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HomeMy WebLinkAboutItem 13m - Temporary Media Communication Services DATE: June 18, 2019 TO: Honorable Mayor and City Council FROM: Robert Guthrie, Chief of Police By: Dr. Jennifer Brutus, Sr. Management Analyst SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH G4S SECURE SOLUTIONS, INC. FOR TEMPORARY MEDIA COMMUNICATIONS SERVICES IN AN AMOUNT NOT TO EXCEED $42,192 Recommendation: Approve SUMMARY The City has a Professional Services Agreement with G4S Secure Solutions, Inc. (“G4S”) for temporary media communications services, which expires on June 30, 2019. It is recommended that the City Council approve, and authorize and direct the City Manager to execute an amendment to the Professional Services Agreement with G4S Secure Solutions, Inc. for temporary media communications services in an amount not to exceed $42,192, which reflects a 2.4% increase over the prior year. DISCUSSION In April 2015, the City entered into a Professional Services Agreement with G4S Secure Solutions, Inc. to provide the Department with temporary media communications services on an as-needed basis. The company has been providing an effective temporary Media Communications Specialist since then. The Media Communications Specialist position is responsible for performing a wide variety of complex marketing techniques including planning, organizing, directing, and coordinating the Arcadia Police Department’s social media, instant communications, and community engagement strategies and platforms. G4S has been providing specialty staffing to law enforcement agencies around the world since 1958. The company’s management team is comprised of former law enforcement executives of all levels. Working to serve specific client needs, G4S is uniquely qualified to understand the needs of law enforcement agencies , including the need for extensive background checks prior to placement. Professional Services Agreement Amendment for Temporary Media Communications Services June 18, 2019 Page 3 of 3 Utilizing G4S for temporary media communications services has been beneficial to the Department for its cost-savings, convenience, flexibility and high quality staff. Under the agreement, G4S handles all employee issues and provide copies of personnel background paperwork for Department records. Under the current annual Agreement, the City pays a not to exceed amount of $41,200 based on a maximum of 1,000 hours per year at a billable rate of $41.20 p er hour, which is less than a comparable City employee at full salary and benefits. To extend services for FY 2019-20, the contract price will be $42,192, which equates to a 2.4% increase to account for increases in labor costs and associated taxes and ins urance fees. As in previous years, the Department anticipates using G4S temporary media communications services for approximately 20 hours per week on an as-needed basis. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The City’s financial obligation will be a maximum of $42,192, which is variable depending on actual staffing needs that may arise throughout the year. This amount has been budgeted in the City’s Operating Budget for FY 2019-20. RECOMMENDATION It is recommended that the City Council approve, and authorize and direct the City Manager to execute an amendment to the Professional Services Agreement with G4S Secure Solutions, Inc. for temporary Media Communications Services in an amount not to exceed $42,192. Attachment: Proposed Professional Services Agreement Amendment