HomeMy WebLinkAboutItem 13n - Temporary Media Community Affairs Liaison Services
DATE: June 18, 2019
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Police
By: Dr. Jennifer Brutus, Sr. Management Analyst
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH G4S SECURE SOLUTIONS, INC. FOR TEMPORARY
COMMUNITY AFFAIRS LIAISON SERVICES IN AN AMOUNT NOT TO
EXCEED $42,192
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement (“Agreement”) with G4S Secure
Solutions, Inc. (“G4S”) for temporary community affairs liaison services, which expires
on June 30, 2019. It is recommended that the City Council approve, authorize and
direct the City Manager to execute an amendment to the Professional Services
Agreement with G4S Secure Solutions, Inc. in an amount not to exceed $42,192, which
is a 2.4% increase over the prior year’s cost.
DISCUSSION
In December 2015, the City entered into a Professional Services Agreement with G4S
Secure Solutions, Inc. to provide the Department with temporary community affairs
liaison services on an as-needed basis. The company has been providing an effective
temporary Community Affairs Liaison to assist with enhancing the effectiveness and
capabilities of the Arcadia Police Department’s Community Affairs Office .
The current part-time Community Affairs Liaison assists with Neighborhood Watch,
Business Watch, and other crime prevention and community outreach programs and
initiatives. The position is responsible for performing a wide variety of community affairs
activities and projects that focus on engaging the Arcadia community and service
organizations.
G4S has been providing specialty staffing to law enforcement agencies around the
world since 1958. The company’s management team is comprised of former law
enforcement executives of all levels. Working to serve specific client needs, G4S is
uniquely qualified to understand the needs of law enforcement agencies , including the
need for extensive background checks prior to placement.
Professional Services Agreement Amendment with
G4S for Temporary Community Affairs Liaison Services
June 18, 2019
Page 2 of 2
Utilizing G4S for temporary community affairs liaison services has been beneficial to the
Department for its cost-savings, convenience, flexibility and high quality staff. Under the
agreement, G4S handles all employee issues and provide copies of personnel
background paperwork for Department records.
Under the current annual Agreement, the City pays a not to exceed amount of $41,200
based on a maximum of 1,000 hours per year at a billable rate of $41.20 per hour,
which is less than a comparable City employee at full salary and benefits. To extend
services for FY 2019-20, the contract price will be $42,192, which equates to a 2.4 %
increase to account for increases in labor costs and associated taxes and insurance
fees. As in previous years, the Department anticipates using G4S temporary community
affairs liaison services for approximately 20 hours per week on an as-needed basis.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The City’s financial obligation will be a maximum of $42,192, which is variable
depending on actual staffing needs that may arise throughout the year. This amount has
been budgeted in the City’s Operating Budget for FY 2019-20.
RECOMMENDATION
It is recommended that the City Council approve, and authorize and direct the City
Manager to execute an amendment to the Professional Services Agreement with G4S
Secure Solutions, Inc. for temporary Community Affairs Liaison Services in an amount not
to exceed $42,192.
Attachment: Proposed Professional Services Agreement Amendment