HomeMy WebLinkAboutItem 13m - Temporary Media Communication Services
DATE: June 18, 2019
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Police
By: Dr. Jennifer Brutus, Sr. Management Analyst
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH G4S SECURE SOLUTIONS, INC. FOR TEMPORARY MEDIA
COMMUNICATIONS SERVICES IN AN AMOUNT NOT TO EXCEED
$42,192
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement with G4S Secure Solutions, Inc.
(“G4S”) for temporary media communications services, which expires on June 30, 2019.
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute an amendment to the Professional Services Agreement with G4S
Secure Solutions, Inc. for temporary media communications services in an amount not
to exceed $42,192, which reflects a 2.4% increase over the prior year.
DISCUSSION
In April 2015, the City entered into a Professional Services Agreement with G4S Secure
Solutions, Inc. to provide the Department with temporary media communications
services on an as-needed basis. The company has been providing an effective
temporary Media Communications Specialist since then. The Media Communications
Specialist position is responsible for performing a wide variety of complex marketing
techniques including planning, organizing, directing, and coordinating the Arcadia Police
Department’s social media, instant communications, and community engagement
strategies and platforms.
G4S has been providing specialty staffing to law enforcement agencies around the
world since 1958. The company’s management team is comprised of former law
enforcement executives of all levels. Working to serve specific client needs, G4S is
uniquely qualified to understand the needs of law enforcement agencies , including the
need for extensive background checks prior to placement.
Professional Services Agreement Amendment
for Temporary Media Communications Services
June 18, 2019
Page 3 of 3
Utilizing G4S for temporary media communications services has been beneficial to the
Department for its cost-savings, convenience, flexibility and high quality staff. Under the
agreement, G4S handles all employee issues and provide copies of personnel
background paperwork for Department records.
Under the current annual Agreement, the City pays a not to exceed amount of $41,200
based on a maximum of 1,000 hours per year at a billable rate of $41.20 p er hour,
which is less than a comparable City employee at full salary and benefits. To extend
services for FY 2019-20, the contract price will be $42,192, which equates to a 2.4%
increase to account for increases in labor costs and associated taxes and ins urance
fees. As in previous years, the Department anticipates using G4S temporary media
communications services for approximately 20 hours per week on an as-needed basis.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The City’s financial obligation will be a maximum of $42,192, which is variable
depending on actual staffing needs that may arise throughout the year. This amount has
been budgeted in the City’s Operating Budget for FY 2019-20.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute an amendment to the Professional Services Agreement with G4S
Secure Solutions, Inc. for temporary Media Communications Services in an amount not to
exceed $42,192.
Attachment: Proposed Professional Services Agreement Amendment