HomeMy WebLinkAboutItem 12g - Arcadia Unified School District/Transportation Services1
DATE: May 7, 2019
TO: Honorable Mayor and City Council
FROM: Sara Somogyi, Director of Recreation & Community Services
By: Candice Cheung, Assistant Director of Recreation & Community Services
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
ARCADIA UNIFIED SCHOOL DISTRICT FOR TRANSPORTATION
SERVICES IN AN AMOUNT NOT TO EXCEED $46,600
Recommendation: Approve
SUMMARY
The Recreation and Community Services Department provides several youth and adult
programs that require safe transportation to attend staff led camps, trips, and excursions.
On May 3, 2016, City Council approved a Professional Services Agreement with Arcadia
Unified School District (“AUSD”) to provide bus transportation services for recreation
activities through May 31, 2018. The two-year Agreement was executed with an amount
not to exceed $89,000 and included an option for (3) three (1) one-year extensions at the
City’s discretion. The first (1) one-year extension was approved for the 2018-19 Fiscal
Year in an amount not to exceed $43,400. Approval of this agenda item would amend the
Agreement through May 31, 2020, in an amount not to exceed $46,600. It is recommended
the City Council approve, and authorize and direct the City Manager to execute, an
amendment to the Professional Services Agreement with the Arcadia Unified School
District for Transportation Services in an amount not to exceed $46,600 for Fiscal Year
2019-20.
DISCUSSION
The Recreation and Community Services Department offers transportation for campers to
and from Wilderness Park Day Camp and Sports Camp every summer. Transportation is
also used for weekly excursions and trips to the Arcadia County Pool, as well as adult
excursions. AUSD has provided satisfactory bus transportation services f or the Recreation
and Community Services Department for approximately the last 1 7 years. The current
Agreement with AUSD expires on May 31, 2019. A Request for Proposals was submitted
AUSD Transportation Services Agreement
May 7, 2019
Page 2 of 2
to AUSD and eight other transportation companies for the upcoming fiscal year. The AUSD
cost proposal was the only submittal received for City consideration.
ENVIRONMENTAL ANALYSIS
This proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty tha t it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The proposed budget for transportation services for the Fiscal Year 2019-20 is not to
exceed $46,600. Registration fees are collected for all camps to of fset the cost for
transportation services. The proposed General Fund budget is sufficient to cover the cost
for transportation services.
RECOMMENDATION
It is recommended the City Council approve, and authorize and direct the City Manager to
execute an amendment to the Professional Services Agreement with Arcadia Unified
School District for Transportation Services in an amount not to exceed $46,600.
Attachment: Proposed Amendment to the Professional Services Agreement
EXHIBIT "C"Day Camp 2019
Excursion Address Pick Up
Time
Drop Off
Time Cost
Natural History Museum 900 W Exposition Blvd, Los Angeles, CA 90007 9am 4pm $562
Boomers 1500 W 7th St, Upland, CA 91786 9am 4pm $571
Wildlife Learning Center 16027 Yarnell St, Sylmar, CA 91342 9am
Discovery Cube 11800 Foothill Blvd, Los Angeles, CA 91342 12:30pm 4pm $560
Knott’s Berry Farm 8039 Beach Blvd, Buena Park, CA 90620 9am 4pm $589
Columbia Space Center 12400 Columbia Way, Downey, CA 90242 9am
John’s Incredible Pizza 8601 On the Mall, Buena Park, CA 90620 12:30pm 4pm $598
Long Beach Aquarium 100 Aquarium Way, Long Beach, CA 90802 9am 4pm $598
Autry Museum 4700 Western Heritage Way, Griffith Park, Los
Angeles, CA 90027 9am
Bowlero Arcadia 400 S. Baldwin Ave, Arcadia, CA 91007 12:30pm 4pm $630
Knott’s Soak City 8039 Beach Blvd, Buena Park, CA 90620 9am 4pm $589
Wilderness Park 2240 Highland Oaks Dr. Arcadia, CA 91007 9am
Skate Express 12356 Central Ave Chino, CA 12:30pm 4pm $662
Excursion Address Pick Up
Time
Drop Off
Time Cost
Wilderness Park 2240 Highland Oaks Dr. Arcadia, CA 91007 9am
LA Dodgers Stadium 1000 Vin Scully Ave, LA 10:30am 4:30pm $615
Skate Express 12356 Central Ave, Chino 10am 3pm $444
Zone Lasertag Fun Center 826 N Glendale Ave, Glendale, CA 91206 10am 3pm $409
Day Camp Wilderness Park
4 hour
split $308
Sports Camp Dana Middle School
4 hour
split $308
Pool Run AHS
2 hours
and 5 mile
min $128
Excursion Address Pick Up
Time
Drop Off
Time Cost
Stough Canyon Trail 2300 Walnut Ave., Burbank, CA 91501 7:30am 2pm $544
Sports Camp 2019
Daily Rate
Nature Hike