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Home My WebLink AboutDecember 4, 2007. ~~,~.FO~.,, F CITY OF ARCADIA 000 I CITY COUNCILlREDEVELOPMENT AGENCY REGULAR MEETING 'm°~~ty ^"'°~4' TUESDAY, DECEMBER 4, 2007 AGENDA 6:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive CALL TO ORDER ROLL CALL OF CITY COUNCILIREDEVELOPMENT AGENCY MEMBERS: Mickey Segal, Mayor/Agency Chair Robert Harbicht, Mayor Pro Tem/Agency Vice Chair Peter Amundson, Council/Agency Member Roger Chandler, Council/Agency Member John Wuo, Council/Agency Member CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council/Redevelopment Agency during the Public Comments period is asked to complete a"Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the Closed Session/Study Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council/Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: William W. Floyd, Tracey Hause and Milie Casalou. Employee Organization: Arcadia Police O~cers' Association. b. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation - one (1) case. 7:00 p.m., City Council Chamber RECONVENE CITY COUNCILIREDEVELOPMENT AGENCY MEETING TO OPEN SESSION INVOCATION Reverend Darwin Eng, First Church of the Nazarene and Arcadia Police DepaRment Chaplain PLEDGE OF ALLEGIANCE ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: Amundson, Chandier, Harbicht, Wuo and Segal REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL 1. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to any Pubiic Hearing item on this agenda, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. CITY COUNCIL ITEMS: CONTINUED PUBLIC HEARING FROM NOVEMBER 20. 2007 REGARDING THE ESTABLISHMENT OF PARK FACILITIES IMPACT FEES. Recommended Action: Conduct Hearing ORDINANCE NO. 2237 AMENDING THE ARCADIA MUNICIPAL CODE RELATING TO PARK FACILITIES IMPACT FEES. Recommended Action: Introduce RESOLUTION NO. 6602 ESTABLISHING PARK FACILITIES IMPACT FEES. Recommended Action: Adopt RESOLUTION NO. 6594 SETTING VARIOUS FEES FOR CITY SERVICES. Recommended Action: Adopt PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City CounciURedevelopment Agency during the Public Comments period is asked to complete a"Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the 7:00 p.m. Open Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council/Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and all will be enacted hy one roll call vote. There will be no separate discussion of these items unless members of the City Council/Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. REDEVELOPMENT AGENCYITEMS: a. REGULAR MEETING MINUTES OF NOVEMBER 20. 2007. Recommended Action: Approve b. AGENCY BLIGHT REMOVAL PROGRESS LOAN AND PROPERTY REPORTS. Recommended Action: Receive and file CITY COUNCIL ITEMS: c. REGULAR MEETING MINUTES OF NOVEMBER 2~, 2007. Recommended Action: Approve d. e. ADOPTION OF RESOLUTION NOS. 6598 6599 AND 6600 IN PREPARATION FOR THE APRIL 8. 2008 GENERAL MUNICIPAL ELECTION. Recommended Action`. Adopt Resolutions TUESDAY APRIL 8. 2008 FOR THE ELECTION OF CERTAIN OFFICERS OF SAID CITY AS REQUIRED BY THE PROVISIONS OF THE CITY CHARTER. Recommended Action: Adopt SERVICES. Recommended Action: Adopt REPORTS. Recommended Action: Receive and file GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY. APRIL 8, 2008. Recommended Action: Adopt BE HELD IN SAID CITY ON TUESDAY, APRIL 8. 2008. Recommended Action: Adopt g: RESOLUTION NO. 6603 DESIGNATING THE CITY MANAGER AS THE h. ORDINANCE NO. 2234 AMENDING SECTION 6701 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO THE ISSUANCE OF ADULT BUSINESS PERFORMER LICENSES. Recommended Action: Adopt ORDINANCE NO. 2235 AMENDING SECTION 6418.24 OF THE ARCADIA MUNICIPAL CODE CONCERNING EXEMPTION$ FROM MASSAGE THERAPIST REGULATIONS. Recommended Action: Introduce k. Recommended Action: Approve Recommended Action: Approve m. AWARD A(1) YEAR PROFESSIONAL SERVICES AGREEMENT EXTENSION 65 000. Recommended Action: Approve ADJOURNMENT The City Council/Redevelopment Agency will adjourn this meeting to December 18, 2007, at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia - . PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PER50NS WITH A DISABILITY WHO REQUIRE A DISABILITY-RELATED MODIFICATION OR ACCOMODATION IN ORDER TO PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR SERVICES, MAY REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626) 574-5455. NOTIFIC,4TION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE MEETING. THE RAYMOND BASIN MANAGEMENT 80AR0. Recommended Action: Adopt Recommended Action: Approve WITH. AKM CONSULTING ENGINEERS TO PROVIDE ENGINEERING CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING ANNOTATED AGENDA DECEMBER 4, 2007 1 CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor NO REPORTABLE negotiators. ACTION TAKEN City Negotiators: William W. Floyd, Tracey Hause and Mike Casalou. Employee Organization: Arcadia Police Officers' Association b. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation - one (1) case. PUBLIC HEARINGS a. CONTINUED PUBLIC HEARING FROM NOVEMBER 20, 2007 REGARDING THE ESTABLISHMENT OF PARK FACILITIES IMPACT FEES. ORDINANCE NO. 2237 AMENDING THE ARCADIA MUNICIPAL CODE RELATING TO PARK FACILITIES IMPACT FEES. RESOLUTION NO. 6602 ESTABLISHING PARK FACILITIES IMPACT FEES. b. RESOLUTION NO. 6594 SETTING VARIOUS FEES FOR CITY SERVICES. NO REPORTABLE ACTION TAKEN PUBLIC HEARING CLOSED INTRODUCED 4-0 CONTINUED TO JANUARY 15, 2008 4-0 ADOPTED 4-0 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES OF NOVEMBER 20, 2007. b. FISCAL YEAR 2006-07 REDEVELOPMENT AGENCY STATE CONTROLLER, AUDITED FINANCIAL, STATE HOUSING AND COMMUNITY DEVELOPMENT AGENCY, BLIGHT REMOVAL PROGRESS, LOAN AND PROPERTY REPORTS. CITY COUNCIL ITEMS: c. REGULAR MEETING MINUTES OF NOVEMBER 20, 2007. d. FISCAL YEAR 2006-07 REDEVELOPMENT AGENCY STATE CONTROLLER, AUDITED FINANCIAL, STATE HOUSING AND COMMUNITY DEVELOPMENT AGENCY, BLIGHT REMOVAL PROGRESS, LOAN AND PROPERTY REPORTS. APPROVED 4-0 APPROVED 4-0 APPROVED 4-0 APPROVED 4-0 e. ADOPTION OF RESOLUTION NOS. 6598, 6599 AND 6600 IN PREPARATION FOR THE APRIL 8, 2008 GENERAL MUNICIPAL ELECTION. RESOLUTION NO. 6598 CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, APRIL 8, 2008 FOR THE ELECTION OF CERTAIN OFFICERS OF SAID CITY AS REQUIRED BY THE PROVISIONS OF THE CITY CHARTER. RESOLUTION NO. 6599 ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE ELECTORATE AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 8, 2008. RESOLUTION NO. 6600 REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO PERMIT THE REGISTRAR/RECORDER OF SAID COUNTY TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, APRIL 8, 2008. RESOLUTION NO. 6601 AUTHORIZING THE ARCADIA POLICE DEPARTMENT TO USE FUNDS ALLOCATED FROM THE CITIZENS' OPTION FOR PUBLIC SAFETY-SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (COPS-SLESF) FOR THE PURPOSE OF FRONT LINE POLICE SERVICES. g. RESOLUTION NO. 6603 DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE FOR THE CITY OF ARCADIA TO FILE A GRANT APPLICATION AND ENTER INTO A GRANT AGREEMENT FOR THE LOCAL GROUNDWATER ASSISTANCE GRANT PROGRAM ON BEHALF OF THE RAYMOND BASIN MANAGEMENT BOARD. h. ORDINANCE NO. 2234 AMENDING SECTION 6701 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO THE ISSUANCE OF ADULT BUSINESS PERFORMER LICENSES. ORDINANCE NO. 2235 AMENDING SECTION 6418.24 OF THE ARCADIA MUNICIPAL CODE CONCERNING EXEMPTIONS FROM MASSAGE THERAPIST REGULATIONS. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CJ CONSTRUCTION, INC. FOR THE 2007/2008 ANNUAL ASPHALT AND CONCRETE AND THE ADA SIDEWALK ACCESS PROGRAM IN THE AMOUNT OF $193,312.50. k. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH SAVANNAH TECH. LLC TO PROVIDE RESIDENT INSPECTION SERVICES IN THE AMOUNT OF $120,000 AND WITH AKM CONSULTING ENGINEERS TO PROVIDE ENGINEERING SUPPORT DURING THE CONSTRUCTION OF THE CAMINO REAL BOOSTER PUMP STATION ~N THE AMOUNT OF $48,466. ADOPTED 4-0 ADOPTED 4-0 ADOPTED 4-0 ADOPTED 4-0 ADOPTED 4-0 ADOPTED 4-0 INTRODUCED 4-0 APPROVED 4-0 APPROVED 4-0 ACCEPT ALL WORK PERFORMED BY NOBEST, INC. FOR THE SUNSET BOULEVARD WIDENING PROJECT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. m. AWARD A(1) YEAR PROFESSIONAL SERVICES AGREEMENT EXTENSION TO THE FERGUSON GROUP FOR FEDERAL LEGISLATIVE ADVOCACY SERVICES BEGINNING JANUARY 2008 NOT TO EXCEED THE AMOUNT OF $65,000. APPROVED 4-0 APPROVED 4-0 49:0158 CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, DECEMBER 4, 2007 CALL TO ORDER Mayor Segal called the Special Meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Wuo and Segal ABSENT: Council/Agency Member Harbicht A motion was made by Council Member Wuo seconded by Council Member Chandler to excuse Mayor Pro Tem Harbicht. CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: William W. Floyd, Tracey Hause and Mike Casalou. Employee Organization: Arcadia Police Officers' Association. b. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation - one (1) case. RECONVENE CITY COUNCILIREDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Segal convened the Regular Meeting at 7:00 p.m. in the Council Chamber. INVOCATION Mayor Mickey Segal PLEDGE OF ALLEGIANCE William R. Kelly, City Manager ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Wuo and Segal ABSENT: Council/Agency Member Harbicht A motion was made by Council Member Chandler seconded by Council Member Council Member Wuo to excuse Mayor Pro Tem Harbicht. 12-04-2007 49:0159 REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS City Attorney Steve Deitsch reported that the City Council/Redevelopment Agency Board met in a closed session meeting to consider the two items listed on the posted agenda under closed session. The second listed closed session item pertained to correspondence received by the City regarding certain allegations under the Ralph M. Brown Act. No reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll catl vote to read all ordinances and resolutions by title only and waive the reading in full. PUBLIC HEARING CITY COUNCIL ITEMS: a. Recommended Action: Conduct Hearing ORDINANCE NO. 2237 AMENDING THE ARCADIA MUNICIPAL CODE RELATING TO PARK FACILITIES IMPACT FEES. Recommended Action: Introduce RESOLUTION N0. 6602 ESTABLISHING PARK FACILITIES IMPACT FEES. Recommended Action: Adopt City Manager Bill Kelly provided additional background information regarding the continued public hearing from the November 20, 2007 City Council meeting regarding the establishment of park facilities impact fees. Mr. Kelly noted that the City Council, at their last meeting, requested that staff meet with the Arcadia Association of Realtors and a copy of their correspondence dated November 30, 2007 was forwarded to the City Council regarding their comments. Staff recommends that the public hearing be opened and hear testimony. Mary Rovarino, representative of the Arcadia Association of Realtors appeared and spoke regarding the proposed impact fees as submitted in a letter addressed to the City Council by the Arcadia Association of Realtors dated November 30, 2007. A motion to close the public hearing was made by Council/Agency Member Chandler, seconded by Council/Agency Member Wuo, and seeing no further objection, the Mayor closed the public hearing. 12-04-2007 49:0160 In response to an inquiry by Council Member Chandler, City Manager Kelly provided additional information regarding the proposed impact fee as a result of staff meeting with the Arcadia Association of Realtors and the alternatives being proposed by staff. In response to additional inquiries by Council Member Chandler, Roberta White, Director of Recreation and Community Services responded that the proposed iax is based on land and facilities that already exist. A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Wuo and carried on roll call vote to introduce Ordinance No. 2237 amending the Arcadia Municipal Code relating to Park Facilities Impact Fees. AYES: Council/Agency Member Chandler, Wuo, Amundson and Segal NOES: None ABSENT: Council/Agency Member Harbicht A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Wuo and carried on roll call vote to continue Resolution No. 6602 establishing Park Facilities Impact Fees to the next regular scheduled City Council meeting. AYES: Council/Agency Member Chandler, Wuo, Amundson and Segal NOES: None ABSENT: Council/Agency Member Harbicht b. RESOLUTION NO. 6594 SETTING VARIOUS FEES FOR CITY SERVICES. Recommended Action: Adopt City Manager Bill Kelly provided the staff report and background information regarding the purpose and intent of the proposed fees for City services. Mr. Kelly noted that a Cost Allocation Study conducted determined what the actual cost of service for City programs and activities would be and noted that the proposed fees are to recover the cost of providing the service. A motion to close the public hearing was made by Council/Agency Member Chandler, seconded by Council/Agency Member Wuo, and seeing no further objection, the Mayor closed the public hearing. A motion was made by Council/Agency Member Chandler, seconded by CouncillAgency Member Wuo and carried on roll call vote to adopt Resolution No. 6594 establishing various fees for City Services. AYES: Council/Agency Member Chandler, Wuo, Amundson and Segal NOES: None ABSENT: Council/Agency Member Harbicht PUBLIC COMMENTS Marina Chen, Leader Girl Scout Troop 930 along with members of Troop 930, appeared and made a presentation regarding alternative Energy Research Project for the Arcadia Public Library. Ernest Algorri, resident, appeared and spoke regarding police officer salaries and benefits. 12-04-2007 49:0161 Deiter Dammeier, Arcadia Police Officers Association representative, appeared and spoke regarding police o~cer salaries and benefits. Troy Hernandez, President of the Arcadia Police Officers Association appeared and spoke regarding police officer issues, statistics, recruitment and retention of police officers, staffing and police officer salaries and benefits. Bob Bartley, Arcadia resident, appeared and spoke regarding police officer salaries and benefits. Bruce Smith, Arcadia Police Officer, appeared and spoke regarding police officer salaries and benefits. John Stacey, former Arcadia Police Officer, appeared and spoke regarding police officer salaries and benefits and why he left the City. Sandy Topel, former Arcadia Police Officer, appeared and spoke regarding police officers salaries and benefits and why she left the City. Mitchell Thomas, Arcadia resident, appeared and spoke in support of police o~cer salaries and benefits. REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK Mayor Mickey Segal read a statement regarding police offcer salary negotiations; he noted that the City began discussions with the Police Officer Association in November 2006 and formal negotiations since April 2007; the City's current offer to the Association by the City is 21.4% annualized which includes salary and benefits over a 4 year period; he noted that the offer includes a 5% salary increase in year 1, a 6.5% increase in year 2, a 2.5% increase in year 3, and a 5.5°/a increase in year 4. Mayor Segal also noted that the offer also includes increases in life insurance, medical, tuition reimbursement, specialty pay, and stipends for special assignments; he also noted that 71% of the City's approximately $42 million dollar general fund budget is for personnel, which is $30 million dollars. Mayor Segal noted that the City can spend approximately $1 million to $1.5 million dollars per year on salaries and benefits for all employees; he fuRher noted the monies come from reserves set aside for a retirement benefit increase that did not happen and the funds are not coming from increases in revenue provided statistical information regarding the benefits package currently being offered by the City. He commented that the other bargaining units settled with the City for offers of 10.9%, 12.9% and 18°/a over 3 years; he noted that since 1999 the City has attempt to place employee salaries at the 60`" percentile of the survey of comparable local cities; he noted that this formula has been accepted by the other bargaining units and in the past, the Arcadia Police Officers Association. Mayor Segal noted that if the Police Officers Association accepted the City's current offer, this would place Arcadia in the 60`" percentile of the cities that Arcadia has used to establish salaries and place them in the top third of the group associations they unilaterally decided to choice, which include agencies that are substantially large than Arcadia including the Los Angeles County Sheriffs Department, Pomona Police Department and the Pasadena Police Department. He also noted that if they accepted the current offer, they would be in the top 2 of salaries for survey cities with a population similar to Arcadia. He commented that law enforcement personnel receive outstanding retirement benefits which are an on-going cost to the City above and beyond salary and other benefits. He noted that police officers with 25 years of service can retire at age 50 and receive 75% of their salary for the rest of their life. 12-04-2007 49:0162 Mayor Segal commented on recruitment and agreed that there has been difficulty in keeping budgeted positions filled and noted that these have not all been related to salary; he noted that some of the reasons employees have expressed for leaving the Arcadia Police Department include "wanting to work closer to home, wanting to work for a larger department that has more opportunity for advancemenY'; he additionally noted that statistics from the police department indicate that almost half of the employee who have left in the last several years left because they were fired or resigned in lieu of terminations. He noted that in 2006, the City Council authorized an incentive package consisting of signing bonuses, longevity pay, increased recruitment pay, paid health insurance for spouse of retirees, compensation for reserved officers and paid uniform cleaning for police officers. He commented that since November 27, there are 13 vacancies with 18 individuals in process and 5 in the academy; he noted that the city intentionally over recruits to accommodate instances where a candidate fails the process. He noted that the 2006-2007 average salary for a police officer with overtime and incentive pay is $100,000 and a police sergeant $112,000. He commented that public safety is a top priority for the City Council and residents and strongly hopes that this matter can be resolved quickly. In response to an inquiry by Mayor Segal regarding a recent APOA flyer sent out to resident in Arcadia regarding sex offenders, parolees, and the safety of the community, Chief Sanderson responded that the City is fundamentally safe and it could be safer; the police department provides basic police patrol service. He commented that a fully staff police department could provide for proactive units such as crime suppression with regard to parolee checks and noted that all calls for service are responded to. In response to another inquiry by Mayor Segal regarding the increase of violent crime, Chief Sanderson responded that violent crime statistics are based on the size of the city, and noted that Arcadia has had 2 murders reported this year, one murder last year where Pasadena had 12 murders reported. He further noted that the rate of increase in crime is any different or more than any other city around. In response to an inquiry by Council Member Wuo regarding a comment by one of the speakers that 2 patrol teams were eliminated, Chief Sanderson responded that there are currently 4 patrol teams and with 13 more offices, the patrol teams would be fully staffed. He noted that if fully staffed, there would be 8 to 9 officers on a team, but currently there are only 5 or 6 on a team. Council Member Wuo thanked all the police officers and individuals who spoke on the police officer negotiations; he noted that the safety of the community is important; and wished everyone Happy Holidays and Happy Hanukah. In response to an inquiry by Council Member Amundson regarding a comment made that Arcadia police officers were the second lowest paid in the San Gabriel Valley, Chief Sanderson responded that South Pasadena and Sierra Madre are paid less than Arcadia police officers. Mayor Segal noted that given the offer, Arcadia would be the second highest. Council Member Amundson thanked Troy Hernandez for his comments and noted that his number goal is to have a fully staffed police department and is optimistic; and wished everyone a Happy Hanukah and a Merry Christmas. In response to an inquiry by Council Member Chandler regarding individuals in the academy, Police Chief Sanderson responded that currently there are 5 recruits in the police academy due to graduate in March 2008, 6 recruit applicants in background process and should start the police academy in January and would not graduate until June 2008 and 12 individuals recently 12-04-2007 49:0163 took the written examination; he further noted that there are no lateral officer applicants with experience and further explained the recruit process. Council Member Chandler commented on the current police negotiations. City Clerk Barrows wished everyone Happy Holidays. Mayor Segal announced the Winter Wonderland Program and Activity books are out. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES OF NOVEMBER 20. 2007. Recommended Action: Approve b. FISCAL YEAR 2006-07 REDEVELOPMENT AGENCY STATE CONTROLLER AUDITED FINANCIAL. STATE HOUSING AND COMMUNITY DEVELOPMENT AGENCY BLIGHT REMOVAL PROGRESS. LOAN AND PROPERTY REPORTS. Recommended Action: Receive and file CITY COUNCIL ITEMS: c. REGULAR MEETING MINUTES OF NOVEMBER 20, 2007. Recommended Action: Approve d. FISCAL YEAR 2006-07 REDEVELOPMENT AGENCY STATE CONTROLLER AUDITED FINANCIAL, STATE HOUSING AND COMMUNITY DEVELOPMENT AGENCY. BLIGHT REMOVAL PROGRESS, LOAN AND PROPERTY REPORTS. Recommended Action: Receive and file e. ADOPTION OF RESOLUTION NOS. 6598. 6599 AND 6600 IN PREPARATION FOR THE APRIL S. 2008 GENERAL MUNICIPAL ELECTION. Recommended Action: Adopt Resolutions RESOLUTION NO. 6598 CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, APRIL S. 2Q08 FOR THE ELECTION OF CERTAIN OFFICERS OF SAID CITY AS REQUIRED BY THE PROVISIONS OF THE CITY CHARTER. Recommended Action: Adopt RESOLUTION NO. 6599 ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE ELECTORATE AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY. APRIL 8. 2008. Recommended Action: Adopt RESOLUTION NO. 6600 REQUESTING THE BOARD OF SUPERVISORS OF 12-04-2007 49:0164 RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY. APRIL 8. 2008. Recommended Action: Adopt RESOLUTION NO. 6601 AUTHORIZING THE ARCADIA POLICE DEPARTMENT TO USE FUNDS ALLOCATED FROM THE CITIZENS' OPTION FOR PUBLIC SAFETY-SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (COPS-SLESF) FOR THE PURPOSE OF FRONT LINE POLICE SERVICES. Recommended Action: Adopt g. RESOLUTION N0. 6603 DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE FOR THE CITY OF ARCADIA TO FILE A GRANT APPLICATION AND ENTER INTO A GRANT AGREEMENT FOR THE LOCAL GROUNDWATER ASSISTANCE GRANT PROGRAM ON BEHALF OF THE RAYMOND BASIN MANAGEMENT BOARD. Recommended Action: Adopt h. THERAPIST REGULATIONS. Recommended Action: Introduce k. ACCEPT ALL WORK PERFORMED BY NOBEST. INC. FOR THE SUNSET DOCUMENTS. Recommended Action: Approve m. AWARD A(1) YEAR PROFESSIONAL SERVICES AGREEMENT EXTENSION 12-04-2007 Recommended Action: Adopt AMOUNT OF $193.312.50. Recommended Action: Approve Recommended Action: Approve Recommended Action: Approve 49:0165 A motion was made by Council/Agency Member Chandier, seconded by Council/Agency Member Wuo and carried on roll call vote to approve items 2.a through 2.m on the City Council/Agency Consent Calendar. AYES: Council/Agency Members Chandler, Wuo, Amundson and Segal NOES: None ABSENT Council/Agency Member Harbicht ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 8:35 p.m. to January 15, 2008 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk ,I~ ~ '''1 :7~ t, i/Y~~.tin ~''-1 By: Lisa Mussenden, Chief Deputy City Clerk 12-04-2007 ,..~_ ~ ' ~ STAFF REPORT Recreation and Community Services Department DATE: December 4, 2007 TO: Mayor and City Council FROM: ~ Roberta White, Director of Recreation & Community Services Tom Tait, Deputy Public Works Services Director SUBJECT: Action: Conduct Public Hearing Ordinance No. 2237 amendin4 the Arcadia Municiaal Code Relatina to Park Facilities Imnact Fees Recommended Action: Introduce Action: Adopt SUMMARY On November 6, 2007, the City Council adopted Resolution No. 6597 approving the Parks and Recreation Master Plan. The Parks and Recreation Master Plan recommended updating the current Park and Recreational Facilities fees to provide funding for the improvement and development of park and recreation facilities. The current fee schedule has not been updated since 1963, hence, funding is insufficient for today's market cost to develop and expand park facilities. The purpose of the park facilities impact fee is to sustain current levels of recreation facilities for the community and for new development. DISCUSSION The Mitigation Fee Act, contained in California Government Code sections 66000 through 66025, allows the City to establish development impact fees for municipal services, provided such fees and charges do not exceed the estimated reasonable cost to the City in providing the service to which the fee or charge applies. Currently, the fee structure charges $25 per lot split within a subdivision and dwelling unit fees of $185 per unit. These fees were adopted by Ordinance No. 1197 on April 16, 1963 and have not been updated since. Staff retained MuniFinancial, to conduct the Parks Facilities Impact Fee Study (Attachment A). The study was conducted within the guidelines of California's impact fee statute, which originated in Assembly Bili 1600 (California Government Code Section 66000). The purpose of this fee is to ensure new development pays its fair share of costs associated with building new park facilities and infrastructure. The types of projects that could be funded with Park Facilities Impact Fees include the acquisition of parkland, adjacent street improvements, typical park improvements such as landscaping, irrigation and play structures, special use facilities and structures such as restrooms, sports complexes and buildings, and to expand facilities. Specifically, the Parks and Recreation Master Plan contains a list of capital improvement projects that the fee would fund (Attachment B). The proposed fee schedule was developed by converting the cost per capita to a fee per square foot of development based on dwelling unit densities (persons per dwelling unit for residential development) and the historical averages for the size of existing single family and multi-family residences which have contributed to the existing level of service for parks. The fee also includes the current cost to acquire and develop the land as well as charges associated with the impiementation and administration of the Park Facilities Impact Fees. The proposed new fee would be $2.85 per square foot for single-family projects and $3.73 per square foot for multi-family projects. Single family is defined as a"detached" dwelling unit versus multi-family, defined as "attached" units, (e.g. condominiums, townhouses and apartments). A table showing how the proposed Park Facilities Impact Fee was calculated is included (Attachment C). In the case of remodels or demolitions, a residence will only be charged for the new net livable square footage (excluding garages, patios, etc.). For example, a 2,500 square foot single family home that is demolished/remodeled and rebuilt to 5,000 square feet would be charged for the additional 2,500 square feet added to the home at $2.85 per square foot. A Notice of Public Hearing to consider the establishment of Park Facilities Impact Fees was published in the Arcadia Weekly Newspaper on November 5 and 12, 2007. In addition, the Development Services Department sent notices to the Board of Realtors and to the Presidents of the Homeowners Associations in early November. At the request of the City Council at its November 20, 2007 meeting, staff recently meet with representatives of the Board of Realtors. Their representatives indicated that they would be submitting written comments prior to the City Council meeting. Implementation of this fee is to ensure new development pays its fair share of costs associated with building new park facilities and infrastructure. This fee is not authorized until after the appropriate ordinance and resolution are adopted. Ordinance No. 2237 Amending the Arcadia Municipai Code Relating to Park Facilities Impact Fees (Attachment D) will be presented to the City Council for introduction on December 4, 2007 with the adoption of the ordinance scheduled for December 18, 2007. Resolution No. 6602 Establishing Park Facilities Impact Fees (Attachment E) is also being presented on December 4, 2007. It should be noted that if adopted, the Park Facilities Impact Fees shall take effect sixty (60) days following the adoption of Ordinance No. 2237. The authorized park fees would be collected when 6uilding permits are issued and are in addition to other 2 current development fees including plan checks, permit fees and school district fees, however the current Park and Recreational Facilities Fund fees would be eliminated. ENVIRONMENTAL REVIEW The proposed Park Facilities Impact Fees will not have a potential for causing a significant effect on the environment and is, therefore, not considered a°projecY' and is exempt from CEQA per sections 15061 (b)(3) and 15378 (b)(2). FISCAL IMPACT The current Parks and Recreational Facilities fee is insufficient to continue current levels of service and needs to be updated to correspond to current costs. The lack of a rate increase wouid not allow the City to upgrade and improve park and recreation facilities to accommodate the impact of development. RECOMMENDATION That the City Council: 1. Conduct the Public Hearing; and 2. Introduce Ordinance No. 2237 amending the Arcadia Municipal Code Relating to Park Facilities Impact Fees; and 3. Adopt Resolution No. 6602 Establishing Park Facilities Impact Fees Approved I ~ Y ~3 (~ William R. Kelly, City anager RW:TT Attachments 3 ATTACHMENT A PARK FACILI~IES IPVIPACT FEE REPORT CITY OF ea162CADIA JULY '~2, 2007 ~ Mun~Financiaf Corporafe O~ce: 27368 Via lndustria Suite 110 Temecula, CA 9259Q Tel: (951) 587-3500 Tel: (800) 755-MUNI (6864) Fax: (951) 587-3510 Offrce Locafions: Anaheim, CA Lancaster, CA Oakfand, CA Orlando, FL Phoenix, AZ Sacramento, CA Seattle, WA www.muni.com Attachment A TABLE OF CONTENTS 1. INTRODUCTION .................................................................................. 1 Background and Study Objectives Public Facilities Financing In California Facility Standards Approach 1 1 2 Z. GROWTH ASSUMPTIONS ................................................................... 4 Service Population Land Use Types Occupant Densities Growth Projections for Arcadia 4 4 4 5 3. PARKFACILITIES ..............................................................................7 Service Population 7 Facility Inventories, Plans & Standards 7 Unit Costs for Land Acquisition and Improvement 10 Fee Schedule . 12 4. IMPLEMENTATION ............................................................................ 14 Ordinances and Resolutions 14 Capital Improvement Planning and Budgeting 14 Inflation Adjustments 14 Compliance With 5tatutory Accounting and Reporting Requirements 15 5. MITiGATION FEE ACT FINDINGS ........................................................ 16 Purpose of Fee ~ g Use of Fee Revenues ~ g Benefit Relationship ~ 7 Burden Relationship ~ 7 Proportionality q g ~MuniFnanciai t / ' 1.Introductaon This report presents an analysis o£ the need fox park facilides to accommodate new development in the Ciry of Axcadia. This chapter explains the study approach and suinmarizes results under the following sections: • Backgxound and study objecuves; • Pu6lic Eacilities financing i~ CalifoTnia; • Public facilides planning and financing in the City of Arcadia; • Organizaaon of the report; and • Facility standazds approach. Backgroua~sl and Study Objectives The piimary policy objecdve of a public £acilities fee program is to ensure that new development pays the capital costs associated with grourth. The primary purpose of t6is iepott is to complete a park facilities fee study and deteTmine the maximuxn justified fee levels to impose on aew development to maintain the Ciry's faciliries standaxd. Public agencies should review and update their fee progiams periodically to incotpoiate the best available information. The City will impose park faciliries fees under authority granted by the Midgation Fee Act (Ac~, contuned in the California Government Code Sections 66000 thiough 66025. This repoct pcovides the necessaxy findings tequued by the Act foz adoprion of the fees presented in the fee schedules contained herein. Public Facilities Financing In California The cl~anging fiscal landscape in the State of California during the past thirry (30) yeazs has steadily undercut the financial capacity of local govexnments to fund infiastructure. Three dominant trends stand out: • The passage of a shing of tas limitation measures, stardng with proposilion 13 in 1978 and continuing through the passage of Proposidon 21 S in 1996; • Declining popular suppott for bond measuies to finance infrastructuce for the nest generation of tesidents and businesses; and • Steep teducdons in fedexal and state assistance. Faced with these trends, many cides and counties have had to adopt a policy of "growth pays its own way." This policy shif[s the buxden of funding infxastcucture expansion Esom existing sates and taxpayers onto new development. This Cunding shift has been accomplished primarily ti~xough the imposition of assessments, special taxes, and development impact fees also known as public facilities fees. Assessments and special taxes zequize appcoval of pioperty owners and aze appiopriate when the funded faciliues aze ~MuniFinanciak 1 City o, fAnadia Park Faalitie.r Impart Fee ~ 1 direcdy related to the developing pxoperty. Development Eees, on the other hand, ace an appropriate Eunding soucce foi facilities that benefit all development jutisdiction-wide. Development fees need only a majority vote of the lepislative body foz adoption. F`acility Standards Agsp~oach A facility standazd is a poliry that indicares the amount of faciliries xequired to accommodate sexvice demand. Esamples of facility standards indude building squaze feet per capita and pazk acres per capita. Standazds also may be e~cpressed in monetary terms such as the replacement value of facilides per capita. The adopted faciliry standazd is a cnucal component in detemuning new development's need fot new fa~ilities and the amount of the fee. Standards detemune aew development's fair s6aze of planned faciliries and ensure that new development does not fund deficiencies associated with e~cisting development. The most commonly accepted approaches to deteunining a facility standazd aze descxibed below. • The existing inventory method uses a facility standard based on the rado of existing faci]iries to the eusdng development. Under this approach, new development funds the expansion of facilides at the same rate that existing development has ptovided faciliues to date. By definiaon, the existing inventory method tesuits in no facility deficiencies attributable to exisdng development. To inccease facility standazds, the jurisdicrion must secure funding in addiuon to development fees. ~ The master plan method calculates the standaxd based oo the zado of all existing plus planned facilities to total fufure demand (esisting and new development). This method is used when (1) the local agency anticipates incseasing its facility standacd above the eusting inventoxy standazd discussed above, and (2) planned facilities aze part of a system that bene&t both existing and new development. Using a faciliry standard that is higher than the existing inventory standazd aeates a deficiency for existing development. The jutisdiction must secvre non-fee funding for that portion of planned facilities requized to correct the deficiency. • The planned faciliries method calculates the standatd solely based on the rado of planned facilities to the inciease in demand associated with new development. This method is appxopxiate when planned facilities only benefit new development, such as a sewer trunk line extension to a pxeviously undeveloped azea. This method may also be used when thexe is cccess capacity in exisring faciliues that can accommodate new development. In that case, new development can fund facilities at a standazd lower than the existing inventorg standazd and still pxovide an acceptable level of faciliries. 'I'his study uses the existing inventory method described above to determine facility standards for pazks. ~MurtiFinancial Z City o, fArza&'a Park FaaBke.r Impact Fee ' Master P1an Sfandard The facility standacd foi each fee using the mastec plan method is based on a citywide sta~dazd incorporating afl existing and planned facilines designed to seroe all exisdng and pxojected development in 2025. Facility standazds axe expressed in terms of replacement value per capita. The master plau facility standard for each fee category zepresents a policy decision by the City, primarily driven by the list of planned facilides documented in this report. A smaller amount of planned faciliries (fewer and/or less wsdy ones) would result in a lowex master plan standard and a lowec fee. A lazgec amount of planned faciliries would cause the opposite result. The City has the fle~biliry to altex the list of planned facilides shown in this report as condidons change. If the overall cost of planned faciliues in this xeport rela[ed to the amount of anucipated development is altexed significandy then the City should update this fee program to incorporate those changes. As described above, the master plan method ensures an equitable distribution of planned facility costs between existing aod new development The method ensures that new development is not unfaicly buzdened should City polity result in a highex pex capita standazd than the City's existing inventory standazd. A higher facility standard creates a deficiency that the City must fund by a source other than public facilities fees. Each fee documented in this ieport dearly idenrifies the cost of this deficienry, if any. Exisfing Standard Under the effiscing standazd approach used in this report foc pack impiovement, new development would contribute to [he cost of improvements in proportion to the level of investment made ro date by exisung development. The use of revenues is not limited to a specific pcoject list. The existing standazd is widely used fot many types of public faciliries fees. Impact fees often rely on this appzoach. The equity approach allows jurisdicuons to add a range of facilides to accommodate growth without having to exacdy duplicate existing facifiues. For esample, rather than build a new branch library, a City may upgrade and expand t6e libcazy computer system as a better way to accommodate growth by increasing public access to the Internet. This approach ensuxes aew development is treated fairly by requiring contributions to these new facilities only up to the level of investmeot made by existing development. ~MuniFinancial 3 Crty a, fArca~'a ~ Park Faab'tre.r Impac! Fee 2. txrovvth Assuanptions Estimates of the existing service popularion and projecrions of growth ace crieical assumptions used thxoughout this repoct. These estimates aze used to: • Detemune che e7cisung standard of facilides. • Determine the total amount of public faciliries iequired to accommodate gtowth at the 2025 planning horizon and to allocate those costs o~ a per unit basis (foL example, costs per capita). • Allocate to new development its faix share of total planned facility needs based on esdmates of serrice population grourth fiom 2006 to 2025. Service Population To measuce e~sting service population and future growth, residenual populadon data is used for park facilides. The number of tesidents is a zeasonable iadicatox of the level of demand foz pazk facilities. The City builds pazk facilides primaxily to seroe this populadon and typically the greateT the population the lazger the facility cequired to provide a given level of service. Land Use Types To ensure a xeasonable relauonship between each fee and the type of development paying the fee, growth projecdons aze used to distinguish between diffeient laad use types. The land use types used in this analysis aze defined below ~ Single family: Attached and detached one-family dwelling ucuts; • Multi-family: All attached dwelling units such as duplexes aod condouriniums, mobile homes, apaztments, and dormitones; Some developments may include moie than one land use type, such as a planned unit development with both single a~d multi-family uses. In these cases, the pack facilides fee would be calculated separarely for each land use tppe. The City has the discterion to impose the pazk facilides fee based on the specific aspects of a proposed development iegardless of zoning. T6e guideline to use is the pcobable occupant densiry of the development as in residents pex dwelling unit. The fee unposed should be based on the land use type that most dosely tepresents the pxobable occupant densiry of the development. Occ~,tpant Densities Occupant densiries ensure a xeasonable celadonship between the increase in seroice populadon and amount of the fee. Developers pay the fee based on the number of additional housing units or squace feet of each residential development; theiefoxe the fee ~jMuniFnanciaf 4 City oJAnadia Park Faak~ku Imf~utt Fee ~ scheduie must convert service populadon estimates to these measures of project size. This conversion is done with average occupant densiry facrors by land use type, shown in Table 2.0. The residential occupant density Eactors ue derived from the 2000 U.S. Census Buxeau's Tables H-31 through H-33. Table H-31 ptovides vacant housing units data, while Table H- 32 pxovides infomiadon relating to occupied housing. Table H-33 documents the tota12000 popula[ion residing in occupied housing. The US Census nuxnbets are adjusted by using the Califomia Departrnent of Finance (DOF) esdxnates for Januazy 1, 2006 found on Ta61e E-5. Table 2.0: City of Arcadia - Occupant Density Land Use Densit Residenfial Single Family 3.03 per dwelfing unit Multi-Family 2.18 per dwelling unit Source: 2000 Census, Tabies H31•H33; Califomia Department of Fnance (DOF), Ta61e E-5, 2006; MuniFinanclal. Growth Projections for Arcadia The base year fot this skudy is the yeaz 2006. The California Department of Finance (DO~, City staff and the Southem Califomia Associarion of Govunments (SCAG) provided Januuy 1, 2006, and 2025 population estimates tespecrively. Table 2.1 shows the development projecdons foz the Citp of Axcadia based on this data. ~IVIuniFinancial 5 City afAnadla Park Fua6'taer Impac! Fee Table 2.1: Demogtapluc Assumptions 2006' 2025` Increase Residents Dwelling Units Single Family Multi-family Total 55,560 62,180 6,620 14,000 15,528 ' 1,528 6,000 6,911 911 20,000 22,439 2,439 ~ Califomia Department of Finance (DOF) ~ ~ Southern Califomia Associatian of Govemmants (SCAG) 3 Assumes percentage of tlwelling unit types will remains constant from 2006 to 2025 Note: Growth does not reFlect the Regional Housing Needs Assessment Sources: Califomia Department of Finance (~OF), Table E-5; Southern Califomia Association of ~ovemments; MuniFinancial. ~jMuniFnancial G ` 3. Park Facali~ies The puxpose of this fee is to ensure that new development funds its fau share of parkland and facilities. The City would use fee revenues to expand pazk facilides to setve new development. Servace Popu,~ation Pazk Facilities have been developed within the City of Arcadia to pLimarily seroe the zesidents of the City. Since the cesidents aze the primary users of the park faci]ities the futute cost to provide facilities will be allocated to the futare residents. Service populadon is used as a measure oF the need for paxk facilides that axe seroing the residents in the service area. Table 3.0 shows the estimated service poputadon fot 2006 and 2025. In calculating the service population, residents ue given a weight of 1.0. Table 3.0: Pazks Setvice Population Service Residents Populatian Existing (2D06) New Development (2006 -2025) 55,560 55,56~ 6,620 6.62D Total (2025) 62,180 62,180 1.00 Sources: Califomia Department of Finance (DOF), Table E-5, 2006; MuniFinancial Facility Inventories, P~ans & Standards This section descabes the City of Arcadia's existing facility inventory and standazd for pazk facilities. Exisfing Inventory The Ciry's inventory of pazkland facilities indudes a total of 180.46 acxes, of which 111.30 acres is existing and unimproved, as s~,**++.~a++>ed in Table 3.L ~MuniFinanciai 7 C:'y ojArradia Table 3.1: Parkland Inventory Park FaaGker Ir~art 1'ee 2006 Acreaae ~ Re~reatlon Facilities~ 0icenfennlal Park 0.63 - 0.63 - . - Bonita Park ana Skate Park 3.38 - - 3.38 - - Camino Grove Park 1.6o - 7.80 - - Eisenhower Park and Oog Park 539 - 5.39 - - Fairview Ave Park ~ p,g~ _ p g~ _ _ ForestAvenuePark p,p5 _ p,~ _ _ Hugo Reid Park - 4.35 - 4.35 - - Longtlen Park 0.99 - 0.99 - - Nawcastle Park . p,~q . y sp _ _ Orange Grove Park 2.68 ~ 2.66 - - Tlerta Verde Park 1.55 - 7.55 - - 7dpolis Frientlship Park o.34 . a.34 . - Wlltleme56Yark . 8,70 111,30 120.00 Suhtotal 33.60 171.30 7qq,9p . _ Recreafional Facildies ~ lvwdlaCOmmUNtyCentef 4.98 - q,9B ~6,800 - Clvic Center qthletic Fieid p,pq p pq Subtotal 7.22 - 7.22 18,800 - Schoof Dishicts ' BaldwinSMCkerEkm 2.88 - y,gg _ Camino Grove Elem q.pg . q py -_ Highland Oaks Elem 3.84 - 3.&t - . HoltyAVeElem ~ ~ 3.98 - 3.98 - _ Hugo Reitl Pdmary o.98 0.98 HugoReltlElem ~ ZqZ - ZqZ , Longley Way Elem 2.56 - 2.56 - - Dana Middle ~ 5.4b ~ - 5.46 - - FlrstAVeMidtlle 3.30 - , 3.30 - - Faothills Mitldle 6.72 - 672 - . Arcatlia High ~ ~ . 20A7 20.47 2 Subtopl' . 56.70 - 56J0 - - SubtoWl School Facilities ' S6.70 - 58.7o - p DlscouM Factor' ~ 0. W 0.50 0.50 Sc~ool FacOGes - Clry lJse 28.35 - 28.35 - ~ Tatal -Park 8 Rxreatlon Facilities (acreaga) 89.16 111.]0 ~80.48 ~e,B00 1 ' Tlie Llry has ~ohl uee of I~e Nm 25 meta pods. ~ ~ fiepresan6 50% 01 Wlal sMOd ePe29B ' Tiie Clty cvrenlly Aas jolnt use apreements x11n Ne schada lar use IN tM1e fatllNea. Tl~e e~oc~inp Impro.eE ecreaAe Aac been reEUO.~O by SOY, Ior Na Schod qstncls ~setl m polenllal ardllabllity ~a Ne fadlWm. . Sm¢es: Clty of Arwtlla: MunlFliuntlal. Also located within the City of Azcadia are the following pazklaod facilities set forth in Table 3.IA. Although these facilides pxovide a benefit to the City and the sesidents, these facilities have been excluded fxom the calculation since they aze either owned by othex municipal entides or because the faciliues cucrendy collect fees fox typical usage. ~MuniFnancial 8 City ofAnadla ~ ~ Park Faa4~tief Im/wrt Fee ~ Table 3.1A: Excluded Inventory 2006 Total Facllity Acreage Arboretum and Botanical Garden 119.40 Santa Anita Golf Course ~Zg,gg Arcadia County Park ~g~,70 Peck Road Water Conservation Park ~ ~g.g7 55075 Recreational Facilities Par 3 Golf Course 25.46 25.46 Park Facility Sfandards To calculate new devetopment's need for new pazks, cities commonly use a ratio expressed in terms of developed pazk acres per 1,000 service populadon. The cunent standazd for parks citywide is 2.43 acres pet 1,000 service population, as detailed in Table 3.2. Table 3.2: Park Facilities Existing Standacd Park Acreage 69.16 Convert Uninproved to Improved Acreage Park Acreage 111.30 Equivalent Improved Percent' Sg% Equivalent Improved Acreage 65.90 Total Improved Acreage (equivalent) 135.06 Service Population (2006) 55,560 Park Faciilty Standards (acres per 1,000 service population) 2 2.43 1 Based on land value of $450,000 and Improvement value of $310,000 for a total oi $780,000. 2 Park Faciliry Sfandard is for puiposes of this report only and is plculated hased on equivalent acres and eududes certain facilitles as identifled in Ta61a 3.1A. The acWal standard may ezceed 13 acres per 1,000 residents. Sources: Tahles 3.~, 3.1, and 3.3; MuniFinancial ~MuniFinancial ctry oJAnama Unat Costs for Land Irnprovement Park Fa2Glie.r Irnf~acd Fee Acqaa.isation and Parkland acquisinon costs axe estimated at $450,000 per acre within the City. The estimated costs pei acre foz paxk improvement aze $310,000 per acxe. Thus, the toral estimated cost to acquire and impzove one acre for a paxk is $760,000. Unit cost assumptions aze summazized below: Packland acquisition cost: The paxkland acquisition cost per acce repcesents the estimated historical average wst of pazkland acquisidon foi pazk facilides. The acquisidon costs reElects a dollaz amount less than the cuLrent market value of pazkland to Teflect the acquisifion costs of the exisri~g inventory of parkland. Park improvement cost: The pazkland impcovement cost per acre repzesents the average cost of capital improvement on pazkland such as landscaping and Lecxeadonal facilides. ~MuniFinancial 10 City ofAnadia . Pmk Faafi~tie.r Impart Fee 1~. Table 3.3 suinmazizes the park faciliues unit costs. Table 3.3: Paxk Faciliries Unit Cosu ($2007) Cost Per Acre Share Park Improvements Special Use Facilities~ Recreation Buildings Building Sq. Ft. Cost per Sq. Ft 2 Subtotal Poois 18,800 $ 350 6,580,000 Num6er 1 Cost per Pool2 1 000 000 Subtotal 1.000 000 Total Special Use Facilities $ 7,580,000 Improved Park Acres 69.16 Special Use Facilities Cost per Improved Acre Standard Park Improvements3 Park Improvements Subtotal Land Acquisition° Total Land & Improvements $ 110,000 _ 200.000 310,000 41% S 450.OOD Sg% $ 760,000 700% ~ Recreatlon facilities only include special use facilities that are not part of standard park improvements such as racreatlon centers and pools. Z RecreaUon facilitles unit costs are estimated basetl on various compara6la bids Tor construction costs, ' Improvement costs are esdmated at $200,000 per acre for site improvements (curbs, guttets, water, sewer, and electrical access), plus basic paric and school field amenities such as basketball or tennis court, restroom, parking, Wt lot, Imgation, turf, apen green space, pedeshian paths, and picnic tables. Excludes special use facilities such as recreation centers and pools. ° Land acqufsNion values are assumed to average $450,000 throughou[ the Ciry. This value is assumed to re0ects the histarical purchase cost far land and may be lowerthan current market valuation for land within the City. Sourcas: Tables 3 and Ai; City of Arcadia; MuniFinanclal . ~MuniFinancial 11 City ofAriab'a Park F¢aG~tie.r Impa~t Fee ~ Table 3.4 sets foxth the costs per capita for gazkland acquisidon and unprovements. Table 3.4: Park Facilities Costs to Serve Gzowth Facility Standard (acres/9,000 service population) 2.43 Service Population Growth (2~~6-2025) 6.620 Facility Needs (acres)' 16.00 Average Unit Cost (per acre) $ 760 000 Total Cost of Facilities to maintain existing level of service $ 12,160,000 Total Cost of Facilities Per Capita $ 1,836.86 Faciliry Standard per Resident $ 1,836.86 ' Unit costs 6asetl on current market value. Sources: Tables 3.0, 3.2, and 3.3; MuniFinancial Fee Schedule Table 3.5 shows the Pazks public facilities fee based on the e~cisting plan standard. The cost pei capita is converted to a fee pet squate foot of development based on dwe2ling unit densities (peisons pex dwelling unit for zesidenfial development) and the historical avetages for the size of e~cisting single family and multi-family zesidence which have contributed to the existing level of service for pazks. The total fee includes an adnvnistxative charge to fund costs that indude: (1) A standazd overhead chazge applied to all City ptogcams fot legal, accounting, and other departmental and citywide adnunistxative support; (2) Capital planning~ progtat~ng, ptoject management costs associated with the share of projects funded by the public faciliues fee; and (3) Public facilities fee prograzn admuustcative costs including tevenue collecdon, revenue and cost accounting, mandated public xeporting, and fee justification analyses. ~MuniFnancial L'~ Ciry ofAna~ka ~~ Table 3.5: Park Facilities Fees Park Fadlitie.r Impart Fee n o c= w(ts U E= C+D F= El2,000 F = E/1,100 Land 8, Facilitles Admin. Fee per Sq. Land Use Costs ~ensi ' -8ase Fee . Char e' Total Fee Ft' Residenfia! /n er dweNlno unlt) ~ Single Family $. 1,836.86 3.03 $ 5,57023 $ 139.26 $ 5,709.49 $ 2.85 Multi-family 1,836.86 2.18 4,002.84 100.07 4,102.91 3.73 ' Persons per tlwelling unit. ' Atlministratpn fee equal M 2.5 percent o~ hasa 7ee W fund (1 j a standaN ove~heatl charge applieE to all City programs (or legal, accaunting, antl other tlepanmental and cityxlEa atlministratlve support, (2) capital planning, pmg2mminB~ Pro)ect manegemerit costs associatetl with Ne shara of pmjects Nnded hythe Impact (ee, antl (3) impact fee pmgram admin¢tretive casis Inclutlmg revenue collection, ~evenue a~W cost accourrtinp, mantlated pudic repoNng, antl fee Justlfication analyses. ~ ' ° Cirywide the hisroncal ave2ge single lamlly Inme square kotage is esdmatad a1 p,000 antl tha Nsto~al averaBe muld famYy home square Pookge is estlmetetl at 1,10U. These estimates are to refiect Ne existing inve~rtory of hwnea, whkh have contM1buted Mstotlwl{y tuthe park faclittlas. Sources: Tahles 2.0, 3.4, entl 3.5; MuniFi~andal ~MuniFuiancial ~ Cily oJArcadia Park Fadk'dier Is~art Fee 4. Impleyn.e~tation This section identifies tasks that the City should complete when implementing the new patk faciliues nnpac~ fee requisements. Ordiraances and 1Zesolutions The Ciry Council should adopt appropriate oxdinances to pxovide the City with the authoriry to implement the paxk faciliries impact fee progracn, subject to the advice of legal counsel. The otdinances would authoxize the City to impose and collect a pazk faciliries impact fee based on the.statutory findings requued by the Mitigarion Fee Act (see the following section). The ordinances should provide foi incseasing the fees based on an e~licit infladon index, and fox the setting of fees by resolution. The City Council should also adopt fee xesoluaons to establish the amount of the patk facilides unpact fees. We recommend that the actwzl Eee amount be established by resolution to facilitate updating the Fee far infladon oz othex purposes without having to amend the Ciry's Municipal Code. Capital Improvement Planning and ~udgeting The City sho~ld annually update its capital impiovement budget ro progcam patk faciliries '. ~ impact fee revenues to specific capital pxojects. Use of the capital improvement budgeting and planning process is essenrial to demonstsate a reasonable relationship between new development and the use of fee zevenues as follows: • Paxk facilities impact fee zevenues should oniy be used Eox: - Acquisidon of addiuonal parkland; Development of unimpcoved pazkland with pazk and zecreation facilides; and - Expansion or addition of new paxk and recreadon facilities to eaisting improved parkland to enable mare intensive use. The City should substantially piogxam all fee ievenues and fund balances on an annual basis to specific capital pzojects even if fox a xeserve while su£ficient funds aze taised to complete the project. Committing fees in this manner would enable the City to hold fee revenues for as long as necessazy to collect sufficient funds to complete a capital project without the threat of having to refund uncomnvtted fuad balances to pzoperty ownexs. Inf~ation Adjustznents The City should identify appropriate inflation indeaes and should adjust the fee for inflation annually. To calculafe the fee increases the Ciry would use the unit cost shazes shown in Table 3.3 to weight rhe indea. The City could use a property appxaisal process to adjust the land acquisition component of the pazk facilities impact fee. For improvement costs the Ciry ~jMurriFnancial 14 crry ofanQ~a Park Fari6tie.r Irr~art Fee ~ could use i[s recent capital project experience or an index from a reputable souice such as the Construcdon Cost Index found in the Eagineeriv:g Newr I~ecord publication. Cr~mpliance With Statutory Accaunting and l.Zep~rting Requarexaierats The City should comply with the accoundng and repomng zequirements of the Mirigadon Fee Act in ~66001(d) and §66006. The City should establish sepazare fee ievenue accounts foc the pazkfacilities knpact fee. Interest earned on fund balances should be credited to the account. ~MunFnanciai 15 5. 1Vditigatiora Fee Act To guide the widesptead unposition of development unpact Eees, the State Legislatuce adopted the Miugation Fee Act (the Act) with Assembly Bill I600 in 1987 and subsequent amendments. The Act, contained in Cal'rfornia Government Code Sections 66000 through 66025, establishes re9uirements on local agencies fox the icnposidon and adininistration of development fees. The Act xequires local agencies to document five findings when adopting a fee. The five statutory findings xequired fot adopfion of the maximum jusnfied park facilities impact fees documented in this xeport ue pxesented in this secrion and supported in detail by the other information presented in this teport All statu[ory teferences are to the Act. ~'t~rpose of Fee Foi the fixst finding, the Ciry must: Idenufy the purpose of the fee. (§66001(a)(1)) The purpose of the pazk faciliues impact fee is to provide a funding source $om new development for pazks to seroe new development. The fee advances a legitimate inteiest of the Ciry by enabling the Ciry to provide pazk seroices to new development. Use of ~'ee Y2evenues For the second finding, the City must: Identify t6e use to which the fee is to be put. If the use is financing public facilities, the facilities shall be identified. That idenuficarion may, but need not, be made by tefexence to a capital improvement plan as specified in Section 65403 oz 66002, may be made in applica6le general or specific plan iequirements, or may be made in other public documents that idenrify the public facilities for which the fee is chaxged. (~ 66001(a) (2)) The park faciIities unpact fee wou[d fund expanded park faciliries to serve new development. All facilides would be located within the City of Arcadia. These facilities could include: • Pazkland; • Adjacent stseet impxovements; • Typical pazk improvements including but not limited to landscaping, urigation, play stxuctutes, benches, pathways, fences, and pazlflng; • Special use facilides and structuces such as iestcooms, spotts complexes, and buildings; • Financing costs associated wi[h anq of the above. ~jiNurtiFnancial 16 City ofArcadia Park FaciB'ties Impa~t Fee ~ ~enefit R.elationship Fox the thiud finding, the City must: Aetermine how there is a reasonable relatioaship between the fee's use and the type of development project on which the fee is imposed. (g66001(a)(3)) The Ciry would xestrict fee revenues to the acquisidon of parkland, construcrion of adjacent street unpzovements; construction of pazk unpcovements, speual use facilides and suuctures on pazkland ar Schools, and financiog costs, if any, associated with these expenditures. Park faciliries funded by the fee would provide a citywide network of services accessible to the additional residents and workers associated with new development. Thus, there is a teasonable telationship between the use of fee revenues and the new development that would pay the fee. ~axrden 12elataoraslaip For the fourth finding, the City must: Determine how thexe is a reasonable telationship between the need for the public facility and the type of development project on which the fee is imposed. (~6G001(a) (4)) Service population pzovides an indicator of the demand for the pazk facilides needed to accommodate gxowth. The total demand for paxk facilines is calculated based oa cesidents associated with development. The need fox the fee is based on the facilitp standazds identified in this repott. The facility standazds tepresent the level of seroice that the City plans to pxovide its zesidents. ~MuniFnancia( 17 crry afa,~Qata ~~'~~dOff ¢YOYla.~lty For the fifth finding, the Ciry must: Park FariGdier Is~art Fee Detemune how there is a xeasonable xelarionship benveen the amount of the fee and the cost of the public facility oT postion of the public facility attributable [o the development on which the fee is imposed. (g66001(b}) The xeasonable xelationship betcveen the public facilities fee fot a speufic development project and the cost of the facili[ies attributable ro that pxoject is based on the estimated size o£ the service population that the ptoject will accommodate. T'6e total fee foi a specific project is based on its size as measuted by building square feet. The fee schedule converts the estimated service population that a development project cvill accommodate into a fee based on the size of the ptoject. Lazger pxojects of a certain land use type will have a tughes service population and pay a highex fee than smaller projects of the same land use type. Thus, the fee schedule ensutes a zeasonable relarionship beriveen the public facilities fee fox a specific development project and the cost of the faciliues attributable to that pioject. I. ~MurriFnancia! 18 Attachment B PROPOSED FUTURE CAPITAL IMPROVEMENT PROJECTS PROJECT COST 1. Foothills Middie School Joint Use Gymnasium (Design & Construction)*" $ 1,500,000 2. First Avenue Middle School Athletic Field Lighting"* $ 150,000 3. Convert Civic Center Athletic Field to all weather surface $ 900,000 4. Longden Park Baseball Field Athletic Lighting $ 150,000 5. Civic Center Renovation Plan - Phase II Multi-Purpose Recreation & Meeting Center with designated areas for pre-school children and Teenagers $ 8,000,000 6. Windsor Baseball Field at Hugo Reid Park Athletic Lighting $ 150,000 7. Lojeski Baseball Field at Eisenhower Park Athletic Lighting $ 150,000 8. Central Computerized Field Lighting System $ 60,000 9. Wilderness Park Nature Center Expansion $ 450,000 10. Addition of Restrooms to Newcastle Park Utility Building $ 69,500 11. Addition of Restrooms to Tierra Verde Park Utility Building $ 69,5~0 12. Add Playground Equipment to Fairview Avenue Park $ 65,000 13. Add Playground Equipment to Forest Avenue Park $ 65,000 14. Add a Group Picnic Shelter to Eisenhower Park $ 25.700 Total $11,804,700 **Funds have already been appropriated for these projects in the 2007-2012 Capital Improvement Plan Budget Attachment B U c ~ ~ t U Q Nw` Ww, W LL V ~ QC G ~ w+ .~ ~ LL .~C L ~ a Ip p O e-- N T W L~L~ II .II IL L~ ~ } V W iT f/) ~ n Q-LL ~ ll„ ~ aLL ~y NF lD M 00 t~ N M ~' Ol e- l'31 N 00 ~~ V! ~ v r y n vva m a v oi w m c o a y c ~ 10 ~ V~~ mY~ m~o ~ m 10 u ~u !? 'A Eoc°~ m u~ a w m N :v ~~U o;~ >.m a ~r '~ ~ E>. cfl r Ha m m ~ N O o ~ ~ d M a~~ ° o C • Ol . O ~' o ~ ~ ~ `~ o E ~ ~~ ~~~ ~z ~ ~ a ~ N y m` U '~" C~ oEc oa O N~ fA U N I6 L ~ C d ~ d V w M V' i mE[ a~ N N ~ ~ ~ ~ ~ t O rn m ~ LL ~ ~[Y O L~~ 0 V ~ a m o~ II ~ y ~~ v m~ ri U m ~'~Ev 16 a °' tR > m ~ ° m r c+1 a0 ~O o w E a Or m`aw ~Z. c~ N m c ~~ ~+ N a 'C > N m m C ^ R ~ Q,~ ~ a m c O v m :5 o a ~:~a m ~,~ o ~ ~ ~ m av H 5 ~ ~ . ~ v ~ .. ~ ~ 00 ~ '~r rn E ~ 021 N M M m° o L v ~ = ~Vl ~ ~ ~ - ~ ~ ~ T o Q ~ 'V O ~ c- o~ w J ~. V y+ ~ ~ ~ ~ ~ m d ~ m` C U W Q y ~ N 3 ~ y E>, N . cv ~ i~ f0 a ~1 ~ ~ NEvc O1~ m d G> ,; R o o ~ a .C = ~ R =~mw ~ ~ "d L C N~~ N U F- G) - ~ y 'U N ~. w V a U/ O U O ~ ~' a ~~Ea? I ;~~ G1 R ' : ~ 2~ °- a v t6 w" v • d c4 LL~ a ~° L m N « m " ~ .O N N c N~` ~~EDm N O ~am .6 ~ d _ ~C o m . v o v ~ E J ~ 7 ~ a p_ a m 1° . (/~ v w ~ m Attachment C m ~U c m C LL c ~ ~ N oi v C N a M O N m a f~ a`~i ~ ~ 0 ~ ORDINANCE NO. 2237 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE ARCADIA MUNICIPAL CODE RELATING TO PARK FACILITIES IMPACT FEES THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORMA, DOES ORDAIN AS FOLLOWS: SECTION 1. Article II, Chapter 5, Part 3, Division 1 of the Arcadia Municipal Code is hereby repealed and a new Article II, Chapter 5, Part 3, Division 1 is hereby added to read as follows: PART3 SPECIAL FLTNDS ORDINANCE DNISION 1 PARK FACILITIES IMPACT FEE PROGRAM 2531 AUTHORITY, The Mirigation Fee Act ("the AcY') allows the City to establish and collect development impact fees for municipal facilities and services based on statutory findings. Said fees may be established by resolution of the City Council. 253 L 1 ESTABLISHMENT. There is hereby created a special fund to be lrnown and designated as the Park Facilities Impact Fee Program ("Program"). The City Council may establish by resolution, from time to time, a park facilities impact fee, the proceeds of which shall be deposited in the Program. 1 Attachment D 2531.2. PURPOSE. The purpose of the park facilities impact fee is to provide a funding source from new development for parks to serve new development. The fee advances a legitimate interest of the City by enabling the City to provide park facilities and services to new development. SECTION 2. The City Clerk sha11 certify the adoption of this Ordinance and sha11 cause a copy of same to be pubtished in the official newspaper of said City within fifteen (15) days of its adoption. This Ordinance shall take effect thirty-one (31) days after its adoption. Passed, approved and adopted tMs day of 2007. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: ~~ ~ ~~~ Stephen P. Deitsch City Attorney 2 RESOLUTION NO. 6602 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING CITY OF ARCADIA PARK FACILITIES IMPACT FEES WHEREAS, on November 6, 2007, the City Council adopted a Parks and Recreation Master Plan, which provides the community with an up-to-date inventory of a11 public parks and recreation resources located in Arcadia and recommends updating the current Park and Recrearional Facilities fees to provide funding for the improvement and development of park and recreation facilities in Arcadia; and WHEREAS, the Mitigation Fee Act, contained in California Government Code sections 66000 through 66025, allows the City to establish development impact fees for municipal facilities and services, provided such fees and charges do not exceed the estimated reasonable cost to the City in providing the facilities or service to which the fee or charge applies; and WHEREAS, a Park Facilities Impact Fee Study was prepared based on the California Mitigation Fee Act, to propose Park Facilities Impact Fees that ensure new development pays its fair share of costs associated with building new park facilities and infrastructure; and WHEREAS, the proposed fee schedule was developed by converting the cost per capita to a fee per square foot of development based on dwelling unit densities Attachment E 1 and the historical averages for the size of existing single family and multi-family residences, which have contributed to the e~sting Ievei of service far parks; the fee also includes the current cost to acquire and develop the land as well as charges associated with the implementation and administration of the Park Facilities Impact Fees; and WHEREAS, pursuant to Arcadia Municipal Code Section 25311 the City Council may establish by resolution, from time to time, Park Facilities Impact Fees; and WHEREAS, the City Council desires and intends to establish such Park Facilities Impact Fees based on the recommended amounts of $2.85 per square foot for single family projects and $3.73 per square foot for multifamily projects; provided that for home remodels or demolitions, a residence will only be charged for the new net livable square footage; and WHEREAS, implementation of these fees will ensure that new development pays its fair share of costs associated with building new park and recreational facilities. NOW, THEREFORE, THE CITY COLJNCII, OF TT-IE CITY OF ARCADIA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby establishes Park Facilities Impact Fees as recommended in the MuniFinancial report, which is dated July 12, 2007, z a copy of which is on file with the office of the City Clerk. SECTION 2. The City Council hereby makes the following findings: (a) The purpose of the Park Facilities Impact Fees is to provide a funding source from new development for parks to serve new development. The Park Facilities Impact Fees advance a legitimate interest of the City by enabling the City to provide park services to new development. (b) The Park Facilities Impact Fees will fund expanded park facilities to serve new development. All facilities will be located within the City of Arcadia. The facilities that will be improved under this fund include the facilities described in the Parks and Recreation Master Plan, adopted November 6, 2007, or subsequent updated Master Plan or Capital Improvement Plan. (c) The Park Facilities Impact Fees will only be used for acquisition of parkland, construction of adjacent street improvements, construction of park improvements, special use facilities and structures on parkland or schools, and financing costs, if any, associated with these expenditures. Park facilities funded by the Park Facilities Impact Fees will provide a citywide network of services accessible to the additional residents and workers associated with new development. Thus, there is a reasonable relationship between the use of the Park Facilities Impact Fees and type of new development required to pay those 3 fees. d) The need for the Park Facilities Impact Fees is based on facility standards identified in the MuniFinancial Report. The facility standards represent the level of service that the City will provide its residents. There is a reasonable relationship between the need for parkland and the new development on which the Park Facilities Impact Fees are imposed. (e) The total fee for a specific project is based on its size as measured by building square feet. Larger projects will have a higher service population and pay a higher fee than smaller projects. Thus, the fee schedule ensures a reasonable relationship between the Park Facilities Irnpact Fees for a specific development project and the cost of the facilities attributable to that project. Thus, the reasonable relationship between the amount of the Park Facilities Impact Fees for a specific development project and the cost of the facilities attributable to that project is based on the estimated size of the service population that the project will accommodate. SECTION 3. This Resolution shall take effect sixty (60) days following the date of adoption of Ordinance No. 2237 or this Resolution, whichever occurs later; and the Park Facilities Impact Fees shall thereafter be subject to collection. SECTION. 4. The City Clerk shall certify to the adoption of this 4 Resolution. Passed, approved and adopted this ATTEST: City Clerk APPROVED AS TO FORM: ~~~e`, l~ /a~~~~,~' day of , 2007. Mayor of the City of Arcadia City Attorney November 30, 2007 City of Arcadia Park Facilities Impact Fees Dear Council, On Wednesday, Mary Rovarino, Association Executive, Richard Streitz, Chairman of Local Govemment Relations, Richard Stone, Director and I, Henry Nunez President of the Arcadia Association of Realtors met with Roberta White, Jason Kruckeberg and Tom Tait to discuss the Park Facilities Impact Fees. Several points that have led to a proposed increase of the impact fees were discussed. First, that the impact fees have not been raised for many years and second, the great need for additional recreation and park improvements for our community. While we believe there is a need to increase these fees, we have concerns over the dramatic proposed increase especially with the condition of the real estate market. Another great concem is the methodology for determining the appropriate fee structures. While there is a great need for additional recreation and park improvements for our community, there is no additional land to purchase for these facilities. Because of that a proposed future capital improvement project of existing facilities list has been created as Attachment B. However, on page 10 of the Pazk Facilities Impact Fee Report, the estimated unit cost has two components. Land acquisition estimated at $450,000 per acre and improvement cost estimated at $310,000 per acre for a total of $760,000 to acquire and improve one acre for a park. Since, any future land acquisition is not projected or possible, we feel that the unit cost for improvement of $310,000 should be the standard in determining the impact fee increase thus removing any cost of land acquisition. This would result in a Facility Standard Cost per Resident of $749.24 compared to the proposed $1,836.86 listed in Table 3.4: Park Facilities Costs to Serve Growth. The difference in Table 3.5 is the following: . Table 3.5: Park Facilities Fees Based on Improvement Costs Only Facility Cost Density Base Fee Admin.Fee Total Fee per sq.ft. Single Family $749.24 3.03 $2,270.20 $56.75 $2,326.95 $1.16 Multi-family $749.24 2.18 $1,63334 $40.83 $1,674.17 $1.52 This Impact Fee Increasa based upon the improvement costs projected for Arcadia would be a structure we could support. Other areas of concern are following: 1. Arcadia residents that remodel would be the only current long or short-term residents burdened with these impact fees. 2. Small commercial businesses have been exc(uded from the impact fees while residential developers whom are small businesses are the only group burdened. Based on 100 new units per year and an average of 6ve new units per development, the entire impact fee would be the responsibility of approximately 20 small infill developers each year. 3. This Park and Recreation issue may be better served on a long term community wide basis that would include innovative solutions emphasizing dual uses and wider strategic planning. The Arcadia Association of REALTORS~ appreciates the opportunity to present our concerns to the city. The cooperative relationship that we enjoy with the city of Arcadia in solving the concerns ofthe city is one that we value greatly, and we look forward to working with you on this and other issues in the future. Sincerely, Henry Nunez President, Arcadia Association of REALTORSO ~..w...~~ Aup~t3~ I~Y) \. . i S TAFF REP ORT Administrative Services Department DATE: December 4, 2007 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct~ SUBJECT: ReSOlUt1011 No. 6594 Estahlishina Varinns Fanc P~ SUMMARY The City has reviewed various fees in ali Departments and recommends the adjustments as presented. In order to implement the fees it in necessary the City Council hold a public hearing, receive testimony and adopt Resolution BACKGROUND No. 6594. In July 2002, the City conducted a Cost Allocation Study to determine the actual cost of service for City programs and activities. The Study is updated annually and is available for pubiic review in the Administrative Services Department. The purpose of the Study is to ensure City fees and charges are directly proportionate to the cost of providing the service. The fees are not imposed for general revenue purposes, but instead for recovering the cost of providing the service. However, all fees proposed also take into consideration the social benefit provided to the community. DISCUSSION Library and Museum Services In 20~5, Library Fines and Fees were adopted by the City Council. Included is a section for "items lost or damaged beyond repair". The Library Board and the Director of Library and Museum Services is recommending the following item be added to this section: Replacemenf cost for Media Container -$3.00 Recreation and Community Services Community Center: The Community Center is available to Arcadia organizations for activities and programs that contribute to the social, cultural, human service, recreational and civic needs and interests of the citizens. Revised fees were also adopted in 2005 by Resolution. Additional language for is requested for the use of the facility. It is recommended that the language be in bold be included in the notes to the fees: 1. If serving a meal, snacks or beverages an additional fee of $100 shall be charges. 2. If using entire facility another $100 fee shali be collected which shall be used for custodial services. Wilderness Park Fees: The current fees for using the Wilderness Park Shelter are based upon a number of participants up to 75 people. The Recreation and Community Services Director is recommending the number of participants be increased to 100. Larger groups have requested the area and the shelter area can accommodate up to 100 people. For overnight youth campout the current fee is $25.00 per day. When this fee was established it was estimated that the attendance would 25 per group. In reality, the number attending has risen to 50 -100 participants per group. It is recommended the new fees be established as follows: Overnight Youth Campouts (for up to 50 people) $ 50.00 per day/night Overnight Youth Campouts (for up to 100 people) $100.00 per day/night It is further recommended that small group daily reservations for Wilderness Park (up to 25 people) which is currently $20.00 be amended as follows: Groups 1-5 people - Free Groups 6 -20 people - $20.00 Processing of Refund Checks: In 1975 the city established a$3.50 per check charge for issuing refund checks to participants who enrolled in recreation activities but could not participate. That check charge for refunds was increased to $6.00 per check in 1987. Due to the increased cost of processing checks it is recommended that the service charge to issue refund checks be increased to $10.00 effective with the passage of this fee resolution. Fire Department Since the adoption of Resolution No. 6461, salary increases have been adopted and certain personnei changes have gone into effect that would necessitate updating of existing Fire Department fees. For example, new salary increases effective June 24, 2006, have not been captured and therefore, the City is not properly collecting the true cost of providing services. Secondly, the Deputy Fire Marshal was promoted to Fire Marshal since the time of the adoption of the fee Resolution. Many of the fees include services provided by the Fire Marshal, but we are only collecting for time at the Deputy Fire Marshal rate. Fire Department staff has identified certain new fees that are included in Attachment 1. These fees will recover the cost of providing services for issuance of required permit for use and/or land a helicopter within the City limits, performing a fire extinguisher demonstration and/or instruction to a private organization, expedited plan checks, Fire. Department personnel stand by fees, issuance and placement of a Knox Box, and fees for failure to receive a fire construction permit. Police and Fire Departments Movie Detail: From time to time filming by outside production companies takes p~ace within the City and Policy and Fire Services are required. It is recommended the compensation to the City by the production companies for these services be included in the City's Fee Resolutions: Fire personnel will receive $65.00 per hour for all move detail worked with a six-hour minimum. When a full-time sworn police o~cer perForms overtime duty for movie duty, he/she shall be paid at time and one half the regular rate for the actual time worked or for six hours, whichever is greater. Development Services Department Business License Processing Fee: Irr September 2003, the Development Services Department recommended adoption of a fee of $25.00 to cover the processing costs of a new Business License. New Business Licenses require approval of Planning, Fire, Redevelopment (when in the Redevelopment area) and in some cases review by Public Works Services to determine compliance with Industrial Wastewater Discharge requirements. The fee was established to partially recover the cost of process a new Business License. Staff is bringing forward a recommendation to apply this $25.00 fee to an existing business relocating to another site within the City. The review process required is the same as processing a new application and requires staff time. Partially recovering costs for this activity is recommended. FISCAL IMPACT The fiscal impact from the increase in fees in the Community and Recreation Services and Library and Museum Services will be minimal. Fees for processing business that relocate with the City is anticipated to generate approximately $2,500 annually. Further, the fees charged for police and fire services for movie detail are essentially a pass through as we are compensating personnel. However, the implementation of revised and new Fire Department fees. is estimated to generate $65,000 in additional annual revenue. RECOMMENDATION It is recommend the City Council adopt: Resolution No. 6594 establishing various fees for City services. Approved by: ---=-'----- . William R. Kelly, City Manager RESOLUTION NO. 6594 A RESOLUTION OF THE CITY COUNCIL OF TI~ CITY OF ARCADIA, CALIFORNIA, SETTING VARIOUS FEES FOR CITY SERVICES THE CITY COLTNCIL OF THE CITY OF ARCADTA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Based on the cost allocation study performed by the Administrative Services Department, the fees set forth in this Resolution are necessary for the purposes set forth in this Resolurion and said fees do not exceed the estimated costs for providing the service; the fees set forth in this Resolution bear a reasonable relationship to the cost of the respective service or program involved; the fees bear a fair and reasonable relarionship to the benefit the payer obtains from paying the fees or the burden caused; and the fees are not being imposed for general revenue purposes, but instead for partially recovering the cost of providing said services. Said fees are to cover the costs of various fees set forth in the Fee Schedule, attached hereto as Exhibit "A". SECTION 2. The City Council hereby adopts the fees set forth in Exhibit "A" attached hereto. SECTION 3. This Resolurion shall become effective January 1, 2008. ~ -1- SECTION 4. Any other resolution adopted prior to this Resolution which are inconsistent herewith are hereby repealed. SECTION 5. The City Clerk shall certify the adoption of this Resolution. Passed, approved and adopted this day of ; 2007. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: ~~ , '~Q,~,. f~' ~~~-e,~ Stephen P. Deitsch City Attomey -2- EXHIBIT "A" Librarv and Museum Services Replacement cost for Media Container -$3.00 Recreation and Communitv Services Communitv Center Lar e Ban uetlMeetin Room 6A-E Attendance Rental Fee* 3 hours set u/ break down & 6 hours event su ervision 231 to 36~ $700 Room assigned (1i3, 213 orfull) determined by group size. 131 to 230 $550 Dinin reservations include kitchen. U to 130 $400 Additional Hours of Su ervision $50/hr. Securit De osit refundable $150 * Notes: 1. If serving a meal, snacks or beverages an additional fee of $100 shall be collected which shall be used for custodian services. 2. If using entire facility another $100 fee shall be collected which shall be used for custodial services. Wilderness Park Fees Overnight Youth Campouts (for up to 50 people) $ 50.00 per day/night Overnight Youth Campouts (for up to 100 people) $100.00 per day/night Daily Rates Groups 1-5 people - Free Daily Rates Groups 6-20 people -$20.00 Processing refund checks for cancellations of.recreation activities: $10.00 Fire Deqartment See Attachment A-1 Police and Fire Departments Movie Detail Fire personnel will receive $65.00 per hour for all move detail worked with a six-hour minimum. When a full-time sworn police officer perForms overtime duty for movie duty, he/she shall be paid at time and one half the regular rate for the actual time worked or for six hours, whichever is greater. .~ ti ~ z ~ 6 E 6 ~ O O N ~ L ~I ~ W d,t LJ. C ~ ~ ~ d ~ L LL ~ : ~ ~ ~ ~ ~ ~ ~ ,: r .;,: ~, d ;;~ ;:a i.' y ~ iR'O ~ ;.a` ;:~,_ ,. ~ , :c ~~le~ A 7 s N = ~ ~ ~ ~ ~ ~~.. 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O~ U ;' m~ y~ yo N~ a~i ~Eo V m~ , ~, ~,~ ° .- ~ _ EL . a'o '1~ ,~y~ ~ m Y~ ` lL ~ ` ~ LL. ` tL d x W m o. LL U?i , y ~ LL C N m o o ~ N O 'o ~ ~ ~ ca m ~ d > .~ ~ W 49:00147 CITY COUNCItJREDEVELOPMENT AGENCY REGULAR MEETING MII~UTES TUESDAY, NOVEMBER 20, 2007 CALL TO ORDER Mayor Segal called the meeting to order at 6:00 p.m. ROLL CALL OF CIN COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: Amundson, Chandler, Harbicht, Wuo and Segal ABSENT: None CLOSED SESS{ONUSTUDY SESStON PUBLIC COMMENTS (5 minutes per person) None. CLOSED SESSION a. Pursuant to Govemment Code Section 54957.6 to confer with labor negotiators. City Ne~tiators: Wdliam W. Ftoyd, Tracey Hause and Mike Casalou. Employee Organization: Arcadia Police C~ficers' Association. STUDY SESSION a. Report, discussion and direction regarding Park Facilities Impact Fees. Cfiy Marrager Bif! Kelty provided the City Cauncil with a brief badcground regarding previously discussed poBocy iss~es, the process ~d implementation of the park facilities impact fees prior to the pubiic hearfng. The fee calcufates cuRent and proposed building fees on a standard new single family home. Mr. Keliy noted that ail Homeowner Associations and Board of Realtors were mailed the public hearing notice; he noted that the City Council previously discussed exemptions to certain projects of the proposed fee such as senior housing, assisted housing and [ow income housing, and projects currerrtly in plan check when the impact fee becomes effective. He discussed the orcfinance process, the effedive date induding the resolution setfing the proposed impact fee, fhe coffection of the fees to improve the park system, and projects exempt from the fee, if any. b. Report, discussion and direction regarding General Plan issues regarding Commercial FfoorArea Ratio {FAR). Assistartt City Manager/Development Services Director pon Penman reported that during the Caruso/Wes~eld hearing ihere was discussion regarding FAR's which limit the amount of building area on a lot; he noted that there are 2 definitions of building area: gross building area and gross leasable area which is common for shopping center projeets such as Westfield and Caruso. 11-20-2007 49:00148 Community Development Administrator Jason Kruckeberg discussed why the City has two definitiorts of floor area for commercial projects and explained why the City would want to modify the definitions to make them more consisterrt with practice, in particular with gross leasable area. He noted that the City's definition regarding gross leasable area is unique to Arcadia; he noted that there are exceptions within that definition that exclude certain portions of a structure and the Urban Land Institute definition is more typical, Staff will retum at a later date with spec~c changes for consideration. RECONVENE CITY COUNCtLJREDEVELOPINENT AGENCY MEETING TO OPEN SESSION Mayor Segal convened the Open Session meeting at 7:10 p.m. in the Council Chamber. INVOCATION Reverend Terty Keenan, The Santa Anita Church PLEDGE OF ALLEGIANCE Wiiliam R. Kelly, City Manager ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESEN}T: Amundson, ChaRdfee, Harb'~ch4, Wuo ~d Segal ABSENT: None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEM City Attomey Steve Deitsch reported that the City Caunal/Redevelopment Agency Board met in Gased sessi~on ta cortside~ ~e orse item listed under Gosed session on the pasted agenda. No reporEabPe action was faken. In addition, Mr. Deitsch reported that a study session was conducted conceming the 2 items listed on the posted agenda regarding (1) a preliminary report from staff regarding park facilities impact fees which is aiso listed on the posted agenda under public hearing; and (2) a brief report from staff regardirsg camr~ercist ftoor area ratios which is a planning issue, no reportable action was faken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS Mr. Kelly announced that item 2.g Es continued to the December 4, 2007 City Council meeting and a r~evision to 4he November 6, 2007 minutes clarifying action taken regarding the appoirrtment fo tlie Recreation and Parks Commission wilt be noted under the consent portion of the agenda. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE TFfE READtNG W FULL A motion was made by Councif/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roli call vote to read all ordinances and resolutions by title only and waive the reading in full. 11-20-2007 49:00149 PRESENTATIONS a. Administration of the Oafh of Office to newty appoirrted Recroeatiort and Parks Commissioner Steve Phillipi. 1. PUBUC HEARING CITY COUNCfL ITEMS: a. Fire Chief Tony Trabbie provided a brief overview of the purpose of the amendments to the 2007 Edition of the Califomia Fire Code inGuding all appendices based on the 2006 Edition of the Intemational Fire Code published by the Intemational Code Cauncil. Fire MarshaA Mark Krikorian pro~ided additional infortnation regarding the purpose of the Fire Code changes and provided a brief overview of statF recommeridations to the Cify's existing residerriial sprinkler system reciuiremeMs and sprinkler design requirements for private garages, residential sprinkler retrofit requirements, audible fire alarm standards within a building, and designation of ~ire Zone 1 construction requirements. JefE Carrall, a busirress owner and residerrt, appeared and spoke in opposi~on of Section 3124.3 regardirtg fire sprinkler requiremertts F-4 and F-5 as noted in the staff report. A motion to dose the public hearing was made by CounciUAgency Member Wuo, seconded by Counal/Agency Member Chandler, and seeing no further objection, the Mayar Gosed the public hearing. A mation was made by CounciUAgency Member Chandler, seconded by CounciVAgency Member Harbicht and carried on ro11 ptl vote to adopt Ordinance Na. 2232 amendingArticle III of the Arcadia Municipal C6de relating fo fire regulations arid adopting by reference the 2007 Edition of tfie Califomia Fire Code in its entirety, inGuding all appendices based on the 2008 Edition of the Intemational ~ire Code published by the Intemational Code Council. AYES: CounaUAgency Member Chandfer, Harbicht, Amundson, Wuo and Segal htQES: Nona ABSENT: None 11-20-2007 OF THE INTERNATIONAL FIRE CODE PUBLISHED BY THE INTERNATIONAL CODE COUNCIL Recommended Action: Adopt 49:00150 b. Jason Kruckeberg, Community Development Administrator provided a brief overview of the adopbon of the 2007 Edition of the Califomia Building Code standards and the purpose of comptying with current state rec;uiremerrtts and to eftminate unnecessary cade sections and make changes to current administrative and techrocaf standards. Don Stockman, Building ~cial provided additional infortnation regarding the process and adoption of technical changes to State Codes by the City due to local Gimatic, geoiogica~ or topographical conditions. He also noted that staff is also proposing technical code amendments in order to meet the intent of the State's Health and Safety Cade. A rctotion to close the public hearing was made by Councii/Agency Member Chandler, seconded by CoundVAgency Member Wuo and seeing no further objection, fhe Mayor Gosed the public hearing. A motion was made by Counci~Agency Member Chandier, seoonded by CounciUAgency Mernber Wuo ~d cartied on ro61 caq vote to adopt Orc#inance No. 2233 amending Article VIII of the Arcadia Municipai Code relating to Building Regufations and adopting by reference the 2007 Edition of the Califomia Building Standards Code (Califomia Code of Regufations, Title 24); including the 2007 Calffomia Buiiding Code, induding Appendix Chapter 1, Appendix I and Appendix J based on the 2006 Intemational Building Code; the 2007 Califomia Electrical Code; the 2007 Califomia Mechanical Code; the 2007 Califomia Plumbing Code; the 2007 Califomia E~dsfing Buiiding Code; together with certain additions, insertions, deletions and changes thereto; and furtF~er amending the Arcadia Muniapai Code by relocating Chapter 8, Pa~t 3 of Articie VIII relating to Underground Utility Districts to a new Chapter 11 of Article VII and amending Section 8760 of Artide VIII conceming Security Bars. AYES: CounciUAgency Member Chandler, Wuo, Amundson, Harhicht and Segal NOES: None ABSENT: None 11-29-2007 49:00151 c. Action: Provide Direction Roberta White, Director of Recreation and Community Services provided a brief summary regarding the establishment of Park Facilities Impact Fees. She noted that on November 6, 2007, the Parks and Recreatian Plan was adopted and recommends updating the current fees to provide funding for the improvement and development of park and recreation facilities, which fees F~ave not been updated since 1963. She rsoted that the purpose of the park faciifies impact fee is to sustain the current levefs of recreation facilities far the community and for new development. Marshail Eyertnan, Consultant with MuniFinancial provided an overview of the study objectives, the Mifigatia~ Fee Act, Facitities Staridards Approact~, Growth Assumptions and Park Facilities and Fees. Roberta White, Director of Recreation and Community Services furtherexplained the proposed new fees and how they wouid be applied. Ciiy Manager BiEI Kefty nated ihat an ordinance authorizing the cofledion of the proposed park faciEifies impacf fee v~rt[t be ReeseMed at ihe December 4, 2007 City Council meeting for in4roduction and adop£~on at the 6ecember 18, 2007 meeting with an effective date of 31 days after adoption and the appropriate resolution setting the park facilities impact fee will also be presented at the December 4, 2007 meeting for consideration. He further Garified that that if a 2,500 square foot home is demolished and repiaced with a 5,000 square foot home, all current fees inclucfing current park and recreation fees, the cost would be a little more than $28,000, howevet, wit~- the adop4ion of !he proposed naw impa~t fee of $2.85 per square foot, the fees for a new 5,Od0 square foot single family home would be just over $33,000, He also added that at previous study sessions, the City Council discussed various exemptions for fair market rate senior citizen housing, low income housing, and projects currerrtly in plan check In response to an inquiry regarding the proposed impact fees by Council Member Amundson, Mr. Kelly responded fhat the amanrt of the fees can be discussed since the fee resolution will not be presented for oansiderafion untif the December 18, 20d7 City Councit meeting. Mary Rovarino, Executive ~ce President of the Arcadia Association of Realtors, appeared and expressed concem regarding tl~e proposed park facilities impad fee due to the housing market not doing very well and would like to review the staff report artd will share her comments at the next City Council meeting. Mayor Segal commerrted fhat upon City Attomey advice, the ordinance and resolution will be presented for City Council consideration at the next meeting therefore the public hearing can be continued. A mo6on was made by CounciVAgency Member Chandler seconded by Council/Agency Member Wuo to continue fhe pubfic hearing regarding the proposed park facilities impact fees to the nexE City Councit meeting of December 4, 2007. It was the consensus of the Ciiy Council that staff bring back the appropriate ordinance and fee resoludon regarding the park faalities impact fees to the next City Council meeting for consideration. 11-20-2007 49:00152 Mayor Segal encouraged staff to meet with the Board of Realtors to clarify the park facilities impact fees prior to the next City Council meeting. PUBLIC COMMENTS None REPORTS FROM MAYOR, CITY COUNCIL AIVD CITY CLERK Council Mem6er Wuo congratulated Steve Philiipi on his appointment to the Recreation and Parks Commission; he acknowledged other Recreation and Parks Commissioners present in the audience; and he noted that he recently was a victim of a home burglary and reminded everyone to lock doors and be careful especially since the holiday season is here. Mayor Pro Tem Harbicht announced that he attended the Fire Department retirement dinner for 4 4~re ~ighters a~rid ~an~ked them for their years of service to the City and wished them well; and he wished everyone a Happy Thanksgiving. Council Member Amundson commented that he attended the ~ire Department retirement dinner of Neii Conrad, 28 years, Gary Voss, 24 years; Gary Loken, 29 years and Craig Stogner, 20 years and thanked them for their years of service to the City and the community; he attended a Veferan's' Day, celebration at the Senior Cerrter and thanked them for a great event; he remincted everyorre to p~rtiapate in toys for toys and operation gratitude for the men and women servirtg oversees and nofed drop off Iocations for items for veterans; he noted that the Police Deparfinent is participating in both programs and that items can be dropped off at the Police Department anytime since they are open 24 hours; he noted that recently he was out of town on a business trip and visited Gettysburg arui the High Water Mafic of the Confederacy; he noted that he visited Capfain Bill Lee who is distant relative of General Lee, is being deployed oversees as part of a speciai ~net and wished h6m we{I; he noted that Police Chief Sanderson's son, who is a Marfne, wili be home Tor ThanKsgiving; and he wished everyone a Happy Thanksgiving. Council Member Chandler commenYed on the numerous residential burglaries occurring in the sauth part of Arcadia and in neighboring communities; he explained that these burglars are krsocking on doors and ringing door belis checking i~ residents are home and encouraged resider-ts to tre observant and calt the police if you see something suspicious. Mayor Segal announoed details of the home decoration awards; he announced that December 8 is the Annual Snow Festival at the Community Center, and announced the White Christmas sponsored by the School District and Arcadia Thrift and Welfare who will provide food and toys to about 175 needy families in the Cify of Arcadia during the week of December 8 and anyone interesfed should calf Rrcadia Thrift and Welhare. City Clerk James Barrows provided an update on the 54~' Annual Arcadia lnvitational Band Review and Field show; he noted that a plaque in the memory of Arcadia High School alumni Adam Roseman, who was in the Arcadia High School Band, and died in Iraq is displayed in the Band Room; he thanked Chie~ Sanderson and members of the Police Departrnent, Lt Bob Anderson, Pat Malloy and his sfaff and all City departmerrts who made sure the event was a success; and on behalf of the Festival of Bands Committee he presented City Manager Bill Kelly with a plaque of appreciation. 11-20-2007 49:00153 2. CONSENT CALENDAR a. REGULAR MEETING MINUTES OF NOVEMBER 6. 2007. Recommended Action: Approve CITY COUNCIL ITEMS: b. REGULAR MEETING MINUTES OF NOVEMBER 6. 2007. Recommended Action: Approve c. d. f2ecommended Action: Approve e. Action: Approve f. Recommended 9• h. A motion was made by CounciUAgency Member Chandler, seconded by CounciUAgency Member Harbicht and carried on roll call vote to approve items 2.a through 2.h. on the City CounciUAgency Consent Calendars. AYES: Council/Agency Members Chandler, Harbicht, Amundson, Wuo, and Segal NOES: None ABSENT: None 11-20-2007 Recommended Action: Apprave Recommended Action: Approve 49:00154 ADJOURNMENT The City Council/Redevelopment Agency adjoumed this meeting at 8:35 p.m. to November 28, 2007, at 8:00 a.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia in order to meet with Los Angeles County Supervisor Michael Antonovich. James H. Barrows, City Clerk . ~,A ~r~ Y/~ ~ By: Lisa Mussenden, Chief Deputy City Clerk 11-20-2007 --~ ~ ^ ~ STAFF REPORT Arcadia Redevelopment Agency DATE: December 4, 2007 TO: Mayor and City Council Arcadia Redevelopment Agency Board FROM: Don Penman, Assistant City Manager/Deputy Executive Director~ Prepared by: Mary Cynar, Economic Development Administrator SUBJECT: Proqress. Loan and Propertv Reports Recommendation: Receive and File SUMMARY State and California Redevelopment Law require the preparation of annual reports on an Agency's financial transactions, including the State Controller's Report, an Audited Financial Report and a detailed report to the State Housing and Community Development Department (HCD) on the Agency's ~activities in low/moderate income housing for the previous fiscal year (2006-07). These three (3) reports have been completed for FY 2006-07 and will be transmitted to the Stafe by the end of December 2007. With respect to the HCD Agency Report on low/moderate income activities, the Health & Safety Code Section 33080.1 also requires that in addition to the routine annual audit report, three additional annual reports be presented to the Redevelopment Agency Board within six (6) months after the end of each fiscal year (December 31, 2007). The three (3) reports are: 1. Blight Progress Report specifying the Agency's progress in alleViating blight during the previous fiscal year. 2. Loan Report identifying any loans made by the Agency that are $50,000 or more and which are in default or not in compiiance with the terms of the loan. 3. Property report describing properties owned by the Agency and those acquired in the previous fiscal year. Mayor and City Council/Agency Board December 4, 2007 Page 2 Staff is recommending that the City Council and Agency Board receive and file the Redevelopment Agency State Controllers Report, the Audited Financial Report and the HCD Agency Report as appropriate with the respective state agencies. DISCUSSfON The Agency annually submits a detailed report on the status of the Agency's previous year's finances on forms provided by the State Controller. The Agency's audit firm, Caporicci & Larson, prepared this year's Audited Financial Report. In addition, the housing component of the Annual Report was prepared by both Caporicci & Larson (financial section) and City and Agency staff (housing projects/programs}. Other than the Audited Financial Report, the reports will be transmitted to the State via the Internet and are available for review in the offices of the Development 5ervices Department. As previously noted, the Health & Safety Code Section 33080.1 also requires that the three (3) additional reports (Blight, Property and Loan ~eports) be presented to the Redevelopment Agency Board within six (6) months after the end of each fiscal year. These reports are attached as Exhibit A to this report. FISCAL IMPACT All reports must be submitted to the State by December 31, 2007 to avoid a potential financial penalty. That the Arcadia City Council and the Redevelopment Agency Board receive and file the Redeveiopment Agency State Controller, Audited Financial, State Housing and Community Development Agency, Blight Removal Progress, Loan and Property Reports for FY 2006-07 and direct staff to transmit the reports to the State by December 31, 2007. Approved by: ""_--' --'"""'} William R. Kelly, City Manager/Executive Director Exhibit A: Blight Progress Report, Loan Report and Property Report FY 2006-07 Arcadia Redevelopment Agency HEALTHAND SAFETY CODE ~33080.1 o ALLEVIATION OF BLIGHT . o LOAN DEFA ULT REPORT o PROPERTYLISTING I. HEALTHAND SAFETYCODE S3j080.1(d1 ALLEVIATION OF BLIGHT For FY 2006-07, the Arcadia Redevelopment Agency worked on the following programs/projects to assist in the alleviation of blight in the Central Downtown Project Area: Agency staff worked towazds implementation of the Land Assembly and Development Agreement that was approved by the Agency on January 4, 2005. The Agreement provides that the Agency will assist in the acquisition of properties adjacent to or neaz the existing Rusnak Mercedes Benz dealership, which properties will be sold to the Rusnak Group. During FY 2006-07, specific activities on the project included closing escrow on the Self Storage Building at 35 W. Huntington Drive, opening escrow for the Church in Arcadia parcel at 21 Morlan Place, and working with the Church Boazd on the planning actions necessary to relocate the congregation to 630 E. Live Oak Avenue. 2. Construction commenced on the six-unit affordable for-sale townhome project at 119 and 121 Alta Street for selected moderate income households. 3. During FY 2006-07, the Agency continued to market commercial faqade rehabilitation assistance for properties in the redevelopment project azea. 11 HEALTHAND SAFETY CODE §33080.1(e) REPORT ONALL LOANS INDEFAULT The Arcadia Redevelopment Agency has no loans in excess of $50,000 that are in default from the previous fiscal yeaz or that are not in compliance with the terms of any loan approved by the Agency. 111. HEALTHAND SAFETY CODE §33080.1(~ PROPERTYLISTING The Arcadia Redevelopment Agency owns one parcel of land in the downtown area. The Agency did not acquire any new property during FY 2006-07. Pronerty List: APN Address City, State Current Use 1 5775-025-030 35 W. Huntin ton Dr. Arcadia, CA stora e facilit REDEVELOPMENT AGENCIES FINANCIAL TRANSACTIONS REPORT COVER PAGE Arcadia Redevelopment Agency Fiscal Year: 2007 IQ Number: 13981902300 ~bmitted by: ` ~.c~. e_e..~ ~'~ I -~~-4-~/-~-. ~ Signature " ~ 1 I '~ t~C~.L C.vl-~ L_. . -+ C1,.1_~..~?__C_ Name (Please P#int) c-- ~~. a ~-~ .~~~~ ~.~ ~~- Title ~ ~ ._ •~~ `C~~ -{~ ~ Date Per Health and Safety Code seclion 33080, this repoA Is due wilhin siz months after the end of lhe fiscal year. The report Is to Indude hvo (2) copies of the agency's component unit audited fnandal statements, and the report on the Status and Use of ihe Low entl Moderate Income Housing Fund (HCD report). To meet the filing requirements, all poRions must 6e recelved by the Callfornia State Conlroller's Office. . To file electronically: 1. Complete all forms as necessary. 2. Transmit lhe completed output file using a File Transfer Pmtocol (FTP) program or vla diskette. ~ 3. Sign this cover page and mail to either address below with 2 audits end the HCD report. To file a paper report: 1. Complete ell fortns as necessary. ~ 2. Sign this cover page, and mail complete repoR to either address below with 2 audits and the HCD repoR. Report wlll not be considered filed unlil receipt of this signed cover page. ~ ~ Mailing Address: State Controller's Offce Division of Accounting and Reporting Local Government Reporting Section P. O. 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STAFF REPORT Office of the City Clerk DATE: December 4. 2007 '~ TO: Honorable Mayor and City Council Members FROM: James Banows, City Cler~(~~)~--~-~~1 By: Lisa Mussenden, Chief eputy City Clerk/Records Manager SUBJECT:GENERAL MLJNICIPAL ELECTION RESOLUTIONS Recommendation: Adopt Resolution Nos. 6598, 6599 and 6600 in preparation for the April 8, 2008 General Municipal Election SUMMARY: The City of Arcadia will conduct its Regular General Municipal Election for the selection of Municipal Officers (2 Members of the City Council and City Clerk) on Aprit 8, 2008. In order to commence election prepara6on activities, the California State Elections Code requires that the City Council adopt resolutions pertaining to certain election activities. The City Clerk recommends adoption of the following Resolutions: Resolution No. 6598 - Calling and giving notice of the holding of a General Municipal Election to be held in said City on Tuesday, April 8, 2008 for the election of certain officers of said City as required by the provisions of the City Charter. Resolution No. 6599 - Adopting regulations for candidates for elective office pertaining to candidates statements submitted to the electorate and the costs thereof for the General Municipal Election to be held on Tuesday, April 8, 2008. Resolution No. 6600 - Requesting the Board of Supervisors of the County of Los Angeles to permit the Registrar/Recorder of said County to render specified services to the City relating to the conduct of a General Municipal Election to be held in said City on Tuesday, April 8, 2008. RECOMMENDATION: Staff recommends that the City Council adopt Resolution Nos. 6598, 6599 and 6600 in preparation for the April 8, 2008 General Municipal Election. APPROVED: ~~ William R. Kelly City Manager Attachments RESOLUTION NO. 6598 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, CALLING AND GNING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, APRIL 8, 2008 FOR THE ELECTION OF CERTAIN OFFICERS OF SAID CITY AS REQUIRED BY THE PROVISIONS OF THE CITY CHARTER THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Pursuant to the requirements of Section 1100 of the Charter of the City of Arcadia, California, there shall be, and there is hereby called and ordered to be held in said City, on Tuesday, April 8, 2008, a General Municipal Election of the qualified electors of the City of Arcadia for the purpose of electing TWO (2) MEMBERS OF THE CITY COLJNCIL for the full term of FOUR YEARS ending April 10, 2012; and a CITY CLERK for a full term of FOUR YEARS ending April 10, 2012. SECTION 2. The ballots to be used at the election shall be in form and content as required by law. SECTION 3. The City Clerk is hereby authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election, Passed, approved, and adopted this day of , 2007. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FOR~1: ~... ~. ~~-e~~ Stephen P. Deitsch City Attomey 3 RESOLUTION NO. 6599 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE ELECTORATE AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 8, 2008 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the goveming body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate's statements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. GENERAL PROVISIONS. Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at the General Municipal Election to be held in the City of Arcadia on April 8, 2008 may prepare a candidate's statement on an appropriate form provided by the City Clerk for inclusion in the voter's pamphlet. Such statement may include the name, age and occupation of the candidate and a brief descriprion of no more than two hundred (200) words of the candidate's education and qualifications expressed by the candidate himself or hersel£• Such statement shall 1 not include party affiliation of the candidate, nor membership or activity in partisan political organizations. Such statement shall be filed in typewritten format and in electronic format in the office of the City Clerk at the rime the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next warking day after the close of the nomination period. SECTION 2. FOREIGN LANGUAGE POLICY. (A) Pursuant to the Federal Voting Rights Act, the City is required to translate candidate statements into the Chinese, Spanish and Vietnamese languages. (B) Pursuant to State Law, the candidate's statement must be translated and printed in the voter's pamphlet in any language at the candidate's request. (C) The City Clerk shall (1) have all candidate statements translated into the languages specified in subsection (A) above; and (2) have translated those statements into the languages as requested by the candidate in subsection (B) above. (D) The City shall 2 (1) print all translations of all candidate statements in the main voter pamphlet. The main voter pamphlet will be in English, Spanish, Chinese and Vietnamese. (2) print any translations of candidates in the languages as requested by the candidate in subsection (B) above. SECTION 3. PAYMENT. A. Each candidate shall be required to pay for the cost of translating the candidate's statement into any required foreign language as specified in subsections (A) and (B) of Section 2 above pursuant to Federal and State Law. B. The candidate shall be required to pay for the cost of printing the candidate's statement in English in the main voter's pamphlet. C. The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language required by subsection (A) of Section 2 above in the main voter's pamphlet. D. The candidate shall be required to pay for the cost of printing the candidate's statement in any foreign language requested by the candidate pursuant to subsection (B) of Section 2 above in the main voter's pamphlet. 3 The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the City Clerk his or her estimated pro rata share as a condition of having his or her statement included in the voter's pamphlet. Said estimate of costs stated at the time the candidate files his or her candidate statement is just an approximation of the actual cost that varies from one election to another depending on the actual number of candidates filing statements. Each candidate sha11 be required to pay upon receipt of an invoice his or her prorated share of actual costs should those costs exceed the esrimated amount deposited. In the event of underpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within thirty (30) days of the elecrion. SECTION 4. ADDITTONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 5. The City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. SECTION 6. All previous Resolutions establisMng council policy on payment for candidate's statements are deemed to be of no further force or effect. 4 SECTION 7. This Resolution shall apply only to the elecrion to be held on April 8, 2008 and shall then be repealed. SECTION 8. The City Clerk shall certify to the adoption of this Resolution. Passed, approved, and adopted this day of , 2007. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: ~~,~, --,~,;, G? ~~.~ Stephen P. Deitsch City Attorney 5 RESOLUTION NO. 6600 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO PERMIT THE REGISTRAR/RECORDER OF SAID COUNTY TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MiJrTICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, APRIL 8, 2008 WHEREAS, a General Municipal Election is to be held in the City of Arcadia, California, on Apri18, 2008; and WHEREAS, in the course of conduct of said election and in relation thereto it will be necessary to mail sample ballots and polling place inserts along with other related material to the registered voters of the City, and it will facilitate such mailing if the Los Angeles County Registrar/Recorder will perform duties outlined below; and WHEREAS, all necessary expenses in performing these services shall be paid by the City of Arcadia. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS: SECTION 1. Pursuant to the provisions of Secrion 10002 of the Elections Code of the State of California, this City Council of the City of Arcadia hereby requests the Board of Supervisors of Los Angeles County to pernut the 1 County Registrar/Recorder to prepare and furnish to the City for use in conducting said election the computer record of the names and address of all eligible registered voters in said City in arder that the City may print labels to be attached to self-mailer sample ballot pamphlets; and also to fumish to the City printed indices of the voters to be used by the precinct board at the polling place; and to make available to the City additional election equipment and assistance according to state law. SECTION 2. The City shall reimburse said County for services performed when the work is completed and upon presentation to the City of a properly approved bill. SECTION 3. The City Clerk shall certify to the adoption of this Resolution and is hereby directed to forward without delay to said Board of Supervisors and the said Registrar/Recarder each, a certified copy of this Resolution. [SIGNATURES ON NEXT PAGE] 2 Passed, approved, and adopted this day of , 2007. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: ~,,~~„ G'. l~et,f~,e Stephen P. Deitsch City Attorney <- - . G~,L~rorav~~~ EXHIBIT "A" r ~..,..:. .~ F~iv~ 5~~1~03 m '^+~,,,~Y ocea `` STAFF REPORT Police Department DATE: December 4, 2007 TO: Mayor and Members of the City Council FROM: Robert P. Sanderson, Chief of Police'~~' ~ By: Nancy Chik, Management Analy~ SUBJECT: Resolution No. 6601 authorizina the Arcadia Police Deaartment to the auroose of front line police services Recommendation: Adopt SUMMARY This staff report explains the Citizens' Option for Public Safety (COPS) program and requests approval of Resolution 6601, which will authorize expenditure of funds for specific law enforcement purposes. BACKGROUND Each year, the State Legislature considers supplemental funding for local police departments under the COPS program. The annual decision to fund the COPS program is based upon budget priorities and available funds. Although the program has been funded the past 11 years, the COPS program funding continues on a year-to-year basis. The intent of the COPS program is to enable local police agencies to enhance public safety by purchasing equipment and/or services otherwise unavailable to them through their respective budgets. The COPS program distributes State funds to local cities on a per capita basis. Recipient cities are required to deposit the State funds in a local Supplemental Law Enforcement Senrices Fund (SLESF) to be expended only for equipment and services requested by the Chief of Police and approved by the City Council. Each year, the police chief submits a list of the items and/or services to be expended with COPS-SLESF funds. The City Council reviews and approves the expenditures. The State has placed the following limitations on the funds: 1. They must be used for front line police services in accordance with a plan submitted by the Chief of Police; 2. Their use must not supplant what has been or should be general fund expenditures, and; 3. The spending plan must be submitted to the State for audit purposes. DISCUSSION With Council approval in 1997, the Department created a Crime Analysis Unit with COPS-SLESF funds. Since that time, the crime analyst position has proven itself to be highly effective in evaluating crime patterns and trends, as well as tracking criminal activities of known offenders and recidivists. In October 2007, $108,752 was received in COPS-SLESF funds, and the Department proposes to continue funding the crime analyst position's salary and benefits from the COPS-SLESF fund, which totals approximately $103,000. FISCAL IMPACT None. These expenditures have no impact upon the City's General Fund. RECOMMENDATION Adopt Resolution No. 6607 to use funds allocated from the Citizens' Option for Public Safety-Supplemental Law Enforcement Fund (COPS-SLESF) for the purpose of front line police services. Attachment: Resolutfon No. 6601 Approved: UxN 6 v~I Wi16am R. Kelly, City Manager RESOLUTION NO. 6601 A RESOLUTION OF Tf-~E CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE ARCADIA POLICE DEPARTMENT TO USE FUNDS ALLOCATED FROM 'Tf~ CITIZENS' OPTION FOR PUBLIC SAFETY-SUPPLEMENTAL LAW ENFORCE- MENT SERVICES FLJND (COPS-SLESF) FOR TT~ PURPOSE OF FRONT LINE POLICE SERVICES WHEREAS, Citizens' Option for Public Safety-Supplemental Law Enforcement Services Fund (COPS-SLESF) allocates funds from the State to the City of Arcadia for front line police services and requires the Chief of Police of the local jurisdiction to submit a plan for using the funds; and WHEREAS, the Chief of Police has submitted a written request (attached Exhibit A) to the City Council specifying front line law enforcement programs that are necessary to meet the needs of Arcadia, with information as to the personnel, equipment, and programs that are necessary to meet those needs. NOW, THEREFORE, Tf~ CITY COUNCIL OF TI~ CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS: SECTION 1. A duly noticed public hearing was conducted on December 4, 2007, to consider the Police Chief's request for needed front line law enforcement services. SECTION 2. Having conducted a public hearing, the City Council authorizes the 1 expenditure of funds allocated from COPS-SLESF to continue funding the e~cisting crime analyst position. SECTION 3. The City Council determines and finds that the requests as set forth in Section 2 above comply with the requirements of Sections 30061 et seq. of t1~e Government Code. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this day of , 2007. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: ~' „~;~' ~`"..' ~. ~~~f'n/~-~ Stephen P. Deitsch City Attorney 2 ,:~:~..,»~. ~ i DATE: December 4, 2007 STAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director~/// ~~~~ Prepared by: Tom Tait, Deputy Public Works S~rvices Director SUBJECT: SUMMARY The California Department of Water Resources (DWR) has indicated applications will be accepted for the Local Groundwater Assistance (LGA) Grant Program, which was established under Assembly Bill 303. Applications may be submitted only by a public agency and need to be accompanied by a resolution adopted by the City's governing body. The resolution designates the applicanYs authorized representative to file the application and enter into a grant agreement. The grants are available to public agencies to conduct groundwater studies and to carry out groundwater monitoring and management activities. While the Raymond Basin Management Board (RBMB) is responsible for managing the current and future quality and quantity of water resources for the benefit of its members and the communities they serve they are not a public agency and not eligible to apply for and receive funding under AB303. However, because the City of Arcadia is a member of this Basin and is a public agency we are eligible to apply for the grant on behalf of the RBMB. Program on behalf of the Raymond Basin Management Board. Therefore, staff recommends that the City Council approve Resolution No. 6603 designating the City Manager as the authorized representative for the City of Arcadia to file a grant application and enter into a grant agreement for the Local Groundwater Assistance Grant DISCUSSION The Raymond Basin supplies water to many of the San Gabriel Valley water agencies and is one of the most valuable local resources. Arcadia owns water rights and is one of sixteen (16) water purveyors that pumps water from the basin to be distributed to our residents: Page 1 of 2 Mayor and City Council December 4, 2007 The Local Groundwater Management Assistance Act of 2000 was enacted to provide grants to local agencies to conduct groundwater studies or to carry out groundwater monitoring and management activities. The Department of Water Resources (DWR) is accepting grant applications and gives priority funding to local public agencies that demonstrate collaboration with other agencies in the management of the affected groundwater basin. However, DWR will only accept grant applications from local public agencies. The Raymond Basin Management Board (RBMB) is responsible for managing the current and future quality and quantity of water resources for the benefit of its members and the communities they serve. As a voting member of the RBMB, staff has agreed (subject to City Council's approval) to submit an application on behalf of the RBMB and the producers in the Pasadena sub-area. The grant will be used to: 1. Gather information/perform studies to improve groundwater management in the Pasadena sub-area; 2. Plan for variations in the amounUlocation of pumping; and 3. Implement a ground water monitoring program Assembly Bill 303 declares that additional study of groundwater resources is necessary to better understand how to manage groundwater effectively to ensure the safe production, quality, and proper storage of groundwater in California. Over the years, the water level in the Raymond` Basin has decreased, creating uncertainty for the ability to continue to economically'produce the ad}'udicated water rights. The result of these studies will assist with groundwater management and the stabilization and increase of water levels in the Pasadena sub-area. Therefore, staff recommends that the City Council approve Resolution No. 6603 designating the City Manager as the authorized representative for the City of Arcadia to file a grant application and enter into a grant agreement for the Local Groundwater Assistance Grant Program. FISCAL IMPACT None RECOMMENDATION Approve Resolution No. 8603 designating the City Manager as the authorized representative for the City of Arcadia to file a grant application and enter into a grant agreement for the Local Groundwater Assistance Grant Program. Approved: ~~"~ Wilfiam R. Kelly, City Manager PM:TT':mr Page 2 of 2 RESOLUTION NO. 6603 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORI~IIA, DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE FOR THE CITY OF ARCADIA TO FILE A GRANT APPLICATION AND ENTER INTO A GRANT AGREEMENT FOR TI-IE LOCAL GROLTNDWATER ASSISTANCE GRANT PROGRAM ON BEHALF OF THE RAYMOND BASIN MANAGEMENT BOARD WHEREAS, groundwater is a valuable natural resource in California and should be managed to ensure its safe production and its quality; and WHEREAS, the Local Groundwater Management Assistance Act of 2002 was enacted to help local public agencies better understand how to manage groundwater resources effectively to ensure the safe production, quality, and proper storage of groundwater in California; and WHEREAS, Assembly Bill 303 creates the Local Groundwater Assistance Fund to be Used by the Department of Water Resources to assist local public agencies by awarding grants to conduct groundwater studies, or to carry out groundwater monitoring and management activities or both; and WHEREAS, the Califorrua Legislature encourages local agencies to wark cooperatively to manage groundwater resources within their jurisdictions; and NOW, THEREFORE, TI~ CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORMA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 SECTION 1. The City Council authorizes tha application submittal to the California Department of Water Resources for the Local Groundwater Assistance Grant pursuant to the'Water Security, Clean Drinking Water, Coastal and Beach Protection Act of 2002 (Water Code Section 79560 et seq.) on behalf of the Raymond Basin Management Board. SECTION 2. The City Council appoints the City Manager, or his/her designee, to conduct all negotiations and to execute and submit all required documents including, but not lunited to applications, agreements, amendments, and payment requests for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. Passed approved and adopted this 4`h day of December, 2007. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: City Attorney 2 ~ti r ~ Ine ~eY c4AmV~~~Y~~T~°e`' STAFF REPORT Office of the City Attorney Date: December 4, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS ` FROM: STEPHEN P. DEITSCH, CITY ATTORNEY c~!~~ l~l~ SUBJECT: ORDINANCE NO. 2234 AMENDING SECTION 6701 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO THE ISSUANCE OF ADULT BUSINESS PERFORMER LICENSES Recommended Action: Adopt BACKGROUND On November 20, 2007, the City Council introduced Ordinance No. 2234 clarifying the normal working hours at City Hall to reflect the 9/80 work schedule observed at City Hall. Currently, Arcadia Municipal Code Section 6701(E) states that the Business License Officer must be available during normal working hours Monday through Friday to accept adult business performer applications. This section was intended to refer to normal business hours at City Hall during the week. To avoid any possibility of ambiguity and specifically because City Hall offices are closed alternate Fridays, staff recommends that the Municipal Code be amended to clarify this. FISCAL IMPACT There is no fiscal impact with the adoption of this Ordinance. Page 1 of 2 RECOMMENDATION Staff recommends that the City Council adopt Ordinance No. 2334 amending Section 6701 of the Arcadia Municipal Code pertaining to the issuance of Adult Business Performer Licenses. CONCUR: William R. Kelly City Manager Attackunent Page 2 of 2 ORDINANCE NO. 2234 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ANIENDING SECTION 6701 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO THE ISSUANCE OF ADULT BUSINESS PERFORMER LICENSES WHEREAS, the City of Arcadia, Califomia (the "City") requires persons desiring to provide live adult entertainment in an adult business to first obtain an adult business performer license; and WHEREAS, the City desires to amend the Arcadia Municipal Code to reflect the current 9/80 work schedule observed at City Hall. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION L Section 6701 subsection (E) of the Arcadia Municipal Code is hereby amended to read in its enrirety as follows: "E. The completeness of an application shall be immediately determined by the Officer upon its submittal. The Officer will accept applications during normal City Hall working hours. If the Officer determines that the application is incomplete, the Officer shall immediately inform the applicant of such fact and the reasons therefor, including any additional information necessary to render the application complete. Upon receipt of a completed adult business performer application and payment of the license fee specified in Subsecfion D of this Section; the Officer shall immediately issue a temporary license which shall expire of its own accord ten (10) business days from the date of issuance and shall only be extended as provided in Section 6702(C). This temporary adult business performer license shall authorize a performer to commence performance at an adult business establishment that possesses a valid adult business regulatory permit authorized to provide live entertainment." SECTION 2. This amendment is made for clarification purposes and is declarative of existing law. SECTION 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the official newspaper of said City within fifteen (15) 'days after its adoption. This Ordinance shall take effect on the thiriy-first (31 S`) day after its adoprion. Passed, approved and adopted this day of ATTEST: City Clerk APPROVED AS TO FORM: ~~~~~ I-' /(7~°ii~ 9-c~C_ Stephen P. Deitsch City Attorney , 2007. Mayor of the City of Arcadia 2 A~~vui. ~991 ' ~ ~ STAFF REPORT Office of the City Attorney Date: November 20, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: STEPHEN P. DEITSCH, CITY ATTORNEY ~,f~ ~~~~~ ~.,~., «~._ SUBJECT: ORDINANCE NO. 2234 AMENDING SECTION 6701 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO THE ISSUANCE OF ADULT BUSINESS PERFORMER LICENSES Recommended Action: Introduce BACKGROUND Arcadia Municipal Code Section 6701(E) currently states that the Business License Officer must be available during normal working hours Monday through Friday to accept adult business performer applications. This section was intended to refer to normal business hours at City Hall during the week. To avoid any possibility of ambiguity and specifically because City Hall offices are closed alternate Fridays, staff recommends that the Municipal Code be amended to clarify this. DISCUSSION For purposes of clarifying normal working hours at City Hall, staff is proposing that Section 6701(E) of the Arcadia Municipal Code be amended to reflect the current 9/80 work schedule observed at City Hall. FISCAL IMPACT There is no fiscal impact with the introducrion of this Ordinance. Page 1 of 2 RECOMMENDATION Staff recommends that the City Council introduce Ordinance No. 2334 amending Section 6701 of the Arcadia Municipal Code pertaining to the issuance of Adult Business Performer Licenses. CONCUR: ~~ William R. Kelly City Manager Attaclunent Page 2 of 2 ,....... ., ~ •r.~ ~ ~ December 4, 2008 STAFF REP4RT Development Services Department T0: Mayor and City Council FROM: Don Penman, Assi§tant City Manager/Development Services Director ~ SUBJECT: ORDINANCE NO. 2235 AMENDING THE ARCADIA MUNICIPAL CODE Recommendation: Introduce Ordinance BACKGROUND In November of 2006 the City Council adopted Ordinance No. 2215 adding new regulations for massage therapy. The new regulations require, among other things, that all massage therapists must obtain a Massage Therapist Identification Card and present that Card to the City's Business License O~cer as part of the issuance of a business license. The Code changes also required that massage therapy shall be purely incidental and secondary to the established business where the therapy occurs and can only be offered in conjunction with another primary use. That primary use can only be an established medical office including, without limitation, an office of an acupuncturist or a physical therapist and/or a day spa or salon. In other words, the focus of the business cannot be massage; it must be dedicated to otfering services relative to medical use or a day spa. DISCUSSION One of the unintended consequences of these changes is that the Code would prohibit massage therapy being offered by established businesses for their employees. It is possible that a business may want to offer massage therapy services to their employees, either at the expense of the business or the employee, as a type of benefit. This would not be permitted by the current Code. The proposed amendment would allow this but only for the exclusive use of that business' employees; it would not be ailowed or offered to non-emplbyees of that business unless that business was medical Mayor and City Council December 4, 2008 Page 2 related and/or a day spa or salon. Also, the provisions of licensing and obtaining a Massage Therapy Identification Card would still remain. In theory it may be more difficult for the City to monitor this activity if a business offered massage therapy to their employees, whereas if it is ofFered as a secondary or incidental service through a medical facility or day spa, it would more likely be advertised and the City could more readily monitor it. However staff believes that it is very unlikely that a business wouid offer this service to their employees in violation of the City Code or State law. FISCAL IMPACT There are no fiscal impacts from this proposed change. RECOMMENDATION Staff recommends that the City Council introduce Ordinance No. 2235, "An Ordinance of the City Council of the City of Arcadia, California, Amending the Arcadia Municipal Code Concerning Exemptions from ' Massage Therapist Regulations". Approved: --=-=-+ William R. Kelly, City Manager ORDINANCE NO. 2235 AN ORDINANCE OF THE CITY COUNCII.. OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 6418.25 OF THE ARCADIA MiJNICIPAL CODE CONCERNING EXEMPTIONS FROM MASSAGE THERAPIST REGULATIONS THE CITY COUNCIL OF THE CITY OF ACADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. Section 6418.25 of Article VI, Chapter 4 of the Arcadia Municipal Code is hereby amended to read as follows: "6418.25. EXEMPTIONS. The provisions of this Division shall not apply to any of the following: (A) State licensed physicians, surgeons, chiropractors, physical therapists, osteopaths, or any registered or licensed vocational nurses working on the premises of, and under the direct supervision of, a State licensed physician, surgeon, chiropractor or osteopath; (B) Barbers, beauticians, manicurists and pedicurists who are duly licensed under the laws of the State of California, except that this exemption shall apply solely to the massaging of the scalp, face, neck, arms, hands, or feet of the client for cosmetic or beaurifying purposes; and (C) Athletic trainers certified by the State of Califomia perfornung training services for professionals, amateur or school athletic events or practices; and (D) Duly licensed businesses and government agencies only with respect to on-site massage therapy services which are offered and provided at the expense of the business or government agency, or at the expense of their employees, exclusively to their respective employees, and not to the general public, solely as a benefit of employment. Massage therapy provided hereunder must be provided by a person who (1) is a massage therapist, as defined in this Division, who maintains a valid Massage Therapist Identification Card as set forth in Section 6418.8, or (2) qualifies for an exemption from Section 6418.8 pursuant to Section 6418.25(A), (B) or (C) above." SECTION 2. This Ordinance shall become effective on the thirty first (31 st) day following its adoption. SECTION 3. The City Clerk shail certify to the adoption of this Ordinance and shall cause a copy of the same to be published in the official newspaper of said City within fifteen (15) days after its adoprion. Passed, approved and adopted.this day of 2007. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: ~~~~ ~- ~~'G, Stephen P. Deitsch City Attorney z ,w ,;;» ~ `~ DATE: December 4, 2007 STAFF REPQRT Public Works Services Departmeat TO: Mayor and City Council FROM; Pat Malloy, Public Works Services Dire r~ Prepared by: Lubo Tomaier, Principal Engineer Mark Rynkiewicz, Associate Civil Engineer SUBJECT: SUMMARY As part of the City's Street Maintenance Program, the Public Works Services Department is preparing to repair damaged concrete along residential streets throughout the City. The street locations are illustrated on the attached location map. On October 30, 2007, sealed bids were opened for the 2007/2008 Annual Asphalt and Concrete and The ADA Sidewalk Access Program. Twelve (12) bids were received. Staff has reviewed the lowest bid, which was submitted by CJ Construction, Inc, and has found the bid to be satisfactory. Staff recommends that the City Council authorize the City Manager to enter into a contract with CJ Construction, Inc. for the 2007/08 annual asphalt and concrete and the ADA sidewalk access program in the amount of $193,312.50. The Public Works Services Department is responsible for the maintenance and repair of approximate(y 147 miles of pavement within the community. In 1999, as part of the Pavement Management Program, staff prioritized the condition of all City streets and established a program to slurry seal or rehabilitate streets within the City based on a pavement condition index. The City has been divided into eight (8) areas where curb, gutters, sidewalks, street name signs, traffic control signs and pavement surfaces are surveyed and repaired once every eight years. All streets in each area, depending on condition are slurry sealed as part of this program. The intent of the program is to provide focused maintenance in each street in the City at least once every eight years. As a part of the work, the adjacent damaged concrete curbs; gutters and sidewalks are scheduled for repair to correct safety and drainage problems, street signs are replaced and significantly damages sections of pavement are repaired, then sealed. The work for this project is included in the 2007/08 Capital Improvement Program under the Annual Asphalt and Concrete Program and the ADA Sidewalk Access Program. Page 1 of 2 Mayor and City Council December 4, 2007 Notices Inviting Bids were published in the adjudicated paper and bid packages were distributed to area contractors. As advertised, the City Clerk publicly opened the sealed bids on October 30, 2007 with the following results: RANK FIRM 1 CJ Construction, Inc 2 F.S. Const.(non-responsive) 3 Damon Construction 4 Sully Miller Contracting 5 Alliance Street Works, fnc 6 Freeway Electric 7 S. Parker Engineering, Inc 8 All American Asphalt 9 Pacific Construction Co. 10 Kalban, Inc. 11 Paveco Construction 12 Gentry Brothers Staff has reviewed the bid documents submitted by the lowest responsive bidder, GJ Construction, Inc, for content and investigated the contractor's background and recent projects for competency. Staff has concluded that CJ Construction, Inc is the lowest responsive bidder to perform this work. Therefore, staff recommends that the City Council authorize the City Manager to enter into a contract with CJ Construction, Inc. for ihe 2007-08 annual asphalt and concrete and the ADA sidewalk access program in the amount of $193,312.50. ENVIRONMENTAL ANALYSIS This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act. FISCAL IMPACT As part of the 2007/2008 Annual Asphalt and Concrete Program, $600,000 is budgeted for slurry seal and concrete repairs to curb, gutters and sidewalks and $25,OQ0 for the construction of sidewalk access ramps. RECOMMENDATIONS 1. Award a contract to CJ Construction, Inc. for the 2007/08 Annual Asphalt and Concrete Program and the ADA Sidewalk Access Program in the amount of $193,312.50. 2. Waive any informalities in the bid or bidding process. BID AMOUNT $193,312.50 $219,500.00 $236,475.00 $246, 795.00 $251,480.00 $261,925.00 $273,512.50 $290,000.00 $299,8~0.00 $325,000.00 $327,962.50 $432,650.00 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. PM:LT:MR Attachment Approved: Page 2 of 2 William R. Kelly, City Manager 2007/2008 ANNUAL - ~ ~~`~ CONCRETE REPAIR . ~~'~1 ~ PROJECT ~~` ~~ L n PROJECT LOCATION MAP ~a ~~ll~l I ~~ ` l ., ~ ~ r~~ , ,, ~ ~~ r~ ~ ~`~~`~ ~l, , 0~ 5 ' ~ ~ ~---~ ~~~~1. o~: ~ ~' ~ ~. ~~' _ ~ l ~~~`~ ~~ ~~~ ~ ~ ~ ~~ c' ~ `~{~' ~DO ~ ~ / ` ' `\ I ~ 'y \ ~ \\ I `~ ~ ~ ` \~j~ / ~ L\ ~i l~ "Y•, \? ~ ~~ L~JL~ .~: A ; ~ //~'~ ~ ~ ~ CONCRETE ~~ ~ REPAIR AREAS - - ~~ %~' ~ ~r ~ -- ~~~ : : ~ ~ ~ ~--~ - _ ./~ ~~ .- ~ t2 ~~ O ,P o- ~ ~ ~- -~~~ rn :,~ ~"., '4 -- ' ~ ~ ; ~ - ~ ~~ ~ ~l~1o - ~ C~ ~~ * po~ ~ ~ ~.10 oo~]~ ~ -'~f - ~[~~ ~, o~v, ~ -' ~~ s ~ - - -~ ~ ~~~ , ~ _ ~ '~ ~ -~ ac _ ~ _ ~~, - - = I~~~~ ~ ~' ~ ~ ~ ~ ~~ ~ _ ; ; ~' - -- , ; ~ , - .~ ~ ~ ~ ~ .~:, ~1 ~~~ ~~ ~~ il~ ,~ %- ' j _, -,r~ ~ ~, a' ' ~ ' ~ / % ,i ~ ,~~ ~ . ~, ~ '~ r} ' Ti~. `,~~ i ~~ , i~, 2007-2008 ANNUAL CONCRETE ~ATE ~ REPAIR PROJECT B B NORI SCALE: DRAIMNGNO PRO.IFCT I nC;ATION MAP NOSCALE ~ ,. ~ ,..,~..,.. .w...,.,,., c°'m°°~ty°tN°'`• STAFF REPORT Public Works Services Department DATE: December 4, 2007 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director ~ Prepared by: Lubomir Tomaier, Principal Civi Engineer Ken Herman, Associate Civil Engineer SUBJECT: SUMMARY On November 20, 2007, the City Council awarded a contract for the construction of the Camino Real Booster Pump Station. A vital aspect of quality control during the construction process is the inspection and documentation of the activities of the Contractor. The Resident Inspector performs this task. On November 6, 2007, four (4) proposals were received for the position of Resident Inspector during the construction of the Camino Real Booster Pump Station. Staff reviewed all proposals and found that Savannah Tech, LLC is the most competent and acceptable proposal to provide the services. Additionally, during construction it is necessary to retain the Engineer of Record to ensure that the work is performed as closely to the original design intent as possible. Therefore, staff recommends that the City Council authorize the City Manager to enter into a professional services agreement with Savannah Tech, LLC for resident inspection services in the amount of $120,000.00 and with AKM Consulting Engineers (AKM) to provide engineering support during the construction of the Camino Real Booster Pump Station in the amount of $48,466.00. Page 1 of 3 ~4tS,4titi.UU Recommendation: Approve Mayor and Council December 4, 2007 DISCUSSION During construction of the Camino Real Booster Pump Station Public Works Services staff will be responsible for the construction management. Due to the nature and magnitude of this project, a contract Resident Inspector is necessary for the daily monitoring of the on-site activities of the project. The Resident Inspector is on the work site daily to verify and inspect the proper delivery of materials, quality of construction, and compliance with the design specifications, and other industry regulations. The contract Resident Inspector wiil record a daily, weekly and monthly report of activities and maintain an as built plan of the work as it progresses. Requests for Proposals (RFP) for Resident Inspection Services were sent out to five (5) firms who have experience in the inspection of major engineering projects. Four (4) firms responded by submitting proposals. The firms who submitted proposals are: RANK FIRM LOCATION COST 1 Savannah Tech,LLC La Habra $75.OO/hour 2 AKM Consulting Engineers Irvine $80.00/hour 3 Civiltec Engineering, Inc. Monrovia $84.00/hour 4 Vali Cooper & Assoc. Riverside $110.00/hour Resident Inspection services will be required for the duration of the project, which is expected to be completed by December 2008. Staff has estimated that the Inspector will work no more than 1,600 hours on the project. Staff has reviewed the proposals submitted by the most appropriate firm, Savannah Tech, LLC, for content and investigated the firm's background and recent projects for competency. Staff has concluded based on qualifications and cost of services proposed, that Savannah Tech, LLC is the most appropriate tirm to perform this work. In addition to the Resident Inspector, it is necessary for the City to retain the Engineer of Record during the construction phase. The Engineer of Record will be responsible for review and approval of technical submittals, responses to Requests for Information pertaining to the design of the project, and the preparation of the final record set of drawings. On February 19, 2002, the City Council awarded a Professional Services Agreement to AKM for the design of the Camino Real Booster, Station. AKM is the sole source of providing engineering support services as the Engineer of Record because they designed the booster station and are legally liable for the construction and design of the project. On November 8, 2007, AKM submitted a cost for engineering support senrices in the amount of $48,466.00. Staff recommends that the City Council authorize the City Manager to enter into a professional services agreement with Savannah Tech, LLC for resident inspection services in the amount of $120,000.00 and with AKM Consulting Engineers (AKM) to Page 2 of 3 Mayor and Council December 4, 2007 provide engineering support during the construction of the Camino Real Booster Pump Station in the amount of $48,466. ENVIRONMENTALIMPACT This project involves the replacement of the existing 8,691 GPM Camino Real booster pump system with a new 7,050 GPM booster pump system. The new system will be located on the same site as the existing system and will serve the same purpose, with substantially the same capacity as the existing system, and therefore meets the requirements of a Class 2 Categorical Exemption, as described in of Article 19, Section 15302 (c) of the California Environmental Quality Act (CEQA). FISCAL IMPACT $2,070,000.00 is budgeted in the 2006-2007 Capital Improvement Program for the construction of the Camino Real Booster Pump Station. The distribution of funds provides $1,800,000 towards construction and $270,000.00 towards inspection, material testing and contingencies. $12,822.24 has been spent to date through the bidding process. RECOMMENDATION Award a Professional Services Agreement to Savannah Tech, LLC for Resident Inspection Services during the construction of the Camino Real Booster Pump Station in the amount of $120,000.00. 2. Award a Professional Services Agreement to AKM Consulting Engineers for Engineering Support Services during the construction of the Camino Real Booster Pump Station in the amount of $48,466.00. 3. Authorize the City Manager and City Clerk to execute professional services agreements in a form approved by the City Attorney. Approved by: ~ William R. Kelly, City Manager PM:LT:KH: Attachment Page 3 of 3 : _... .,.,, ~ ~ STAFF REPORT Development Services Department DATE: December 4, 2007 TO: Mayor and City Council FROM: Don Penman, Assistant City ManagedDevelopment Services Director "~ Philip A. Wray, City Engineer/Engineering Services Administrator `~~~ Prepared by: Tim Kelleher, Senior Engineering Assistant SUBJECT: Acceptance - Sunset Boulevard Wideninq Proiect Recommendation: Accept all work performed by Nobest, Inc. for the Sunset Boulevard Widening Project as complete and authorize the final payment to be made in accordance with the contract documents SUMMARY On May 1, 20~7 the City Council awarded a contract to Nobest Inc. in the amount of $328,800 for the Sunset Boulevard Widening Project. There were two (2) change orders increasing the total contract by $1,696.14. The terms and conditions of this project have been complied with and the required work has been performed to staffs satisfaction for a final cost of $330,496.14. Staff is recommending that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract documents. BACKGROUND In 2005, staff discovered through the Transportation Master Plan preparation that the traffic flow at the Sunset Boulevard and Huntington Drive intersection exceeded the City's adopted standard Level of Service D and the intersection was deemed deficient. The intersection was experiencing significant delays in all.directions due to the "split- phase" signal timing, where the north and south direction green light phases were at separate times. The "split phase" timing was the result of insu~cient width on Sunset Boulevard North of Huntington Drive to accommodate a left turn lane. The Transportation Master Plan, adopted by the City Council in early 2006, designated the Sunset Boulevard and Huntington Drive intersection as a top candidate for improvements. Along with the Transportation Master Plan, the City Council adopted a Transportation Impact Fee program to help fund the improvements. Mayor and City Council Staff Report December 4, 2007 Page 2 The Transportation Master Plan proposed a project to widen Sunset Boulevard to accommodate left turn pockets in both the north and south approaches. The new development on the northeast corner of the intersection was proposed during the master plan preparation and staff was able to condition the development for an additional dedication along Sunset Boulevard to comply with the Master Plan right-of- way width. In addition to the dedication, staff conditioned the development to be responsible for the sidewalk, drive approach and corner handicapped ramp and landing. Subsequent to the development approval, the developer made the dedication and deposited with the City the cost of constructing the required items and the City added this work to the intersection widening project. Staff was also successful in requesting the County of Los Angeles to share the cost of lengthening the left turn pockets on Huntington Drive because of the County's recent involvement in the traffic signal modifications. Originally the project was budgeted in the 2006/07 Capital Improvement Program for $172,000. Due to several issues which expanded the scope of the project, the City Council appropriated an additional $163,000 and the Los Angeles County Department of Public Works contributed another $90,000 increasing the budget to $425,000. The final budget consisted of $11,000 in Proposition "C" funds, $302,000 in Transportation Impact Fee funds, $22,000 from the developer's contribution, and $90,000 from the Los Angeles County Department of Public Works contribution. The contract was awarded by the City Council on May 1, 2007. Construction began on August 6, 2007 and was completed by October 11, 2007. The Sunset Boulevard and Huntington Drive Intersection widening project marks the first project to successfully utilize Transportation Impact Fee funds matched with other local funds to make significant improvements to a problematic Master Plan intersection. This project also reflects the cooperation between the development on the northeast corner and the City to make the widening a reality with the two projects under construction concurrently. The intersection has been widened and restriped to accorrimodate the left turn lanes on Sunset Boulevard. The widening of Sunset Boulevard south of Huntington Drive required the elimination of street parking on the east side of Sunset Boulevard. The traffic signal now operates as a standard eight- phase signal with independent left turn phases in all directions. The addition of the left turn phases on Sunset Boulevard and the left turn pocket modifications on Huntington Drive required the installation of new traffic signal poles in the Huntington Drive medians. The left turn lanes on Huritington Drive are now significantly longer to accommodate more vehicle queuing. The project on the northeast corner was designed to accommodate the City's project allowing for the additional dedication and joining up with the new parkway improvements. Mayor and City Council Staff Report December 4, 2007 Page 3 There were two change orders on the project totaling $1,696.14. One change order added a video detection camera which was not anticipated on the original plan. The other change order simply adjusted bid line items to the actual constructed quantities at the completion of the project. FISCAL IMPACT The original budget for this project was $172,000. Due to the increased scope of the project there was an additional appropriation of $253,000. With the additional appropriation the total available funds are $425,000. The original budget of $172,000 was previously approved in the Capital Improvement Program for fiscal year 2006/07. That budget was comprised of $11,000 in Proposition "C" funds, $22,000 in Developer Contributions, and $139,000 Transportation Impact Fee funds. Due to the scope increase, the City Council appropriated an additional $163,000 Transportation Impact Fees and Los Angeles County contributed another $90,000 for a total available budget of $425,000. The original construction contract was $328,800. Including the two change orders, the final contract is $330,496.14 which is a$1,696.14 increase. Additional costs were incurred for preparation of plans and specifications, permits, materials testing and inspection in the amount of $54,692.53 bringing the total project costs to $385,188.67. Funds are available to cover all costs. RECOMMENDATION That the City Council accepts all work performed by Nobest, Inc. for the Sunset Boulevard Widening Project as complete and authorizes the final payment to be made in accordance with the contract documents. Approved: ~E'r~ -CO I~~w,-r-~., 2 (~< William R. Kelly, City anager DP:PAW:TOK:pa DATE: December 4, 2007 TO: Mayor & City Council FROM: William R. Kelly, City Manager~y Linda Garcia, Communications, Marketing & Special Projects Manager,C~J/ By: Yvonne Yeung, Management Analyst k~. ~'i SUBJECT: Award a one (1) year professional services agreement extension to The Ferguson Group for federal legislative advocacy services in the amount of $65,000 beginning January 2008 Recommendation: Approve SUMMARY Since 1996, The Ferguson Group has been assisting the cities of Arcadia and Sierra Madre with funding for water infrastructure improvement projects. In 1999, the City Councii approved expanding their legislative advocacy services to include other projects for which we might be eligible for federal funding. As a direct result of our partnership with The Ferguson Group, millions of dollars were secured for various essential City projects in the past. The current contract between the City and The Ferguson Group expires on December 31, 2007, and staff asks the City Councii to renew the contract for another year. The expenditure of funds for legislative advocacy has proven to be very beneficial. To date, the City has been successful in obtaining millions of dollars in federal grants for various projects, such as traffic and street improvement projects, regional counter- terrorism training program for first responders, and monies for the Ruth and Charles Gilb Arcadia Historical Museum. In addition, the City has been continuously receiving significant funding for joint Arcadia/5ierra Madre water infrastructure improvement projects that are vital toward our goal of ensuring the integrity of our water system and fhe safety of our drinking water in the case of a major seismic event. Staff believes that The Ferguson Group's tireless lobbying efforts on the City's behalf were instrumental in our receipt of federal funding. Therefore, staff is confident the partnership with The Ferguson Group will continue to be a worthwhile investment. Members of The Ferguson Group team are not only knowledgeable about the federal process, funding availability, and the kind of projects that typically receive funding, they Office of the City Manager The Ferguson Group December 4, 2007 Page 2 are also familiar with the political dynamics in Washington D.C. and are helpful in scheduling meetings with key legislators and their staffs on Capitol Hill. This has allowed the Arcadia/Sierra Madre team to personally make presentations about specific projects directly to the individuals who are responsible for allocating federal funds. FISCAL IMPACT The $65,000 annual retainer fee remains the same as last year. The fee includes unlimited hours of monthly service and overhead expenses. As in the past, this cost will be shared among the General Fund (35%), the Water Fund (50%), and the Redevelopment Agency (15%). RECOMMENDATION Authorize the City Manager to award a one (1) year Professional Services Agreement extension to The Ferguson Group for federal legislative advocacy services in the amount of $65,000 beginning January 1, 2008. , RESOLUTION NO. 6594 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORrIIA, SETTING VARIOUS FEES FOR CITY SERVICES THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Based on the cost allocation study performed by the Adminisfirative Services Deparhnent, the fees set forth in this Resolution aze necessary for the purposes sef forth in this Resolution and said fees do not exceed the estimated costs for providing the service; the fees set forkh in this Resolurion bear a reasonable relationship to the cost of the respecrive service or prograrri involved; the fees bear a fair and reasonable relationship to the benefit the payer obtains from paying the fees or the burden caused; and the fees are not being imposed for general revenue purposes, but instead for partially recovering the cost of providing said services. Said fees are to cover the costs of various fees set forth in the Fee Schedule, attached hereto as Elchibit "A". SECTION 2. The City Council hereby adopts the fees set forth in EJChibit "A" attached hereto. SECTION 3 This Resolution shall become effective January 1, 2008. -1- 6594 SECTION 4. Any other resolution adopted prior to this Resolution which are inconsistent herewith are hereby repealed. SECTION 5. The City Clerk shall certify the adoption of this Resolution. Passed, approved and adopted this 4tn day of December , 2007. ISI MICKEY ~EGAL Mayor of the City of Arcadia ATTEST: l~l JAMES H. ~ARR~S Ciry Clerk of the City of Arcadia APPROVED AS TO FORM: ~~ ~. ~~~e~ Stephen P. Deitsch City Attorney _2 6594 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clark of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6594 was passed and adopted by the City Council of the City of Aicadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 4th day of December, 2007 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Chandler, Wuo and Segal NOES: None ABSENT: Council Member Harbicht ; ; ,; • • ~ ,. City Clerk of the City of Arcadia - 3 - 6594 ExH~arr °~a °° Librarv and Museum Services Replacement cost for Media Container -$3.00 Recreation and Communitv Services (:nmm~ ~ni4v l:cn+cr Lar e Ban uet/Meetin Room 6A-E Attendance Rental Fee* 3 hours set u/ break down & 6 hours event su ervision 231 to 360 $700 Roorn assigned (1/3, 2/3 or full) determined by group size. 131 to 230 $550 Dinin reservations include kitchen. U to 130 $400 Additional Hours of Su ervision $501hr. Securit De osit refundable $150 " Notes: 1. If serving a meal, snacks or beverages an additional fee of $100 shall be charged. 2. If using entire facility another $100 fee shall be collected which shall be used for custodial services. Wilderness Park Fees Overnight Youth Campouts (for up to 50 people) $ 50.00 per day/night Ovemight Youth Campouts (for up to 100 people) $100.00 per day/night Daily Rates Groups 1-5 people - Free Daily Rates Groups 6-20 people -$20.00 Processing refund checks for cancellations of recreation activities: $10.00 Fire Department See Attachment A-1 Police and Fire Departments Movie Detail Fire personnel wili receive $65.00 per hour for all move detail worked with a six-hour minimum. When a full-time sworn police officer performs overtime duty for movie duty, he/she shail be paid at time and one half the regular rate for the actual time worked or for six hours, whichever is greater. 6594 t~ ~ C ~ ~ ~ N ~Q L ~ Q a d d LL C^` W' ~ ~ ~ ~ ^ L ~ '~ a ~ ~ ~ ~ ~ ~ m ,;m LL ::D N i~ O a` V W m ~ ' EH ffl H3 ~ ) y ,>,.m iYIL + ':; ~ =.l C :':,~~~-~t ~. p - z:;i V Mf:~3l'. ;a'.V" f~i! : y {~ Ji 4~~ rc ; y. t ~ ' a~ d d ~:~(O: o O o +?.~' U U U ~ ~'~' ~ m d m , xNla p - lL LL LL ;,ii~~ ~ .` N W ~~ ~ O O C O ! `~nk± ~ pJ ~' ~'-~~ U U U~ U +da:'~' ~v ~~~P ~p~ oJ m O ~ y ~~ O O O O ` ~ ~LL' O O O O ~i~ ~ ~ y~ e . ~ ~ ':, , x ti u.. u_ ~ ry~e~L /j~'OV ~i~ "W , t~ Y (6 ~S O O N w U ..'~.. ~ ~ N .L.. 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N O ,--~ Q ~m AJ' N ~ '- ~ > ~L' W RESOLUTION NO. 6598 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MiJNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, APRIL 8, 2008 FOR THE ELECTION OF CERTAIN OFFICERS OF SAID CITY AS REQUIRED BY THE PROVISIONS OF THE CITY CHARTER THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Pursuant to the requirements of Section 1100 of the Charter of the City of Arcadia, Califomia, there shall be, and there is hereby called and ordered to be held in said City, on Tuesday, April 8, 2008, a General Municipal Election of the qualified electors of the City of Arcadia for the purpose of electing TWO (2) MEMBERS OF THE CITY COiTNCIL for the full term of FOUR YEARS ending April 10, 2012; and a CITY CLERK for a full term of FOUR YEARS ending April 10, 2012. SECTION 2. The ballots to be used at the election shall be in form and content as required by law. SECTION 3. The City Clerk is_ hereby .authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphemalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. The polls for said election shall be open at seven o'clock a.m. on the day of said election and shall remain open conrinuously from said rime until eight o'clock p.m. on the same day when said polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. SECTION 5. Pursuant to Elecrions Code Section 12310, a stipend for services for the persons named as precinct board members is fixed at the sum of $125.00 for each Inspector and $100.00 for each Clerk for the election. This amount includes mandatory training pay. The rental for each polling place, where a charge is made, shall be the sum of $50.00 for the election. When required, the compensation of the Custodian of a building shall be $35.00 for the election. SECTION 6. In all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 7. Norice of the rime and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. SECTION 8. The City Clerk shall certify to the adoption of trus Resolution and shall cause norice of the elecrion, the offices to be filled, and other matters relating to the election to be given as required by the Elections Code of the State of California. 2 6598 Passed, approved, and adopted this 4th day of December , 2007. ISI ICKEY SEGAL Mayor of the City of Arcadia ATTEST: l5J JAMES H. B~--RR~S City Clerk of the City of Arcadia APPROVED AS TO FOR~I: ~~~~ ~, ~c~,~..~-~,~ Stephen P. Deitsch City Attorney 6598 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6598 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 4th day of December, 2007 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Chandler, Wuo and Segal NOES: None ABSENT: Council Member Harbicht I~l ~IAMES H. ~~R S City Clerk of the City of Arcadia 4 6598 RESOLUTION NO. 6599 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE ELECTORATE AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 8, 2008 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal elecrion, including costs of the candidate's statements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. GENERAL PROVISIONS. Pursuant to Section 13307 of the Elections Code of the State of Califomia, each candidate for elective office to be voted for at the General Municipal Election to be held in the City of Arcadia on April 8, 2008 may prepare a candidate's statement on an appropriate form provided by the City Clerk for inclusion in the voter's pamphlet. Such statement may include the name, age and occupation of the candidate and a brief description of no more than two hundred (200) words of the candidate's education and qualifications expressed by the candidate himself or herself. Such statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. Such statement shall be filed in typewritten format and in electronic format in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 2. FOREIGN LANGUAGE POLICY. (A) Pursuant to the Federal Voting Rights Act, the City is required to translate candidate statements into the Chinese, Spanish and Vietnamese languages. (B) Pursuant to State Law, the candidate's statement must be transiated and printed in the voter's pamphlet in any language at the candidate's request. (C) The City Clerk shall (1) have all candidate statements translated into the languages specified in subsection (A) above; and (2) have translated those statements into the languages as requested by the candidate in subsection (B) above. (D) The City shall 2 6599 (1) print all translations of all candidate statements in the main voter pamphlet. The main voter pamphlet will be in English, Spanish, Chinese and Viemamese. (2) print any translations of candidates in the languages as requested by the candidate in subsection (B) above. SECTION 3. PAYMENT. A. Each candidate shall be required to pay for the cost of translating the candidate's statement into any required foreign language as specified in subsections (A) and (B) of Section 2 above pursuant to Federal and State Law. B. The candidate shall be required to pay for the cost of printing the candidate's statement in English in the main voter's pamphlet. C. The candidate shail be required to pay for the cost of printing the candidate's statement in a foreign language requued by subsection (A) of Section 2 above in the main voter's pamphlet. D. The candidate shall be required to pay for the cost of printing the candidate's statement in any foreign language requested by the candidate pursuant to subsection (B) of Secrion 2 above in the main voter's pamphlet. 3 6599 The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the City Clerk his or her estimated pro rata share as a condirion of having his ar her statement included in the voter's pamphlet. Said estimate of costs stated at the time the candidate files his or her candidate statement is just an approximation of the actual cost that varies from one elecrion to another depending on the actual number of candidates filing statements. Each candidate shall be required to pay upon receipt of an invoice his or her prorated share of actual costs should those costs exceed the esrimated amount deposited. In the event of underpayment, the City Cierk shall prorate the excess amount among the candidates and refund the excess amount paid within thirty (30) days of the election. SECTION 4. ADDITIONAL MQTERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 5. The City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. ° SECTION 6. All previous Resolutions establishing council policy on payment for candidate's statements are deemed to be of no further force or effect. 4 6599 SECTION 7. This Resolution shall apply only to the election to be held on April 8, 2008 and shall then be repealed. SECTION 8. The City Clerk shall certify to the adoption of this Resolution. Passed, approved, and adopted this 4th day of December , 2007. 1S/ ICKEY SEGAL Mayor of the City of Arcadia ATTEST: /~ J~1iNES M. ~RR~S City Clerk of the City of Arcadia APPROVED AS TO FORM: ---- ~r~~„ G? ~~.~ Stephen P. Deitsch City Attorney 5 6599 STATE OF CALIFORNIA ) COLJNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6599 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Cierk at a regular meeting of said Council held on the 4th day of December, 2007 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Chandler, Wuo and Segal NOES: None ABSENT: Council Member Harbicht /5! JAMES He ~ARR~S City Clerk of the City of Arcadia 6 6599 RESOLUTION NO. 6600 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO PERMIT THE REGISTRAR/RECORDER OF SAID COUNTY TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MiJNICIPAL ELECTION TO BE HELD IN SAID CITY ON TLTESDAY, APRIL 8, 2008 WHEREAS, a General Municipal Election is to be held in the City of Arcadia, California, on April 8, 2008; and WHEREAS, in the course of conduct of said election and in relarion thereto it will be necessary to mail sample ballots and polling place inserts along with other related material to the registered voters of the City, and it will facilitate such mailing if the Los Angeles County Registrar/Recorder will perform duties ouflined below; and WHEREAS, all necessary expenses in perfornung these services shall be paid by the City of Arcadia. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS: SECTION 1. Pursuant to the provisions of Section 10002 of the Elecrions Code of the State of California, this City Council of the City of Arcadia hereby requests the Boazd of Supervisors of Los Angeles County to pernut the 1 County Registrar/Recorder to prepare and furnish to the City for use in conducting said election the computer record of the names and address of all eligible registered voters in said City in order that the City may print labels to be attached to self-mailer sample ballot pamphlets; and also to fiirnish to the City printed indices of the voters to be used by the precinct board at the polling place; and to make available to the City addirional elecrion equipment and assistance according to state law. SECTION 2. The City shall reimburse said County for services performed when the work is completed and upon presentation to the City of a properly approved bill. SECTION 3. The City Clerk shall certify to the adoprion of this Resolution and is hereby directed to forward without delay to said Board of Supervisors and the said Registrar/Recorder each, a certified copy of this Resolution. [SIGNATURES ON NEXT PAGE] 2 6600 Passed, approved, and adopted this 4th d3y Of December , 2007. ISl MICKEY SEGAL Mayor of the City of Arcadia ATTEST: ~ ' ., ' '~ ' ~",, City Clerk of the City of Arcadia APPROVED AS TO FORM: .. ~~;~„ p. /~-~,~ Stephen P. Deitsch City Attorney 3 6600 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6600 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 4th day of December, 2007 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Chandler, Wuo and Segal NOES: None ABSENT: Council Member Harbicht IS/ JAMES H. ~~RR S City Clerk of the City of Arcadia 4 6600 RESOLUTION NO. 6601 A RESOLUTTON OF TI-~E CITY COUNCIL OF 'TI~ CITY OF ARCADIA, CALIFOItNIA, AUTHORIZING TI-~ ARCADIA POLICE DEPARTMENT TO USE FUNDS ALLOCATED FROM THE CITIZENS' OPTION FOR PUBLIC SAFETY-SUPPLEMENTAL LAW ENFORCE- MENT SERVICES FL7ND (COPS-SLESF) FOR TI-IE PURPOSE OF FRONT LINE POLICE SERVICES WHEREAS, Citizens' Option for Public Safety-Supplemental Law Enforcement Services Fund (COPS-SLESF) allocates funds from the State to the City of Arcadia for front line police services and requires the Chief of Police of the local jurisdiction to submit a plan for using the funds; and WHEREAS, the Chief of Police has submitted a written request (attached Exhibit A) to the City Council specifying front line law enforcement programs that are necessary to meet the needs of Arcadia, with information as to the personnel, equipment, and programs that are necessary to meet those needs. NOW, THEREFORE, TI~ CITY COUNCIL OF TI~ CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS: SECTION 1. A duly noticed public hearing was conducted on December 4, 2007, to consider the Police Chief s request for needed front line law enforcement services. SECTION 2. Having conducted a public hearing, the City Council authorizes the 1 expenditure of funds allocated from COPS-SLESF to continue funding the existing crime analyst position. SECTION 3. The City Council determines and fmds that the requests as set forth in Section 2 above comply with the requuements of Sections 30061 et seq. of the Government Code. SECTION 4. 'The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this ach day of December , 2007. 1S1 MICKEY SEGAL Mayar of the City of Arcadia ATTEST: ~/ JAMES H. ~~4RR~~!#~ City Clerk of the City of Arcadia APPROVED AS TO FORM: ~' ~'-~' ~"... ~. ~<~f~ Stephen P. Deitsch City Attorney 2 6601 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6601 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 4th day of December, 2007 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Chandler, Wuo and Segal NOES: None ABSENT: Council Member Harbicht ~0 J~ES M. ~R S City Clerk of the City of Arcadia 3 6601 'GwySFONryq'4 E~IBIT «A» i.. .~w Ayu~if~1~0) °°~~a~ty ~{Nos`e S TAFF REP ORT Police Department DATE: December 4, 2007 TO: Mayor and Members of the City Council FROM: Robert P. Sanderson, Chief of Police'~'~' By: Nancy Chik, Management Analys~ SUBJECT: Resolution No. 6601 authorizina the Arcadia Police Department to use funds allocated from the Citizens' Option for Public Safetv- Supplemental Law Enforcement Services Fund (COPS-SLESFI for the puraose of front line aolice services Recommendation: Adopt SUMMARY This staff report explains the Citizens' Option for Public Safety (COPS) program and requests approval of Resolution 6601, which will authorize expenditure of funds for spec~c law enforcement purposes. BACKGROUND Each year, the State Legislature considers supplemental funding for~local police departments under the COPS program. The annual decision to fund the COPS program is based upon budget priorities and available funds. Although the program has been funded the past 11 years, the COPS program funding continues on a year-to-year basis. The intent of the COPS program is to enable local police agencies to enhance public safety by purchasing equipment and/or services otherwise unavailabie to them through their respective budgets. The COPS program distributes State funds to local cities on a per capita basis. Recipient cities are required to deposit the State funds in a local Supplemental Law Enforcement Services Fund (SLESF) to be expended only for equipment and services requested by the Chief of Police and approved by the City Council. 4 6601 Each year, the police chief submits a list of the items and/or services to be expended with COPS-SLESF funds. The City Council reviews and approves the expenditures. The State has placed the following limitations on the funds: 1. They must be used for front line police services in accordance with a plan submitted by the Chief of Police; 2. Their use must not supplant what has been or should be general fund expenditures, and; 3. The spending plan must be submitted to the State for audit purposes. DISCUSSION With Council approval in 1997, the Department created a Crime Analysis Unit with COPS-SLESF funds. Since that time, the crime analyst position has proven itself to be highly effective in evaluating crime pattems and trends, as well as tracking criminal activities of known offenders and recidivists. In October 2007, $108,752 was received in COPS-SLESF funds, and the Department proposes to continue funding the crime analyst position's salary and benefits from the COPS-SLESF fund, which totals approximately $103,000. FISCAL IMPACT None. These expenditures have no impact upon the City's General Fund. RECOMMENDATION Adopt Resolution No. 6601 to use funds allocated from the Citizens' Option for Public Safety-Supplemental Law Enforcement Fund (COPS-SLESF) for the purpose of front line police services. Attachment: Resolution No. 6601 Approved: ~%.V e VdGI William R. Kelly, City Manager 6601 RESOLUTION NO. 6603 A RESOLUTION OF THE CITY COUNCIL OF T'HE CITY OF ARCADIA, CALIFORNIA, DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE FOR THE CITY OF ARCADIA TO FILE A GRANT APPLICATION AND ENTER INTO A GRANT AGREEMENT FOR THE LOCAL GROUNDWATER ASSISTANCE GRANT PROGRAM ON BEHALF OF THE RAYMOND BASIN MANAGEMENT BOARD WHEREAS, groundwater is a valuable natural resource in California and should be managed to ensure its safe producrion and its quality; and WHEREAS, the Loca1 Groundwater Management Assistance Act of 2002 was enacted to help local public agencies better understand how to manage groundwater resources effectively to ensure the safe producrion, quality, and proper storage of groundwater in California; and WHEREAS, Assembly Bi11303 creates the Local Groundwater Assistance Fund to be Used by the Department of Water Resources to assist local public agencies by awarding grants to conduct groundwater studies, or to carry out groundwater monitoring ar-d management activi6es or both; and WHEREAS, the California Legislature encourages local agencies to work cooperatively to manage groundwater resources within their jurisdictions. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 SECTION 1. The City Council authorizes the application submittal to the Califomia Department of Water Resources for the Local Groundwater Assistance Grant pursuant to the Water Security, Clean Drinking Water, Coastal and Beach Protection Act of 2002 (Water Code Section 79560 et seq.) on behalf of the Raymond Basin Management Board. SECTION 2. The City Council appoints the City Manager, or his/her designee, to conduct all negotiations and to execute and submit all required documents including, but not lirmted to applications, agreements, amendments, and payment requests for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant applicarion. SECTION 3. Trie City Clerk shall certify to the adoption of this Resolution. Passed approved and adopted this 4`h day of December, 2007. ATTEST: /S/ JAMES Ho ~ARRd~S City Clerk of the City of Arcadia RQVED AS TO EQ$M: ~~?- /~~~~~ ciry attorney ISl MICKE~ S~CAL Mayor of the City of Arcadia z 6603 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certif es that the foregoing Resolution No. 6603 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 4th day of December, 2007 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Chandler, Wuo and Segal NOES: None ABSENT: Council Member Harbicht ; .:;-.. " 1 ^. : ~11.-~, . J City Clerk of the City of Arcadia 3 6603 ORDINANCE NO. 2234 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 6701 .OF THE ARCADIA MUNICIPAL CODE PERTAINING TO THE ISSUANCE OF ADULT BUSINESS PERFORMER LICENSES WHEREAS, the City of Arcadia, California (the "City") requires persons desiring to provide live adult entertainment in an adult business to first obtain an adult business performer license; and WHEREAS, the City desires to amend 'the Arcadia Municipal Code to reflect the current 9/80 work schedule observed at City Hall. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. Section 6701 subsection (E) of the Arcadia Municipal Code is hereby amended to read in its entirety as follows: "E. The completeness of an application shall be immediately deternuned by the Officer upon its submittal. The Officer will accept applications during normal City Hall working hours. If the Officer determines that the applicarion is incomplete, the Officer shall immediately inform the applicant of such fact and the reasons therefor, including any additional information necessary to render the application complete. Upon receipt of a completed adult business performer applicarion and payment of the license fee specified in Subsection D of this Section, the Officer shall immediately issue a temporary license which shall expire of its own accord ten (10) business days from the date of issuance and shall only be extended as provided in Section 6702(C). This temporary adult business performer license shall authorize a performer to commence performance at an adult business establishment that possesses a valid adult business regulatory pernut authorized to provide live entertainment." SECTION 2. This amendment is made for clarification purposes and is declarative of existing law. SECTION 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the official newspaper of said City within fifteen (15) days after its adoption. This Ordinance shall take effect on the thirty-first (31 S`) day after its adoption. Passed, approved and adopted this 4ch day of December , 2007. lSl MICKEY SEG~~~ ATTEST: ~/ ~~~E$ ~~ ~~~~~~".~ City Clerk APPROVED AS TO FORM: ~~ ~ /(~~~ Stephen P. Deitsch City. Attorney Mayor of the City of Arcadia 2234 2 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Ordinance No. 2234 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 4th day of December, 2007 and that said Ordinance was adopted by the following vote, to wit: AYES: Council Member Amundson, Chandler, Harbicht, Wuo and Segal NOES: None ABSENT: Council Member Harbicht l9~1 ~~~~9i' i!e iem~~~ w '~"' City Clerk of the City of Arcadia 3 2234