HomeMy WebLinkAboutItem 13l - Radio Communications ServicesDATE: June 18, 2019
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Police
By: Dr. Jennifer Brutus, Sr. Management Analyst
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
U.S. MOBILE WIRELESS COMMUNICATIONS, INC. (DAY WIRELESS
SYSTEMS) FOR RADIO COMMUNICATIONS SERVICES IN AN AMOUNT
NOT TO EXCEED $45,000
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement with U.S. Wireless Mobile Communications,
Inc. (Day Wireless Systems) for radio communications services, which expires on June 30,
2019. It is recommended that the City Council approve , and authorize and direct the City
Manager to execute an amendment to the Professional Services Agreement in an amount not
to exceed $45,000.
DISCUSSION
The Police Department utilizes a Motorola Mobile Digital Communicator (“MDC”) system,
Motorola handheld radios, and mounted unit radio systems. The Department’s radio
communications service locations include three radio repeater sites within the City: the Santa
Anita Ridge, Upper Reservoir, and “Antenna on the Spire” located at the Arcadia Police
station.
Since 2015, Day Wireless has been the City’s provider of wireless communications services
to include radio frequency troubleshooting, mobile d ata terminal (“MDT”)/Radio installations,
tower work, and radio networking. Day Wireless is responsible for installing, maintaining, and
repairing all radio communications and electronic equipment owned and operated by the City
in conformance with established rules and regulations of the Federal Communications
Commission. In addition, the consultant assists with troubleshooting radio communications
problems and making repairs on-site and off-site on an as-needed basis.
The company operates an Electronics Technician Association Certified Service Center
(“ETA-CSC”) within 25 miles of the City and employs Certified Electronic Technicians (“CET”)
and Motorola Elite Service Specialists (“ESS”) titles, which ensures our product warranties
Professional Services Agreement Amendment
for Radio Communications Services
June 18, 2019
Page 2 of 2
and provides the support that our communications service demands. Day Wireless also
serves as the local authorized dealer of radio communications products, including all
Motorola sales and repairs, which offers fast response times and cost savings made possible
through the Los Angeles County Master Purchase Agreement (“MPA”).
The City’s current annual Agreement with Day Wireless is for services on an as-needed
basis. The Department began the contract with an open purchase order for $80,000 and
eventually reduced it to $45,000 in Year 3, where it remains today. Based on average service
needs, the Department is recommending an amount not to exceed $45,00 0 for the period of
July 1, 2019, through June 30, 2020.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality
Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment.
Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The City’s annual financial obligation is up to $45,000, depending on actual staffing needs
that may arise throughout the year. This amount has been budgeted in the City’s Operating
Budget for FY 2019-20.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City Manager to
execute an amendment to the Professional Services Agreement with U.S. Wireless Mobile
Communications, Inc. (Day Wireless Systems) for Radio Communications Services in the
amount of $45,000.
Attachment: Proposed Professional Services Agreement Amendment
1
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR RADIO COMMUNICATIONS SERVICES WITH U.S. MOBILE
COMMUNICATIONS, INC. (DAY WIRELESS SYSTEMS)
This Amendment No. 2 (“Amendment No. 2”) is hereby entered into by and between
the City of Arcadia, a charter city organized under the Constitution and laws of the State of
California, and U.S. Mobile Communications, Inc. (Day Wireless Systems), a California
Corporation, with respect to that certain Professional Services Agreement b etween the
parties dated July 8, 2015 (the “Agreement”), as amended by Amendment No. 1, dated June
12, 2018.
The Parties agree as follows:
1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from
July 1, 2019 through June 30, 2020 (the “Extended Term”).
2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended
Term as referenced in the attached Exhibit “C”.
3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 2 on the date set
forth below.
CITY OF ARCADIA U.S. MOBILE WIRELESS
COMMUNICATIONS SERVICES, INC. (DAY
WIRELESS SYSTEMS)
Dominic Lazzaretto Gordon Day, President
City Manager
ATTEST:
_____________________________
City Clerk
APROVED AS TO FORM:
Date: ______________________________
___________________________________
Brooke Wheeler, Treasurer
Date: ______________________________
___________________________
Stephen P. Deitsch
City Attorney
CONCUR:
________________________________
Robert Guthrie, Chief of Police
2
Exhibit "C"
COMPENSATION
The Agreement is amended to provide that the total compensation fo r the period from July 1,
2019, through June 30, 2020, shall not exceed a total sum of Forty-Five Thousand Dollars
and Zero Cents ($45,000.00).