HomeMy WebLinkAboutItem 10d - Purchase of CNG Water Tanker TruckPurchase Order for CNG Water Tanker Truck
February 5, 2019
Page 1 of 3
DATE: February 5, 2019
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO
FLEET GROUP FOR THE PURCHASE OF ONE 2020 FREIGHTLINER
CNG WATER TANKER TRUCK IN THE AMOUNT OF $197,971.06
Recommendation: Approve
SUMMARY
The Fiscal Year 2018-19 Equipment Acquisition Budget provides for the replacement of
a 1997 water tanker truck in the Public Works Services Department (“PWSD”) that
meets the criteria for replacement in the Vehicle Replacement Program . Using
Sourcewell, a national cooperative purchasing program, enables the City to streamline
the process of procuring this equipment and receive the best price possible. It is
recommended that the City Council approve a purchase order with 72 Hour LLC dba
National Auto Fleet Group for the purchase of one 2020 Freightliner Compressed
Natural Gas (“CNG”) Water Tanker Truck in the amount of $197,971.06.
DISCUSSION
The Fiscal Year 2018-19 Equipment Acquisition Budget provides for the replacement of
one water tanker truck in the Public Works Services Department (“PWSD”). The 1997
water tanker truck is primarily used to irrigate City-owned trees located in parkways and
tree wells in the City. The truck is also utilized to fill large plastic traffic K-rails, assist in
cleaning debris from streets, provide dust control and soil compaction in work zones,
refill the City’s hydro excavator trucks onsite, and serve as a stand -by emergency water
supply for the Fire Department. The water tanker truck meets the age requirements of
the City’s Vehicle Replacement Program.
Due to the water tanker’s diesel engine not being compliant, the vehicle is required to
be registered with the Air Quality Management District (“AQMD”) as a low usage vehicle
and cannot exceed more than 1,000 miles per year. The age of the vehicle has also
made it increasingly difficult to obtain repair parts for proper maintenance.
Purchase Order for CNG Water Tanker Truck
February 5, 2019
Page 2 of 3
The proposed Freightliner CNG water tanker truck is equipped with an 1800 gallon
water tank and is outfitted with water valve controls in the cab of the truck. This will
enable the vehicle operator to safely and effectively monitor water flow so that a minimal
amount of water is used during water delivery. Replacing the current water tanker with
a CNG fueled vehicle will allow the PWSD to operate the vehicle without restrictions and
meet the AQMD mandate that requires low usage heavy duty equipment to be replaced
with either Tier 4 compliant diesel engines or alternative fuel engines by 202 0. The City
receives annual grant funding from AQMD, which can be used for the purchase of
alternative fuel vehicles that reduce emissions. The proposed Freightliner CNG water
tanker truck meets this AQMD criteria and a portion of the purchase price will be paid
with AQMD funding. The PWSD applied for additional funding from the Mobile Source
Air Pollution Review Committee (“MSRC”) and was awarded $24,650.
The California Government Code authorizes public agencies to participate in
cooperative purchasing agreements such as those established by Sourcewell while still
remaining within the City’s adopted rules and procedures for purchasing. By utilizing a
cooperative purchasing program, the City is able to streamline the procurement process
and purchase vehicles at a lower cost than traditional competitive bidding. Sourcewell
awarded a contract to 72 Hour LLC dba National Auto Fleet Group for heavy duty
vehicles, with related equipment, accessories, and services. The bidding process and
the contract with 72 Hour LLC dba National Auto Fleet Group have been reviewed by
the PWSD and both have been determined to meet the City’s procurement
requirements. A copy of the agreement between Sourcewell and 72 Hour LLC dba
National Auto Fleet Group is attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Funds in the amount of $304,000 have been budgeted in the Fiscal Year 2018-19
Equipment Replacement Fund for the purchase of this vehicle. This budget amount
includes $25,000 in AQMD grant funding and $24,650 in MSRC funding that will be
utilized toward the purchase of the vehicle. The cost for the 2020 Freightliner CNG
water tanker truck is $197,971.06. Additional safety lighting and communication
outfitting will be required at a cost of approximately $4,000.
Purchase Order for CNG Water Tanker Truck
February 5, 2019
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council approve a purchase order with 72 Hour LLC
dba National Auto Fleet Group for the purchase of one 2020 Freightliner CNG Water
Tanker Truck in the amount of $197,971.06.
Attachment: 72 Hour LLC dba National Auto Fleet Group Proposal
Sourcewell Contract