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HomeMy WebLinkAboutItem 13o - Public Safety Software System Support Services DATE: June 18, 2019 TO: Honorable Mayor and City Council FROM: Robert Guthrie, Chief of Police By: Dr. Jennifer Brutus, Sr. Management Analyst SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH EXECUTIVE INFORMATION SERVICES, INC. FOR PS.NET PUBLIC SAFETY SOFTWARE SYSTEM SUPPORT SERVICES IN THE AMOUNT OF $33,757 Recommendation: Approve SUMMARY The City has a Professional Services Agreement with Executive Information Services (“EIS”) for the PS.NET Public Safety System Support Project, and the current agreement will expire on June 30, 2019. It is recommended that the City Council approve, and authorize and direct the City Manager to execute an amendment to the Professional Services Agreement with EIS in the amount of $33,757, which includes a 5% price increase. DISCUSSION Since 2003, the City has had an Agreement with EIS for public safety software system support services. EIS has the proprietary rights/ownership to the law enforcement safety software programs used by the Police Department. The software programs include: Law Records Management, Computer Assisted Dispatch (“CAD”), Report Writing, Mobile Digital Communications, Los Angeles County Interface, and a Customer Service Portal for submitting crime reports online. All these software programs are used in the Department’s daily operation for data management. While the company has kept costs constant for the past three years, EIS has requested a $1,607 increase in the Agreement to $33,757, which is 5% more than the FY 2018-19 amount of $32,150. Over the years, EIS has had a good relationship with the Department and has been accommodating to the Department’s needs and requirements. Therefore, it is recommended that the City Council extend the Agreement with EIS for one year. Professional Services Agreement Amendment with EIS for Public Safety Software Support Services June 18, 2019 Page 2 of 2 ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT For the term of the Agreement, the fee for public safety software system support services will be $33,757. The amount has been budgeted in the City’s FY 2019-20 Operating Budget. RECOMMENDATION It is recommended that the City Council approve, and authorize and direct the City Manager to execute an amendment to the Professional Services Agreement with Executive Information Services, Inc. for PS.NET public safety software system support services in the amount of $33,757. Attachment: Proposed Professional Services Agreement Amendment 1 AMENDMENT NO. 16 TO THE PROFESSIONAL SERVICES AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE INFORMATION SERVICES, INC. This Amendment No. 16 (“Amendment No. 16”) is hereby entered into by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and Executive Information Services, Inc. a Nevada Corporation, with respect to that certain Professional Services Agreement between the parties dated July 13, 2004 (the “Agreement”), as amended by Amendment No. 1, dated October 4, 2005, as further amended by Amendment No. 2, dated August 8, 2006, as further amended by Amendment No. 3, dated June 12, 2007, as further amended by Amendment No. 4, dated June 17, 2008, as further amended by Am endment No. 5, dated June 16, 2009, as further amended by Amendment No. 6 , dated December 13, 2010, as further amended by Amendment No. 7, dated June 29, 2011, as further amended by Amendment No. 8, dated June 27, 2012, as further amended by Amendment No. 9, dated July 24, 2013, as further amended by Amendment No. 10 , dated July 9, 2014, as further amended by Amendment No. 11 , dated July 8, 2015, as further amended by Amendment No. 12, dated August 26, 2015, as further amended by Amendment No. 13, dated July 27, 2016, as further amended by Amendment No. 14, dated July 5, 2017, and as further amended by Amendment No. 15, dated June 20, 2018. The Parties agree as follows: 1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from July 1, 2019, through June 30, 2020 (the “Extended Term”). 2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended Term as referenced in the attached Exhibit “C”. 2. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. [SIGNATURES ON NEXT PAGE] 2 In witness whereof the parties have executed this Amendment No. 16 on the date set forth below. CITY OF ARCADIA EXECUTIVE INFORMATION SERVICES, INC. __ ____________________________ Dominic Lazzaretto Alvin “Jay” Gortcinsky City Manager CEO Date: ______________________ Date: _______________________ ATTEST: ___________________________ ____________________________ City Clerk David Hieb Director APPROVED AS TO FORM: Date: _______________________ CONCUR: ___________________________ Stephen P. Deitsch City Attorney ____________________________ Robert Guthrie Chief of Police 3 Exhibit "C" COMPENSATION The Agreement is amended to provide that the total compensation for the Extended Term from July 1, 2019, through June 30, 2020, shall not exceed Thirty-Three Thousand Seven Hundred Fifty-Seven Dollars ($33,757.00), as referenced in the attached support services letter dated February 12, 2019.