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HomeMy WebLinkAboutItem 12g - Arcadia Unified School District/Transportation Services1 DATE: May 7, 2019 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Director of Recreation & Community Services By: Candice Cheung, Assistant Director of Recreation & Community Services SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ARCADIA UNIFIED SCHOOL DISTRICT FOR TRANSPORTATION SERVICES IN AN AMOUNT NOT TO EXCEED $46,600 Recommendation: Approve SUMMARY The Recreation and Community Services Department provides several youth and adult programs that require safe transportation to attend staff led camps, trips, and excursions. On May 3, 2016, City Council approved a Professional Services Agreement with Arcadia Unified School District (“AUSD”) to provide bus transportation services for recreation activities through May 31, 2018. The two-year Agreement was executed with an amount not to exceed $89,000 and included an option for (3) three (1) one-year extensions at the City’s discretion. The first (1) one-year extension was approved for the 2018-19 Fiscal Year in an amount not to exceed $43,400. Approval of this agenda item would amend the Agreement through May 31, 2020, in an amount not to exceed $46,600. It is recommended the City Council approve, and authorize and direct the City Manager to execute, an amendment to the Professional Services Agreement with the Arcadia Unified School District for Transportation Services in an amount not to exceed $46,600 for Fiscal Year 2019-20. DISCUSSION The Recreation and Community Services Department offers transportation for campers to and from Wilderness Park Day Camp and Sports Camp every summer. Transportation is also used for weekly excursions and trips to the Arcadia County Pool, as well as adult excursions. AUSD has provided satisfactory bus transportation services f or the Recreation and Community Services Department for approximately the last 1 7 years. The current Agreement with AUSD expires on May 31, 2019. A Request for Proposals was submitted AUSD Transportation Services Agreement May 7, 2019 Page 2 of 2 to AUSD and eight other transportation companies for the upcoming fiscal year. The AUSD cost proposal was the only submittal received for City consideration. ENVIRONMENTAL ANALYSIS This proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty tha t it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The proposed budget for transportation services for the Fiscal Year 2019-20 is not to exceed $46,600. Registration fees are collected for all camps to of fset the cost for transportation services. The proposed General Fund budget is sufficient to cover the cost for transportation services. RECOMMENDATION It is recommended the City Council approve, and authorize and direct the City Manager to execute an amendment to the Professional Services Agreement with Arcadia Unified School District for Transportation Services in an amount not to exceed $46,600. Attachment: Proposed Amendment to the Professional Services Agreement EXHIBIT "C"Day Camp 2019 Excursion Address Pick Up Time Drop Off Time Cost Natural History Museum 900 W Exposition Blvd, Los Angeles, CA 90007 9am 4pm $562 Boomers 1500 W 7th St, Upland, CA 91786 9am 4pm $571 Wildlife Learning Center 16027 Yarnell St, Sylmar, CA 91342 9am Discovery Cube 11800 Foothill Blvd, Los Angeles, CA 91342 12:30pm 4pm $560 Knott’s Berry Farm 8039 Beach Blvd, Buena Park, CA 90620 9am 4pm $589 Columbia Space Center 12400 Columbia Way, Downey, CA 90242 9am John’s Incredible Pizza 8601 On the Mall, Buena Park, CA 90620 12:30pm 4pm $598 Long Beach Aquarium 100 Aquarium Way, Long Beach, CA 90802 9am 4pm $598 Autry Museum 4700 Western Heritage Way, Griffith Park, Los Angeles, CA 90027 9am Bowlero Arcadia 400 S. Baldwin Ave, Arcadia, CA 91007 12:30pm 4pm $630 Knott’s Soak City 8039 Beach Blvd, Buena Park, CA 90620 9am 4pm $589 Wilderness Park 2240 Highland Oaks Dr. Arcadia, CA 91007 9am Skate Express 12356 Central Ave Chino, CA 12:30pm 4pm $662 Excursion Address Pick Up Time Drop Off Time Cost Wilderness Park 2240 Highland Oaks Dr. Arcadia, CA 91007 9am LA Dodgers Stadium 1000 Vin Scully Ave, LA 10:30am 4:30pm $615 Skate Express 12356 Central Ave, Chino 10am 3pm $444 Zone Lasertag Fun Center 826 N Glendale Ave, Glendale, CA 91206 10am 3pm $409 Day Camp Wilderness Park 4 hour split $308 Sports Camp Dana Middle School 4 hour split $308 Pool Run AHS 2 hours and 5 mile min $128 Excursion Address Pick Up Time Drop Off Time Cost Stough Canyon Trail 2300 Walnut Ave., Burbank, CA 91501 7:30am 2pm $544 Sports Camp 2019 Daily Rate Nature Hike