HomeMy WebLinkAboutItem 11d - Large Water Meter Testing Services
DATE: March 5, 2019
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
WESTERLY METER SERVICE COMPANY FOR LARGE WATER
METER TESTING, REPAIR, AND CALIBRATION SERVICES IN AN
AMOUNT NOT TO EXCEED $28,000
Recommendation: Approve
SUMMARY
On March 1, 2016, the City Council awarded a Professional Services Agreement with
optional contract extensions to Westerly Meter Service Company for large water meter
testing, repair, and calibration services. Westerly Meter Service Company is reaching
the end of their agreement, and has submitted a written offer to extend the agreement
for an additional year with no increase in pricing. All other conditions of the agreement
will remain in effect.
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute, a one-year extension to the Professional Services Agreement with
Westerly Meter Service Company for large water meter testing, repair, and calibration
services in an amount not to exceed $28,000.
BACKGROUND
The Public Works Services Department (“PWSD”) provides water service to more than
55,000 residents in the City of Arcadia through approximately 14,000 service
connections and is responsible for maintenance of the water meters in the system. The
PWSD identified 123 large water meters that need to be tested. The meters range from
3-inch to 10-inch and are comprised of Turbine, Compounds, and Octaves. Although
the PWSD is responsible for the day-to-day operation and maintenance of the City’s
water supply system, certain maintenance or repair tasks like large water meter testing,
repair, and calibration services require expertise and equipment that the City does not
PSA Extension – Westerly Meter Service Co.
Large Water Meter Testing
March 5, 2019
Page 2 of 3
necessarily have. Water meters should be tested and calibrated regularly in
accordance with the guidelines recommended by the American Water Works
Association (“AWWA”). Testing water meters ensures that the City has accurate
information to quantify water loss, pinpoint leaks, locate pressure problems, identify
water use, and collect revenues. Unfortunately, water meters tend to slow down over
time and fail to accurately record water consumption. In order to assure water is being
accounted for accurately, it is imperative to have a large water meter testing program.
On March 1, 2016, the City Council awarded a Professional Services Agreement with
optional contract extensions to Westerly Meter Service Company for large water meter
testing, repair, and calibration services. Westerly Meter Service Company is reaching
the end of their agreement and has submitted a written offer to extend the agreement
for an additional year with no increase in pricing. All other conditions of the agreement
will remain the same.
Based on the excellent level of service provided by Westerly Meter Service Company, it
is recommended that the City Council authorize and direct the City Manager to execute
a one-year extension to the Professional Services Agreement with Westerly Meter
Service Company for large water meter testing, repair, and calibration services in an
amount not to exceed $28,000.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the Californi a Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Funds in the amount of $28,000 have been budgeted in the Fiscal Year 201 8-19 Water
Fund Operating Budget for water meter testing and repair services.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute, a one-year extension to the Professional Services Agreement with
Westerly Meter Service Company for large water meter testing, repair, and calibration
services in an amount not to exceed $28,000.
PSA Extension – Westerly Meter Service Co.
Large Water Meter Testing
March 5, 2019
Page 3 of 3
Attachment: Proposed Professional Services Agreement Amendment No. 3
AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT FOR
THE LARGE WATER METER MAINTENANCE PROGRAM
BY AND BETWEEN THE CITY OF ARCADIA
AND WESTERLY METER SERVCE COMPANY
This Amendment No. 3 (“Amendment No. 3”) is hereby entered into this ______ day of
______________, 2019 by and between the City of Arcadia, a municipal corporation of the
State of California, and Westerly Meter Service Company, a Sole Proprietorship, with respect to
that certain Professional Services Agreement (“Agreement”) between the Parties dated April 4,
2016, further amended by Amendment No. 1 dated March 24, 2017, and further amended by
Amendment No. 2 dated March 29, 2018.
The Parties agree as follows:
1. Section 3.1.2 of the Professional Services Agreement, the Term is hereby extended
from April 4, 2019 to April 4, 2020 (“Extended Term”).
2. All terms and provisions of the Agreement not amended by this Amendment No. 3 are
hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 3 on the date set
forth below.
CITY OF ARCADIA WESTERLY METER SERVICE COMPANY
By: By:
Dominic Lazzaretto
City Manager Title:
Dated: Dated:
By:
ATTEST:
Title:
Dated:
City Clerk
APPROVED AS TO FORM CONCUR:
Stephen P. Deitsch Tom Tait
City Attorney Public Works Services Director