HomeMy WebLinkAboutItem 11g - Santa Anita Derby Day 5K Run
DATE: March 5, 2019
TO: Honorable Mayor and City Council
FROM: Robert T. Guthrie, Chief of Police
By: John Bonomo, Administrative Sergeant
SUBJECT: WAIVE EXPENSES RELATED TO TRAFFIC CONTROL SERVICES FOR
THE TWENTY-FIFTH ANNUAL SANTA ANITA DERBY DAY 5K RUN &
WALK TO BE HELD ON SATURDAY, APRIL 6, 2019
Recommendation: Approve
SUMMARY
The Los Angeles Turf Club (“Santa Anita”) is sponsoring their twenty-fifth Annual 5K Run
& Walk wherein traffic control services are required to facilitate the event. Typically, when
City services or personnel are required for coordination of special events, the cost of these
services are borne by the event organizer. In this instance, as in years past, Santa Anita is
requesting that the City waive the cost of traffic control services, which total approximately
$3,500. It is recommended that this request be approved.
DISCUSSION
The 5K race is one of several special events that will be held in conjunction with the Santa
Anita Derby and will be coordinated by Kinane Events, Inc. This year, the Derby Day 5K
Run & Walk is co-sponsored by the Methodist Hospital of Southern California and
Westfield Shopping Town Santa Anita. Participation of contestants has increased each
year and it is anticipated that about 6,000 runners/walkers will join in this year’s event.
Any profits from the race will be donated to local beneficiaries including the Arcadia High
School Athletic Boosters Club and the Gilb Museum of Arcadia Heritage. If the race
operates at a loss, Santa Anita will give all organizations a check for a fixed amount. The
Arcadia Police Explorer Post will also receive a donation from this event.
The race will begin inside the racetrack between Gate 3 and Gate 1, and the
runners/walkers will proceed through the track parking lot, exit at Gate 8, and cross
Baldwin Avenue. The participants will continue north on Baldwin Avenue in the
Santa Anita Derby Day 5K - April 6, 2019
March 5, 2019
Page 2 of 2
southbound No. 2 lane, which will be barricaded, and enter the Arboretum parking lot just
south of Gate 7. They will proceed through the course in the Arboretum, exit by the
fountain, cross back over Baldwin Avenue, and enter the racetrack through Gate 7.
Finally, the racers will proceed through the turf tunnel and infield, and wind up on the
training track toward the finish line. This is the same route that has been used successfully
for many years.
The Police Department will provide intermittent traffic control to facilitate the running of the
race and to ensure the safety of the participants. The savings to Santa Anita is estimated
at approximately $3,500 for traffic control.
It is anticipated that traffic flow on Baldwin Avenue, between Colorado and Huntington, will
be diverted between 7:30 a.m. and 9:30 a.m. Police personnel will utilize previous traffic
flow management patterns, which have proven to have the least effects on businesses
and local residents.
As part of hosting an event of this type, Santa Anita is also required to provide a certificate
of insurance designating the City of Arcadia as an additional insured. They have provided
the required insurance certificate, which has been approved by the City Attorney.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The event will cost about $3,500 in overtime for Police personnel and will be absorbed in
the FY18-19 Operating Budget under Traffic Overtime.
RECOMMENDATION
It is recommended that the City Council waive expenses related to traffic control services
for the twenty-fifth Annual Santa Anita Derby Day 5K Run & Walk to be held on Saturday,
April 6, 2019.