Deputy Public Works Se ices Director
Lubomir Tomaier, Principal Civil Engineer
SUBJECT:
SUMMARY
The State of California Water Resources Control Board (SWRCB) has adopted new
storm drain and sewer regulations in an effort to improve the quality of surface waters
due to contamination by sanitary sewage overflows. The new sewer regulations,
termed the Waste Discharge Requirements (WDR) were adopted on May 2, 2006 and
apply to all public sewer systems. These regulations apply directly to the City of
Arcadia. One of the requirements of the WDR is preparation and implementation of a
Sewer System Management Plan (SSMP). The purpose of the regulation is to provide
agencies with a document to assist the agency in minimizing the frequency and impacts
of a sewer system overflow and a mechanism to control the flow of sewage in the event
of a backup.
Staff recommends that the City Council approve the Plan, Schedule, Goals and
Organization element of the Sewer System Management Plan (SSMP) required by the
Statewide General Waste Discharge Requirements Order No. 2006 -03.
DISCUSSION
In May 2006, the State Water Resources Control Board (SWRCB) adopted the
Statewide General Waste Discharge Requirement (GWDR), which requires all public
wastewater collection system agencies in the State of California to document their
sanitary sewer system activities. The Sewer System Management Plan (SSMP) is a
document that describes the activities the City uses to manage the wastewater
collection system effectively. The City is in the process of developing its own SSMP to
be in compliance with State mandates. The Public Works Services Departments'
Page 1 of 3
REQUIREMENTS ORDER NO. 2006 -003
Recommendation: Approve
Mayor and City Council
November 6, 2007
current sewer management program has many elements required in the SSMP. These
elements will simply be re- formatted to match the requirements of the Waste Discharge
Requirement Order.
When the SWRCB adopted the General Waste Discharge Requirement, they also
adopted a time schedule for when various sections of the SSMP were to be completed
by the City. Below is the time schedule for the City of Arcadia.
Sewer System Mana ement Plan
Task
Deadline
Plan and Schedule
November 2007
Goals
Organization
November 2007
Legal Authority
Operations and Maintenance Plan
May 2009
Emergency Response Plan
Fats, Oils, and Grease Plan
Design and Performance Standards
System Capacity Plan
Monitoring and Program Modifications
August 2009
Program Audits
Communications Program
Final Completion of SSMP and Certification
All elements in the development and implementation of the SSMP must be approved by
the City Council at public meetings and then certified by the State Water Resources
Control Board.
Plan and Schedule
The first requirement of the GWDR for wastewater collection systems is to develop a
plan and schedule for completing the requirements of the GWDR (developing the
SSMP). The schedule and plan consists of a timeline for completing all the elements of
the SSMP in the timeframe allotted. It also determines the responsible parties for those
elements and monitors the progress of the development of the SSMP. (See
Attachment, pgs. 1 -2)'
Goals
The goal of the SSMP is to provide a plan and schedule to properly manage, operate,
and maintain all parts of the sanitary sewer system. This will help reduce and prevent
sanitary sewer overflows (SSOs), as well as mitigate any SSOs that occur. (See
Attachment, pg. 3)
Organization
The organization element identifies the names of City staff that are authorized
representatives who are permitted to certify electronic spill reports submitted to the
SWRCB. Also, this section includes the names of management, administrative, and
maintenance positions responsible" for implementing specific measures in the SSMP
Page 2 of 3
Mayor and City Council
November 6, 2007
program which includes lines of authority and the chain of communication in responding
to an SSO. (See Attachment, logs. 4 -7, each page fulfills the requirement of the General
Waste Discharge Requirement)
Staff recommends that the City Council approve the Plan and Schedule, Goals and
Organization element of the Sewer System Management Plan required by the
Statewide General Waste Discharge Requirements Order No. 2006 -03.
FISCAL IMPACT
At the May 16, 2006, Study Session, staff presented the Sewer Master Plan Update and
Hydraulic Modeling report, and the States adoption of the Waste Discharge
Requirement for Sanitary Sewer Overflows which included funding in the City's CIP to
comply with this regulation. At this time existing funding is sufficient to provide for
successful implementation of the WDR program. Should additional financial
requirements appear it will be included in the annual CIP budget.
ENVIRONMENTAL IMPACT
The Waste Discharge Requirement was mandated under the California Water Code,
therefore, it is exempt from doing an Environmental Impact Report.
RECOMMENDATION
Approve the Development Plan and Schedule, Goals and Organization element of the
Sewer System Management Plan required by the Statewide General Waste Discharge
Requirements Order No. 2006 -03.
Approved by:
William R. Kelly, City Manager
PM:TT: LT
Attachments
Page 3 of 3
Attachment
City of Arcadia
i
'r 1
Yk 5 i i ;
SS
4
Sewer System Management Plan
(SSMP)
i
r r
fit= l
Public Works Services Department
Director. Pat Malloy
Deputy Director Tom T
Principal Civil Engineer: `LubomirTomaier
Attachment
SSMP
TASK DEVELOPMENT PLAN AND SCHEDULE
Main Task/Sub Task
Comments
Status /Due
Date
Responsible
Date
Com feted
Part
SSMP Development Plan
11/02/2007
Principal Civil
and Schedule
Engineer
1.0 SSMP Goals States Goals for the SSMP 11/02/2007 P.W.S.D. DIRECTOR
Names & staff positions
2.0 Organizational
g
responsible for developing &
implementing the SSMP, including
11/0212007
Deputy P.W.S.D.
Structure
the chain of communications for
Director
reporting SSO's
Agency's legal authority to operate
3.0 Legal Authority
and maintain its sewage collection
5/02/2009
Deputy P.W.S.D.
s stem
Director
4.0 Operation &
Maintenance
Up to date mapping of the sewage
Mapping
collection system facilities including
5/02/2009
Principal Civil
appropriate storm waters stems
Engineer
Preventative
Written description of the
Principal Civil
Maintenance Program
preventative maintenance activities
5102/2009
Engineer
the agency employs,
Short and long term plan for the
Rehabilitation &
rehabilitation or replacement due to
5/02/2009
Principal Civil
Replacement Program
system deficiencies including
Engineer
funding CIP
Inspection Program
Program for the regular visual and
5/02/2009
Principal Civil
CCTV inspection of the s stem
Engineer
Staff O &M training and assurance
Staff Training
that contractors are adequately
510212009
Principal Civil
ngineer
Engineer
Equipment & Parts
Equipment and parts inventory
Principal Civil
Inventory
including the identification of critical
5/02/2009
Engineer
replacement parts
5.0 Design & Performance
Design Standards
Design standards for new and
8/02/2009
Principal Civil
rehabilitated systems
Engineer
Inspection & Testing
Inspection and testing standards
8/02/2009
Principal Civil
Standards
for new and rehabilitated s stems
Engineer
6.0 Overflow Emergency
Written procedures defining how
8/02/2009
Principal Civil
Res onse Plan
the agency responds to SSO's
En ineer
7.0 Fats, Oils & Grease
Control Program
FOG Ordinance
Legal authority to prevent the
5/02/2009
Environmental
discharge of FOG into the system
Services Officer
FOG Program
Program to reduce or eliminate
5/02/2009
Environmental
FOG related SSO's
Services Officer
Page 1 of 7
Attachment
SSMP TASK DEVELOPMENT SCHEDULE continued
Main Task/Sub Task
Main Task/Sub Task
Main
Task/Sub
Main
Task/Sub
Main Task/Sub
Task
Task
Task
Evaluate those portions of the
system that are experiencing
capacity related overflows.
8.0 System Evaluation and
Establish steps to eliminate
8/02/2009
Principal Civil
Capacity Assurance Plan
capacity related overflows
Engineer
including I & I program, and short
and long term CIP for capacity
issues
9.0 Monitoring,
Maintain records, monitor and
Measurement, and
assess the effectiveness of the
8/02/2009
Principal Civil
Program Modifications
program and u date as necessa
Engineer
10.0 SSMP Audits
Conduct periodic audits, at least
g/0212009
Environmental
ever two ears, on the SSMP
Services Officer
11.0 Communications
Program
Develop a pubic communication
program with customers that
Communications with
includes the opportunity to provide
8/02/2009
Environmental
the Public
input during the development,
Services Officer
implementation, and performance
of its SSMP
Final the SSMP document after all
Final SSMP
elements have been developed
8/02/2009
Environmental
and implemented
Services Officer
Page 2 of 7
Attachment
Section 1.0: Goals
The goals of the SSMP for the City of Arcadia are:
Minimize sanitary sewer overflows.
Prevent public health hazards.
• Educate residents and business owners on proper disposal of fats, oils and
grease.
• Protect the large investment in collection systems by maintaining adequate
capacities and extending useful life of the pipes.
• Prevent unnecessary damage to public and private property.
Use funds available for sewer operations in the most efficient manner.
• Convey wastewater to the Los Angeles County Sanitation District trunk sewers
with minimum infiltration, inflow and exfiltration.
Provide adequate capacity to convey peak flows.
• Perform all operations in a safe manner to avoid personal injury and property
damage.
Page 3 of 7
Attachment
Section 2.0: Organizational Structure
The City of Arcadia Public Works Services Department is responsible for the daily
management and administration of the City's wastewater collection system.
Authorized Representative
The City's authorized representative in all wastewater collection system matters is the
Public Works Services Director. The Public Works Services Director is authorized to
certify electronic spill reports submitted to the SWRCB.
The Deputy Public Works Services Director is authorized to act in the Director's
absence and is authorized to certify electronic spill reports submitted to the SWRCB.
The Principal Civil Engineer, Environmental Services Officer and Utilities
Superintendent are authorized to submit SSO reports to the appropriate government
agencies.
Page 4 of 7
Attachment
Names, Phone Numbers and Lines of Authority
Identified below are the names and phone numbers of the management, administrative
and maintenance positions responsible for implementing specific measures in the
SSMP.
City of Arcadia
Organization Chart
Arcadia City Council
Govem ng Body
City Manager
Ph.: 626-574-5401
Public Works Services Director
Ph.: 626-256-6584
Deputy Public Works Services Director
Ph.: 626 - 305 -1386
Environmental Services Officer Utilities Supedntendent
Ph: 626-256-6551 11 Ph.:626- 256-6583
Environmental Consultant Utilities Crew Supervisor
Ph: 562-802-7880 1 1 Ph.: 626-471-6158
Equipment Operator
Maintenance Worker
Laborer
City Attomey
Ph: 626-574-5407
Principal Civil Engineer
Ph.: 626-256-6572
Assistant Civil Engineer
Ph.: 626 - 256 -6580
Engineering Assitant
Ph.: 626 - 256 -6582
Equipment Operator
Maintenance Worker
Page 5 of 7
Attachment
Deputy Public Works Services Director — Works under the broad policy guidance and
direction of the Public Works Services Director. Works to improve efficiency and
effectiveness of operations. Assists the Public Works Director in development of
department plans and programs, including sewer operations and the Capital
Improvement Program. Supervises the review of private project development plans for
compliance with codes, regulations, and standards, adequacy of applications for permits
and compliance with approved plans. Oversees and coordinates sewer maintenance
operations.
Principal Civil Engineer — Acts as an Engineering Division manager on public works
projects, including sewer projects. Supervises preparation of plans, specifications, and
preliminary cost estimates. Coordinates and confers with maintenance department on
sanitary sewer system issues. Confers with contractors, consultants, and the public on
engineering and construction matters. Prepares reports on sewer and other public
works projects.
Utilities Superintendent — Plans, organizes, and supervises the maintenance and repair
of City public utilities infrastructure (sewer and water systems). Reviews plans and
specifications for sewer and other projects, and makes recommendations regarding
maintenance, construction, and operations aspects. Controls budget expenditures
within the Utilities Division. Confers with contractors, engineers, and members of the
general public on construction and maintenance problems and procedures.
Utilities Crew Supervisor — Supervises sewer maintenance workers. Schedules work
assignments. Maintains records of projects assigned and completed, supplies and
equipment used, and costs incurred. Investigates sewer - related complaints from the
general public. Estimates needed equipment and equipment maintenance. Lays out
and schedules work for crew.
Equipment Operator — Supervises maintenance workers and laborers and personally
assists in the cleaning and repair of sewer mains and lines and the location and rising of
manholes. Trains crew members in specific tasks, as needed, including collection
system preventive maintenance and SSO response. Checks work of assigned crew.
Operates power equipment including hydraulic cleaning truck and sewer rodder.
Maintenance Worker — Works as a member of a field maintenance crew. Cleans,
unplugs, and repairs sewer lines. Locates and raises manholes. Operates power
equipment including hydraulic cleaning truck and sewer rodder.
Page 6 of 7
Attachment
Chain of Communication for Reporting SSOs
Identified below is the chain of communication where reports of potential SSOs come
into and are processed by the City of Arcadia.
Sewer Spill Occurs
Spill is Reported to Police Department
PD Notifies PWSD during Regular Hours
PWSD Secretary Dispatches Crew
Crew Evaluate Spill
Crew Initiate Spill Mitigations Measures
I Crew Reports Back to PWSD I
PD Notifies Standby After -Hours
Crew Evaluate Spill
Crew Initiate Spill Mitigation Measures
Crew Reports Back to PWSD
SSO Notification and Reporting
SSO Notification and Reporting PWSD Evaluate Response & Implement Improvements
PWSD Evaluate Response & Implement Improvements
SSO Response — Chain of Communications
Title
Name
Phone Number
Police Dispatch Center
626 574 -5123
Public Works Service Center
626 256 -6650
Public Works Services Director
Pat Malloy
626 256 -6584
Deputy Public Works Services Director
Tom Tait
(626 ) 305 -1386
Principal Civil Engineer
Lubomir Tomaier
626 256 -6572
Environmental Services Officer
Susannah Turne
626 256 -6551
Utilities Superintendent
Craig Clark
626 256 -6583
Utilities Crew Supervisor
Kevin Tobin
626 471 -6158
Sewer On Call Personnel
Page 7 of 7
;L
STAFF REPORT
Recreation and Community Services Department
November 6, 2007
To: Mayor and City Council
From: 61)-p Roberta M. White, Director of Recreation and Community Services
Subject: RESOLUTION NO. 6597 ADOPTING THE CITY OF ARCADIA PARKS AND
RECREATION MASTER PLAN
Recommendation: Adopt
SUMMARY
On October 2, 2007 the City Council reviewed the proposed Parks and Recreation Master Plan at
a Study Session and agreed that it be forwarded to the Recreation and Parks Commission for
their input. At their October 10, 2007 meeting, the Recreation and Parks Commission
recommended City Council approval.
Following the adoption of the Recreation and Community Services Strategic Plan on April 4,
2006 the importance of parks and recreation services to Arcadia residents was affirmed. Because
the City of Arcadia had no formal parks and recreation master plan, information concerning
parks and recreation facilities was located in a variety of sources. In an effort to consolidate
information and to create a working document, the Public Works Services and Recreation and
Community Services staff saw the benefit of combining all of the City's studies and reports
concerning parks and facilities into one master plan document.
The public process to prepare the Parks and Recreation Master Plan identified wanted and
needed recreation programs and facilities for the community. One consistent theme throughout
the process was the perception that adding new programs and activities was limited by the
amount of recreation facilities available to them. It was noted that through the efforts of the
City, County and School District limited resources were effectively used for recreation programs
and facilities. The feedback noted that a community gymnasium was the most important facility
needed, and the Recreation and Parks Commission emphasized that at it's October 10 meeting.
Other high priority needs were additional lighted facilities for evening outdoor activities,
especially sports fields, converting the Civic Center Athletic Field to an all weather surface, and
additional multi - purpose recreation and meeting rooms that could be used for classes, pre- school
and teenage activities and for performing arts.
Park Facilities Impact Fees are a method to fund future parks and facilities for future growth, and
will be considered by City Council at a scheduled public hearing on November 20, 2007.
ENVIRONMENTAL REVIEW
The proposed Parks and Recreation Master Plan will not have a potential for causing a
significant effect on the environment and is, therefore, not considered a "project' and is exempt
from CEQA per Sections 15061 (b) (3) and 15378 (b) (2).
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 6597 adopting the City of Arcadia
Parks and Recreation Master Plan.
APPROVED: ' Rff- J to
William R. Kelly, City Manager
RESOLUTION NO. 6597
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ADOPTING THE CITY
OF ARCADIA PARKS AND RECREATION MASTER PLAN
WHEREAS, on October 2, 2007, the City Council of the City of
Arcadia reviewed the proposed Parks and Recreation Master Plan at a Study
Session and agreed that it be forwarded to the Recreation and Parks
Commission for their input; and
WHEREAS, at their October 10, 2007 meeting, the Recreation and
Parks Commission reviewed the Parks and Recreation Master Plan and
recommended City Council approval; and
WHEREAS, it is reasonable and appropriate for the City Council to
adopt by Resolution a Parks and Recreation Master Plan which provides the
community with an up -to -date inventory that identifies all public parks and
recreation resources located in Arcadia.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby adopts that certain Parks and
Recreation Master Plan, which is dated June 2007, a copy of which is on file
with the office of the City Clerk.
1
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this day of 1 2007.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
01
STAFF REPORT
Office of the City Clerk
DATE: November 6, 2007
TO: Honorable Mayor and City Council
FROM: James Barrows, City Clerk I '
Prepared By: Lisa Mussenden, Chief Deputy City Clerk
SUBJECT: APPOINTMENT TO THE RECREATION AND PARKS COMMISSION
Recommended Action: Make Appointments to Fill Unexpired Term.
BACKGROUND
At the June 19, 2007 City Council meeting, the City Council appointed Patti Anderson
and Janet Chew to the Recreation and Parks Commission. At that time, it was not
clarified which appointment would fill the unexpired term created by the resignation of
Lori Phillipi which expired June 30, 2008 and which appointment would serve a full four
(4) year term. On July 17, 2007, the City Council appointed Patti Anderson to fill the
unexpired term ending June 30, 2008 created by the resignation of Lori Phillipi and Janet
Chew was appointed to serve a full four (4) year term.
On September 27, 2007, the City Clerk's office received a letter of resignation from
Janet Chew who was appointed to the Arcadia Unified School Board on September 25,
2007 to fill the unexpired term of Annie Yuen. Due to Ms. Chew's appointment on the
School Board, she was no longer eligible to serve on the Recreation and Parks
Commission. A copy of Ms. Chew's resignation letter is attached.
Since staff felt there were a sufficient number of citizen service resumes on file for City
Council consideration, no public advertising of the vacancy was conducted.
However, on October 4, 2007, the City Clerk's office received via facsimile a citizen
service resume for appointment to the Recreation and Parks Commission. A copy of
that resume is included; however, since there was no advertising of the vacancy, it is
being left up to the City Council if the resume received on October 4, 2007 should be
included for consideration. The advertising of the vacancy is not required by law;
however, if the City Council chooses to consider the citizen service resume received on
October 4, 2007, the City Council can direct staff to advertise for a one week only in
order to afford other citizens the opportunity to submit resumes for consideration or
accept the resume and make the appointment tonight and forego advertising. According
to the Arcadia City Charter, an individual appointed to fill an unexpired term is eligible for
reappointment and may serve up to an additional two full (2) consecutive terms.
The City Clerk's office contacted each individual who had a resume on file and only
those individuals who expressed a continued interest to serve on the Recreation and
Parks Commission are attached.
Based on the above, the City Council can choose from one of the options listed below in
order to fill the vacancy on the Recreation and Parks Commission.
(1) Appoint Patti Anderson, whose term expires June 30, 2008, to the Recreation
and Parks Commission to fill the unexpired term of Janet Chew which expires
June 30, 2011 and make an appointment from the attached citizen resumes to fill
the remainder of Patti Anderson's term. Since Patti Anderson currently serves
on the Commission, staff recommends that she be appointed to fill the unexpired
term of Janet Chew; or
(2) Make an appointment from the attached citizen resumes to fill the remainder of
Janet Chew's term which expires June 30, 2011; or
(3) Direct the City Clerk's office to publish the vacancy on the Recreation and Parks
Commission for a one (1) week period in order to provide additional residents the
opportunity to file a citizen service resume to be considered for appointment and
then bring back to the City Council along with the October 4, 2007 citizen service
resume; or
(4) Accept the October 4, 2007 resume and make the appointment tonight and
forego the advertising or make an appointment from the citizen service resumes
currently on file and exclude the October 4, 2007 resume from this appointment
process.
FISCAL IMPACT
There is no fiscal impact from Council's action on this item.
Staff recommends the City Council choose one of the options listed above in order to fill
the vacancy on the Recreation and Parks Commission.
APPROVED:
MD L
William R. Kelly
City Manager
Attachments
Janet S. Chew
420 Arbolada Drive
Arcadia, California 91006
September 26, 2007
Office of the City Clerk
Arcadia City Hall
240 West Huntington Drive
Arcadia, California 91007
Dear Mr. Barrows,
Resignation from the Recreation and Parks Commission
It is with deep regret that I write to officially tender my resignation from the Recreation
and Parks Commission effective immediately. On Tuesday, September 25,2007, 1 was
appointed to the Governing Board of the Arcadia Unified School District to fill the
unexpired term of former Board Member Annie Yuen and due to that conflict I will no
longer be able to serve on the commission.
Though my time on the commission was brief, l thoroughly enjoyed working with the
staff and other commissioners. The information I gained from this experience will
certainly be helpful as 1 continue my service to this community. I thank you and the city
staff for this opportunity to serve and for your patience during this transition.
Re ect� ours,
anet Chew
CITY OF ARCA ®IA
Citizen Service Resume
JT% Office of the City Clerk
240 W. Huntington Drive
Arcadia, CA 91007
(626) 574 -5410
RECEIVED
MAY i 20DE
CITY OF ARCADIA
CITY CLERK
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission
Historical Museum Commission _ Planning Commission
Human Resources Commission _ Recreation and Parks Commission
Library Board of Trustees _ Senior Citizens' Commission
***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Date of Application Av r Z L 2,00b
Name 0- Lk rQ eri Cr FI IOM
First Middle
Address cl-3I I Le C
"ome Phone -b) 82 Business Phone
..ow long have you been a resident of Arcadia?
Are you a registered voter? Vy — y No
Occupation [id ILL yirk e rc i C� 1' V �— metal e-
b c� kLY'
!
Employer_.N / k1- (ctrl Ictil
Education (Include professional or vocational licenses or certificates)
g.S. ;h $vtsine-s AdmihAt - &tipn
M A-, Meir 4
Community involvement (list organization memberships and committ assignments)
Lvn a W re h - k v i)1ith -t er e
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Please describe any backgro training, education or Interests that qualify you as an appointee
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` 1 PLEASE C041 FTF THE REVERSE SIDE OF THIS FORM) I V� e `���! -
iVtl�lclltvt
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applying? %v L
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Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this
position? Yes ✓ No_
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, Interest In real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes_Z No_
I hereby certify that the foregoing information is correct to the best of my knowledge.
G� Li�44 �(/ZV'Oz
Signature Date
Please attach additional pages if necessary and return to the address listed on the reverse side
M
CITY OF ARCADIA
Citizen Service Resume RE CENED
Office of the City Clerk
MAY 2 3 2001
° ePOasxsfl'' 240 W. Huntington Drive CITY OF ARCADIA
Arcadia, CA 91007 C17YCLERK
(626) S74 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission
Historical Museum Commission _ Planning Commission _ /
Human Resources Commission _ Recreation and Parks Commission _V
Library Board of Trustees Senior Citizens' Commission
Date of
Last
Middle
Address / e2'! � /�F�,{� � /FLT A-VeF
" Home Phone (�MA)W(.- 15'147 Business Phone
_ .w long have you been a resident of Arcadia? 411 I11 w<
Are you a registered voter? Yes No
Occupation 1?ETi RE�2_T -,4r /f cR
Employer C 5 v LA (Aar-/-
Education (Include professional or vocational licenses or certificates)
Please describe any background, training, education or Interests that qualify you as an
vn.
Community involvement (list organization memberships and committee assignments)
--
5 6V/6R ( s - CQ&wLI,u a7 Z eEN12�re
What do you see as the objectives and goals of the advisory board or commission for which you are
Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this
position? Yes-, No_
State law and the City Conflict of Interest Code requires you to File a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes No_
I hereby certify that the foregoing information is correct to the best of my knowledge.
r .mil ��il / . -- ��iZ — )ZO�
Signature Date
Please attach additional pages if necessary and return to the address listed on the reverse side
CITY OF ARCADIA
V
EIED
Citizen Service Resume MAY REC m)
,d' Office of the City Clerk CITY OF ARCAOIA
D��"O�TV 240 W. Huntington Drive Q—i7CLERK
Arcadia, CA 91007
(626) 574 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection).
Arcadia Beautiful Commission
Historical Museum Commission _ Planning Commission V
Human Resources Commission Recreation and Parks Commission
Library Board of Trustees Senior Citizens' Commission
***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Date of Application S �17 /1
Last
First
Middle
Address lY l / 0
Home Phone G 2 Business Phone 321 — 2 98 9'
N long have you been a resident of Arca d ` ia ??`� �
Are you a registered voter? Yes ✓ No
Occupation 4'(BwS 2 w
Employer
Education (Include professional s
ofessional or vocational licenses or certificates)
I I I
Community involvement (list organization memberships anocommittee
describe any background, training, education or interests that qualify you as an
What do you see as the objectives and goals
the advisory board or commission for which you are
Are you aware of the tim ommitment necessary to fulfill the obligations of an appointment to this
position? Yes_ No
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, Interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes_ No_
I hereby certify that the foregoing Information is correct to the best of my knowledge.
�I: - /o r�
slgr6ure Date
Please attach additional pages if necessary and return to the address listed on the reverse side
i
CITY OF ARCADIA
` Citizen Service Resume
AR
0 Office of the City Clerk -
0 j 240 W. Huntington Drive
Arcadia, CA 91007
(626) 574 -5410
RECEIVED
MAY 2 2001
CITY OR ARCADIA
CITI Carer:
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission _
Historical Museum Commission Planning Commission t/
Human Resources Commission 7 Recreation and Parks Commission ✓
Library Board of Trustees Senior Citizens' Commission
**s* � **►s �****>k �**** s* �* s***> k>k s*> K> kx�**>«** �s*> k> k**> K�*** *s *r * * * * *ss * * *x�� * *x * *s * *�� * � **
Date of Application IN I� 1 O
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Middle
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Home Phone 6 2 6- 2 y r -) `� Business Phone ( C 16) z 3 o- 6 i T Z
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1� ✓rLVwi�%I =.2 w d.0 r';, T✓'- I t ej ILOtt-� e4cr14 IlrJQ co;trUTre -talc WILL
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applying? A14A01„ Is � cgTTrlvl, �'civuII ) jY4ZC 1'Vu�l r1 a'tE 0L =k't
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LEP �-yu�V CO.�y r'1.1��1CL 1�� i`1C L. +r'��1cr Fi S;I'i Fl \L
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Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this wj « i, , N
osition ?Yes No ; , u: =e ^r'�� P• T FI
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City s filing official? Yes ` No—
I hereby certify that the foregoing information is correct to the best of my knowledge.
t ao o
Signature Date
Please attach additional pages If necessary and return to the address listed on the reverse side
Appendix A
Nailino Address
701 La Vida Lane
Arcadia, CA 91007
Smith S. Choi
Telephone
Work: (626) 285 -7384
Fax (626) 285 -7385
Certfficates, Licenses, and Reoistration
• Professional Engineer Registration (M- 22777) issued by California State Board of Registration for
Professional Engineers
• California Energy Auditors Certificate ( #5300)
• California Environmental Assessor license ( #3427) issued by California Environmental Protection Agency
• Contractor license (C492585) issued by California State Contractors License Board
Committee Membership and Appointment Offices held
• Member of Colorado River Board of California appointed by Governor P. Wilson
• Member of Wildfire Safety Panel appointed by Los Angeles County Board of Supervisors
• Member of Technical Committees of National Fire Protection Association (NFPA)
Past Member of Hazardous Material Committee of CFCA -FPO
Appointed member of South Coast Air Quality Management District's Multi- Ethnic Communities Advisory
Council
• Appointed Member of City of Alhambra HCDA Citizen Advisory Committee
Dearees
• Bachelor of Science in Mechanical Engineering from West Virginia Institute of Technology in December,
1980
Bachelor of Science degree in General Science (Chemistry) from University of Waterloo, Ontario, Canada
Work Experiences
Employer Gerson Lehrman Group Councils
Job Title Consultant
Duties Provide analysis and advices as to the operational, financial, franchisee relation, market supply
and demand and future aspects of companies in Food service sector to Investment Firm on
Wall Street or other location who is interested to invest, finance and buyout any food services
companies.
Period: February, 2007 to present
Employer LSCC Corporation
Job Title Managing Director and General Manager
Duties To be in charge of the administrative, operational, personnel, public
relations, and procurement, and budget, risk management, marketing, sales, cost,
Inventory and loss control, legal and general affairs of the Corporation
who operates multi store. To manage the corporate expansion program involving site
selection, lease negotiation, design and construction, inventory, and operational start-up.
Period: June, 1996 through present
Employer Colorado River Board of California
J Title Board member
luties To protect California interest in the Power and Water Resources of
Colorado River. To provide guidance and direction to State Board staff
engaged in negotiation. To resolve any difference between Agricultural
and Urban Water interest.
Period: July, 1994 through present
Appendix A
Smith S. Choi
'age 2
Employer Metropolitan Water District of Southern California, Engineering Division,
Project Engineering Section
Job Title Project Engineer
Duties Manage the design and construction of District facilities including new
construction and retrofit. Responsible for Environmental and Safety
regulatory compliance
Period: Jan., 1991 to present
Employer Los Angeles County Division of Project Management
Job Title: Facilities Project Manager
Duties Manage the design and construction of County's facilities (Including on-
site water and sewer system) to insure timely completion of projects
within budget. Manage the Environmental planning and regulatory
compliance of the design of the projects.
Period: May, 1990 to Dec., 1990
Employer City of Monterey Park Fire Department
Job Title: Deputy Fire Marshal and Fire Protection Engineer
Duties Provide Professional engineering services and fire protection engineering and fire prevention
training to fire suppression personnel. Assist in Fire investigation and forensic science.
Period: January, 1988 to December, 1988.
i
Employer Los Angeles County Department of Public Works
Job Title: Mechanical Engineer
Duties Design and design review of public and private plans and specification of
mechanical, plumbing, electrical, on -site water and sewer systems.
Provide field support.
Period: September, 1984 through April, 1990
Employer Los Angeles County Department of County Engineer - Facilities
Job Title: Principal Mechanical Engineering Assistant
Duties Preparation of design and construction documents for mechanical,
plumbing and sewer systems for County facilities. Provide field support.
Period: July, 1981 to August, 1984
Employer West Virginia State Department of Finance and Administration, Capitol
Complex, Charleston, West Virginia
Job Title Energy Systems Specialist
Duties Identify initiate and.evaluation capital improvement programs for energy conservation.
Monitor the implementation.
Period: January, 1981 to June, 1981
Appendix B
Smith S. Choi
Appointment and Offices Held
Appointed to a Multi- disciplinary Wild Fire Panel by Los Angeles County Board of Supervisors to
study the impact of the wildfire to Los Angeles County
Appointed By California Governor Pete Wilson to Colorado River Board of California
Patron member of Pasadena Tournament of Roses Association
Appointed Member of City of Alhambra Housing and Community Development Act Citizen Advisory
Committee and Public Communication Advisory Task Force
Elected President of Metropolitan Water District of Southern California Asian American Employees
Organization.Organized multi- ethnic charity Christmas luncheon and multi- agencies banquet
featuring Federal Judge Ron Lew, Banker Henry Huang and LA Mayoral chief of staff Dr. William
Ouchi.
Community Involvement
Member of Quarterly Equal Employment Advisory Committee ( EEOAC) as AAEO reps for
Metropolitan Water District of Southern California and Managing Editor of the quarterly MWDSC
EEOAC Newsletter
Member of Planning Committee of 1994 Organization of Chinese American national convention in
Los Angeles and acting co -chair of government affairs.
Co -chair of public affair for the tribute dinner to March Fong Eu- Former California Secretary of State
and to her Yuen Kong Foundation for International Studies at Bitmore hotel
Member of public affair for Chinatown Beauty Pageant and Chinese New Year events sponsored by
Chinese Chamber of Commerce
Member of Government Affairs committee of Asian American Architects and Engineers
Member of San Gabriel Valley Multi- Ethnic Cultural Task Force
Chair of Carnival Committee for Alhambra -San Gabriel Chinese New Year parade and festival
sponsored by Alhambra and San Gabriel City Council, Chambers of Commerce and Alhambra School
District. (Charter member)
Co -chair of Public Office Appointment Committee and Voter Registration Committee for Chinese
American Coalition
Chair of reception and seat assignment committee for the Asian Pacific American for victory at Sam
Woo Seafood Palace Restaurant.
Member of Organizing Committee for Victory 92 (Dan Quayle) at Bitmore Hotel and Asian Pacific
American Heritage Presidential dinner at Hyatt Regency Downtown Hotel.
Volunteer for Alhambra 5KI10K Moonlight Run, Los Angeles Marathon, Chinatown 5K/10K
Firecracker Run, ChinaTown Beauty pageant and Columbia Studio run
College Involvement
Managing Editor for the "Collegian ", the official weekly student newspaper funded by the student fees
and Student Government Senator
CITY Of ARCADIA RECEIVED
l._ CITY OF ARCADIA
Citizen Service Resume CITYCLEEM
�^ Office of the City Clerk
� °asz� "' 240 W. Huntington Drive
Arcadia, CA 91007
(626) 574 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission L�
Historical Museum Commission ✓ Planning Commission
Human Resources Commission Recreation and Parks Commission J/
Library Board of Trustees _ Senior Citizens' Commission
Date of App� f�h.QCH �y xow -
Name y -4s Ee�ye/!ie ,lf EN�ir� i.✓
Last First Middle
me Phone ����6. 39.E y Business Phone ( J'g/A
How long have you been a resident of Arcadia?
.�5��✓lE.e`t
Please describe any background, training, education or
%JY /1
i
that qualify you as an appointee �!
(PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM)
Community involvement (list organization memberships and committee assignments)
�/i 9�Gi�fIyyeQ!/,
Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this
position? Yeses No
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms In a timely manner as proscribed by the City's filing official? Yesx No_
I hereby certify that the foregoingi formation is correct-to-the -my knowledge.,
Signature Date
Please attach additional pages if necessary and return to the address listed on the reverse side
What do you see as the objectiv and goals of the advisory board or commission for which you are i
Response to: Education (Including professional or vocational licenses or certificates
Illinois Benedictine University — 2 Years — Business Administration.
De Paul University — 2 Years — Business Administration
U. S. Army Counter Intelligence Corp School.
Real Estate Brokerage and Contracting Business — Approx. 49 Years
Real Estate Broker License State of California
Real Estate Broker License State of Nevada
Contractor License State of California, Arizona and Nevada
Reserve Sheriff Deputy —Approx. 10 Years
John and Maureen Newton
1935 South Plum Grove Road, #183
Palatine, Illinois 60067
Mr. Gene Glasco, SRES- Notary Public/NSA Agent
Century 21 Adams & Barnes
433 West Foothill Boulevard
Monrovia, California 91016
August 18, 2007
Dear Gene,
Just wanted to drop you a line and extend our sincere thanks for all of the planning and
work you put into in preparation for our recent visit to Arcadia on Saturday, August 4,
2007. We specifically requested that you put together a wide variety of homes in price,
size and location of nearby neighborhoods and you truly met and exceeded our
expectations.
You not only provided us with a portfolio of homes you selected for our viewing, but also
incorporated information on homes and MLS listings which we gave you over the phone,
prior to our visit. Your professionalism, expertise and accommodation of our wishes are
truly appreciated.
Your guided tours of the homes, communities, schools, parks, recreational facilities,
traffic routes and areas of where we would shop, participate in community activities,
check out restaurants, partake of activities and experience day to day living was done
with professionalism, detail, planning, humor and was an absolute delight in every way!
It gave us a real feel for the various neighborhoods and communities and what they had
to offer based on our needs and desires.
Originally, as you know my husband was to have joined us the day you gave me the tour
of homes and the surrounding areas, however, due to a change in his interview schedule
with the prospective employer, he was unable to do so. Therefore, the next day I
repeated for him the tour of the areas which you had shown me the day before. Due to
your diligence in direction, your guidance and efforts I was able to show him many of the
homes and areas we had covered.
We were able to then discuss and view the areas and come to some very sound decisions
from being so well informed by you. We also went on the internet and checked out
information and demographics for each of the towns and communities and future zoning
and planning. Due to all of your efforts and diligence we now feel that we are able to
make an informed decision on the area which would best meet our needs and lifestyle.
You are to be commended in every way for doing such a magnificent and stellar job in
your showing us so much and such a variety as per our requests and providing us with
beneficial and thorough information about each town and community. We have dealt
with many real estate agents in the past and you are an exemplary agent in multitudes of
ways. We would recommend your services to anyone and will certainly call upon you
should my husband be offered the position. We have made our decisions regarding the
communities and type of house and the activities we would like to be near and look
forward to having you as our agent when we hopefully purchase a home in the area in the
near future. We are looking forward to "coming home" to California. We have missed it
for a very long time.
Please accept both of our thanks for doing such an exquisite job in both the advance
preparation for our visit and going the "extra mile" in every way during our visit. The
relocation agency you work with and the reality company you work for are lucky to have
you. You are a true asset to the profession. Thank you again, for everything and all of
your kindness, humor, addressing our requests and making it such an informative and
pleasurable experience for both my husband and myself. It is genuinely appreciated.,
Just a side note — since we had discussed the differences in the real estate markets
between states and the formats of the listing sheets, I have included with this letter a
packet of information for your perusal. I thought you might find it interesting in seeing
the prices and the types of amenities for the price in the Illinois market verses the
California market. Just to give you a perspective and for fun, take a look comparing
properties, prices and what you get! I have included a sheet on one property which is
close to the size of the house we currently have at this time. We purchased our home
several years ago, for a significantly lower price. Hope you enjoy it!
Have a great day!
Sinc
.-
John and Maureen Newton ll(
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Voluntary advisory boards and commissions are listed below:
Arcadia Beautiful Commission I Planning Commission
Human Resources Commission
Library Board of Trustees
CITY OF ARCADIA
Citizen Service Resume RECEIVED
Office of the City Clerk MAY , 2001
240 West Huntington Drive
Arcadia, California 91007 CITY OF ARCADIA
(626) 574 -5410 CITY CLERK
'-'Recreation and Parks Commission
Senior Citizens' Commission
Date O
Board/(
Name:
Address:
Home Phone: S , , Business Phone:
How Long Have You Been A Resident Of Arcadia?
Are You A Registered Voter? Yes \9 No
Education (Include Professional Or Vocational Licenses Or Certificates):
tJ
Community Involvement (List organization Memberships And Committee Assignments):
(Over)
What is there in your background, training, education or interests that qualifies you as an appointee?
\J
What do you see as the objectives and goals of the advisory board or commission for which you are applying?
Ar ou aware of the time commitment necessary to fulfill the obligations of an appointment to this position?
Yes V No
Are you aware that financial disclosure may be required annually (e.g., sources of income, loans, gifts,
inv s@ tments, interest in real property as required by state law)?
Yes No
What special qualities can you bring to an Arcadia advisory body?
I hereby Llrt thaf"the�forregomg in ormaliori cb�re'�t to the est of my'k�nowledge Cpl
ignature b f
Date
Please attach additional pages if necessary and return to the address listed on the reverse side.
10 /u4 /zuvr to: JZ I 8A bZb OJU41tJt$
CITY OF ARCADIA
Citizen Service Resume
Office of the city Clerk
240 W. Huntington Drive
Arcadia, CA 91007
(626) 574 -5410
IQ 001 /00Z
RECEIVED
XT «4Jw
CITY OF ARCADIA
CITY CLERK
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission
Historical Museum Commission Planning Commission - /
� L Human � Resources Commission Recreation and / P ` aarrks M1 Commission alb
Date of Aipp lication D — Lf — D
Name t4 I L -L.. IF' I S_T e 4 y.
Last First Middle
Address D, IA�lr JOA 'D(C. v e fr _ l 0 0 �-
Home Phone '3S S — 3 Ll Busin Phone
How long have you been a resident of Arcadia' _ .
Are you a registered voter? 09) No
Occupation h" 1' (Lpey
Employer P k+ i LJ- c P l ? N V 7- T - L L. P
Education (include professional or vocational licenses or certificates)
Community involvement (list organization memberships and committee assignments)
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What do you see as the objectives and goals of the advisory board or commission for which you are
applying?
CT T) A.}1 F e D " 14 Gl T C-Oa P e l c. f-4LFqJ1!'(2._S
Are you aw a of the time commitment necessary to fulfill the obligations of an appointment to this
position? es No
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by statplaw). Do you agree to file
all 55R�iired forms in a t�elymanner as proscribed by the City's filing official? No
certify that ttl�joregoin� information is correct to the beat of my knowledge.
LIOL7' CO
Signature Date
Please attach additional pages if necessary and return to the address listed on the reverse side
10/04/2007 15:32 FAX 6265841538
CITY OF ARCA ®IA
Citizen Service Resume
Office of the City Clerk
240 W. Huntington Drive
Arcadia, CA 91007
(626) 574 -5410
40001/00-
RECEIVED
00 •4 M
CRY OF ARCADIA
CITY CLERK
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission
Hlstorkai Museum Commission Planning Commission , /
� Human p Resources Commission Recreation and Parks C { m (� mission 10
Date of Aeplication ( D ' q — O i f
Name t l rL- ( s V y .
Last First Middle
Address_ - ' D , 5' 0 C E N O A 'U A V e ft G 1t'7 I R 1 k ( `'
Home Phone 3 S S — F 3 is Business Phone 1 - 6 ) 3
Now long have you been a resident of Arcadia'
Are you a registered voter? No
Occupation f' 1 � Y
Employer P t+ t i.i- t P i ? N u T- L- L. P
Education (Include professional or vocational licenses or certificates)
R VCt-h t Q 80
Community involvement (list organization memberships and committee assignments)
9`12t RC+71 CP0j :- PAAk4s C-0MM tss l g Q b - a n t)4
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10/04/2007 15:32 FAX 6265841538 IgJ 002 /002
What do you see as the objectives and goals of the advisory board or commission for which you are
applying?
-CTV D I Na—)D R4C-OY McTl O C l Tt' C-OQ N c l t. N 1pr�(LS
1t�40(iC' i TU I �4T�ail.
Are you aw a of the time commitment necessary to fulfill the obligations of an appointment to this
position? ea No
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by sta� ). Do you agree to file
all hued forms in a t� manner as proscribed by the City's filing official? A No
certify that tf"oregoin� information is correct to the beat of my knowledge.
Signature
Date
Please attach additional pages if necessary and return to the address listed on the reverse side
A
r *c�Rl'O &AT &9�y0o1 STAFF REPORT
Development Services Department
DATE: November 6, 2007
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
By: Jason Kruckeberg, Community Development Administrator — tK
Don Stockham, Building Official
SUBJECT:
Recommendation: Introduce Ordinance No. 2233 and schedule a
public hearing.
SUMMARY
The Development Services Department is proposing amendments to the Arcadia
Municipal Code relating to building code regulations for the purpose of complying
with current state requirements and, in addition, is proposing to eliminate
unnecessary code sections and make changes to current administrative and
technical standards.
TO SECURITY BARS
Staff is recommending that the City Council introduce Ordinance No. 2233 to
amend the Arcadia Municipal Code and schedule a public hearing on November
20. 2007.
BACKGROUND
The City's current Building Code was last adopted November 5, 2002 by
Ordinance No. 2167.
DISCUSSION
The 2007 California Building Standards Codes (CBSC) was recently adopted by
the State of California and will become effective on January 1, 2008 for local
enforcement.
Although City staff does not propose any significant technical changes or
amendments to the state codes, Section 17958 of California's Health and Safety
Code requires the City to make expressed findings that current and proposed
technical changes to the state codes by the City are reasonably necessary
because of local climatic, geological or topographical conditions. Because of the
state's requirements, staff reviewed each of the City's existing and proposed
technical code amendments to verify that they meet the intent of the State's
Health and Safety Code.
In addition to the changes discussed in the summary above, the following
summarizes the significant administrative and technical code modifications
proposed by staff:
2007 California Building Code
1. Building Code Section 202 — Due to Fire Authority logistical
limitations and local high winds, the requirement of the high rise
buildings is amended to apply to buildings over 55 feet high instead
of over 75 feet high. This provision already exists in the AMC
Section 8130.14.
2. Building Code Section 403.10.2 and 403.11.1 — Due to Fire
Authority logistical limitations and local high winds, the requirement
of high -rise buildings for standby and emergency power loads are
revised to place smokeproof enclosures in the emergency power
category.
3. Building Code Section 412.5.1 — Due to Fire Authority logistical
limitation, the Fire Code requirement for an emergency helicopter
landing facility on high -rises is added into the Building Code to
coordinate enforcement.
2
r
4. Building Code Section 1505 — Due to serious hazard of rapid fire
spread in local high winds, the use of untreated wood roofs and
minimally protective roof assemblies and coverings permitted by
the Model Code are prohibited for new buildings and reroofing of
existing buildings. These changes are in response to a recent
Grand Jury Investigation Report.
5. Building Code Section 1613.7 — The 2007 CBC based on the 2006
IBC and ASCE 7 -05 does not provide requirements for separation
distances between adjacent buildings to allow for independent
building displacement due to earthquake ground motions.
Requirements for seismic separation distances between adjacent
buildings and structures have been included in previous editions of
the CBC and IBC. However, these requirements were omitted in
the 2006 IBC and in ASCE 7 -05, including in Section 12.12.3 of
ASCE 7 -05 Supplement No.1 In addition, ASCE 7 -05 defines (Ox)
in Section 12.8.6 to refer to the deflection of Level x at the center of
mass. The actual displacement that should be used for building
separation is the displacement at critical locations considering both
the translational and torsional displacements. These values can be
significantly different.
6. Building Code Section 1614- The minimum base shear required by
the 2007 CBC is specified in ASCE 7 -05 as referenced in the 2006
IBC. The minimum seismic base shear specified in ASCE 7 -05 is
significantly less than that required by previous editions of the CBC
and ASCE 7. For tall buildings, recent research suggests that this
may result in decreasing seismic safety with increasing building
height. The minimum seismic response coefficient required by
ASCE 7 -05 is 0.01, which represents 1% of the weight of the
structure and is several times lower than current requirements.
Both the Divisions of the State Architect and the Office of Statewide
Health Planning and Development amended the minimum seismic
base shear to a higher level in the 2007 CBC. This code change
will afford the same level of protection in structural design for new
high rise buildings in Arcadia as the State buildings.
7. Building Code Section 1614A.1.8- The Importance Factor, 1,
appears to have been inadvertently dropped from equation 12.8 -16
by while transcribing it from NEHRP Recommended Provisions
(2003) equation 5.2 -16. For buildings with importance factor, 1,
higher that 1.0, stability coefficient should include the importance
factor. OSHPD and DSA adopted this provision for the 2007 CBC.
3
8. Building Code Section 1614A.1.12- The California Building Code
has insufficient information in the ASTM standards referenced in
ASCE 7 regarding prescriptive design requirements for ceiling
suspension systems for seismic loads.
9. Building Code Sections 1908.17, 1908.17.1 and 1908.17.2- The
2007 CBC provision for concrete are specified in ACI 318 -05 as
referenced by the 2006 IBC. The ACI 318 -05 provisions for
alternate slender wall design commonly used for tilt -up concrete
walls significantly under - estimates service load deflection for some
cases. The proposed code amendment is included in ACI 318 -08
and is consistent with current practice in California based on
previous UBC provisions that better estimate service load
deflection.
10. Electrical Code Article (312.2(8) & 310.16) — This amendment is
considered necessary due to the fact that improper installation
creates a potential fire hazard and aluminum wire size No. 6 and
smaller requires greater precision and care for proper installation.
Also, upon further review of the Code, staff is proposing that Chapter 8, Part 3 of
Article VIII regarding Underground Utility Districts be relocated into a new
Chapter 11 in Article VII where it would be more appropriately categorized.
Regarding the amendment to Section 8760 of Article VII regarding Security Bars,
the reference to Section 8130.2.5 is changed to 8130.3 because of the
renumbering of the 2007 California Building Code.
FISCAL IMPACT
The adoption of the codes and amendments will have no fiscal impact on the
City.
ENVIRONMENTAL REVIEW
The proposed amendments to the Arcadia Municipal Code will not have a
potential for causing a significant effect on the environment and is, therefore,
categorically exempt from CEQA per Sections 15061 (b)(3) and 15378(b)(2).
91
RECOMMENDATION
The Development Services Department recommends that the City Council:
Introduce Ordinance No. 2233, An Ordinance of the City Council of the
City of Arcadia, California, amending Article VIII of the Arcadia Municipal
Code relating to Building Regulations and adopting by reference the 2007
Editions of the California Building Code, Volumes 1 and 2, including State
of California amendments applicable to local jurisdictions and further
adopting by reference including amendments, the 2007 California
Plumbing Code, 2007 California Electrical Code, 2007 Mechanical Code
and the 2007 California existing Building Code and further amending the
Arcadia Municipal Code by relocating Chapter 8, Part 3 of Article VIII
relating to Underground Utility Districts to a new Chapter 11 of Article VII
and amending Section 8760 of Article VIII concerning Security Bars.
2. Schedule a public hearing on November 20, 2007 for the adoption of the
city's building regulations with amendments.
Approved:
1 1 _.
William R. Kelly
City Manager
Attachments: Ordinance No. 2233
MEMORANDUM
Office of the City Clerk
Date: November 5, 2007
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JAMES BARROWS, CITY CLERK
BY: LISA MUSSENDEN, CHIEF DEPUTY CITY CLERK/ lSA/
RECORDS MANAGER
SUBJECT: APPOINTMENT TO RECREATION AND PARKS COMMISSION
(AGENDA ITEM NO. 1a)
For your consideration at tomorrow night's meeting is an updated Citizen Service
Resume received from Mr. Ivan Yeung. Because Mr. Yeung misunderstood the
direction given to him a few weeks ago by this office regarding this appointment
process, his resume was not included in your agenda packet.
He stated that he was interested in serving on the Recreation and Parks
Commission and was also aware that the City Council packets had already been
prepared and sent out for the Tuesday, November 6, 2007 meeting.
I have attached Mr. Yeung's resume with this memo for your consideration and
possible inclusion in Tuesday night's appointment to the Recreation and Parks
Commission appointment process.
CONCUR:
William R. Kelly
City Manager
Attachment
c: Executive Management Team
CITY OF ARCADIA
Citizen Service Resume
Office of the City Clerk
240 W. Huntington Drive
Arcadia, CA 91007
(626) 574 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission❑
Historical Museum Commission❑ Planning Commission ❑
Human Resources Commission❑ Recreation and Parks Commission M7
Date of Application October 31, 2007
Name Yeung Ivan
Last First Middle
Home Phone 310.8009029 -(CP_) Business Phone
How long have you been a resident of Arcadia' since2003—
Are you a registered voter? Yes 0
No ❑
Occupation Software - Director of_SystenLIMegra
EmployerFastsoft Inc Monr
Education (Include professional or vocational licenses or certificates)
Community involvement (list organization memberships and committee assignments)
Please describe any background, training, education or interests that qualify you as an appointee
What do you see as the objectives and goals of the advisory board or commission for which you are
applying ?Io-ad and_ advocateracreationaLand_cultural pmg ram_to s rve-our_diver com muni"ith.di fferent
Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this
position? Yes 0 No FJ
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes W] No El
I hereby certify that the foregoing information is correct to the best of my knowledge.
drf 3 I, o7.
Signature Date
Please attach additional pages if necessary and return to the address listed on the reverse side
Ivan Yeung
Community involvement
Arcadia Camino Grove Elementary — School Site Council, Vice - chairperson, 2007 -
AYS02- Soccer Coach, 2007
Reynier Village Neighborhood Association — Founding board member
South Robertson Neighborhood Council — Ex member of Tree Planning Committee
and founding member
Organization of Chinese American — Ex board member
Chinese America Museum of Los Angeles — Charter Member
Toastmaster Spirent Listener Club — Ex VP- education and membership, and founding
member
Hong Kong Forum — Founding member
Qualification, background, training and education
I was a founding board member of Reynier Village Neighborhood Associations with
over 450 homes. Over the few years since it was created in 1997, we planted over 400
trees in the neighborhood, hosted block parties, upgraded our neighborhood park,
improved safety through neighborhood watch program, helped to improve the qualify
of our elementary school. As part of the South Robertson Neighborhood Council, we
also worked with the surrounding business on the annual SORO Festival, planted
trees along Robertson Blvd., beautified the Robertson business district. During these
few years I gained so much experience working with neighborhood community
group, city government and the schools.
Since moving to Arcadia in 2003, I have participated in most of the local festivals and
activities. I have also participated in many of the city council meetings, review
meetings. I decided this is a good time for me to get involved in a commission to
provide my service to the community.
Goal and Objectives
For the Recreation Commission, my interest is to help the city come up with the
comprehensive plan on providing recreational facilities and program that cater to the
need our youth and senior alike. Also I am interested in helping to shape a recreation
program that serves the diversified groups of citizen of the city. I have a three year
daughter and a five year old son, who goes to the YMCA for swimming. They are
regular participants of the recreational programs, joining tennis and ballet classes,
painting program. We use the city parks all the time, for AYSO soccer, T -ball league.
So we are an integral part of this community.
For the Beautiful Commission, my interest is to continue the tradition of making
arcadia a tree city, protecting our trees, having diversified and beautiful homes that is
architecturally appealing. Through citizen programs that encourage better landscape
design, architecture and recommendation to our planning commission and city
council, we will be able to make Arcadia a more beautiful city than ever. We should
highlight and encourage developers to follow common standard for landscape design
for the entire Arcadia. There are many projects, such as Venetian on 2 " and 3`
Avenue that should he recommended and rewarded. I do want more effort in Arcadia
to make front year landscape a high priority when a new house is built or an old
house is remodeled.
For the Recreation Commission, my interest is to help the city come up with the
comprehensive plan on providing recreational facilities that cater to the need our
youth and senior alike. Also I am interested in helping to shape a recreation program
that serves the diversified groups of citizen of the city. I have a three year daughter
and a five year old son, who goes to the YMCA for swimming. They participate in
the city's tennis and ballet, painting program. We use the city parks all the time, for
AYSO soccer, T -ball league. So we are an integral part of this community.
Lisa Mussenden
Page l of 1
From: Mary Buttice
Sent: Tuesday, November 06, 2007 9:37 AM
To: Lisa Mussenden
Subject: FW: Recreational and Parks Commission Appointment on 1116/07
Attachments: RecCommAppl- p1.jpg; ArcadiaCommission.doc; RecCommAppl- p2Jpg; GoldenEagle.jpg;
July4- 2004.JPG
- - - -- Original Message---- -
From: Ivan Yeung [mailto:yeungivan @hotmail.com]
Sent: Tuesday, November 06, 2007 9:30 AM
To: City Council Email
Subject: Recreational and Parks Commission Appointment on 11/6/07
Dear Councilman.
Thank you for taking time to consider my Recreation and Park Commissioner application. I am writing to you to
seek your support to become a member of the Commission.
Over the last 18 years, I have involved in a number of non -profit and community organizations in Los Angeles
area. Having lived in Arcadia for a few years, our family
have enjoyed many of the recreational and cultural activities organized by the city. I would appreciate to have the
opportunity to serve the community and citizens of Arcadia.
I had the pleasure of meeting your and your family in a few occasions, mostly recently at the City Hall summer
concert series.
I understand that there are many qualified candidates. If appointed, I would serve with great enthusiasm and
excitement, following the footsteps of many Arcadians.
A few of my community activities in Arcadia include:
• Soccer coach - AYSO Region 2, 2007-
• Vice - chairperson - Camino Grove Elementary School Site Council, 20007-
Enclosed for your review is a copy of my citizen resume that outlines my competencies and how relate to the
Recreation and Park Commission. My application was
delayed due to some clerical error, but you should have received it on Monday. I also like to share a team picture
of the Golden Eagle soccer team.
I look forward to the opportunity to discuss how my skills and experience can contribute to the need of the
Commission.
Sincerely,
Ivan Yeung
310.600.8029
11 /6/2007
laWAT
Citizen Service Resume
I 'Ole Office of the City Clerk
row 240 W. Huntington Drive
Arcadia, CA 91007
(626) 574-5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMISSION FOR WHICH YOU WOULD LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commissiol
Historical Museum Commissiol
Human Resources Commissiol
Date of Application October 31, --- I.., .... -
Planning Commission 171
Recreation and Parks Coo
Name yeuqq, Ivan
Last First Middle
Address j_306_$.4th_Axe_ArcadW,_
Home Phone 310.600.8029 l . ---. _..__Bus1ness Phone
How long have you been a resident of Arcadia' since-2003 -----------
Are you a registered voter? yes ED Nc[3
Occupation Softwl
Employer Fastsoft Inc, Monrovia - ------- - ------- --
Education (Include professional or vocational lkxmsm or certificates)
M.S.--UCLA - -Cornouter Sciancla
B.&n.LIC- Berkeley, iectricalEngineer &_Gomputec
Community Involvement (list organization memberships and committee assignments)
Arcadia - Gaal Grnyp FlarnprAnvi Schonl - &-hrini Rita rni inell
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2JBaSa_ see _attachment for nrA elatnilS_
Please describe any background, training, education or Interests that qualify you as an appointee ..,
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Ivan Yeung
Community involvement
Arcadia Camino Grove Elementary — School Site Council, Vice - chairperson, 2007 -
AYS02- Soccer Coach, 2007
Reynier Village Neighborhood Association —Founding board member
South Robertson Neighborhood Council — Ex member of Tree Planning Committee
and founding member
Organization of Chinese American — Ex board member
Chinese America Museum of Los Angeles — Charter Member
Toastmaster Spirent Listener Club — Ex VP- education and membership, and founding
member
Hong Kong Forum — Founding member
Qualification, background, training and education
I was a founding board member of Reynier Village Neighborhood Associations with
over 450 homes. Over the few years since it was created in 1997, we planted over 40C
trees in the neighborhood, hosted block parties, upgraded our neighborhood park,
improved safety through neighborhood watch program, helped to improve the qualify
of our elementary school. As part of the South Robertson Neighborhood Council, we
also worked with the surrounding business on the annual SORO Festival, planted
trees along Robertson Blvd., beautified the Robertson business district. During these
few years I gained so much experience working with neighborhood community
group, city government and the schools.
Since moving to Arcadia in 2003, I have participated in most of the local festivals and
activities. I have also participated in many of the city council meetings, review
meetings. I decided this is a good time for me to get involved in a commission to
provide my service to the community.
Goal and Objectives
For the Recreation Commission, my interest is to help the city come up with the
comprehensive plan on providing recreational facilities and program that cater to the
need our youth and senior alike. Also I am interested in helping to shape a recreation
program that serves the diversified groups of citizen of the city. I have a three year
daughter and a five year old son, who goes to the YMCA for swimming. They are
regular participants of the recreational programs, joining tennis and ballet classes,
painting program. We use the city parks all the time, for AYSO soccer, T -ball league.
So we are an integral part of this community.
For the Beautiful Commission, my interest is to continue the tradition of making
arcadia a tree city, protecting our trees, having diversified and beautiful homes that is
architecturally appealing. Through citizen programs that encourage better landscape
design, architecture and recommendation to our planning commission and city
council, we will be able to make Arcadia a more beautiful city than ever. We should
highlight and encourage developers to follow common standard for landscape design
for the entire Arcadia. There are many projects, such as Venetian on 2 nd and 3`
Avenue that should be recommended and rewarded. I do want more effort in Arcadia
to make front year landscape a high priority when a new house is built or an old
house is remodeled.
For the Recreation Commission, my interest is to help the city come up with the
comprehensive plan on providing recreational facilities that cater to the need our
youth and senior alike. Also I am interested in helping to shape a recreation program
that serves the diversified groups of citizen of the city. I have a three year daughter
and a five year old son, who goes to the YMCA for swimming. They participate in
the city's tennis and ballet, painting program. We use the city parks all the time, for
AYSO soccer, T -ball league. So we are an integral part of this community.
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RESOLUTION NO. 6595
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ESTABLISHING DATE, TIME
AND LOCATION FOR REGULAR MEETINGS OF THE
ARCADIA BEAUTIFUL COMMISSION
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The Arcadia Beautiful Commission of the City of
Arcadia shall hold its regular meetings on the second Thursday of February, June
and October at 7:00 p.m. in the City Council Chambers Conference Room.
SECTION 2. All prior City resolutions relative to the date and time of
the Arcadia Beautiful Commission meetings are hereby repealed in their entirety.
SECTION 3. In the event of any permanent change to the time, date, or
meeting place, said changes shall be made by resolution of the City Council.
SECTION 4. This Resolution shall become effective upon its adoption
and shall supersede any prior resolutions.
SECTION 5. The City Clerk shall certify to the adoption of this
resolution.
[SIGNATURES ON NEXT PAGE]
6595
Passed, approved and adopted this 6th day of November 1 2007
Mayor of the City of Arcadia
ATTEST:
City Cleric of the City of Arcadia
APPROVED AS TO FORM:
�� R t�c
Stephen P. Deitsch
City Attorney
2 6595
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES } SS:
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies
that the foregoing Resolution No. 6595 was passed and adopted by the City Council
of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a
regular meeting of said Council held on the 6th day of November, 2007 and that said
Resolution was adopted by the following vote, to wit:
AYES: Council Member Amundson, Chandler, Harbicht, Wuo and Segal
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
t
6595
RESOLUTION NO. 6596
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ADOPTING MEMORANDA OF
UNDERSTANDING WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY TO RECEIVE
FY2007 -2008 PROPOSITION C 5% TRANSIT SECURITY FUNDS FOR
ARCADIA TRANSIT.
WHEREAS, on November 6, 1990, the voters of the County of Los Angeles approved
Proposition C, an ordinance establishing a one -half percent sales tax for public transit purposes,
by a majority vote; and
WHEREAS, the Los Angeles County Metropolitan Transportation Authority
( "LACMTA "), is the agency responsible for administering the tax revenue; and
WHEREAS, the LACMTA Board of Directors (`Board ") approved the FY2007 -2008
Transit Fund Allocations on July 18, 2007, for Los Angeles County using the countywide
formula allocation process for transit operators to receive regional funds for transit services; and
WHEREAS, the LACMTA Board appropriated $32.9 million in Proposition C 5%
Transit Security funds for Fiscal Year 2007 -2008; and
WHEREAS, the City of Arcadia is an eligible operator and desires to receive the funds
for the Arcadia Transit dial -a -ride system; and
WHEREAS, the Arcadia City Council has adopted a budget for Arcadia Transit for Fiscal
Year 2007 -2008 evidencing the need for financial assistance; and
WHEREAS, the project will further LACMTA's goal of improved transit services and
increased quality of life for its constituents.
1 6596
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council approves and authorizes the Mayor to execute
Memoranda of Understanding with the LACMTA, in the form and substance as on file in the
Office of the City Clerk and as approved by the City Attorney, to accept Proposition C 5%
Transit Security for FY2007 -2008.
SECTION 2. The City Council authorizes and directs the City Manager or his/her
designee to execute and file a claim with the LACMTA for local transportation funds in the
amounts allocated by the countywide formula allocation process, and to take any and all
necessary further actions and execute any and all necessary documents in order to receive such
funds.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this 6th day of November 2007.
Mayor of the City of Arcadia
ATTEST:
MANES He BAR
City Clerk of the City of Arcadia
APPROVED AS TO FORM: t
kq n. T�
City Attorney of the City of Arcadia
2 6596
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies
that the foregoing Resolution No. 6596 was passed and adopted by the City Council
of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a
regular meeting of said Council held on the 6th day of November, 2007 and that said
Resolution was adopted by the following vote, to wit:
AYES: Council Member Amundson, Chandler, Harbicht, Wuo and Segal
NOES: None
ABSENT: None
lam JMES H.
City Clerk of the City of Arcadia
3 6596
RESOLUTION NO. 6597
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ADOPTING THE CITY
OF ARCADIA PARKS AND RECREATION MASTER PLAN
WHEREAS, on October 2, 2007, the City Council of the City of
Arcadia reviewed the proposed Parks and Recreation Master Plan at a Study
Session and agreed that it be forwarded to the Recreation and Parks
Commission for their input; and
WHEREAS, at their October 10, 2007 meeting, the Recreation and
Parks Commission reviewed the Parks and Recreation Master Plan and
recommended City Council approval; and
WHEREAS, it is reasonable and appropriate for the City Council to
adopt by Resolution a Parks and Recreation Master Plan which provides the
community with an up -to -date inventory that identifies all public parks and
recreation resources located in Arcadia.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby adopts that certain Parks and
Recreation Master Plan, which is dated June 2007, a copy of which is on file
with the office of the City Clerk.
1 6597
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this 6th day of November , 2007.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
2 6597
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies
that the foregoing Resolution No. 6597 was passed and adopted by the City Council
of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a
regular meeting of said Council held on the 6th day of November, 2007 and that said
Resolution was adopted by the following vote, to wit:
AYES: Council Member Amundson, Chandler, Harbicht, Wuo and Segal
NOES: None
ABSENT: None
{ 1 ■
City Clerk of the City of Arcadia
3
A-SoYI